p&l presentation format

Profit & Loss

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Are you preparing a profit and loss statement? Want to present your report with big financial data in an understandable form? Do you need visualization tools to better understand the information you provide? Power Slides will help you present your profit and loss report in a beautiful and understandable way. We bring to your attention our go-to Profit & Loss Template.

You may ask what is special about this template and why we recommend this one to you? Everything is very simple. This template fits your needs perfectly. Let’s look at it in more detail step by step. The first slide allows you to display your table with the main indicators of the report – net profit, EBITDA, Profit After Tax. Each of the main articles includes additional data. For example, you can display information about the cost of goods sold, Employee Benefits, advertising costs, % EBITDA, and so on. Stylish icons on the right side allow you to better perceive information on items of expenses and income. The second slide is a chart with explanations of the main indicators – Revenues, Costs, Expenses. The chart allows you to display both positive dynamics and negative values. Each of the columns of the diagram is divided into two parts and has its own color. This allows you to conveniently present data on expenditure and revenue. The third slide perfectly conveys to the audience information about profit, expenses, and risks. The total revenues and expenses of the company are presented in the form of two intersecting planes. Each of them has its own color and form a third color at the intersection. This is where you can display your risk information. You can add a brief explanation to each of these parameters. The fourth slide contains good infographics in the form of weights, where profits outweigh the costs. It allows you to visually present your data on profits and expenses, and give a brief explanation for each indicator. On the left side at the top, a description of the revenue side, and on the right side at the bottom a description of costs. This presentation of the data causes the audience to correctly perceive the information.

A bit about presentation design. The color scheme of the slide is neutral and combines both warm and cold colors. This will keep the attention of the audience and help to better perceive the information that you prepare. The color of tables, text, infographics does not merge with the main background. The size of the main elements is harmoniously combined with tables and brief descriptions. The main design decisions that distinguish this presentation from others, of course, are the weights and the intersection of the planes. The white background of the presentation creates a feeling of lightness and allows the audience to more easily concentrate on the presentation data. In general, the profit and loss template will be a worthy addition to your collection of financial presentation templates.

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Profit & Loss PowerPoint Templates & Presentation Slides

Find a variety of profit & loss presentation templates, diagrams, and illustrations created for PPT presentations and Google Slides. These slide templates are easy to edit and adapt to any presentation needs. Instead of creating a basic template presentation that audience members are used to seeing, incorporate designer-made PPT templates like these profit & loss slides.

Slides like the financial dashboard for PowerPoint make it incredibly easy to communicate data in an understandable way. Illustrations and diagram templates provide audience members with an engaging presentation experience.

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About profit & loss slides.

Profit and loss is a fundamental concept in business, economy, and accounting. Critical to many business presentations, profits and losses often need to be clearly and concisely communicated. Often a company will need to present information on expected or actual profits, losses, and risk to company stakeholders.

Key Concepts for Profit and Loss Presentations

Gross profit: Revenue from sales minus the cost of the goods that were sold.

Operating profit: Gross profit minus the expenses of operating.

Net profit: Any income left after cost of goods, operating costs, and all other expenses have been taken out.

Operating Loss: When a company sells their goods for less than the expenses needed to make them.

Net Loss: When all sources of revenue add up to less than the total cost of all expenses.

Risk: In business, risk is the exposure a company has to factors that will lower its profits.

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What is a profit and loss statement? Examples and template

A profit and loss (P&L) statement, also known as an income statement or statement of earnings, is a vital financial document that provides insights into a company’s financial performance during a specific period. It offers a comprehensive overview of a company’s revenues, costs, and expenses, enabling stakeholders to evaluate its profitability.

Analyzing P&L statements enables investors, managers, and business owners to make informed decisions about product development and management and continuously identify areas for improvement.

What is a profit and loss (P&L) statement?

A profit and loss (P&L) statement is a type of financial statement covering a specific period and revealing a company’s revenues, costs, and expenses. Ultimately, it helps show whether a company is making a profit or losing money.

How profit and loss statements work

Profit and loss statements are crucial to prove to potential investors that your company is fiscally responsible and profitable.

Many components make up a P&L statement, but they all fall into one of three categories:

Revenue will summarize how much money was made by the company within the specified period. It simply keeps track of revenue or sales. Some ways to calculate revenue include:

• Total number of units sold * average price
• Total number of customers * average price per unit

Revenue can also include net revenue which is the gross revenue minus adjustments. This can involve refunds, returns, discounts, or commissions.

Expenses summarize how much your company spent within the specified period. It involves any costs involved with running your business. Some examples include:

• Utility bills
• Employee compensation
• Marketing campaigns

Net income is essentially your company’s bottom line. You take the revenue you earned and then subtract your expenses. The result is your company’s profitability.

While this isn’t the only financial data to indicate the success of your business, it can help you determine what is and isn’t working financially.

P&L statement vs. balance sheet

Keep in mind, a profit and loss statement is different from a balance sheet, although they are both crucial financial documents for companies. P&L statements focus on income and expenses. Meanwhile, a balance sheet shows a bigger and more detailed picture of a company’s financial position since it also includes assets, liabilities, and stockholder equity.

What are the 5 components of a profit and loss statement?

Now that you have the general overview of a profit and loss statement, let’s dive into more detail about what it includes.

The five components of a P&L statement are:

• Revenue — Net sales fall into this category, and any other income the company earned during the period
• Cost of goods sold (COGS) — Direct expenses involved in delivering a product or service to the customers. Examples include the cost of raw materials and direct labor costs
• Operating expenses — Expenses related to running the business, such as administrative, general, and selling expenses. Examples include payroll and advertising
• Gross profit — Calculated by subtracting COGS from the net revenue
• Net profit — Calculated by subtracting total expenses from the net profit. The result shows the total amount earned after accounting for all expenses and revenue

What are the two types of profit and loss?

There are two types of accounting principles to create the profit and loss statement: the cash accounting method and the accrual method. Depending on which meth you choose, your P&L statement may look very different.

Here is a breakdown of each profit and loss accounting principle:

• Cash accounting method — Transactions are recorded when money is actually exchanged. Revenue is accounted for on the day it’s received, and expenses are recorded when they are paid
• Accrual method — Transactions are recorded when it occurs and not when money is received or sent. For example, you send an invoice but a client doesn’t pay until 23 days later. You record the revenue on the day you send the invoice

How do you calculate a profit and loss statement?

The best approach to profit and loss calculate will vary depending on whether your company uses the single-step or multistep approach.

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Single-step P&L calculation

The single-step profit and loss statement is fairly straightforward: you take the total revenue and subtract the total expenses. The result is your company’s net income.

P&L = Total expenses – Total revenue

If revenue is higher than your expenses, your company has a net profit. But if your expenses are more than your revenue, then your company has a net loss.

The single-step method makes record keeping easy, but it could also cause you to miss valuable information on your business performance. Single-step P&L statements are more commonly used by service providers and small businesses.

Multistep P&L calculation

The multistep profit and loss statement is more detailed than the single-step approach. While it also tracks income, expenses, and net income, it breaks down expenses as direct costs or indirect costs.

This means you can use those numbers to calculate your company’s gross profit and net operating income, which tends to pain a more accurate picture of what is happening with your business.

Multistep P&L statements are frequently used by large businesses to better understand what’s driving their profitability.

The multistep method involves three components:

• Revenue — Subtract the cost of goods sold (COGS) from the revenue to calculate the gross profit
• Gross profit — Subtract the operating expenses from the gross profit to calculate the operating income
• Operating income — Add any other income and subtract any other expenses to calculate the net profit

Example of a P&L statement

P&L statements will look different depending on the company size, accounting method, and whether they choose the single-step or multistep approach.

For example, here’s a profit and loss statement from Meta Platforms, Inc.:

Smaller organizations may have simpler P&L statements. Here’s an example of a P&L statement from a small business:

How to analyze P&L statements

A profit and loss statement is valuable for financial analysis because it proves the profitability of a company, which can make it more attractive to prospective investors. Put simply, a P&L statement can prove the financial strength of a company.

Investors can use a P&L statement to:

• Evaluate a company’s performance over time by using horizontal analysis and margin analysis
• Discover rates of return, such as return on equity (ROE) and return on assets (ROA)
• Determine whether trends are increasing or decreasing

A P&L statement is also important to internal operations. It can show fluctuations and flaws in income and expenses and what needs to be done to improve the financial position of the company. This may involve finding additional sources of revenue or reducing expenses.

Here are a few findings a company might discover by analyzing its P&L statement:

• What products or services drive more profits compared to other offerings
• What products or services are increasing expenses without producing as much revenue
• What expenses are increasing faster than anticipated
• Whether the company is profitable

Profit and loss statement template

A profit and loss statement (P&L), also known as an income statement or statement of earnings, is a crucial financial document that provides insights into a company’s financial performance. It summarizes revenues, costs, and expenses, allowing stakeholders to evaluate profitability.

To help you track and analyze your company’s financial health, we have prepared a profit and loss statement template :

We’ve also created a customizable, plug-and-play version of this profit and loss statement template in Google Sheets . Simply enter your financial data, and the table will automatically calculate key figures such as gross profit, net operating income, and net profit.

Note: To use the template, first make a copy by selecting File > Make a copy from the menu above the spreadsheet.

Key takeaways

A profit and loss (P&L) statement is one of the most important financial documents for a company. It can clearly show whether a company is making a profit or not. It can also break down income and expenses for further analysis and reveal areas needing improvements.

The P&L statement is a snapshot of the company’s financial state. Regularly creating and analyzing the changes in the profit and loss statement over time can help you better understand how your company’s products and services are performing.

It’s crucial to create accurate P&L statements so you can know whether your expenses are worth their cost. Otherwise, you risk not knowing what is causing the failure or success of your business.

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Free Profit and Loss Templates

By Andy Marker | March 26, 2018

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We’ve compiled the most useful collection of free profit and loss (P&L) templates for company owners, corporate officers, accountants, and shareholders. Plan and track your organization’s P&L with these free, easy-to-use templates. 

Included on this page, you’ll find a simple profit and loss template , a small business profit and loss template , a self-employed profit and loss template , a printable profit and loss template , and a restaurant profit and loss template , among others. Plus, find tips for using these P&L templates .

Simple Profit and Loss Statement Template

Download Simple Profit and Loss Statement Microsoft Excel | Microsoft Word | Adobe PDF

Use this simple P&L statement template to calculate your organization’s total revenue compared to your costs and expenses. This fully customizable template prompts you to note your Statement Reporting Period date range, enter revenues (including any deductions for returns and discounts) and cost of goods sold (COGS), to determine your gross profit. Enter your expenses to calculate your total expenses, and to reach your net income figure. 

For more finance-reporting resources and templates, read our article on business plan financial templates .

Small Business Profit and Loss Statement Template

Download Small Business Profit and Loss Template Microsoft Excel | Adobe PDF | Google Sheets  

Use this simple template if the categories under income and expenses don’t need to be broken out. This template can be used by service, retail, and B2B organizations. The income section includes space to show income and to deduct the cost of goods sold. The expenses section includes common categories, such as wages and benefits, insurance, and taxes. To use this template for multiple periods (e.g., six months or three years), save a copy for each time period.

Read our article on free small business profit and loss templates to find additional resources and get the most out of your P&L statements.

Self-Employed Profit and Loss Template

Download Self-Employed Profit and Loss Template Microsoft Excel | Adobe PDF | Google Sheets  

Self-employed people and freelancers have unique needs. This self-employed profit and loss template takes these requirements into account by breaking out income by client and by using expense categories that apply to people who work for themselves.

Restaurant Profit and Loss Template

Download Restaurant Profit and Loss Template — Microsoft Excel

Food service businesses have to keep track of their food and beverage inventories. This template has entries for different types of inventory — including multiple beverage categories,  such as draft beer, canned and bottled beer, wine, spirits, and non-alcoholic beer — in both the sales and cost of goods sold sections.

Printable Profit and Loss Statement Template

Download Printable Profit and Loss Statement Template  Microsoft Word | Adobe PDF | Google Docs  

This one-page P&L template provides a print-friendly solution for those looking to compare their total revenues to their total costs and expenses. Use his straightforward template to determine whether your net income puts you in the red or black, and whether you need to increase your profits by increasing your revenues or reducing expenses.

Monthly Profit and Loss Template

Download Monthly Profit and Loss Template — Microsoft Excel

Use this template to create a P&L statement that tracks your month-by-month and year-to-date (YTD) costs and expenses compared to your revenue. Enter your revenue figures, reductions, expenses, professional services (if applicable), banking and finance information, general business costs, and taxes to determine if your total revenue exceeds your costs and expenses. A month-by-month bar chart indicates your P&L trend by mapping how your gross profit relates to your total expenses over a series of months.

Quarterly Profit and Loss Statement Template

Download Quarterly Profit and Loss Statement — Microsoft Excel

Use this three-month P&L statement template to record your quarterly income and expenses. This template is a perfect solution for companies that need to provide quarterly P&L updates, and includes quarter-by-quarter columns, so that stakeholders can review your organization’s net income in smaller time increments.

Annual Profit and Loss Sample Template

Download Annual Profit and Loss Template Sample — Microsoft Excel

Measure your YTD and year-over-year profits and losses by comparing your total revenue to your total expenses and costs. Enter annual revenue, cost of sales, operating expenses, general and administrative costs, and taxes to determine your net income. The template provides annual insight into your P&L, as well as a five-year outlook on your profit and loss trends.

Weekly Profit and Loss Template

Download Weekly Profit and Loss Template  Microsoft Excel | Google Sheets   

Track your week-by-week budgeted revenue versus your actual revenue with this weekly profit and loss template. The template’s detailed Profit and Loss Category sections include revenue, COGS, sales and marketing costs, labor and administrative costs, and earnings before interest and taxes (EBIT). The template’s Balance Sheet Category sections includes cash, inventory, accounts receivable, net fixed assets, accounts payable, long-term debt, and other factors. Week-by-week columns provide you with more detailed insight into your P&L, and whether you need to reduce costs or increase revenue to boost your profits. 

Read our article on free small business budget templates to find additional budgeting resources and to improve financial tracking and management.

Retail Profit and Loss Template

Download Retail Profit and Loss Template  Microsoft Excel | Google Sheets  

Use this visually dynamic retail P&L template to determine your store’s profits or losses over any customized period of time. Enter income and expense figures, and the dashboard-style bar chart will illustrate your gross profit, total expenses, and actual P&L, while comparing your profits versus expenses. Use the detailed Costs of Goods Sold and Taxes sections to further account for every figure related to your P&L, as well as the overall fiscal health of your organization.

Construction Profit and Loss Template

Download Construction Profit and Loss Template Microsoft Excel | Google Sheets

Accurately assess your construction company’s P&L with this comprehensive construction-specific template. The template comes pre-filled with numbered jobs in the Revenue section and construction-specific costs in its Expenses section (e.g., labor, materials, equipment rentals, subcontractors, permits, dump fees, etc.). The template also provides sections for overhead expenses and taxes, so that you can provide owners, construction financial managers, or other stakeholders with an accurate, month-by-month financial picture of your construction company’s total profits.

Home Business Profit and Loss Statement Template

Download Home Business Profit and Loss Statement Template  Microsoft Excel | Google Sheets  

Gain instant insight into your home business’s actual profits and losses with this straightforward template. Enter your desired reporting period, and then add figures to determine your gross revenue, COGS, and gross profit. Then, itemize your home business’s expenses (e.g., rent/mortgage, utilities, office supplies, internet & phone, etc.) to calculate your net income. This single-page template is the perfect fit for home businesses looking to gain quick insight into their financial position.

Profit and Loss Chart Template

Download Profit and Loss Chart Template  Microsoft Excel | Google Sheets  

Chart your company’s actual profits and losses for any period of time with this visually-rich profit and loss chart template. Enter total revenues and expenses, and the template will automatically calculate your profit/loss ratio. The Trend section of the template charts your gross profit and total expenses, and provides you with your current P&L.

Rental Property Profit and Loss Statement Template

Download Rental Property Profit and Loss Template — Microsoft Excel

Determine whether your rental revenue is exceeding the cost of maintenance and other rental property-related expenses with this P&L template. List the revenues of each property, additional rental-related revenue (e.g., application fees, reserve parking, storage unit, laundry, etc.), and ongoing expenses (e.g., cleaning, landscaping, utilities, advertising, HOA fees, etc.). 

Then, the dashboard-style tally will provide you with your properties’ gross revenue minus total expenses, to give you your net revenue. In the Deposits tab, list all renters’ deposits, and the template will calculate totals in the Total Deposits column. This template enables you to keep track of whether these deposits need to be returned or can be kept as compensation once renters vacate the space.

Personal Profit and Loss Template

Download Personal Profit and Loss Template — Microsoft Excel

Individuals and families can use the profit and loss model to track their income against their spending and see if they are spending more or less than they make. This template is customized to include personal expense categories, such as entertainment, food, and household supplies.

Advanced Profit and Loss Template

Download Advanced Profit and Loss Template — Microsoft Excel

This particular template contains many more categories than do the other templates in this article, and allows for a more detailed breakdown of expenses and revenue. The categories are grouped into sections. Enter data on the monthly tab, and see the year-to-date totals on the YTD tab. The monthly tab also has a chart that tracks month-to-month changes in total revenue and total expenses. This template can be used by service, retail, and B2B organizations. To use this template for multiple years, make a copy for each year.

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What Is a Profit and Loss Template?

Businesses use profit and loss (P&L) templates to list revenue and expenses to determine profitability. Use a P&L template to calculate your net income (gross income minus expenses), and whether you need to increase income or reduce costs. 

Whether a business sells goods or provides services, a P&L statement can help determine how it has been performing in the past and predict how it may perform in the future. For new businesses, a profit and loss statement will give you a good idea of how things are going. Regardless of the type of business, the first step is to determine the period of time to be evaluated — usually for a quarter but can be a month, a year, or even a week. 

P&L statements are typically prepared by owners or accountants, and used by owners, officers, and shareholders to get a feel for the state of the business. A P&L statement can also give potential investors or buyers a quick view of the state of the business.

Individuals can also use a profit and loss template to track their personal expenses and income so they know if they are saving money or spending more than they make. 

While P&L templates may vary, most include the following components: 

• Company Name: Enter the name of your company. 
• Statement Reporting Period: Select a reporting period for the P&L statement (e.g., weekly, monthly, quarterly, annually, etc.). 
• Revenue: List all sources of revenue (e.g., sales, dividends, interest, rent, etc.) and the associated monetary amounts.  
• Gross Revenue: List and review your gross revenue. 
• Cost of Goods Sold: Enter the cost of goods sold by your company. This figure includes materials and labor costs, but excludes indirect expenses, such as sales and distribution costs. 
• Gross Profit: Review your gross profit (i.e., your gross revenue minus COGS) for accuracy.  
• Expenses: Itemize all of your expenses (e.g., wages and benefits, rent or mortgage, utilities, office supplies, etc.).  
• Total Expenses: Add up all your itemized expenses to find your total expenses.
• Net Income: Calculate your net income by subtracting your total expenses from your gross profit. 

Additionally, some more advanced P&L templates include the following additional components: 

• Reductions: Enter any less sales returns, less sales discounts, or less cost of goods sold related to inventory, which will affect inventory costs (e.g., shipping, handling, insurance, etc.).  
• Net Sales: To calculate net sales, subtract any discounts, allowances, or returns from your gross sales amount. 
• Cost of Sales: List the total of all the costs accrued by selling your products or services. 
• Tax Rate: Enter the tax rate your organization pays on its earned income.  
• Taxes: Itemize your expenses related to taxes to determine your true net income after taxes. Doing so helps you estimate your organization’s income tax liabilities. 

Once you’ve completed these steps, you’ll see your net profit or loss.

Additionally, note that operating income can be determined by subtracting gross profit from total expenses, and that operating expenses can be determined by adding all expenses.

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Profit and Loss (P&L) Statement

A Profit and Loss (P&L) Statement, also known as the income statement, is one of the three financial statements that companies prepare.

Kevin is currently the Head of Execution and a Vice President at Ion Pacific, a merchant bank and asset manager based Hong Kong that invests in the technology sector globally. Prior to joining Ion Pacific, Kevin was a Vice President at Accordion Partners, a consulting firm that works with management teams at portfolio companies of leading private equity firms.

Previously, he was an Associate in the Power, Energy, and Infrastructure Investment Banking group at  Lazard in New  York where he completed numerous  M&A  transactions and advised corporate clients on a range of financial and strategic issues. Kevin began his career in  corporate finance roles at  Enbridge Inc. in Canada. During his time at Enbridge Kevin worked across the finance function gaining experience in treasury, corporate planning, and investor relations.

Kevin holds an  MBA  from Harvard Business School, a Bachelor of Commerce Degree from Queen's University and is a  CFA  Charterholder.

• What Is A Profit And Loss (P&L) Statement?

What Is Gross Profit?

• Example Of Gross Profit

Operating Expenses

Interest and taxes, what is net profit.

• Example Of Net Profit

What Is A Profit and Loss (P&L) Statement?

A Profit and Loss (P&L) Statement, also known as the income statement , is one of the three financial statements that companies prepare. It contains information pertaining to a company’s revenue and expenses over a given period.

Profit and loss are two financial terms that are probably the most common in the world of finance and business. Hence it is very important to understand them. It also allows investors to measure not just the efficiency of the company, but also its performance.

There are many ways to obtain information about the profit and loss of a company. Among them, the most important one is the Profit and Loss Statement (also called the income statement).

The Profit and Loss statement is one of the financial statements a public company is required to file with the Securities and Exchange Commission (SEC) , which outlines its revenue, expenses, profits, and losses. Even if the company does not trade publicly, tax laws require preparation of a profit and loss statement to ascertain the amount of taxable income.

Understanding the P&L Statement requires an understanding of what it contains. 

A typical income statement would start off with the company name, as well as the period it covers. Although some companies use slight variations in naming and structuring their income statement, most start off with sales and cost of goods sold (COGS) to arrive at the gross profit.

Operating expenses of the company are deducted from the gross profit to arrive at the operating profit. Any other gains or losses, such as gains or losses from sale of fixed assets are accounted for, which leads to the EBIT.

Interest and tax expense are finally deducted from the EBIT to arrive at the final net profit figure.

Please check out our video on the income statement from our Financial Statement Modeling Course below!

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Gross profit refers to the portion of revenue available after subtracting the cost of goods sold ( COGS ). The formula to calculate gross profit is:

Gross Profit = Revenue - COGS

Gross profit is useful to investors as it allows them to understand how efficiently the business produces and sells its goods and services . A higher gross profit means that the business is able to charge higher GP margins which in turn means that they either have a very efficient system of production or operate in a low competition space (leading to higher sales price).

The gross profit margin is a formula that uses gross profit and revenue to help companies understand how much of their revenue equates to gross profit. The higher the gross profit margin is, the more efficient and profitable the business is at the production stage.

The formula for the gross profit margin is

Gross Profit Margin = (Revenue - COGS) / Revenue  Or  Gross Profit Margin = Gross Profit / Revenue

Let us understand this with the help of an example.

Example of Gross Profit

Monkey Inc is a company that is focused on creating devices that peel bananas by themselves. In 2020, they reported $2,400,000 in revenue by selling 100,000 units of their devices from an inventory of 120,000 units. It costs them $6 to produce each of their banana peeling devices.

In order to determine gross profit, we must determine what the revenue and COGS are. In this example, revenue is reported at $2,400,000. COGS, on the other hand, is not given outright. 

The example tells us that COGS is $6 per unit, they sold 100,000 units, and had a total inventory of 120,000 units. 

Despite having a total inventory of 120,000, COGS is only concerned with the units they actually sold, which turns out to be 100,000 units.  Therefore,

COGS = 100,000 x $6 = $600,000 .

This means that

Gross Profit = $2,400,000 - $600,000 = $1,800,000

Now that we have derived the gross profit, we can also determine Monkey Inc's gross profit margin.

Gross Profit Margin = $1,800,000 / $2,400,000 = 75%

A gross profit margin of 75% is a really good indicator for the management and investors, as it shows them that for each dollar they make on revenue, they receive 75 cents, with only 25 cents incurred as production costs.

Operating expenses cover most of a company’s expenses other than that of the directly attributable cost of goods sold. 

A company usually incurs many other expenses other than COGS. Most of these expenses are made up of selling, general, and administrative (SG&A) expenses, depreciation , and amortization . Operating income can be calculated as:

Operating Income = Gross Profit - Operating Expenses

Operating income is a company’s income before taking into account the effect of non-operating expenses or gains, taxes, and interest expenses. Non-operating expenses include things like inventory write-offs, restructuring costs, and legal expenses.

They usually have a small effect on a company’s overall earnings. Subtracting non-operating expenses from operating income leaves us with the company’s earnings before interest and taxes ( EBIT ). 

Interest expense is the cost of borrowing money. A company that has taken on debt incurs interest expense on the borrowings that it needs to pay periodically. 

In many cases, investors use EBIT to measure a company’s value because it measures income without considering the capital structure of the company. 

Deducting interest expense from EBIT leads us to the EBT . This is the pretax earnings that is available to the shareholders of the company. 

EBT excludes the effects of taxes. It is helpful to understand how the company has performed ignoring the effect of taxes, especially while comparing companies that are domiciled in geographies with different tax rates.

Taxes are then reduced from the EBT to arrive at net income . 

There are only two certainties in life: death and taxes. While companies may be able to stave off the former on account of lack of mortality, the latter still applies. Companies must pay taxes on income as well as on activities like sales. Many taxes are industry-specific and vary from company to company. 

Net profit, or net income, refers to the actual realized profit a company generates after deducting all expenses of the company. The formula to calculate net profit is:

Net Profit = Gross Profit - Expenses including tax and interest OR Net Profit = Revenue - COGS - Expenses including tax and interest

Equity investors are primarily interested in a company's net profit as it measures how much income the business is generating that is attributable to them.

Also, the net profit margin is used in conjunction with net profit as it shows the proportion of how much a company's revenue will actually result in profit available to owners of the company.

The formula to calculate net profit margin is given as:

Net Profit Margin = Net Profit / Revenue

Let us illustrate the concept of net profit with an example.

Example of Net Profit

Monkey Inc has been operating since 2018. In 2019, they reported a revenue of $1,000,000 and sold 42,000 units. Their cost of production was $12 per unit sold in 2019. They incurred a total of $350,000 in expenses.

In order to determine net profit, we must first calculate gross profit. We know that the revenue is $1,000,000 and COGS is $12 x 42,000 = $504,000. Therefore,

Gross Profit = $1,000,000 - $504,000 = $498,000

As expenses were $350,000, we can calculate net profit using the formula:

Net Profit = $498,000 - $350,000 = $148,000

Now that we have net profit, we can also determine the net profit margin.

Net Profit Margin = $148,000 / $1,000,000 = 14.8%

A net profit margin of 14.8% is a positive indicator for investors, as it indicates that for every $1 made in revenue, the amount the company will generate a profit of 14.8 cents.

The net profit is the conclusion of the Profit and Loss Statement. It is the figure that represents the total profit or loss the company has generated over the period, which is available to its owners.

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Profit and Loss Statement Meaning, Importance, Types, and Examples

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What Is a Profit and Loss (P&L) Statement?

A profit and loss (P&L) statement, also known as an income statement, is a financial statement that summarizes the revenues, costs, expenses, and profits/losses of a company during a specified period. These records provide information about a company’s ability to generate revenues, manage costs, and make profits.

Key Takeaways

• The profit and loss (P&L) statement is a financial statement that summarizes the revenues, costs, and expenses incurred during a specified period.
• The P&L statement is one of three financial statements that every public company issues quarterly and annually, along with the balance sheet and the cash flow statement.
• When used together, the P&L statement, balance sheet, and cash flow statement provide an in-depth look at a company’s overall financial performance.
• Statements are prepared using the cash method or accrual method of accounting.
• It is important to compare P&L statements from different accounting periods, as any changes over time become more meaningful than the numbers themselves.

How Profit and Loss (P&L) Statements Work

The P&L statement is one of three financial statements that every public company issues on a quarterly and annual basis, along with the balance sheet and the cash flow statement . It is often the most popular and common financial statement in a business plan, as it shows how much profit or loss was generated by a business.

P&L statements are also referred to as a(n):

• Statement of profit and loss
• Statement of operations
• Statement of financial results or income
• Earnings statement
• Expense statement
• Income statement

The P&L or income statement, like the cash flow statement, shows changes in accounts over a set period of time. The balance sheet, on the other hand, is a snapshot, showing what the company owns and owes at a single moment. It is important to compare the income statement with the cash flow statement since, under the accrual method of accounting , a company can log revenues and expenses before cash changes hands.

This document follows a general form as seen in the example below. It begins with an entry for revenue, known as the top line, and subtracts the costs of doing business, including the cost of goods sold, operating expenses, tax expenses, and interest expenses. The difference, known as the bottom line, is net income, also referred to as profit or earnings.

P&L management refers to how a company handles its P&L statement through revenue and cost management.

Grace Kim / Investopedia

Comparing P&L Statements

It is important to compare income statements from different accounting periods. The reason behind this is that any changes in revenues, operating costs, research and development (R&D) spending, and net earnings over time are more meaningful than the numbers themselves. For example, a company’s revenues may grow on a steady basis, but its expenses might grow at a much faster rate.

Comparing one company’s P&L statement with another in the same industry that is similar in size can further help investors evaluate the financial well-being of a company. For example, doing so might reveal that one company is more efficient at managing expenses and has better growth potential than the other.  

Revenues and expenses for nonprofit organizations are generally tracked in a financial report called the statement of activities . As such, this report is sometimes called a statement of financial activities or a statement of support.

Types of P&L Statements

As noted above, a P&L statement may be prepared in one of two ways. These are the cash method and the accrual method .

Cash Method

The cash method , which is also called the cash accounting method, is only used when cash goes in and out of the business. This is a very simple method that only accounts for cash received or paid. A business records transactions as revenue whenever cash is received and as liabilities whenever cash is used to pay any bills or liabilities. This method is commonly used by smaller companies as well as people who want to manage their personal finances.

Accrual Method

The accrual accounting method records revenue as it is earned. This means that a company using the accrual method accounts for money that it expects to receive in the future. For instance, a company that delivers a product or service to its customer records the revenue on its P&L statement, even though it hasn’t yet received payment. Similarly, liabilities are accounted for even when the company hasn’t yet paid for any expenses.

You can find many templates to create a personal or business P&L statement online for free.

Example of a P&L Statement

Below is the income or P&L statement for 2023 and 2022 for the hypothetical company Butterfly Industries. All of the figures are in U.S. dollar (USD) millions except per-share data:

You can use the income statement to calculate several metrics, including the gross profit margin , the operating profit margin , the net profit margin , and the operating ratio . Together with the balance sheet and the cash flow statement, the income statement provides an in-depth look at a company’s financial performance.

Why Are Profit and Loss (P&L) Statements Important?

A profit and loss (P&L) statement is one of the three types of financial statements prepared by companies. The other two are the balance sheet and the cash flow statement. The purpose of the P&L statement is to show a company’s revenues and expenditures over a specified period of time, usually over one fiscal year.

Investors and analysts can use this information to assess the profitability of the company, often combining this information with insights from the other two financial statements. For instance, an investor might calculate a company’s return on equity (ROE) by comparing its net income (as shown on the P&L) to its level of shareholder equity (as shown on the balance sheet).

What Is the Difference Between a P&L Statement and a Balance Sheet?

A company’s P&L statement shows its income, expenditures, and profitability over a period of time. The balance sheet, on the other hand, provides a snapshot of its assets and liabilities on a certain date. The balance sheet is typically presented as of the last day of the company’s fiscal year. Investors use the balance sheet to understand the financial strength of the company, comparing the amount and quality of its assets against its liabilities.

Are All Companies Required to Prepare P&L Statements?

Publicly traded companies are required to prepare P&L statements and must file their financial statements with the U.S. Securities and Exchange Commission (SEC) so that they can be scrutinized by investors, analysts, and regulators. Companies must comply with a set of rules and guidelines known as generally accepted accounting principles (GAAP) when they prepare these statements.

Private companies, on the other hand, are not necessarily required to comply with GAAP. Some smaller companies, though, may not even prepare formal financial statements at all.

A P&L statement summarizes the revenues, costs, and expenses of a company during a specific period. It is one of three financial statements that public companies issue quarterly and annually—the other two are a balance sheet and a cash flow statement. Investors and analysts use financial statements to assess the financial health of a company and its growth potential.

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Profit & Loss Presentation Templates

Profit and loss are common causes both in business and personal life. if you want to overcome the loss in your business developments, it's time to state the reasons for your loss with our creative free profit & loss powerpoint templates and google slides themes. 100% editable..

Profit & Loss PowerPoint Templates and Google Slides Themes for Simplify Financial Reporting!

• Colorful & Eye-Catching: Ditch the boring black and white! Our slides come with a variety of multicolor infographics, keeping your audience engaged.
• Visually Appealing: Our slides are loaded with editable charts, graphs, and diagrams! Choose from multicolor pie charts, line charts, tables, funnels, Venn diagrams, gauge meters, and more.
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• Easy Customization: Want to change the colors or add your own company logo? No problem! All graphics and text placeholders are 100% editable.
• Multiple Choices: We offer a variety of themes to choose from, like attractive slides to present the profit & loss statements or loss aversion psychology. Find the perfect theme to match your presentation's focus.
• Flexibility: Our slides are available in both popular formats (4:3 & 16:9) and orientations (portrait & landscape) to fit your needs.
• Free & Paid Options: We offer both free and paid templates, so you can choose the option that best suits your budget.
• More Than Just Presentations: These versatile templates aren't limited to presentations. You can also use them to transform your P&L data into clear and easy-to-understand reports.

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What are profit & loss powerpoint templates.

Profit & Loss PowerPoint Templates are superb tools to present your organization's profit & loss statements effectively. These templates come with creative infographics, which will make your presentations stand out.

Where can we use these Profit & Loss PPT Slides?

We can use Profit & Loss PPT Slides in schools, colleges, business firms, companies, shops, hospitals, financial sectors, banks, and anywhere we need to present the profit & loss statement.

How can I make Profit & Loss PPT Slides in a presentation?

We can use tables, graphs, weighing scales, and dashboards to make clear and perfect Profit & Loss Slides. We can also get pre-designed slides available to make presentations quickly. Our tips and tricks tutorial pages and YouTube videos will help you learn the steps for designing yourself.

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Auditors, accountants, business people, investors, teachers, and students can use these Profit & Loss PPT Templates.

Why do we need Profit & Loss PowerPoint Templates?

Profit & Loss PowerPoint Templates help us to present and analyze the P&L statement. It will help you showcase the organization's financial health.

Where can I find Free Profit & Loss PowerPoint Templates?

You can find countless free slides online. You can choose the suitable one for your needs. Slide Egg also offers 36+ Profit & Loss PowerPoint Templates with fully editable features.

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Profit Loss PowerPoint Templates For Presentations:

The Profit Loss PowerPoint templates go beyond traditional static slides to make your professional presentations stand out. Given the sleek design and customized features, they can be used as PowerPoint as well as  Google Slides templates . Inculcated with visually appealing unique and creative designs, the templates will double your presentation value in front of your audience. You can browse through a vast library of Profit Loss Google Slides templates,  PowerPoint themes  and  backgrounds  to stand out in your next presentation.

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What is a profit loss powerpoint template.

A Profit Loss PowerPoint template is a ready-made presentation template that provides a structured framework for creating professional Profit Loss presentations. The Profit Loss PPT presentation template includes design elements, layouts, and fonts that you can customize to fit your content and brand.

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Finance / Power BI / ValQ

8 types of p&l / income statements.

This post is part of our Financial Statements Blog Series.

Profit & Loss statements come in various types and forms.

Each type has its own applicability and purpose. Factors such as the size of the organization, the need (internal vs. external reporting), use case, focus (backward-looking vs. forward-looking), and the audience all determine the choice of the template used.

Let’s look at each of the Profit & Loss/Income Statement types one by one.

• Single Step Income Statement
• Multi-Step Income Statement
• Comparative Income Statement
• Common Size Analysis Income Statement
• Variance P&L Statement
• Segmented P&L Statement
• Driver-based P&L Statement
• Composite P&L Statement

1. Single Step Income Statement

This simplest form of a P&L statement is typically used by small businesses that have fewer line items to report. This type of Income Statement has subtotals only for revenue and expenses.

2. Multi-Step Income Statement

This type of income statement is an improvement on the single-step Income Statement. It tends to present subtotals for gross profit and operating income making it easier for comprehension and analysis.

3. Comparative Income Statement

In this type of Income Statement, the performance for multiple periods is placed in adjacent columns. This is the preferred format for financial analysts and features routinely in quarterly and annual reports. A comparative Income Statement for Walmart Inc. for FY’20 is shown below.

In quarterly reports, you may also see a variation of this template listing the specific quarter’s performance side by side with year-till-date (YTD) performance.

Many popular accounting software like Quickbooks, Xero, and Netsuite generate MIS reports in a similar format, listing P&L reports by month across columns.

4. Common Size Analysis Income Statement

The Common Size Analysis P&L Statement represents all line items as a % of a chosen metric, typically sales. This type of Income Statement is useful for benchmarking a company’s performance against industry peers of varying sizes.

5. Variance P&L Statement

The Variance Profit & Loss Statement showcases performance against a specific benchmark. This benchmark could be a plan or a budget (used for internal reporting), or the prior period performance.

You may also see a variation of this statement in investor presentations as shown in the example below.

6. Contribution Margin P&L Statement

The Contribution Margin P&L Statement is used to showcase profit contributions from various geographies, products, or business units. This template is used for internal reporting purposes.

7. Driver-based P&L Statement

The Driver-based Profit & Loss Statement is a favorite of management and strategy consultants. It is a forward-looking template that is often used for planning in industries such as mining. Instead of breaking down revenue and expenses into constituent GL account items, the critical value drivers of the businesses are shown.

8. Composite P&L Statement

The Composite P&L Statement is a type of its own. It rules the world of Excel and enterprise reporting and variations are used by finance analysts to drive effective decisions.

There is no single template for this type. Instead, you will see is a mix of several items thrown together, such as:

• Performance & variance tracked across several periods
• Column-level grand totals and totals
• Hierarchies in columns listing products or regions
• Row-level GL accounts leveraging hierarchies to drill down to several levels (not shown in illustration)
• A mix of financial & non-financial metrics (such as # of employees, production hours etc.) thrown in for reference
• References to other spreadsheet models

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Profit and Loss Infographics

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How’s your balance? Oh, sorry, we’re talking about finance here! Explain all your data on profit, losses, revenue and costs by using these editable infographics. Managing your company’s budget is now easier for all of you, since you can see how much money you’re earning and how much is being spent. Bar graphs, funnel diagrams, scales… Pick the design you like the most!

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