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Top 10 Project Report Templates With Samples And Examples

Pooja Kataria

If we could know the things that could go wrong before they do, success is definite. A close second to mastering success with such regularity is tracking a project’s status. Measuring performance and analyzing its objectives on time will ensure the project is always on track, ensuring business profitability.

A project report is one of the best ways to ascertain the chances of success of such a business model. It is an overview of the project, describing its business strategy with its milestones and challenges. It acts as a roadmap by defining the project timeline, financial aspects, and resource utilization.

A project report identifies where each phase of the project stands at the time of reading/evaluation. It allows tracking of the project from Implementation to Identifying Risks and Addressing Issues.

Project reports also help in documenting learnings from new experiences, thus increasing the chances of success of future projects.

To satisfy this business need to the T, SlideTeam offers 100% customizable and content ready PPT Templates that explain project report templates to your audience.

Whoever be the target audience, whether a client, team members, top management et all, this presentation templates help you establish your authority.

Let’s explore and get on the journey to doing project reports a little better.

Template 1: Project Management Progress Report PowerPoint Template

Deliver a credible and compelling presentation with the use of this set of PowerPoint Templates. It comprises project report dashboards for tracking progress. Use this set of slides for tracking weekly, real time task status of the project.

Know the progress made on the management of your portfolio, revenue, and customer acquisition with a checklist. This PPT Template is your complete guide to chart and highlight aspects of a project report.

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Template 2: Project Reporting Dashboard With Progress And Issues Template

The best way to track progress is to compare its overall status while addressing issues. This PPT Template displays the timeline for reporting on the project, by comparing planned hours with actual hours taken to complete the task. Use this template to explain the progress of the project from start date to end date and calculate the percentage of work done. Download this presentation and present a dashboard for reporting time and issues.

Template 3: Project Report Highlighting Quarterly Employee Performance PPT

Measuring employee performance effects the employee’s compensation and their role in the project. Use the slide below to display a project report, which shows employee performance results for a given quarter. This PPT Template shows overall performance of an employee with their personal details, aptitude, and timeliness. Download this slide to represent the quarterly performance of an employee through visuals.

Template 4: Email Marketing Quarterly Project Report Template

Email marketing is the strategy used to promote business or products through emails. It is a powerful digital marketing tool; hence tracking its progress is important. Use this presentation template to highlight and evaluate email marketing quarterly report with growth and performance indicators. The slide contains key headings to illustrate performance indicators like open rate, engagement, automation, and mobile emails. Download this template to present and measure revenue collected with visibility, conversion, and purchase growth from email marketing.

Template 5: Digital Marketing Consulting Project Report PPT Template

Digital marketing will help in analyzing and researching the target audience on the online channel. This slide presents digital marketing, consulting project report dashboard with major metrics like expenditure, clicks, conversions, and performance of campaign. Use this template to evaluate your digital marketing strategy.

Template 6: Executive Summary of A Technical Project Report PPT

A technical project report displays issues which when raised persuades the reader to take action. Use this template to display the report with project overview and details. The slide also explains the month wise project cost and expected delivery dates. Download this template and use it to discuss technical details of the project.

Template 7: Executive Summary of Project Report PPT Template

Here we present to you a project report executive summary to explain your business model with a prepared guideline. Use this template to give an overview of your project with details, timeline, and deliverables. This template summarizes information that is necessary to present to your stakeholders.

Template 8: Monthly Project Report With Business Management And Sales Report PPT Presentation

Use this digital marketing report PowerPoint Template to briefly summarize the monthly project report, which includes project summary, sales, and performance. Download this one-page info graphic PPT to discuss actual versus expected monthly financials, future goals, monthly risk assessment, and the sales forecast for the next month. Use it showcase your expertise in getting sales back on track.

Template 9: One-page Agile Project Report Status PPT Template

Agile reporting is the method of analyzing and distributing information using specified software. Use this one-page agile status summary to highlight key phases of the project report. This template displays the executive summary of the project status with methodology used and velocity chart for the same. Download this template to display the summary of research along with hypothesis of your project and estimated budget.

Template 10: One-Page Communication Strategy For Effective Management of Project Report PPT

Develop your communication strategy for effective handling of project with this stepwise guide to plan and execute team discussions with the right goals and tools. Use this one-page PPT to raise awareness of the project and communicate the key message to your audience. This professionally created PPT Template lets you convey your message and spread awareness about your work. Download this template for effective communication strategy.

DATA ESSENTIAL FOR SUCCESS

It is essential to prioritize the quality of work for managing a team via informed decisions . By focusing on specific objectives and methodology used, a good project report will provide a clear view of its background and the relevance it holds. To ensure success, a project report that has data backing is essential.

FAQs on Project Report Templates

How do you write a project report.

When writing a project report, follow a basic format which summarizes the project’s objectives and states its purpose. It must explain the project status to stakeholders and give team members a clear definition of their roles. Consider the following points while writing a project report:

• It should be short and have visuals to make a point.
• Avoid technical jargons.
• It must have current status of the project, along with an action plan.

What is a project report; what are its main elements?

A project report must address the objectives and managerial aspects of the project for stakeholders and team members. The key elements of a project report are stated below:

• It should state the project overview with a descriptive summary.
• A description of the marketing plan with milestones is included.
• It has a defined budget with structural and operative cost.
• Risks involved, along with an action plan to prevent this, has to be documented in a project report.
• It flags issues to be addressed with decision making.
• It contains contact information.

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Project Report Templates

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Project Quality Planning PowerPoint Template

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Project Status Review Deck PowerPoint Template

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Project Status Report PowerPoint Template

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Project Report PowerPoint Templates For Presentations:

The Project Report PowerPoint templates go beyond traditional static slides to make your professional presentations stand out. Given the sleek design and customized features, they can be used as PowerPoint as well as  Google Slides templates . Inculcated with visually appealing unique and creative designs, the templates will double your presentation value in front of your audience. You can browse through a vast library of Project Report Google Slides templates,  PowerPoint themes  and  backgrounds  to stand out in your next presentation.

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What is a project report powerpoint template.

A Project Report PowerPoint template is a ready-made presentation template that provides a structured framework for creating professional Project Report presentations. The Project Report PPT presentation template includes design elements, layouts, and fonts that you can customize to fit your content and brand.

How To Choose The Best Project Report Presentation Templates?

Keep the following points in mind while choosing a Project Report Presentation template for PowerPoint (PPT) or Google Slides:

• Understand your presentation goals and objectives.
• Make sure the Project Report template aligns with your visual needs and appeal.
• Ensure the template is versatile enough to adapt to various types of content.
• Ensure the template is easily customizable.

Are Project Report PowerPoint Templates Compatible With Google Slides?

Yes, all our Project Report presentation templates are compatible and can be used as Project Report Google Slides templates.

What Are The Advantages Of Project Report Presentation Templates?

Project Report PPT presentation templates can be beneficial because they:

• Add multiple visual and aesthetic layers to your slides.
• Ensure that complex information, insights and data is presented in a simplistic way.
• Enhance the overall visual appeal of the content.
• Save you a lot of time as you don’t have to start editing from scratch.
• Improve the professional outlook of your presentation.

Can I Edit The Elements In Project Report PowerPoint Templates?

Yes, our Project Report PowerPoint and Google Slides templates are fully editable. You can easily modify the individual elements including icons, fonts, colors, etc. while making your presentations using  professional PowerPoint templates .

How To Download Project Report PowerPoint Templates For Presentations?

To download Project Report presentation templates, you can follow these steps:

• Select the resolution (16*9 or 4*3).
• Select the format you want to download the Project Report template in (Google Slides or PowerPoint).
• Make the payment (SlideUpLift has a collection of paid as well as free Project Report PowerPoint templates).
• You can download the file or open it in Google Slides.

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Home PowerPoint Templates Project Management

Project Management PowerPoint Templates & Presentation Slides

Download and use our 100% editable Project Management Template for PowerPoint and Google Slides themes. It makes your projects easier, faster, and more accurate. Our Project Management PowerPoint templates at SlideModel are well-crafted layouts to assist companies in documenting their project procedures. It also makes it easier to communicate the project idea to your audience or team members by displaying the entire project process at a glance.

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Project management is leading a team’s work to achieve all project goals within the regulated team. The use of Project Management Powerpoint Templates increases organizational productivity and project delivery. You can create detailed road maps, PowerPoint timelines, and project proposals with the help of eye-catching imagery and layouts.

For example, you can use Workstream PowerPoint Template to help initiate, plan, develop, and implement your project. Organizations across all industries can use it. You can also use our 5W (Who What When Where Why PowerPoint Template) as an efficient problem-solving tool. It helps you analyze project problems from five different aspects and provide accurate answers.

Furthermore, you can modify these templates to suit your preferences and project demands. They include charts, graphs, timeline slides, Gantt charts, and handy dashboards. These can help you display detailed information in a layout that is easy to grasp for your audience and provides the convenience of effectively getting your message across at a glance.

What Should I Include In A Project Presentation?

A project management plan should comprise an executive summary, Gantt chart, timeline slides, stakeholder or team chart, risk assessment, communication sub-plan, and resource sub-plan. You can learn more about project presentations here.

What Are The Main Topics Of Project Management?

The main project management topics are Agile project management, Quality control; Ethics; Communication; Change management; Risk management; Strategic alignment; Resource management; Stakeholder management; and Leadership.

What Are The Advantages Of Using A Project Management Presentation?

Project management can assist your team in planning, managing, and executing your work to meet your project’s deadlines. Your team can use a project management tool to centralize all of the details of your work, share feedback and progress, and, ultimately, collaborate more effectively. The Project Management process ensures cost controls, quality management, and project completion on time, within scope, and within budget.

What are the five major project management processes?

To be successful with your project, you must complete the following five stages of the project life cycle: Initiating; Planning, Execution; Monitoring; and Closing.

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Project review presentation: A comprehensive guide

Learn how to create a project review presentation that will showcase your team's accomplishments, identify areas for improvement.

Raja Bothra

Building presentations

Hey there, fellow presentation enthusiast!

Today, we're diving deep into the art of crafting project review presentations that leave a lasting impression.

Whether you're a project manager, team lead, or just someone looking to up their presentation game, you're in the right place.

What is a project review presentation?

First things first, let's clarify what a project review presentation actually is. A project review presentation is a powerful communication tool used to summarize and showcase the progress, achievements, and challenges of a project to stakeholders and team members.

Purpose of project review presentation

Now, why should you care about project review presentations? They serve several crucial purposes:

• Transparency: Project review presentations promote transparency by sharing project details with stakeholders, fostering trust and accountability.
• Decision-making: They aid in decision-making by providing a comprehensive overview of a project's status, helping stakeholders make informed choices.
• Communication: Effective communication is key in any project. Project review presentations ensure that everyone is on the same page, reducing misunderstandings.
• Continuous improvement: Regular reviews allow for adjustments, improvements, and course corrections as needed, ensuring the project stays on track.

KPIs and metrics to include in project review presentation

Before we dive deeper into crafting your presentation, let's talk about key performance indicators (KPIs) and metrics. These are the lifeblood of your project review presentation. They provide the data-driven insights needed to assess project health.

Here are some essential KPIs and metrics to consider:

• Project progress: Showcasing the percentage of completion helps stakeholders understand where the project stands.
• Timeline adherence: Highlight whether the project is on schedule or facing delays.
• Budget utilization: Discuss how well the project is managing its finances.
• Quality metrics: Include data on product or service quality, as this can be a critical success factor.
• Risk assessment: Identify potential risks and their mitigation strategies.
• Stakeholder satisfaction: Gather feedback from stakeholders and team members to gauge satisfaction levels.

How to structure an effective project review presentation

Now, let's get into the nitty-gritty of creating an effective project review presentation. Remember, structure matters—a well-organized presentation keeps your audience engaged.

1. Title slide: Start with a professional title slide that includes the project's name, date, and your name or team's name.

2. Agenda slide: Provide an agenda slide to outline what the presentation will cover. This helps set expectations for your audience.

3. Project overview: Begin by introducing the project. State its objectives, goals, and scope.

4. Progress report: Present the project's progress using visual aids like charts, graphs, and diagrams. Highlight key milestones achieved and the percentage of completion.

5. Challenges and solutions: Discuss any challenges or obstacles your project faced and how your team overcame them. Use this opportunity to humanize the presentation with anecdotes or humor, if appropriate.

6. Next steps: Outline the plan for the future. What are the next stages in this process? Mention any parameter changes, if applicable, and explain the reasoning behind them.

7. Conclusion: Summarize the key takeaways from your presentation. Reiterate the project's goals and achievements.

Do’s and don'ts on a project review presentation

Before we conclude, let's go over some project review presentation do's and don'ts:

• Use a combination of paragraphs, lists, and tables for better readability.
• Prioritize clarity and brevity in your content.
• Summarize your points effectively.
• Adapt to your audience's preferences and needs.

Don'ts:

• Bore your audience with excessive data.
• Neglect to engage stakeholders.
• Sacrifice quality for quantity.
• Forget to summarize key points.

Summarizing key takeaways

• Project review presentations are vital for transparency, decision-making, and communication.
• Key performance indicators (KPIs) and metrics are the foundation of a successful presentation.
• Structure your presentation from title to conclusion for maximum impact.
• Engage your audience with visuals, highlight milestones, and discuss challenges.
• Prioritize readability, clarity, and engagement in your presentation.

Crafting a compelling project review presentation involves artful communication, data-driven insights, and structured organization for lasting impact.

1. What is a project review presentation, and why is it important in project management?

A project review presentation, often created in PowerPoint (ppt), is a crucial component of project management. It serves to showcase project progress, milestones, and challenges. Using a PowerPoint template deck can make this process more efficient. These presentations are vital for transparent communication, aiding decision-making, and ensuring project success.

2. Where can I find high-quality PowerPoint templates for project review presentations?

You can download top-notch PowerPoint presentation slides, review ppt and templates from trusted sources. These templates are designed to stun and can be used to create visually engaging project review presentations.

3. What should be included in a project review PowerPoint presentation to effectively visualize project status?

To visualize project status, consider incorporating Gantt charts, phase diagrams, and high-quality graphics. These elements help categorize project milestones and progress. Additionally, you can use editable project templates to tailor your presentation to your project's specific needs.

4. Can Google Slides be used for project review presentations, or is PowerPoint preferred?

While PowerPoint is a popular choice, Google Slides and Prezent.ai can also be used effectively. Google Slides templates are available for project review presentations. The choice depends on your team's preference and the tools that suit your project management review process.

5. What's the significance of a project status report in project review presentations?

A project status report is a vital component of project review presentations. It helps project management teams monitor progress, plan the next stages, and ensure successful project execution. These reports also serve as a roadmap to complete the project and transition to the next presentation. Utilizing pre-designed templates for status reports can save time and ensure high-quality content.

Create your project review presentation with Prezent

Prezent can significantly assist in the creation of your project review presentation. With its vast library of professionally designed templates, you can easily find visually appealing and effective options tailored for project reviews. This saves you valuable time, as you don't have to start from scratch. Furthermore, Prezent ensures brand consistency by offering brand-approved designs from many Fortune companies, guaranteeing that your presentation aligns with your organization's visual identity.

Prezent's user-friendly interface makes editing and customization straightforward, even for those without extensive design skills. Real-time collaboration is also simplified, enabling multiple team members to work on the presentation simultaneously and allowing for instant sharing with stakeholders. Whether you need progress charts, project timelines, or data-driven slides, Prezent offers a wide variety of slide types to choose from.

Now, go forth and conquer your next project review presentation like a pro.

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Project Status

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A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.

Project status reports are taken repeatedly, throughout every phase of the project’s execution, as a means to maintain your schedule and keep everyone on the same page. The status report for a project will generally include the following:

– The work that’s been completed

– The plan for what will follow

– The summary of the project budget and schedule

– A list of action items

– Any issues and risks, and what’s being done about them

The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This gives you historical data, so the next time you are planning a similar project, you can avoid any missteps or bottlenecks.

Because project status reports cover so many topics, historically, they were time-consuming to create. Fortunately, modern project management software expedites the all-important reporting process.

Effectively manage project and keep your team up to date with this project status PowerPoint Template for presentation.  The project status report is the basis for this template. A project status report is used to keep stakeholders updated on progress.

The Project status template contains 4 slides with stunning layout and design. The table chart in the first slide highlights project priority, status and progress.  The second slides give a snapshot of the project in a tabular format. The presenter can use the table chart in the third slide to compare 3 projects in terms of progress and budget, and show progress in the timeline using the fourth slide.

Project managers can use this template in their day to day work. You can develop a detailed plan of work on the project, which will include deadlines, executors and functional connections between employees and track the status of work at each stage. IT companies can use the slides of this template when preparing business processes in terms of project management and control.

Also, this template will be useful for startups in preparation for meeting with investors and providing information on the process of managing future projects. Risk managers can use this template when preparing a strategy for getting the company out of the crisis. Business trainers and university educators can use this template when preparing their courses on effective project management or performance monitoring. Logistics managers can use the slides of this template when providing equipment delivery information for a new production line.

Using this PowerPoint template for presentation doesn’t require graphic skills. It is a turnkey PowerPoint template, ready to use. The slides in the project status template are fully editable and customizable. The icons are resizable and colors and texts can be modified to suit user requirements. Used for project management and business presentations to keep everyone updated with status of a project.

Ideal for marketers, project managers, team leads,  process managers, etc… Update stakeholders on project status during presentation with this ready-made project status template and impress your audiences with this set of impressive project templates. This template contains all the tools you need to create a professional presentation. Template slides will organically complement your old presentations and will take their rightful place in your collection of professional presentations.

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20 Great Examples of PowerPoint Presentation Design [+ Templates]

Published: January 17, 2024

When it comes to PowerPoint presentation design, there's no shortage of avenues you can take.

While all that choice — colors, formats, visuals, fonts — can feel liberating, it‘s important that you’re careful in your selection as not all design combinations add up to success.

In this blog post, I’m sharing some of my favorite PowerPoint tips and templates to help you nail your next presentation.

Table of Contents

What makes a good PowerPoint presentation?

Powerpoint design ideas, best powerpoint presentation slides, good examples of powerpoint presentation design.

In my opinion, a great PowerPoint presentation gets the point across succinctly while using a design that doesn't detract from it.

Here are some of the elements I like to keep in mind when I’m building my own.

1. Minimal Animations and Transitions

Believe it or not, animations and transitions can take away from your PowerPoint presentation. Why? Well, they distract from the content you worked so hard on.

A good PowerPoint presentation keeps the focus on your argument by keeping animations and transitions to a minimum. I suggest using them tastefully and sparingly to emphasize a point or bring attention to a certain part of an image.

2. Cohesive Color Palette

I like to refresh my memory on color theory when creating a new PowerPoint presentation.

A cohesive color palette uses complementary and analogous colors to draw the audience’s attention and help emphasize certain aspects at the right time.

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It‘s impossible for me to tell you the specific design ideas you should go after in your next PowerPoint, because, well, I don’t know what the goal of your presentation is.

Luckily, new versions of PowerPoint actually suggest ideas for you based on the content you're presenting. This can help you keep up with the latest trends in presentation design .

PowerPoint is filled with interesting boilerplate designs you can start with. To find these suggestions, open PowerPoint and click the “Design” tab in your top navigation bar. Then, on the far right side, you'll see the following choices:

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

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Final Project Proposal

It seems that you like this template, final project proposal presentation, free google slides theme, powerpoint template, and canva presentation template.

Ready to design your own project proposal? Show your data, objectives, steps, sneak peeks and expectations using this orange template! It’s full of energy!

This theme is based on a project proposal. The design of this template is modern and cool: we have added geometrical shapes (rectangles and squares) in orange hues. We have included some animated stories illustrations, they move! They depict ideas related to business. The sans serif typeface gives a smart touch to this presentation!

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How to Write a Project Report: Step-By-Step Guide [+ 4 Free Templates]

By archtc on December 26, 2017 — 21 minutes to read

• How to Write a Project Report: Step-By-Step Guide Part 1
• Project Report Templates: Free Download Part 2
• Additional Resources Part 3
• How to Dramatically Reduce Time You Spend Creating Reports Part 4

At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project. Ultimately, a project report must maximize the insight gained with minimal effort from the reader. Apart from describing its results, it must also explain the implications of those results to the organization and its business operations.

How to Write a Project Status Report:

The most common type of project report, a project status report provides a general state of the project to its stakeholders. It quantifies work performed and completed in measurable terms. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. It keeps everyone on the same page and manages each other’s expectations.

Project status reports are accomplished to serve the following purposes;

• to keep an updated flow of information in relation to the project’s progress
• to immediately address issues and concerns that may come up at any point of the project’s implementation or duration
• to document reasons for changes and adjustments made to the original plan for the project
• to monitor fund utilization and to ensure that the project expenses are still within the budget
• to serve as a basis for decision-making and addressing problems
• to keep track of the team’s performance and individual contributions
• to act as a uniform procedure for communicating project development to the stakeholders.

Status reports are most effective when they follow a standard form with predefined fields that need to be regularly updated. Doing so will save time and provide consistency and predictability of the information the stakeholders will receive about the status of the project.

WHAT TO INCLUDE

For a status report to be comprehensive, it must include the following elements:

Summary/overall health of the project, facts on the project progress, target vs. actual accomplishments, action(s) taken, risks and issues, keys to an effective project status report.

• Submit the report on time . A status report is time sensitive and sending it late defeats the purpose of such a report.
• Giving complete but inaccurate information is just as bad as giving accurate but incomplete information . Since stakeholders rely on the status report for a heads-up on the project, and its content is used as the basis for decision-making, it is critical that the report provides both complete and accurate information.
• Do not cover up bad news or adverse reports as these are all part of the transparency of the status report . Keep in mind that being open with the stakeholders, whether the project is sailing smoothly or not, will benefit both the team and the client, since any problems there are will be immediately given attention and solved.
• Be proud of the team’s accomplishments, after all, this is what the clients and the stakeholders will want to know about .
• Anticipate questions from the clients or stakeholders and be prepared to answer them .
• Be familiar with the culture of the organization and respect the information hierarchy they observe . There are instances when the CEO wants to be the first to know about the contents of these reports before cascading it to his downlines. On the other hand, middle managers will want a head start on these reports so they can also anticipate and prepare for any reaction from the top executives.
• Craft the status report in such a way that there will be no information overload . It should contain necessary information that the stakeholders need to know. Lengthy reports will consume not only the writer’s time but also that of the reader. Too many details also give an impression of micro management.

Risk Registers

All projects, or any activities of business, face risks. It is just a matter of how an organization identifies, assesses, analyzes, and monitors these risks. With a Risk Register, an organization is equipped with a tool to better respond to problems that may arise because of these risks. It helps in the decision-making process and enables the stakeholders to take care of the threats in the best way possible.

A Risk Register, also called an Issue Log, is iterative because it will be updated periodically depending on how often the team identifies a potential risk. It may also be updated if the characteristics of the existing potential risks change as the project progresses. 

The Risk Register document contains information about the following:

Risk Identification

• Risk Category:  Grouping these risks under different categories is helpful. Doing so will provide a way to make a plan of action that will address most, if not all of the risks falling under the same category, saving time, effort, and resources.
• Risk Description:  Provide a brief explanation of the identified potential risk. The description can be done in a variety of ways depending on the level of detail. A general description can be difficult to address while giving too much detail about the risk may entail a significant amount of work. Three factors to consider when making a risk description are: the way these risks are going to be managed, who will handle them, and the reporting requirements of the person receiving the risk register.
• Risk ID:  Assign a unique identification code to each risk identified to track it in the risk register easily. Create a system of coding in such a way that the category to which the said risk belongs is easily identifiable.

Risk Analysis

• Project Impact: Indicate the potential effect of the assumed risk on different aspects of the project such as budget, timelines, quality, and performance.
• Likelihood: Referring to the possibility of the risk occurring, the likelihood can be expressed qualitatively—high, medium, low—or quantitatively, if there is enough information available. Whatever criteria are to be used, assign a number—with the highest value corresponding to that which is most likely to occur.

Risk Evaluation

Using the table above, the identified risk can be ranked this way:

• Risk Trigger: These are the potential risk events that will trigger the implementation of a contingency plan based on the risk management plan. This plan should have been prepared prior to the development of a risk register.

Risk Treatment

• Prevention Plan: This enumerates the steps or action to be taken to prevent the risks from occurring.
• Contingency Plan: On the other hand, the contingency plan determines the steps or action to be taken once the risk events have occurred. This program also contains the measures to be taken to reduce the impact of such risks to the project.
• Risk Owner: The person responsible for managing risk, and the implementation of the prevention and contingency plans, it can be anyone among the stakeholders—members of the team, a project manager, or project sponsors.
• Residual Risk: Sometimes, a risk cannot be entirely eliminated after treatment. Part of it may linger throughout the duration of the project, but once it has been treated, it can be considered as a low-level risk.

Keys to an Effective Risk Register

• The first risk register must be created as soon as the project plan and the risk management plan has been approved . This initial risk register must be integrated into the project plan.
• Active risks during a particular period must also be included in the project status report .
• Risk management is an iterative process which is why the risk register must also be updated from time to time . Updates can be made when new risks are identified or there have been changes in the risks already in the register.
• The numerical value assigned to the likelihood and severity levels must remain constant throughout the duration of the whole project .
• Likewise, any terms used must be defined, and this definition must be utilized consistently .

Project Closure Report

As the end of a project, a Project Closure Report signals its culmination. Its submission officially concludes a project and implies that funds and resources will no longer be needed, and everything will go back to its status prior to the implementation of the project.

This process is critical as it will officially tie up all loose ends and prevent confusion among stakeholders.

This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. Each performance metric includes an assessment and a narration of how the team performed on such metrics.

This performance metric describes how the team utilized the budget in carrying out the project effectively. Under this performance metric, the following aspects are measured:

Component Breakdown

Budget variance, explanations for key variances.

Describe how the team implemented the project within the expected time frame and schedule.

Overall Project Duration

Schedule variance, the explanations for key variances, change management.

This metric refers to the team’s ability to handle and manage changes throughout the project’s implementation effectively. It is measured through the following:

Total Number of Changes

The impact of the changes, the highlight of changes, quality management.

This particular metric refers to the team’s ability to observe and comply with quality standards during the project’s implementation.

Total Number of Defects Identified

The explanation for resolved defects, risk and issue management.

This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Key points to include are the following:

The impact of the Risks and Issues to the Project

Human resource management.

This refers to the team’s ability to carry out the project effectively.

Project Organization Structure

This metric looks at how the stakeholders participated in the project.

Decision-makers

Communication management.

Under this metric, communication throughout the duration of the project is assessed.

Communication Management Plan

• Summarize essential feedback collected . Describe the method by which these comments were gathered and who was solicited for feedback. Also include how they responded to each question and briefly discuss which items received great responses from the participants and which ones got few answers.
• Take note of common themes or trends of feedback gathered .
• From the feedback gathered, also take note of any opportunities from this feedback and discuss how these opportunities can be applied to future projects, or in the organization itself .

Lesson Learned

• Give a brief discussion of what the team learned when carrying out the project . Among these learnings, discuss which ones can be applied to future projects and how it will impact not only those future projects but also the whole organization.

Other Metrics

Other points of interest may not have been captured in the Project Status Report and may be included in the Project Closeout Report. Some of these factors include:

Duration and Effort by Project Phase

Benefits realized, benchmark comparisons, keys to an effective project closure report.

• The closure report is mostly a summary of all efforts related to the project . It is important to ensure that all highlights of the project have been properly documented so that retrieval of these reports is easier and all efforts will be acknowledged.
• Emphasize the high points the project delivered, how efficiently it was done, and what has been learned from the process.
• If there are notable variances during the project implementation, make sure to provide a fact-based explanation on it . In addition, the impact of this difference must also be described.
• A critical point in a project closure report is establishing the link between the project performance, the lessons learned, and the steps that will be taken by the organization for its continuous improvement . Aside from the project deliverables, another valuable output of a project is the learnings derived from the process and how it will be translated into concrete concepts applicable to the business processes of the organization.

Executive Summary

A little bit different from the types of project reports previously mentioned, an Executive Summary  is a distinct kind of report which uses different language. It is a high-level report which aims to provide a bigger and deeper understanding of the project—how it will benefit the organization and how it will fit into future business strategies. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan.

Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose.

An abstract is usually written for academic or scientific papers. It is written with a topic sentence which, generally, gives an overview of what the article is about. It is, then, supported by two or three supporting sentences which support the main idea of the topic sentence.

An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. It consists of sequentially arranged key points supported by conclusions and recommendations. Check our in-depth article on how to write an effective executive summary .

Things to Remember in Writing Project Reports

Here are some of the principles that need to be observed in writing an effective project report;

Write for the reader

The report should have a structure, ensure that the report is evidence-based and is supported by data, make it as objective as possible.

There is a clear distinction between facts and opinions . These should never be used together, especially if the report is dwelling on a failed project. The report becomes subjective if it reflects personal opinions of the writer. Make it objective by eliminating all parts which are not based on facts and real events. If it is really necessary to include a personal view or opinion, make sure to explicitly identify it as such. A separate section of the project report may be devoted to the writer’s personal opinion to keep the rest of the report unbiased.

There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them:

It tracks the progress of the project

It helps identify risks, it helps manage project cost, it gives stakeholders an insight on how the project is performing, project report template: free download.

Click Here to Download Project Status Report XLSX

Click Here to Download Project Update Report DOC

Click Here to Download Project Update Report 2 DOCX

Click Here to Download General Project Report DOCX

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Templates on ProsperForms:

Edit and use this template

Additional Sources

• How to Write an Outstanding Weekly Report + Free Template Download
• Project Status Dashboard and Project Tracking
• How to Create a Project Meeting Template + Free Download

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Open PowerPoint.

In the left pane, select New .

Select an option:

To create a presentation from scratch, select Blank Presentation .

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To see tips for using PowerPoint, select Take a Tour , and then select Create , .

Add a slide

In the thumbnails on the left pane, select the slide you want your new slide to follow.

In the  Home tab, in the  Slides  section, select  New Slide .

In the Slides section, select Layout , and then select the layout you want from the menu.

Add and format text

Place the cursor inside a text box, and then type something.

Select the text, and then select one or more options from the Font section of the Home tab, such as  Font , Increase Font Size , Decrease Font Size ,  Bold , Italic , Underline , etc.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering .

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In the Images section, select Pictures .

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Free PowerPoint Project Plan Templates and Examples

By Lulu Richter | May 20, 2024

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We’ve compiled the top project plan templates in PowerPoint so you can easily visualize your processes from start to finish.

Included in this article, you’ll find the following:  

• Agile project plan template
• High-level project plan template
• Project plan template by project phase
• Yearly high-level project plan template

PowerPoint Simple Project Plan Template

Download the Sample Simple Project Plan Template for PowerPoint Download the Blank Simple Project Plan Template for PowerPoint

When to Use This Template:  Project managers can use this simple, single-slide template to track deliverables, tasks, and timelines over a one-year period. 

Notable Template Features: This template features a straightforward table layout with a horizontal bar chart that illustrates the duration of each task. Use the Today marker to see the status of each task (examples: finished, ongoing, or pending). The template comes with sample data that you can customize to align with your project, or you can choose the blank option and start from scratch.

PowerPoint Agile Project Plan Template

Download the Sample Agile Project Plan Template for PowerPoint Download the Blank Agile Project Plan Template for PowerPoint

When to Use This Template:  Use this two-slide template to share the details of an Agile project plan with your team and stakeholders. It provides a clear picture of the project’s journey over a specific timeline and is available blank or with sample data, so you can customize it to fit your needs. 

Notable Template Features: On the first slide, enter the project deliverables and scope. The template also provides space to list the project tasks, owners, start and end dates, and task status. Use the  Risk column to indicate whether a task runs the chance of being overdue, and visualize your sprints with the customizable, color-coded bar chart on the second slide.

PowerPoint High-Level Project Plan Template

Download the Sample High-Level Project Plan Template for PowerPoint Download the Blank High-Level Project Plan Template for PowerPoint

When to Use This Template:  This high-level, single-slide project plan template is ideal for tracking and communicating project timelines and milestones in each project phase. Use this template to inform stakeholders about the project’s progress. 

Notable Template Features: This template, available with sample data and as a blank option, provides a six-month timeline that differentiates the project phases with colors, and it uses icons to highlight project milestones. You can also designate priority level with icons (high, medium, low), and customize the display of the phases, task timelines, colors, and milestone icons.

PowerPoint Project Plan Template by Project Phase

Download the Sample Project Plan Template by Project Phase for PowerPoint   Download the Blank Project Plan Template by Project Phase for PowerPoint  

When to Use This Template:  Use this single-slide template to visualize your project in the five official project management phases (initiation, planning, execution, monitoring, closure), as well as the tasks associated with each one. 

Notable Template Features: This template visually separates the five phases of project management with distinct colors, and it illustrates the sequential steps from project initiation to closure. Customize the sample data to fit your project and show the deliverables of each phase, or download the blank version and enter your project details.

PowerPoint Three-Year High-Level Project Plan Template

Download the Sample Three-Year High-Level Project Plan PowerPoint Template Download the Blank Three-Year High-Level Project Plan PowerPoint Template

When to Use This Template:  Project managers can use this multiple-slide template to communicate the basics of a three-year project plan to stakeholders, including timeline, budget, and resources.

Notable Template Features: This template provides a slide for you to enter the deliverables for a consecutive three-year project plan. It also includes a slide for budget details and another for resource information, and it comes in both blank and sample data versions that you can customize.

PowerPoint Team Project Plan Template

Download the Team Project Plan Template for PowerPoint  

When to Use This Template:  Use this single-slide template to present how each team is progressing through their assigned tasks, as compared to the planned durations.

Notable Template Features: This template displays task progress with two duration bars: one shows the planned duration, and the other shows the actual duration. This comparison enables you to adjust deadlines as needed and forecast the timeline of future project tasks. The template also includes milestone markers so that you can assess your progress.

PowerPoint Project Work Plan Template

Download the Project Work Plan Template for PowerPoint

When to Use This Template:  Use this single-slide template to present the objectives, budget, team members, and schedule of your work plan.

Notable Template Features: This template includes space to note the key elements of a project plan, such as timelines, objectives, budget, and team. The numbered columns show tasks moving from left to right, making it easy for team members to understand the project’s scope and to grasp each section’s information.

Project Plan Related Templates

Check out these customizable project plan templates to support all aspects of your project planning process. 

Gantt Chart Template

Use a  Gantt chart template to show the durations of each successive task and progress toward deliverables.

Work Breakdown Structure Template

Use a  work breakdown structure (WBS) template to list and organize the tasks associated with each deliverable.

Project Timeline Template

Use a  project timeline template to track and monitor the project’s timeline. You can also use this as a visual tool to communicate progress with stakeholders.

Communication Plan Template

Use a  communication plan template to detail the project stakeholders and the agreed-upon plan for communicating with each other, including platform, frequency, and point person(s).

Resource Plan Template

Choose from this  variety of resource plan templates to list and manage your project resources, including personnel, budget, key pieces of equipment, and more.

Risk Management Template

Use a  risk management plan template to identify and manage your project’s risks and decide which are worth the potential opportunity.

Project Plan Budget Template

Use a  project plan budget template to track and manage your project’s budget.

Project Summary Template

Use a  project summary template to write a high-level overview of your project to share with stakeholders or higher-ups who need a bird’s-eye view of your work.

Effectively Track, Manage, and Execute Your Project Plan with Real-Time Work Management in Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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