how to open keynote presentation in powerpoint

How To Open Keynote In PowerPoint

Do you ever find yourself needing to switch between Keynote and PowerPoint for your presentations?

From compatibility with different devices to collaboration with others, we will cover the benefits of being able to seamlessly transition between these two popular presentation software.

Key Takeaways:

What is keynote.

Keynote is a presentation software application developed by Apple for macOS and iOS devices, offering a range of features such as animations, transitions, templates, and themes.

With its seamless integration with Apple devices, Keynote allows users to create stunning presentations effortlessly. The software’s compatibility across macOS and iOS platforms ensures that presentations can be accessed and edited across different devices, making it convenient for users on the go. Keynote sets itself apart with its array of beautiful animations and transition effects that add a touch of elegance and professionalism to presentations, captivating audiences and enhancing the overall visual appeal. The variety of templates and themes provided by Keynote enables users to craft visually impressive slideshows that resonate with their audience.

What is PowerPoint?

PowerPoint is a presentation program developed by Microsoft, widely used on Windows PCs and Mac computers for creating and delivering presentations.

Why Would You Want to Open Keynote in PowerPoint?

By converting your Keynote files to PowerPoint, you eliminate any potential compatibility issues that may arise when sharing your presentations with users who do not have access to Keynote software. This ensures that your content appears consistent and professional regardless of the platform being used. Converting to PowerPoint opens up a range of features and functionalities that may not be fully supported in Keynote, giving you more flexibility in creating engaging and interactive presentations.

Compatibility with Different Devices and Software

One of the advantages of Keynote is its seamless integration with the iCloud environment, making it accessible from any Mac or iOS device.

Whether you are working on a Mac computer, a Windows laptop, or even an iOS tablet, both Keynote and PowerPoint offer a consistent user experience.

Collaboration with Others

Collaborating on presentations becomes seamless when using Keynote or PowerPoint, allowing users to share, edit, and open files across different versions and devices.

Steps to Open Keynote in PowerPoint

Start by selecting the Keynote presentation you wish to convert. Then, navigate to the ‘File’ menu and choose the ‘Export To’ option. From the dropdown menu, select ‘PowerPoint’. This will prompt you to give a name and choose a destination for the converted PowerPoint file.

Step 1: Exporting the Keynote File

When exporting your Keynote file, it’s crucial to choose the appropriate format to avoid any compatibility issues during the transition to PowerPoint. Keynote offers various export options, including PowerPoint (.pptx) and PDF formats, designed to facilitate smooth conversion without losing formatting or design elements. Selecting the correct export format is essential for preserving animations, transitions, and slide layouts when importing your presentation into PowerPoint. By saving your Keynote file in a PowerPoint-compatible format, you can ensure a seamless transition between these two popular presentation software.

Step 2: Converting the File to PowerPoint Format

After exporting the Keynote file, the next step involves converting it to PowerPoint format, ensuring that the file is transformed into a version compatible with PowerPoint software.

Step 3: Opening the Converted File in PowerPoint

Once the Keynote file is converted to PowerPoint format, the final step is to open the converted file in PowerPoint, ensuring that the presentation is accessible and viewable in the PowerPoint application.

Before opening the converted file in PowerPoint, it’s advisable to check the formatting and alignment of the content, especially if intricate animations or transitions were part of the original Keynote presentation. This will help in identifying any potential issues that may arise during the conversion process.

After opening the file in PowerPoint, it’s good practice to review the slides thoroughly to confirm that all elements, including fonts, images, and slide transitions, have been translated accurately, preserving the integrity of the presentation.

Tips and Tricks for a Smooth Conversion

Check file size and compatibility.

Before converting Keynote presentations to PowerPoint, it is vital to check the file size and ensure compatibility between the two formats, as this can affect the conversion quality and functionality.

Use Third-Party Conversion Tools

For enhanced conversion capabilities, consider utilizing third-party tools that specialize in converting Keynote presentations to PowerPoint format, providing additional features and options for a seamless conversion experience.

By leveraging such tools, users can save time and effort while achieving a higher level of accuracy in the conversion results.

Moreover , these third-party solutions often come with advanced customization settings and batch conversion functionality, allowing for more efficient handling of multiple presentations at once.

By opening Keynote presentations in PowerPoint, you also tap into a larger audience base that may be more accustomed to using the Microsoft Office suite. This can lead to increased engagement and understanding among viewers who are more familiar with PowerPoint’s interface and functionalities.

Benefits of Being Able to Open Keynote in PowerPoint

This process allows for effortless broadcasting of presentations to a broader audience, irrespective of the platform or device they are using, ensuring maximum reach and engagement.

Frequently Asked Questions

1. how do i open keynote files in powerpoint, 2. can i open keynote files in powerpoint without converting them.

Yes, you can open Keynote files in PowerPoint without converting them by selecting the “Save as” option and choosing the PowerPoint file format.

3. What if I don’t have access to Keynote but need to open a Keynote file in PowerPoint?

4. what is the best way to ensure compatibility between keynote and powerpoint, 5. can i open a keynote file in powerpoint on a different computer.

Yes, you can open a Keynote file in PowerPoint on a different computer as long as both programs are installed on the computer.

6. What are the limitations when opening a Keynote file in PowerPoint?

Some features and formatting may not transfer over when opening a Keynote file in PowerPoint. It is best to do a test run and make any necessary adjustments before presenting.

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How to open a Keynote (.key) file in Powerpoint on your PC (Windows & Office)

By Sudz Kar 22 comments Last updated December 30, 2022

Are you creating presentations on your at-home Mac or on-the-go on your iPad using Keynote but then need to convert them to Powerpoint to use at work on a Windows machine? Or vise-verse, you need to work with a Powerpoint presentation on your Mac or iPad using Keynote?  Maybe you just received a Keynote presentation from a colleague or visiting Presenter/Lecturer and need to convert that into Powerpoint. Well, the good news is that to open a Keynote (.key) file in Powerpoint is easier than you think!

Apple’s presentation software Keynote is designed to create beautiful presentations on your Mac & iPad that stand out from its more famous Microsoft counterpart, Powerpoint. Keynote presentation documents are saved as Keynote format files with “.key” file extensions.

Keynote is an Apple program and therefore only available for Apple Mac and iDevices only, there is no Windows version. Since Keynote must be installed on the computer you are using to play Keynote files, windows can not playback any Keynote files. BUT, if you created a presentation in Keynote but now need to migrate it to Powerpoint, there is a relatively painless way to convert your presentation that allows you to view, edit, and play on a Microsoft Windows system.

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Follow These Quick Tips to Open Keynote Presentations on PowerPoint

If you created or received a presentation made in keynote, steps to open, view and edit this file on windows using powerpoint, to export a file to powerpoint, make a copy of the file when you’re ready to send it, considerations, apple’s icloud website and iwork even converts your keynote presentations into powerpoint files. here’s how:, cool tip and the awesome thing is that after your edits, you can use this same icloud iwork tool to convert your presentation back into a keynote file, be mindful of your fonts, consider an ipad, use a third-party file viewer or converter, upload a powerpoint file to keynote for icloud, open a powerpoint file on your ipad, quick tips  .

• For Macs, File > Export To > PowerPoint
• On iPads and other iDevices, Share button > Send a Copy > PowerPoint
• Use iCloud’s Website via a browser like Safari or chrome and choose  Settings > Download a Copy
• Try a Third-Party File Viewer

Open a Keynote (.key) file in Powerpoint: Export to PPT

• With Keynote, you EXPORT your Keynote presentation into a Powerpoint document. Keynote presentations then are saved as Powerpoint (.ppt or pptx) files. To do this, launch the Keynote app, then open the presentation. Select File > Export to > Powerpoint ….and done!
• It’s just as easy on an iPad using the export to PowerPoint. Create or work on your presentations on an iPad and then email them to your work account, converted to PowerPoint all through your iPad!
• If you received a Keynote presentation but don’t have a Mac iPad with Keynote installed, ask the person who sent the Keynote slides (or anybody who has the app) to save the Keynote file as a PowerPoint presentation.  After this, he or she sends the ppt or pptx file, and you open and edit it on your Windows computer.

Export a file from Keynote to Powerpoint Using Your iPad

• From the presentation manager, tap the Share button
• Tap “ Send a Copy “
• Select the document you want to send
• Choose Microsoft PowerPoint (.pptx) format
• Select how you want to send the file (via Mail, DropBox, etc.)
• Complete the sending process
• When you export to PowerPoint, it replaces any unrecognized fonts with its system recognized fonts. Also, Microsoft replaces your animations and transitions with comparable Office animations and transitions.

Open a Keynote (.key) file in Powerpoint: iCloud, Your Other Option

There’s something wonderful about iCloud–it allows your Windows PC to use iWork too! When you use iWork for iCloud, you access all your presentations on any Mac or Windows PC web browser . Keynote for iCloud lets you open, work on, and share your files from any Windows PC or any computer connected to the internet with a supported browser installed.

Just sign in to iCloud.com, open Keynote, and start editing. To work in Keynote for iCloud, you must upgrade your iCloud account to use iCloud Drive or the Files App. Additionally, Keynote for iCloud can only download .pptx files, not .ppt.

• Visit icloud.com

• Go to Settings Menu and upload your Keynote presentation

• Double click the presentation you just uploaded
• Select “ Download a Copy… ” then select Powerpoint
• After this, just open your Powerpoint file the usual way on your Windows PC

Present Using iCloud, no Download or Export Required!

Presenting your Keynote presentation through any up to date browser is easy! Just open a browser window (including Internet Explorer/Chrome/Firefox/Safari on Windows) type in iCloud.com and sign in, once there select Keynote for iCloud . Open your presentation and click the play button–done! iCloud’s Keynote also allows editing online without any need to download.

With iCloud, your Mac’s local fonts don’t carry over to iCloud , so make sure you use system fonts that both your computer and iCloud share. If you do use local fonts, iCloud substitutes those with a  system font. Also on iCloud’s Keynote, some transitions and animation may not play back smoothly, depending on your current internet connection.

Concerned about fonts and transition/animation quality? Then consider saving the file as a QuickTime movie. Quicktime keeps all the same fonts and same effects. Of course, your presentation is only viewable–no changes or edits possible. If you go this route, check that Quicktime is installed on the Windows computer you use.

An iPad is a great way to present your Keynote slides at business meetings, larger presentations, and even in the classroom. If using a projector or large display, you (or the tech) need to switch the projector’s input from a computer (or another device) to the iPad.

Another option is to use file opener program, like File Viewer Lite, that opens a variety of formats. On many of these programs, you open the Keynote presentations to review or present–but no editing or changes allowed.

Or choose a file converter, like Zamzar or CloudConvert, to converts your keynote files either PPT (Powerpoint) or PDF formats.

Going the Other Way? Powerpoint to Keynote?

It’s never been easier to take your Microsoft Powerpoint presentation from your Windows PC (or Powerpoint for Mac) and import it into Keynote. And Keynote now supports more Powerpoint features like commenting, conditional formatting, and even bubble charts. For specific detail on what features are compatible with Keynote, check out Apple’s compatibility site .

Keynote makes opening Powerpoint presentations super easy. Just open Keynote on your Mac, select import an existing file, and chose your PowerPoint presentation . That’s it!

Keynote supports uploads of both Microsoft PowerPoint (.pptx) and Office 97 or later (.ppt)

• Log into your iCloud account
• Click Keynote
• Drag the file you want to upload into presentation manager then choose Upload Presentation…
• Locate and select the file on your Windows PC or Mac
• Your file appears in Keynote for iCloud

• Send the Powerpoint presentation by email or uploads to iCloud Drive, DropBox, Google Drive, or another Cloud storage service
• Go to that storage cloud’s app and select the attachment. When it opens, tap the file and then tap the Share button . Tap Copy to Keynote
• Your iPad imports and automatically converts the file to Keynote
• Keynote lets you know the exact things it doesn’t support or if it made any substitutions for things like fonts

Related Posts:

Obsessed with tech since the early arrival of A/UX on Apple, Sudz (SK) is responsible for the original editorial direction of AppleToolBox. He is based out of Los Angeles, CA.

Sudz specializes in covering all things macOS, having reviewed dozens of OS X and macOS developments over the years.

In a former life, Sudz worked helping Fortune 100 companies with their technology and business transformation aspirations.

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Show 22 Comments

December 5, 2018 at 5:20 PM

Many thanks, it is so helpful. I get my .key into .ppt without Mac. You are amazing!

November 13, 2018 at 6:28 AM

One of the most important links on the materials module is checking availability for every item in the project. At a basic, releasing such news towards the wrong audience through intranets – normally too broad an individual base – devalues the intranet communications through clutter.

More over issues such as the driver program storage device like CD or DVDs may get misplaced or perhaps the storage file inside computer gets corrupted.

September 18, 2018 at 11:11 PM

I got this site from my friend who shared with me regarding this web page and now this time I am browsing this web site and reading very informative articles here.

Helped me with my Keynote problem this morning at the office–right before a presentation. Thx

August 13, 2018 at 9:28 AM

The more accurate title should be “How to Export/Save Keynote for PowerPoint.” For somebody without access to any Apple products and doesn’t have or use iCloud (hard to believe, but we’re out there,) there’s no way to actually open the Keynote file on PC without somebody else exporting and saving it for PowerPoint.

October 12, 2017 at 12:24 PM

Love keynote formatting options; however, converting keynote to Open Source or Microsoft powerpoint still makes a mess out of columns…Powerpoint does not recognize them.

March 19, 2017 at 8:15 AM

Are there any updated instructions? This only half worked – the formatting and fonts are a mess! Also seems that Keynote has been updatedl

March 24, 2017 at 11:47 AM

Hi Nancy, Sorry that these instructions only partially worked for you. We’re looking into the latest updates on Keynote & PP and will update that article soon. Thank you for bringing it to our attention!

February 17, 2017 at 5:52 AM

January 24, 2017 at 5:13 AM

November 30, 2016 at 6:21 AM

Thank you so much for the clear and well explained instructions. Helps a lot. Really appreciate it. Thanks again 🙂

November 10, 2016 at 12:24 PM

Excellent description. Thnx

October 26, 2016 at 4:23 PM

Thank you, it help a lot ! The instruction very easy and helpful, with a screen shoot step..

September 30, 2016 at 11:45 AM

Thank you ! Just converted a big presentation from .key to ppt with no problems following the steps you’ve outlines. Your instructions and screenshots were perfect.

September 29, 2016 at 9:54 AM

Thank you! This was so helpful!!

September 13, 2016 at 11:17 PM

Thanks. This helped.

August 29, 2016 at 3:03 PM

Perfect, just what I needed. I just need to convert some .key files to .ppt, and it works very well.

August 13, 2016 at 3:20 AM

THANKS! Haven’t tried to convert my file yet, but your explanation is well written and easy to understand! Thanks for the step by step “tutorial” and the screenshots!

July 21, 2016 at 4:26 PM

Very helpful. Thank you so much.

July 10, 2016 at 8:17 PM

Thank you so much!! It helped me too!!

April 27, 2016 at 6:28 AM

Thanks, for the help, it worked for me too.

April 25, 2016 at 11:32 PM

thanks for the help, it worked for me

March 28, 2016 at 1:27 PM

Thanks for the iCloud tip. Worked well.

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How to open Apple Keynote (.key) file in PowerPoint on Windows

Open keynote (.key) file in powerpoint, online keynote file format converters.

You will get a download link in your email inbox. Click on it to download the file.

Using Keynote tool for Mac

What does apple keynote do, is apple keynote better than powerpoint, sudipmajhi@twc.

How to open .key files on Windows

Open presentations made in Mac using Windows

Need to open a .key file on Windows ? Don’t worry; we’ve got you covered. A .key file is created using Mac’s Keynote software. Keynote, Apple’s version of Powerpoint , is a presentation software application developed by the Cupertino-based tech giant as part of their iWork productivity suite. Keynote was first released in 2003 and has been continuously updated until the present.

Normally, .key files are only opened using Keynote. However, Powerpoint, Windows’ own presentation software application, can open these types of files, too.

How to open a .key file on windows

1. Open PowerPoint .

2. From the navigation bar on the side of PowerPoint, click Open . This should show you a list of your PowerPoint files and other options.

3. Under “Other locations,” click Browse. This action will open a navigation window. 

4. On the file types dropdown, change “All PowerPoint Presentations” to “All Files.”

5. Navigate to the location of your .key file, and select your file .

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6. Lastly, click the Open button at the bottom-right corner of the navigation window. 

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How to Open & View Keynote Presentations on PC (In 60 Seconds)

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If you use Apple's popular Keynote presentation software, you may sometimes find yourself needing to share your files with someone who doesn't have a Mac. Let's look at how to save a Keynote presentation as a PowerPoint. Then I'll show you how to open an exported Keynote file on a PC.

We also have a helpful complement to this tutorial. Download our FREE eBook:  The Complete Guide to Making Great Presentations .  Grab it now before you read on.

Note : I n this tutorial we use the Keynote Pitch theme ,  You can find more  great Keynote presentation templates on GraphicRiver or on Envato Elements . For even more inspiration take a look at 15+ Best Keynote Presentation Templates .

How to Quickly Open and View a Keynote Presentation

Note: Watch this short tutorial screencast or follow the quick steps below, that complement this video.

1. Export a Keynote Presentation

Apple's Keynote presentation software is an easy to use as a presentation and design tool. But because it's Mac and iOS specific, sometimes we need to find a way to share the presentations we build with our friends on Windows. My favorite way to do that is to go to the File > Export > PowerPoint menu.

2. Save the Exported Presentation

Let's choose Next and then choose a place and file name to save your exported PowerPoint edition of the slide deck. 

3. Open the Keynote Presentation in Windows

Now let's go ahead and simply send this over to Windows. Switching over to Windows, you can see that we can open up the exported slides from Keynote. The Keynote presentation is looking good here in PowerPoint.

Finishing Up!

Most features and aspects of the Keynote presentation are supported in PowerPoint, but make sure to give your presentation a quick review after you've converted it. Make sure to check that items like animations, charts, and graphs are all appearing the way that you want once it's in PowerPoint on the Windows side.

One other option would be to export the Keynote file as a PDF from that same menu, but you would lose the ability to keep editing the file.

Don't forget your Windows colleagues if you're a Keynote user. Use the steps in this tutorial to convert Keynote to PowerPoint so that PC users can open your Keynote files.

More Envato Tuts+ Keynote Presentation Tutorials

Learn more about Keynote in these tutorials:

You can also find  great keynote presentation templates  with premium designs on GraphicRiver or  Envato Elements .

Make Great Presentations ( Free PDF eBook Download) 

We also have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

Download our new eBook:  The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter.

How to convert an Apple Keynote presentation to a Microsoft PowerPoint file

• When you convert Keynote files to PowerPoint, you can allow collaborators without Keynote to open presentations on non-Apple computers.
• Mac users can convert files from Apple's presentation app Keynote to Microsoft Powerpoint through the exporting feature.
• Visit Business Insider's Tech Reference library for more stories.

Mac users have access to several applications with similar functions to corresponding Microsoft programs. These include Pages (a word processor similar to Microsoft Word), Numbers (a spreadsheet application similar to Microsoft Excel), and Keynote (a presentation application similar to PowerPoint). 

When sharing documents with non-Apple users and in general, converting your files to the more universal Microsoft applications helps to ensure that the recipient can open the file you send. 

Converting your Keynote files to the corresponding Microsoft PowerPoint format takes just a few clicks. It saves Windows users the trouble of using a third-party app to open their Apple file . 

After you've converted the Keynote file to a PowerPoint file, you can check that your presentation saved correctly when you attach it to an email. The file type at the end of your upload name should read ".pptx." It will read ".key" if it's still a Keynote file. 

Here's how to convert a Keynote presentation to PowerPoint. 

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), how to convert keynote to powerpoint.

1. Launch Keynote and open your presentation. 

2. To convert to PowerPoint, click File in the app's top menu bar. 

3. Select Export To then PowerPoint.

4. Click Next.

5. Edit the name of your file in the Save As section, if needed.

6. Choose where to save your file in the Where section.

7. Click Export. 

8. To confirm the file converted, right-click on the file and click Get Info. 

9. In the General Section under Kind, it should read Microsoft PowerPoint Document. 

Related coverage from Tech Reference :

'what is keynote on iphone': how to use the keynote app on your iphone to make slideshow presentations on the go, how to add notes to your microsoft powerpoint slides for presentation reminders or editing collaboration, how to make a powerpoint presentation into a video, so that it plays automatically without you having to click through each slide, how to save a powerpoint presentation as a pdf to lock in formatting and allow anyone to view it, how to convert a pdf into a powerpoint slideshow using adobe acrobat.

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Home Blog PowerPoint Tutorials How to Convert Keynote to PowerPoint

How to Convert Keynote to PowerPoint

Although Microsoft PowerPoint is the leading software for presentation design, alternatives like Keynote remain popular among Mac users due to its integration into the Apple ecosystem. This implies a compatibility problem whenever we want to share the presentations in an editable format with non-Mac users. Windows apps cannot natively open Keynote files; therefore, a conversion process is required to work with PowerPoint or Google Slides.

This article will teach you an easy-to-apply method to convert Keynote to PowerPoint. 

Why Should You Convert from Keynote to PowerPoint?

As previously mentioned, Keynote files cannot be opened or edited on Windows computers, but let’s see the core reasons why you need full compatibility with Windows PCs.

• You may need to present the file on another laptop/computer than your Mac.
• Your presentation project may require collaborative work, which implies non-Mac users should be able to open it. 
• Insert non-native features into your presentation, like data synced from Excel and PowerBI.
• Add animations and transitions to your presentation in PowerPoint.

How to Convert Keynote into PowerPoint

Start by opening the file you wish to convert from Keynote to PowerPoint. 

Go to File > Export To > PowerPoint . 

A new dialogue window will open with the export presentation options (which also allows us to switch to other formats if required).

Additional settings to this process can be configured from that window, such as password-protecting your PowerPoint file and selecting the output format (PPT or PPTX). Click on Next to choose the saving destination of your file.

And that’s all. This is how an exported Keynote to PPT would look on PowerPoint for Mac.

The same file is opened on a Windows computer with a light theme configured.

Are Online Keynote to PPT Converters Worth the Try?

A converter Keynote to PowerPoint is not recommended from our point of view as you may lose details in your process or submit sensitive information (like financial data) to unknown parties. Aim to stick to the native options included in Keynote to complete this process.

Will the Presentation File Work with PowerPoint Online?

Yes, all converted keynote to PPT files can be opened inside PowerPoint Online after uploading them, or if we’re working with cloud syncing for our files. 

Can I Access Keynote From Windows?

Unfortunately, no, and there’s no emulation option available for it as it’s a Mac-only software. Software like VMWare or native Windows emulation options may crash when aiming to boot a Mac OS or perform heavy tasks. The reverse process, opening Windows from Mac, is natively supported via Mac’s Boot Camp.

Can I Export Keynote to PowerPoint from an iPhone or iPad?

Yes, and the process is quite similar. Open your file on your mobile device. Locate the More button (the three dots) and tap Export. Select the PowerPoint option and configure any additional details if required. 

Can I Export My Keynote Presentation to PowerPoint from an Android Phone or Tablet?

It is possible, but it requires one to sign in to iCloud and open the cloud version of Keynote. From there, you can export to PowerPoint. 

Can I Use PowerPoint Templates in Keynote?

Yes. Most PowerPoint templates are fully compatible with Keynote, although some effects like animations, transitions, or complex shadows are unavailable. Also, you may be unable to edit PowerPoint shapes as easily as with PowerPoint. Remember, if you save your file on Keynote, you must convert it back to PPT/PPTX to make the file viewable/editable to non-Mac users.

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How To Convert Keynote To PowerPoint

If you’ve ever wondered how to convert Keynote to PowerPoint, then you’re in the right place. In this article, I’ll give you a step by step guide on how you can convert your .KEY file into something that’s compatible with PowerPoint. Later on, I’ll also be covering some of the major issues you’ll encounter on the converted file, and what you can do to fix these.

Why convert Keynote to PPT if it’s already a great presentation app?

Keynote is a free presentation app that runs exclusively on Mac computers and iOS devices like the iPhone and iPad. Now, a lot of people may love using Keynote for their presentations. But the fact that the app only works on the Apple ecosystem is a bit of a downer. That said, here are some reasons why you may need to convert your Keynote file to PowerPoint:

• You’ll be collaborating with non-Mac users

For many Apple fans, MacOS is the greatest computer operating system ever. But, of course, plenty of Windows users beg to disagree. And unfortunately, in the battle for computer OS supremacy, Windows still reign supreme.

The sad truth is that there are far more people who can’t access Keynote (because it’s exclusive to Apple) than those who can. Therefore, you (as part of the minority) need to do the adjusting.

What this means for Keynote users is that if you intend to collaborate or work with non-Apple users, you’ll need to convert your Keynote file first. Otherwise, your colleagues or teammates won’t be able to open your .KEY file on their computer. It’s as simple as that.

In critical business presentations where there might be a lot at stake, it’s best to be prepared and just convert the file to PowerPoint. You want to make sure everyone on the team can access your file.

The best way to ensure this is to convert your Keynote to a more universally recognized presentation file format. This is either the .PPT or .PPTX format.

• You’ll be presenting on a non-Apple device

You’ll likely present in venues where they use a dedicated presentation computer. More often than not, these computers are Windows-based, meaning it can’t open your Keynote. You will therefore need to convert Keynote to PowerPoint first if you want to be able to do your presentation.

Likewise, if you’re the only Keynote user on your team and everyone’s on Windows, then it’s best to just do the conversion process ahead of time. This way, if your team leader decides to have everyone use just one computer during the presentation, then you won’t be caught by surprise.

• You don’t want to bother with purchasing additional accessories

If you can, in fact, use your Mac laptop for your presentation, then good for you. But you will then need to think about having the right accessories so you can connect your laptop to the projector , TV or monitor. This is because these external displays require either VGA or HDMI. Unfortunately, these ports are absent on the modern MacBook.

The most recent line of MacBook ultraportable laptops only have a couple of USB-C | Thunderbolt ports. So, you’d need to have a bunch of adaptors with you if you want to ensure your laptop can connect to a projector, TV or external monitor.

And, don’t forget, you also need the right cable to connect your adaptor to the projector. It can get quite confusing if you’re not exactly a technical kind of person, so it may be best to ask for help from someone who knows this stuff.

While you can definitely export your Keynote to PowerPoint (among other file formats), it’s not going to be like a native PowerPoint experience. Which is neither app’s fault really – they just happen to be created by two different giants in the tech industry.

The good news is exporting your Keynote to PowerPoint is generally a straightforward experience. Now, it’s not without hiccups. You’d still need to give your converted document a thorough look to make sure everything’s actually where it’s supposed to be. But for the most part, the conversion process itself is quick and easy.

Step-by-step guide to convert Keynote to PowerPoint

I’ll be dividing this section into two – how to convert on both MacOS and iOS. For this tutorial, I downloaded a free corporate Keynote template from Louis Twelve which I found on Behance .

Let’s dive into the first part:

How to convert Keynote to PowerPoint (MacOS)

First, you’ll need to open up your Keynote file. Then go to File > Export To . From the dropdown list, click on PowerPoint .

You’ll then see this ‘Export Your Presentation’ dialog box on your screen. Make sure you’re on the PowerPoint tab.

As you can see, the menu is quite straightforward. You can choose to lock your file with a password or not by ticking the box that says ‘Require password to open.’

By default, Keynote will convert the file to the more recent .PPTX format. But if you’re going to be presenting on an older PowerPoint version, then click on the Advanced Options button. And you’ll see this on your screen:

Select .PPT if you want your file to be compatible with PowerPoint 1997-2003. Otherwise, leave it at .PPTX. Once you’ve made your choice, click on the blue ‘Next’ button.

On the next screen, you’ll be asked to give your file a name and where you want to save your new PowerPoint file. Type the file name in the ‘Save As’ field. Then navigate to the folder where you want to save your file. Hit the blue ‘Export’ button when you’re ready to export.

The conversion process is generally very fast. For small files, it will only take a couple of seconds. For more media-intensive files, it may take longer. To check out your new PowerPoint file, navigate over to where you chose to save it.

Double click the file and you’ll notice that instead of Keynote popping up, it will now be PowerPoint. Of course, this will only work if you have PowerPoint installed on your computer ! If you don’t have PowerPoint on your Mac, then Keynote will open up the newly converted file (yes, Keynote can open PowerPoint files).

How to convert Keynote to PowerPoint (iOS)

This is the process you need to follow if you want to convert your Keynote to PowerPoint on an iPhone or iPad.

First, open up Keynote on your device. Then select the folder where you’ve saved your Keynote file. For instance, it could be on iCloud Drive, Google Drive, or any other cloud service connected to your device. Alternatively, you can also search for Keynote files by choosing from your Favorites list or even from your color-coded Tags.

In my case, I save all my Keynote files to iCloud because I find it more convenient especially in terms of accessing the same files on my Mac. So, here’s the file I want to convert to PowerPoint (same file I used in previous example):

The next thing we need to do is to tap on the file and open it. Then, tap on the ellipsis icon (…) on the top-right corner to open up more menu settings.

You’ll then see the screen below. Tap the Export option.

In the Export screen, you’ll see there are a number of options for you to choose from: PDF, PowerPoint, Movie, Animated GIF, Images, Keynote Theme. Since this tutorial is all about converting Keynote to PowerPoint, make sure you tap on PowerPoint.

Note that unlike the conversion process on MacOS where you can choose between .PPTX and .PPT, on iOS devices you’ve got no say in the matter. All converted presentations files will be in .PPTX format. So, keep this in mind if you know you’re going to be using an older computer.

That said, once you tap on PowerPoint, you’ll briefly see this window on your screen. It’s basically letting you know that Keynote is converting or creating your new PowerPoint presentation for you:

Now, during the export process, Keynote may find some issues. It will give you a list of things you may want to look over. So you can decide if you’re going to proceed with the export process or not. Here are some issues encountered for the Keynote template I used:

As you can see, Keynote gave me a list of 5 fonts which may or may not cause my exported PowerPoint file to look different from the original Keynote file. Basically, it’s telling me that Calibri and Open Sans are missing and text on the exported file may look different.

If you think you can live with these issues and continue the export process, tap on Continue .

Once the file is exported, iOS will then ask you what you want to do with your new PowerPoint file. You can share the file via AirDrop or send it via SMS or social media. Alternatively, you can save it to your iPhone (or iPad) by tapping on ‘Save to Files.’

The conversion process from Keynote to PowerPoint is easy and straightforward on both MacOS and iOS. However, you may find that your new PowerPoint file isn’t as picture-perfect as it seems.

Two common issues that can arise from the conversion process

In this section, I’ll list down the most common issues and problems that arise when converting Keynote to PowerPoint. Even the most basic Keynote file (that is, there’s not a ton of fancy texts and animations on it) will likely run into some issues.

• The missing fonts problem

This is probably the most common problem. If you checked out the step-by-step iOS Keynote to PPT conversion process I shared above, then you’ll notice that I got a message about fonts. Specifically, it said Calibri and Open Sans are missing and may cause the exported file to look different from the original file.

Aside from looking different, the new font may also cause the text to be displaced . This is because the replacement font may be of a different size. That is, it may be a few pixels wider, narrower, taller, or shorter. This will, of course, result to its neighboring elements being moved around. So, you’ll find some text overlapping on other elements or being totally moved to the side.

Also, the replacement font may not convey the same emotion that the original font was meant to do. For instance, some fonts are perfect for business presentations because they look more formal and elegant. Others are perceived to be ‘fun’ and as such, are great for team-building types of presentations.

If you want your audience to be excited about something, you’d use a font that can help build up their excitement as well. But all these will be for nothing if the replacement font on your newly-converted PPT file fails to bring out the same emotion in the audience.

So, the best course of action for this problem is to look for a similar font that will not only look the same. But will also evoke the same emotion in your audience. Easier said than done, I know, when there are so many fonts to choose from.

In the next section, I will be covering some tips on how to make sure there are no font issues in the converted file.

• Animations and transitions are not converting correctly

There are two types of animations in Keynote – object animation and slide transition.

Object animation basically refers to the animation effects applied to a specific object. If there are 5 different elements on a slide, you can add animation effects to each one.

Slide transition , on the other hand, refers to the animation when moving or transitioning from one slide to the next.

That said, there are 3 different types of object animations on both Keynote and PowerPoint:

On Keynote, these are (1) build in, (2) action, and (3) build out.

On PowerPoint, these are equivalent to (1) entrance, (2) emphasis, and (3) exit effects.

They work basically the same way. The only difference is that not all animations on Keynote are present on PowerPoint, and vice versa.

So, it’s really not surprising at all that your Keynote animations and transitions aren’t going to convert perfectly into PowerPoint. The best way to go about avoiding this issue is to stick to animations that are present on both apps. For instance, you may want to use either the appear or fade animations. These are available on both apps and are also relatively simple animations.

While fancy animations are available on either app, I highly recommend keeping things simple. You don’t want to give your audience a headache when viewing your presentation!

Now, I’m sure there are other issues that can arise especially when dealing with complex presentations with lots of elements on it. Don’t take your slides at face value – always go through each slide and make sure it’s what you’re expecting.

Solutions to preserve your Keynote slides’ look

I’ve got 3 solutions here that you can follow if you care about how your Keynote slides’ look and want to preserve it for your presentation.

• Convert your Keynote to PDF

While this may not be the ideal solution, you should give this method a try if all you care about is making sure your slides’ appearance remain intact. Each slide will have its own page in the PDF document.

When converting to PDF, all your fonts, images and graphics will be preserved. However, if you have video and/or audio added to your slides, you’re going to lose them. You will also lose all your animations and transitions.

Another good thing about PDF files is that they are highly portable. That is, you can save your PDF presentation on a flash drive, and you can open it on literally any computer!

To convert your Keynote into a PDF file, go to File > Export To > PDF . These are the export options for you to consider:

You can choose to include your presenter notes, print each stage of builds, include skipped files, select the image quality, and add a password to the PDF.

• Convert to video or export Keynote as movie file

There’s a great advantage to exporting your Keynote as a movie file. You not only get to keep the static elements on your slides, you also get to retain all animations and transitions! This is actually the best method you can use if you want to make sure your fancy Keynote animations remain intact!

The downside to converting your slides to video is that you don’t get to control when the slides move on to the next slide. Technically, you can, but you have to do it all in advance when you record your slideshow. You have to time everything perfectly if you want your video and your speech to sync perfectly. In your actual presentation, you can either leave the slides to just play automatically or you can pause the movie from time to time.

To export your Keynote to movie format, go to File > Export To > Movie . Here’s a screenshot of the export screen:

For playback, you can choose between self-playing and slideshow recording. You can also choose which slides you want to convert into a movie, plus you can also control the timings. For resolution, the default is 720p. If you want higher or even custom resolution, click on the Resolution dropdown. You can also select the compression type you want to use for your Keynote movie.

• Convert to images then copy to a new Keynote file

If you’re not looking to convert your slides into PDF or movie format, you should try this third method. This technique works great for preserving the appearance of your slides and you can even add simple slide transitions, but that’s about it. The good thing is all your hard work in Keynote isn’t going to go to waste (except if you add videos to your slides but I’ll give a workaround for that later).

So, here’s how this process works. Once you’ve finished your Keynote presentation, click on File > Export To > Images . You’ll see this Export menu box on your screen:

Choose the slides you want to convert to images. Then select the image format you want to use. You can also opt to create an image for each stage of builds, but for this method, you can just leave this box unticked.

Once the slides have been converted to images, you can create a new Keynote file and you can then insert all your new images to the new Keynote. One image goes into one slide.

As you can probably tell, it’s going to look like a duplicate of the original Keynote file. The only difference is the second Keynote is comprised of ‘flattened’ elements. That is, the original elements have been converted to an image. This method will preserve the look of your slides when you do the export process again – this time it will be from Keynote to PowerPoint.

What about if you’ve added a video to the original Keynote? Well, since this isn’t going to get converted to image file, you can just insert the video in the converted PowerPoint file!

Of course, for this to work, you need to have access to PowerPoint. If you don’t have Microsoft Office installed on your computer, you can sign up for a free Office account. Then, you’d be able to access PowerPoint Online for free!

While you can, in fact, insert videos to PowerPoint Online, you’re limited to using only online videos. So, if you absolutely need to insert that video, consider uploading that to YouTube or Vimeo first.

By the way, if you need ideas on how to repurpose your Keynote (or PowerPoint) presentation slides, you should give this article a read!

Final Words

So now you know how to convert Keynote to PowerPoint. It used to be such a laborious task, but fortunately, that’s all in the past now. Apple is constantly updating Keynote to make sure its users get the best of both worlds – the ability to use Keynote and better compatibility with PowerPoint. While it’s still not a perfect conversion process, the converted file is definitely more usable today than it ever has been in the history of Keynote.

You might also find this interesting:   PowerPoint vs Keynote: Which Is The Best Presentation Software?

Create professional presentations online

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How to Convert Keynote Presentations to PowerPoint

The Apple Keynote presentation app allows you to convert Keynote presentations to Microsoft PowerPoint formats. Here’s how.

Keynote is a popular presentation tool, offered as part of the free, Microsoft Office-competing Apple productivity suite on macOS and iOS devices. If you don’t have an Apple device, however, then you won’t be able to open any Keynote files.

The good news is that it’s possible to convert Keynote presentations to Microsoft PowerPoint format. You can then open these files on a Mac, PC, or mobile device. There are a number of methods for converting these files, which we’ll explore below.

How to Export Keynote to PowerPoint on macOS

If you are a Mac user, you can convert your Keynote presentations to PowerPoint directly from within Keynote itself.

You’ll be able to open the converted Keynote presentation file in PowerPoint once this is done.

If your Keynote presentation used any non-system fonts, you may find that these have been replaced in the converted PowerPoint file, as the conversion process is unable to keep them in place.

How to Export Keynote to PowerPoint on iPhone or iPad

You can also use Keynote on an iPhone or iPad to convert your presentation to a suitable PowerPoint format.

• You will then be given a range of options for how to share or save your presentation. Select one of these to proceed.

As with Keynote on macOS, some non-system fonts may be replaced during the conversion process.

How to Export Keynote to PowerPoint on Windows

Even if you’re not using a Mac or other Apple device, you can still convert your presentation by using the Keynote app on the iCloud website. That’s because it’s possible to use iCloud on a PC , although you’ll need to sign in using your Apple ID for this to work.

• To start, head to the iCloud website and sign in to your Apple account.

• Select the PowerPoint option to select PowerPoint as your desired download format.

Once selected, iCloud will begin the conversion from Keynote to PowerPoint, downloading the file in the process.

Using a Conversion Site to Convert Keynote to PowerPoint

If you don’t have an Apple account or access to an Apple device, then the methods above won’t be available to you.  You’ll need to use an online conversion site to change your Keynote presentation into a PowerPoint file.

There are a wide number of these types of sites online. Many are free, but some may charge if you want to convert a lot of files or convert them more quickly. One such option is Zamzer, but other sites are available.

• Once your file is uploaded to the Zamzar site, press the Convert To option and select  pptx.

• Once the file has finished converting, press the Download  button to save your file.

Why Should You Convert Keynote to PPT Files?

There are a number of reasons why you may want to convert a Keynote presentation to PowerPoint. You may be using a PC or not have a copy of the Keynote application. You may also want to use some of the powerful features that are included with PowerPoint such as the ability to insert Excel data or broadcast a PowerPoint presentation online .

It might be that you want to use some PowerPoint transitions and animations to help make your PowerPoint presentation stand out . Regardless, using the methods above you can quickly turn your Keynote presentation into a PowerPoint within minutes.

Recommended for you

How to Convert Keynote to PowerPoint for Free

Keynote is the presentation creating software developed by Apple Inc. Competing against other current presentation programs, especially Microsoft PowerPoint, Apple Keynote has been increasingly popular for iOS users.

However, as its other software from Apple, Keynote only opens the door to Mac, iPhone and iPad, and it seems you cannot open the Keynote files for Windows.

Actually not. You could still convert Keynote to PowerPoint , which gives you the access the Keynote presentations on Windows easily.

Keep reading and grasp the 3 ways to help you convert Keynote to PowerPoint.

Part 1. How to convert Keynote to PowerPoint on Mac directly

Part 2. how to convert keynote to powerpoint online on windows, part 3. how to batch download/convert keynote to powerpoint online.

You can use Keynote to directly export the .key file to PowerPoint. Keynote has its feature, which is able to let you get the PowerPoint slides converted from Apple Keynote. Apart from Keynote to PowerPoint export, you are able use Keynote to export the .key file to PDF or images. Besides, you can use it to export Keynote to QuickTime video.

Launch Keynote software from your Mac and start the .key file.

From the top Keynote menu, click "File" > "Export to" tab, and choose "PowerPoint" option.

Then Mac will show you a window and prompt you of "Create PowerPoint document that can be viewed and edited with Microsoft PowerPoint", click "Next" button.

Wait till the Keynote to PowerPoint conversion is done.

Alternatively, if you get no Mac, you can upload Keynote files to online site to make the conversion.

Zamzar is web application that lets users to free convert files online. You are able to use Zamzar online converter to convert videos, songs, documents. With Zamzar, you can easily convert Keynote .key file to Microsoft PowerPoint with ease.

1 Navigate to Zamzar's page for Key to PPT conversion .

2 Choose and upload the KEY file ready to convert by clicking "Choose File" button.

3 Select PPT as the output format from the format list after you click the tab of "Convert files to".

4 Input your email address where you want to get the converted PowerPoint file.

5 Finally hit the "Convert" button to convert Keynote to PowerPoint.

Note: If your Keynote file is too large, then the conversion may be time-consuming, and Zamzar only allows you to upload the file up to 50MB.

If you store your Keynote file on cloud like Google Drive, Dropbox, OneDrive, etc. or you want to download others' Keynote files online to PowerPoint, you should use cloudconvert.com.

cloudconvert.com is another online format-converting service for you to convert about 215 supported formats of video, audio, document, ebook, image and so on. You are allowed to convert KEY file to PowerPoint in this online converter.

1 Go to cloudconvert's page of Key to PPT conversion . In the interface, the online program shows you the main difference between Apple Keynote and Microsoft PowerPoint.

2 Click the button of "Select Files" and input your Keynote file.

3 Choose "PPT" as the output format, click the button of "Start Conversion" and begin turning Keynote to PowerPoint.

This page shows you 3 free ways to convert Keynote to PowerPoint files on Windows or online. Viewing your Keynote presentations on Windows can be done easily. Which way is the best one? You decide it.

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January 18, 2019 17:10 / Updated by Jenny Ryan to PowerPoint

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Open, Edit & Create a Keynote File (.Key) in PowerPoint on Windows PC

Last week, I sent a Keynote presentation to a friend of mine. He told me that he could not view the presentation because PowerPoint could not open it. So I decided to write this article.

Keynote is an Apple software. The Keynote app is the Mac presentation software similar to Microsoft PowerPoint on Windows computers. Keynote lets you create and deliver beautiful presentations.

By default, any Keynote file is saved as a Keynote format file with a “.key” file extension (e.g. macreports.key).

Many people do now own a Mac computer or an iOS device. This means that they can not download and install the Keynote app, as this app is exclusively developed for Apple devices. And some people may require to open Keynotes in Microsoft PowerPoint.

So, if you own a PC, here is how you can open a Keynote document. This article details three easy ways to open Keynote files on a Windows PC?

See also:  Open / Edit a .Pages File On a Windows PC  and .pages file format

How to access (open, view, edit and even create) a Keynote presentation on Windows PC

There are three ways you can do this:

1.iCloud: The Easier Way

You can use Keynote on a PC using iWork for iCloud by signing into iCloud . See how:

• Firefox 9 or newer
• Google Chrome 7 or newer
• Microsoft Edge
• Microsoft Explorer 11 or newer
• This (singing up) will get you 5GB of free cloud storage to save your documents. You do not need to purchase an Apple product to create this account. Anyone can do this.
• Once you sign up, this means that now you can use iCloud Drive at iCloud.com. Now sign in to iCloud by visiting icloud.com.

• Now you can create a new presentation or edit an old one by uploading.

• Now you can view and edit this file via your web browser.
• If you want, you can convert this file to the PowerPoint presentation format (.ppt or pptx) so if you feel more comfortable you can make more editing on your computer using Powerpoint. To do this:
• Select the Tools icon

• Choose your download format. You can choose (a) Keynote (b) PDF (c) PowerPoint. After your selection, then your download will start. So that you can edit your presentation.

2. Ask the person who sent/created the file to send as a PPT (or PPTX) file

This is another way. If you receive a Keynote file and do not want to use iCloud for whatever reasons (e.g., you do not want to have an Apple ID), then you may do this. The Keynote app lets users save files in any format. Here is how:

• Open the Keynote app on a Mac

•  Click Next and Export. This will save this. You can send it.

3. Change the name

This method involves changing the file’s name. If you use this method, you can preview the content of the presentation but you cannot edit, unlike the other two options above. To use this method, we will need to change the .key file’ extension. Here is how:

• Then right-click the file and select Rename

See also: How To Download Zip Files Without Unzipping

Dr. Serhat Kurt worked as a Senior Technology Director specializing in Apple solutions for small and medium-sized educational institutions. He holds a doctoral degree (or doctorate) from the University of Illinois at Urbana / Champaign and a master’s degree from Purdue University. He is a former faculty member. Here is his LinkedIn profile and Google Scholar profile . Email Serhat Kurt .

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probably the most useless workaround I’ve ever seen… truly incredible… why do I care what the first pages looks like? I wanna see the whole presentation

In Data folder you can find all material.

tried rar did not work. shows only 1st page of the presentation

that’s exactly what happen to my presentation as well. Only got the first page

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3 Best Ways to Convert PowerPoint Presentations to Keynote

Dilum Senevirathne is a freelance tech writer specializing in topics related to iOS, iPadOS, macOS, Microsoft Windows, and Google web apps. Besides Guiding Tech, you can read his work at iPhone Hacks, Online Tech Tips, Help Desk Geek, MakeUseOf, and Switching to Mac.

There are numerous reasons you would want to convert a PowerPoint presentation to the Keynote format . Perhaps you intend to send a PPTX or PPT file to a recipient with a Mac. Or maybe you received or downloaded a presentation as a PowerPoint file to your Mac.

Thankfully, converting a PowerPoint presentation from the PPTX or PPT format to the KEY format is quite easy. Perhaps even easier than you think. So without any further ado, let’s go through three easy ways to help you do that.

1. Use ZamZar

On Windows, the most convenient way to convert a PowerPoint presentation to the Keynote format is to use an online file conversion service. ZamZar was our pick for a couple of reasons; the service has been around for almost 15 years, and there were no other reputable file converters that could perform PPTX to KEY conversions.

Step 1: Open ZamZar in your preferred web browser. Then, click the Add Files button and upload the PPTX or PPT file that you want to convert. The file should not exceed 50MB in file size.

Visit ZamZar

Note: ZamZar lets you convert up to two PPTX files within a 24 hour time period. If you want to convert more than that, you must subscribe to a paid plan.

Step 2: Set the output format to KEY, and then click Convert.

Step 3: Wait for a few seconds while ZamZar converts the file. Then, click Download to save the converted presentation file locally.

However, you must keep a couple of issues in mind while using a file conversion service such as ZamZar. Firstly, you must be aware of privacy implications. If the presentation contains sensitive information, it’s best to avoid this method since there are no guarantees of where your data might end up in.

Secondly, there are formatting issues to consider. Converted KEY files may not carry the same formatting (fonts, for example) as their original PPTX/PPT files. The problem is further compounded by the fact that PowerPoint (which you probably used to generate the presentation) doesn’t support KEY files, so there’s no way to check either.

The next method is not only private and secure, but it also allows you to convert as many files as you want.

2. Use iCloud Keynote

The online version of iCloud Keynote also features the ability to convert PPTX files to the KEY format. If you don’t have access to an iCloud account, you can create one for free here . You do not need to have an iPhone, an iPad, or a Mac for that, although you only get one gigabyte of free storage instead of 5GB.

Step 1: After signing into iCloud.com , select Keynote from the iCloud Launchpad.

Step 2: Upload the PPTX or PPT file from your computer. You can also upload multiple files simultaneously.

Step 3: Double-click the uploaded PPTX or PPT file. iCloud Keynote will process the file and open it.

Step 4: Check the file for formatting issues and other problems (such as missing fonts) and rectify them.

Tip: If you are unfamiliar with the options and settings in Keynote, do check our Keynote Basics guide .

After making the necessary changes, click the Keynote Tools icon, and then click Download a Copy.

Step 5: Pick Keynote as the download format.

That should prompt iCloud Keynote to download a converted copy of the PowerPoint presentation to your computer. Repeat the procedure for any other presentations that you want to convert into the Keynote format.

3. Convert Using Keynote

If you use Keynote on your Mac , iPhone, or iPad, you can open any PPTX or PPT file quite easily since the application features native support for both formats. Converting them to the KEY format is then as simple as saving them.

Keynote—Mac

Step 1: Double-click the PPTX or PPT file. Keynote will then process the file briefly and open it automatically.

Step 2: Keynote will notify you of any formatting issues in the presentation. Check the document and fix any errors.

Step 3: Open the File menu, and then click Save or Save As (press Option key to unhide) to save the file in the KEY format.

Warning: If you click Save, you will overwrite the original PPTX or PPT file.

Keynote—iPhone & iPad

Step 1: Open the Keynote app, navigate to the location of the PPTX or PPT file, and then tap to open it.

Step 2: Review the presentation for any formatting issues. Then, tap the option labeled Presentations to the upper-right corner of the Keynote app.

Step 3: You should then see a new KEY file within the same location as the original PPTX file.

Alternatively, sharing a PPTX file from another app to Keynote will automatically convert it to the KEY format. You can then find the converted file within Files > iCloud Drive > Keynote.

Start Performing

So, that’s how you should go about converting PowerPoint files to the Keynote format. Since formatting issues can easily play a factor in content-rich presentations , do make sure to review converted files afterward.

Next up: Did you know that you could insert YouTube videos into PowerPoint presentations? Click the link below to learn how to do that.

Was this helpful?

Last updated on 02 February, 2022

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

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Dilum Senevirathne

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How to Open Keynote in PowerPoint

Keynote and PowerPoint are two of the most popular presentation software programs available today. Keynote is developed by Apple exclusively for macOS and iOS devices, while PowerPoint is developed by Microsoft and available on both Windows and macOS.

Fortunately, there are several methods to successfully open Keynote presentations in PowerPoint.

Export Keynote as PowerPoint

This method converts the Keynote file directly into the PowerPoint format. The presentation content and basic formatting will be retained, but some transitions, builds, and complex animations may not be supported in PowerPoint.

Save Keynote as PDF

Saving as PDF retains all the content and enables PowerPoint to accurately convert into its native format. This method works quite well in most cases.

Use iCloud Drive

This method utilizes the built-in integration between iCloud Drive and Microsoft Office to enable cross-platform compatibility.

Online File Converters

Third-party converter apps.

Apps like Wondershare PDFelement provide advanced tools to convert Keynote files to PowerPoint on both Windows and Mac systems. Typically, a free trial is available to test the software.

Collaboration with iWork on iCloud

If you have people collaborating on the Keynote presentation using the iWork suite of apps from Apple, you can utilize iCloud collaboration features.

To do this:

Tips for Best Results

When opening Keynote files in PowerPoint, keep in mind the following tips:

Convert PowerPoint to Keynote

While this article focused on opening Keynote in PowerPoint, you can also convert PowerPoint presentations to the Keynote format.

To convert PowerPoint to Keynote:

The easiest method is to simply export the Keynote file as a PowerPoint presentation before opening and editing in PowerPoint. Additionally, leveraging online conversion tools, iCloud Drive, or third-party converter apps provide alternative mechanisms with slightly varying capabilities.

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Keynote to PowerPoint Converter

Convert .KEY to .PPT or .PPTX files online using CloudConvert! Thanks to our advanced conversion technology the quality of the output PowerPoint document will be as good as if it was saved through the latest iWork suite from Apple.

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.key files are presentations, created with Apple's presentation software Keynote, which is part of the iWork package. Keynote is available for Mac OS X and iOS and is a competitor to Microsoft Powerpoint. .key files can contain slides with pictures, charts, transitions and videos.

PPT is a presentation file format associated with Microsoft Power Point. This file extension can contain text, data, charts, diagrams, music and some other multimedia files. Although it is associated with Microsoft Office, it can be run on Open Office also.

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How to Open Keynote .key Files on Windows

Creating presentations on our Macs or iPads with Keynote is really convenient while at home or on the go. But later, we have hard times when we want to open them on our Windows PCs at work using Powerpoint.

Sometimes the other way around happens. We desperately need to open Powerpoint presentations that our colleague or visiting lecture sent us, on our iPads or Macs using Keynote. Additionally, sometimes we need to edit Powerpoint presentations on Keynote.

Whatever you need to do, I have good news for you. In this article, I will show you easy ways how to open Keynote (.key) files on Windows PC using Powerpoint . Furthermore, here you can also learn how to open Powerpoint presentations on macOS and iOS using Keynote .

How to Convert a Keynote File to a PowerPoint Presentation

Convert keynote to powerpoint presentations on mac.

• Click on File .
• Select Export To .
• Choose PowerPoint .

Convert Keynote to PowerPoint presentations on iOS Devices

• While in Keynote, long – press on the Keynote presentation , and click on Share .
• Select Export from the menu.
• Tap on PowerPoint .

Convert Keynote to PowerPoint presentations on iCloud

• Select Download a Copy.
• Choose PowerPoint.

How to Open a Keynote (.key) file in PowerPoint

If you received or created a Keynote presentation, these are the methods you can do to view and edit the .key file on Windows using PowerPoint.

• While using Keynote, you can export the presentation into a PowerPoint document with a .ppt or .pptx extension. To do that, Select File > Export to PowerPoint , and that’s it. You’ve got the Keynote into a PowerPoint format.
• If you are using Keynote on your iDevice, use the export to PowerPoint option. Create the presentation on your iPad and then email it to your work account converted to a PowerPoint file, directly from your iPad.
• If you do not have an iPad or Mac with Keynote installed, and you received a Keynote presentation, ask the person to export the file into a PowerPoint presentation. After that, tell them to send you the .ppt or .pptx file on email so that you can edit it on your Windows PC.

How to Export a Keynote File to a PowerPoint Presentation Using Your iPad

If you are creating Keynote presentations on your iPad, you can send the file directly to your email in a PowerPoint format.

• Open Keynote on your iDevice .
• Select the presentation you want to export.

• Now, choose how you want to send the file. (via Mail, Drive, DropBox, etc.)

Note: When exporting to PowerPoint, the process replaces any unrecognized fonts with its system recognized fonts. Additionally, Powerpoint replaces your Keynote transitions and animations with comparable ones from Microsoft’s palette.

How to Open a Keynote file in PowerPoint Using iCloud

iCloud is a highly useful service for its users. It allows your Windows PC to use iWork. When you use iWork on iCloud, you can access all your Keynote presentations through any Mac or PC web browser . Keynote for iCloud allows you to open, edit, and share your keynote files from any Windows computer connected to the internet . You can also use devices with other operating systems. The only thing you need is internet access and a web browser.

To use Keynote for iCloud, sign in to iCloud.com and make sure your iCloud account uses iCloud Drive. That way, Keynote for iCloud will be able to download .ppt and .pptx files.

How to Convert Keynote to PowerPoint Presentations using iWork for iCloud

• Sign in using your Apple ID and password . Create an Apple ID if you don’t have one.

• Double-click on your presentation.

After you download the file, open it like any other PowerPoint presentation on your Windows PC. And, what is even more convenient is that after you finish editing the file, you can use this same iCloud tool to convert your presentation back to a Keynote file.

How To Present Keynotes Using iCloud

iCloud offers you an option to present any Keynote presentation without downloading or converting any files. It is simple. You just need internet access and a web browser.

• Open your browser of choice.
• Navigate to com .
• Open Keynote .
• Open your presentation and click on the Play button . That’s it.

Additionally, iCloud allows online editing your presentations, with no downloads required.

Pay Attention to Your Fonts

While using Keynote on iCloud, keep in mind that your local Mac fonts will not be available. So when creating your presentation on Keynoter for Mac or iCloud, make sure you choose system fonts that both your iCloud and computer share. If you include local fonts, iCloud will replace those with system fonts. Also, depending on your internet connection, while using Keynote on iCloud some of the animations may not playback smoothly.

However, if you are concerned about the animations and fonts, you can save the file as a QuickTime movie. That’s how you will keep all the same effects and fonts. If you are using this method, keep in mind that your presentation is only viewable, without options to change or edit something. Also, make sure you have Quicktime installed on the Windows PC you use.

Showing Keynote Presentations Using an iPad

Want to Convert PowerPoint to Keynote Presentations? Here is How

Importing your Microsoft PowerPoint presentation into Keynote never been so easier. Keynote now supports many PowerPoint features. You can use it to comment, perform conditional formatting, and even create bubble charts on PowerPoint presentations.

Keynote makes viewing and editing PowerPoint presentations super simple. Just open the Keynote software on your Mac, choose import an existing file, and navigate to your PowerPoint presentation . You can open .ppt as well as .pptx file extensions.

How to Open a PowerPoint File Using Keynote for iCloud

• Open your web browser , type com , and login with your Apple ID .

• Wait while your PowerPoint presentation is uploading on iCloud .

How to Open a PowerPoint Presentation on Your iPad

• Send your PowerPoint presentation to your iPad . (Upload it to iCloud, Google Drive, Dropbox, or send it to your email)
• Locate the attachment you’ve just sent on your iPad , and open it .
• Tap on the Share button and select Copy to Keynote .
• Your iPad will automatically convert and import the file to Keynote .

After the presentation opens, you may get a message telling you that the file was last edited in a different app than the most recent Keynote version. Also, it may tell you that Keynote does not support some aspects of the presentations. And lastly, Keynote will let you know for any substitutions that it may do for things like animations or fonts.

Final Words

Having an option to open and edit Keynote and PowerPoint presentations on both Mac and PC is convenient and needed in many situations. Use these methods to get out the best from both worlds, Apple’s Keynote and Microsoft’s PowerPoint.

Kevin Arrows

• Network Engineer (LAN/WAN) |

How to Open Keynote .key in Microsoft PowerPoint

Keynote’s .key files are a very popular presentation format used by Mac users, however sometimes we require to open Keynotes in Microsoft PowerPoint . PowerPoint is historically available on Windows but also in Mac with the PowerPoint 2011 for Mac version.

Keynote is only available on OS X and there is no  native version of Keynote on Windows, however if you have Keynote in your Mac you can then export your .key files to .ppt presentations compatible with Microsoft PowerPoint . However, the exported presentation may not keep all the original transitions and animations available on Keynote so this procedure is better to export simple presentations.

PowerPoint can’t open Keynote .ppt files by itself, but using other other online tools like Zamzar then it is possible to convert Keynote to PowerPoint , as detailed in their article supporting Keynote conversion  to PowerPoint presentations. Besides PowerPoint, Zamzar allows to convert .key files to other formats like .html, .tif, .png, .pdf, .mov, etc.

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How to Convert Apple Keynote Files to PowerPoint Presentations

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Apple's Keynote app is part of their iWork suite, the equivalent of Microsoft Office for Windows devices. Several iOS users and Mac users use Keynote to create presentations. However, when you step outside of the Apple ecosystem, you'll run into compatibility issues with Keynote files.

Unfortunately, Microsoft PowerPoint doesn't have native support for Keynote files, which means you need to convert them into a compatible file format before accessing your presentations on a Windows computer or Android device. Here, we'll cover the different ways to export your Keynote files as PowerPoint presentations.

How to Convert Keynote Files to PowerPoint Presentations on iPhone & iPad

Let's start with the Keynote app for the iPhone and iPad, since many people who own them use a Windows PC too. First, make sure you have the Keynote app installed on your device and then follow the steps below to convert them to PowerPoint files:

• Open the Keynote app on your iPhone or iPad and select the presentation you want to convert.
• Tap on the More button, which is indicated with a three-dot icon.
• Next, select Export from the pop-up menu.
• Now, choose PowerPoint for the exported file format.

The Keynote app will now prompt you to share the converted presentation. You can use the iOS share sheet that shows up on your screen to either share the converted file with your contacts or save it to the Files app.

Related: Advanced Tips for Pages, Numbers, and Keynote

How to Convert Keynote Files to PowerPoint Presentations on a Mac

The Keynote app on the Mac functions similarly to its iOS/iPadOS version. However, due to the differences in the operating system, the steps you need to follow slightly vary. So, here's what you need to do:

• Launch the Keynote app on your Mac and open the presentation file you want to convert.
• Click on File from the menu bar and then choose Export to > PowerPoint from the dropdown menu.
• You'll have the option to add a password to your converted document. Click Next to continue.
• Select your desired name and location for the converted file and click Export .

As you can see, the procedure is pretty simple. You can now open this file in Microsoft PowerPoint or Google Slides and continue making changes to the presentation. Additionally, you can also choose older file formats from Advanced Options during the export to ensure the converted file is compatible with older versions of PowerPoint.

Related: Tips and Tricks for Amazing Keynote Presentations on Mac

How to Convert Apple Keynote Files to PowerPoint Presentations on iCloud

Don't have access to an Apple device at the moment? No problem. You can utilize iCloud's web client to quickly access your Keynote files and convert them to PowerPoint files. All you need is an Apple account and a device with a desktop-class web browser. Follow these simple instructions:

• Visit iCloud.com using your web browser and log in with your Apple account.
• Choose Keynote from the list of apps displayed on the home page.
• Find the file you want to convert and click on the three-dots icon that shows up when you hover the cursor over it.
• Now, select Download a Copy from the context menu.
• Lastly, choose PowerPoint as the download format.

The file should now begin downloading to your device in the popular .PPT or. PPTX file format that PowerPoint uses. Don't have an Apple account either? In that case, you can use the site CloudConvert to convert your Keynote files into PowerPoint presentations.

Convert Your Keynote Presentations Into PowerPoint Files Easily

You're not limited to a single method, even if you don't have access to an Apple device. Therefore, if someone accidentally sent you a Keynote file that is unsupported on your Windows computer, you can always use iCloud or CloudConvert for file conversion.

However, if you use an iPhone, iPad, or Mac, make sure to export your document in the format PowerPoint supports for better compatibility across operating systems.

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How to open Microsoft PowerPoint presentations in Apple Keynote on a Mac

If you use Microsoft PowerPoint on your Mac, you can save the presentations you create and open them in Keynote, Apple’s presentation app. It’s a handy feature to use in case you can’t access Microsoft’s apps.

Every Mac comes with Apple’s iWork apps: Pages (word processor), Numbers (spreadsheet), and Keynote (presentations). And these apps can import Office documents. Here’s how you can open Word documents in Pages, as well as export Pages documents for use in Word.

How to import Microsoft PowerPoint presentation into Apple Keynote

This procedure works with .pptx and .ppt file formats.

• Launch Keynote (it’s in the Applications folder of your Mac).

• A window may appear, explaining any changes that were made during the import process. The more complicate your PowerPoint presentation (formatting, fonts, images, etc.), the higher the possibility that a change had to be made. The simpler the document, the more your file will resemble what you created in PowerPoint.
• That’s it. The PowerPoint file should open in Keynote.

Before you start working on your presentation, look it over carefully. Formatting may have changed and you may have to fix it. There’s always a chance that so much happened during the import that you can’t use your presentation.

How to export Apple Keynote presentations as Microsoft PowerPoint documents

If you’ve been working in Pages and will eventually return to Word, you can export your document as a Word file. Here’s how.

• In Keynote, click on the File menu and move your cursor to “Export to”.

• Choose where you want to save the file and name it.
• When you click Export, this will save the file.

Author: Roman Loyola , Senior Editor, Macworld

Roman is a Macworld Senior Editor with over 30 years of experience covering the tech industry, focusing on the Mac and other products in the Apple ecosystem. He is also the host of the Macworld Podcast. His career started at MacUser, where he received Apple certification as a repair technician (when Apple did that kind of thing). He's also worked for MacAddict, MacLife, and TechTV.

Recent stories by Roman Loyola:

• Apple releases Final Cut Pro updates for iPad and Mac, new iPhone app
• Apple reveals new AI-enhanced versions of Final Cut Pro and Logic Pro
• Keynote, Numbers, and Pages jump to version 14–here’s what’s new

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How to convert powerpoint presentations to keynote.

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If someone sends you a Microsoft PowerPoint presentation, but you’d rather use Apple’s presentation software, Keynote, you're in luck! Apple's done all the hard work for you. Here's how to convert a PowerPoint presentation to Keynote.

Apple created Keynote knowing that nearly everyone using it would be coming from PowerPoint. This is no surprise, as PowerPoint has 16 years on Keynote and basically owned the presentation software market before Keynote came along.

Related: How to Convert Google Slides to PowerPoint

Knowing this, Apple made it incredibly simple to move from PowerPoint to Keynote by allowing you to open PPTX files directly in Keynote.

To do so, just open Keynote on your Mac, and then click "File" in the taskbar.

In the drop-down menu, click "Open."

In Finder, navigate to the PowerPoint presentation you want to open, select it, and then click "Open."

The PowerPoint file will open in Keynote, with some caveats. Unless you’re unusually lucky, you’ll likely see a warning appear. In our example, the source files for some fonts Keynote doesn’t support are missing. We click "Show" to get more information.

A dialog box appears that will allow you to resolve any issue(s).

In our example, the fonts that have a Warning icon next to them need to be replaced. We click the arrows to the right of each font to select a replacement.

When you’re satisfied with your selections, click "Replace Fonts."

Note that this could change some formatting within the presentation, so it’s best to give it a quick once-over after you replace any fonts.

To convert a PPTX file to a KEY file, save it, click "File" in the taskbar, and then click "Save."

Give your presentation a name, choose where you want to save it, and then click "Save."

Your PPTX file is now a KEY file.

Related: How to Convert Pages, Numbers, and Keynote Files So They Open in Microsoft Office

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More From Forbes

16 insightful ways to measure the impact of your keynote presentations.

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Sara Gilbert is an award-winning Business Strategist & Mindset Coach for service-based entrepreneurs.

conference hall with keynote speaker on stage

Having the right KPIs to measure the success of your keynote presentations provides valuable feedback on the effectiveness of your message and delivery. By assessing audience engagement, you can demonstrate your value to stakeholders, sell your speaking engagements and ultimately create more impact and influence.

To help other speakers refine their content and presentation style for future events, I asked members of the Public Speaking Group, a community I lead through Forbes Coaches Council , to share how they identify what resonates with their audiences.

1. Ask attendees ‘How did this help?’

Success in any presentation is the ability to deliver on your intention. The most effective way to measure that is to ask your audience. But instead of asking the audience "How did I do?" take time to ask "How did this help?" Asking the former will result in a reflection on your performance. If you ask the latter, you'll get a much more accurate reflection on your impact. - Shane Hatton , Shane Michael Hatton

2. Get feedback from the event organizers.

One way I measure the impact of my keynote presentations is to get feedback from my hosts or the organizers. They have their objectives for the event and I am there to serve them. They most likely understand the needs of the audience better than I do. This quest to meet the real needs of my host and the audience gives me clarity. Then I seek to exceed their expectations. This usually leads to repeat invitations. - Sam Adeyemi , Sam Adeyemi GLC Inc.

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I listen to who repeats my key messages. It's an insightful measure because it indicates which points resonated most strongly with the audience and were memorable enough for them to repeat and share with others. Tracking the spread and retention of the main points I aimed to convey provides valuable feedback on the clarity and stickiness of my content delivery. - Sandy Schwan , Evolving Strategies LLC

4. Pay attention to non-verbal cues from your audience.

While presenting, I carefully monitor audience engagement during and after the session. Key indicators include non-verbal cues such as nodding and note-taking, the quality and relevance of the questions posed, and their participation during interactive activities. These factors provide immediate feedback on how effectively the content resonates and engages the audience. When listeners are engaged, they are more likely to apply what they learn, further extending the impact of the presentation. - Priya Kartik , Enspire Academy

5. Leverage tools to easily conduct surveys.

I measure the success of any presentation by the feedback I receive. I use a tool called Talkadot to have audience members take a two-minute survey toward the end of my presentation. It not only provides shareable quotes but also generates leads for future events. I then share that feedback with my client, so they can gauge the impact on their audience. It’s been a game changer for my business. - Dale Wilsher , Your Authentic Personality

6. Treat presentations like a conversation.

I measure the success of a keynote by the amount of interaction I receive during it. Believing that every presentation is a conversation, I look for eye contact, interjections (when asked for), laughter and engagement. Another measure is the number of people who seek you out immediately after the keynote to connect further. My favorite question is "What resonated for you?" - Cathy Bonczek , CCB Communications LLC.

7. Offer a follow-up to participants.

A great way to measure success is to offer a follow-up to all participants. If you have an email drip campaign that they can subscribe to via QR code on a closing slide, this will show your desire to further engage as an implicit indicator of their commitment to the content you just delivered. - Robin Pou , The Confident Leader

8. Pay more attention to whether your audience experiences a transformation.

I pay attention to whether the audience experiences a transformation versus how I have delivered the keynote. If they come away feeling they have learned something new and have been impacted and have a strong desire to take steps towards their transformation, then I have done my job. - Beaulah M. Chizimba , Limitless Nurses

9. Suggest a journal prompt at the end of the session.

One way to measure the impact of a keynote presentation is by examining the change in audience members' mindsets and attitudes through reflective journaling prompts provided at the end of the session. When attendees share how their perspective has shifted or the new ideas they plan to explore, it offers a unique insight into the presentation's influence on their thought process and future actions. - Karla Aljanabi , Career Building Coach

10. Ask for immediate feedback through cards and Post-Its.

I use "Commitment Cards" and a "Key Takeaways" flip chart to measure presentation impact. At the end, I distribute cards for attendees to write a specific action they'll take based on their learnings. Alternatively, they can leave a Post-It on the flip chart. This method provides immediate feedback, showing which parts resonated most and prompted actionable thoughts. It's a simple, effective way to gauge engagement and encourage ongoing interaction with the material. - Kerri Sutey , Sutey Coaching & Consulting LLC

11. Use audience laughter as a litmus test.

One quirky yet effective way I gauge the success of my keynotes is by counting the number of spontaneous bursts of laughter. Laughter is the ultimate litmus test of engagement and connection with the audience, a genuine indicator that my message has resonated. Plus, who doesn't love a good laugh while learning something new? - Alla Adam , Alla Adam Coaching

12. Use the ‘FUN’ method.

Are we having "FUN" yet? This acronym represents two things. First, I ask myself if I had fun presenting. This alone signifies potential delivery success. Two, activate the acronym: F is for finding out how to engage the audience. U is for understanding their needs. N is for number, as in how many questions were asked? Quantitatively and qualitatively, questions represent audience curiosity which is a stickiness factor for content application. - David Yudis , Potential Selves

13. Look for how many LinkedIn requests you receive.

Several years ago, I shared a presentation called "Stop Jumping To Do." It was about using a simple planning approach to ensure you always achieve your true expectations in any effort. I demonstrated the approach in my speech by sharing that the number one thing I look for is how many connection requests I receive on LinkedIn after a presentation. I calculate this as a percentage of the number of attendees at the event. The more impact I have on an audience, the higher the percentage. - John Knotts , Crosscutter Enterprises

14. Note how ‘loud’ the silence is.

My measure is, how loud is the silence? When I present deep or provocative content, I wait a beat. I listen for an intake of breath, a harumph, a sigh. When I am pristinely on point with the true needs of the audience, and they are absorbing rather than listening, there is a palpable feel to the silence—an energized, engaged listening. Leaning in is not physical; it's a whole-person experience. I know it's impactful when people come to see me after, are first still, and then say, "Wow." Best feedback ever. - Leeza Carlone Steindorf , Core Success Coaching

15. Ask for success metrics upfront, if possible.

Ask for your client's success metrics upfront, and then track and measure them. Clarify their objectives early and know their goals for ROI. This helps hone your message and ensures a stronger impact. Draft feedback questions to use in internal surveys (qualitative and quantitative) or opt for a tool such as Talkadot. Great delivery is all about aligning goals with outcomes. Watch and track body language as well as audience engagement for in-the-moment feedback, and be ready to pivot as needed. - Woodrie Burich , The Integration Group

16. Pay attention to your emotional state during the presentation.

Monitoring my own breathing during and after my keynote presentations provides valuable insight into my emotional state and the effectiveness of my delivery. Changes in my breathing patterns can indicate moments of tension or calmness, helping me understand how I am reacting to external stimuli and engaging with my audience. By paying attention to my breathing, I can adjust my approach to maximize the impact of my presentations and enhance my connection with my audience. - Gamini Hewawasam, PhD , ManoLead NFP

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Creating engaging online presentations with keynote.

Transform your online presentations into captivating experiences with the power of Keynote. Discover how to craft visually stunning and engaging presentations that keep your audience hooked from start to finish.

Why Keynote for Online Presentations? 

Online presentations are now commonplace. Whether it's a teacher delivering a lecture, a workshop facilitator conducting professional development, or a graduate student defending their thesis, Keynote offers numerous advantages for creating engaging presentations. Features like speaker text formatting and playing the slideshow in a window enhance the presentation experience. This post provides tips for using Keynote effectively for remote presentations, including professional development sessions, online classes, and research presentations.

Optimizing Keynote for Online Delivery

Play Slide Deck in Window

• Select Play → Window → Play Slideshow to play the slide deck in a resizable window. This is useful when using a web conferencing app to share your screen, allowing you to tile your web conferencing windows in a control center format. 

• Display speaker notes in a window by selecting Show Presenter Display in Window if they don’t appear automatically. Adjust the text size for better readability on your device. More information on this and other Keynote features can be found in the Apple Education Learning Center .

Modify Speaker Note Text Formatting

• Emphasize key information by adjusting text formatting. For example, if you want to accentuate a word, you can bold or change the color of the text.

• Use different text colors to distinguish parts if you have a co-presenter.
• Use brackets and colors to give yourself stage directions or to indicate the speaker. This can be particularly helpful if the timing of your slides is important.  

Enhancing Slide Content with Visuals

Using Shapes and Images Effectively

• Rely on shapes and images to convey metaphorical or informational meaning, reducing text on slides.
• Keynote offers a wealth of shapes and clip art, which can be modified in size and color, and animated subtly to create movement.
• Avoid using unnecessary images or shapes that serve only as eye candy. If in doubt, large-font words or phrases work best.

💡 Accessibility Tip : Explicitly describe shapes, images, clip art, or animations in your presentation to draw attention to their conceptual meaning and aid visually impaired participants.

Customizing Rehearsal Display

• Customize your rehearsal display to show the current slide, the next slide, and speaker notes. This feature is crucial for maintaining the flow of your presentation.
• Use speaker notes to emphasize the core message you convey through your script.
• Use large fonts, high-contrast colors, and minimal text to improve readability on small screens.
• Ensure text fills the screen in large font sizes. Think in phrases or short sentences rather than bullet points. Place detailed information in the speaker notes and share it contextually, perhaps with examples or anecdotes.

Other Considerations for Maximizing Online Impact

Simplify and Engage

• Cut the number of slides and simplify content.
• Break content into smaller chunks and pause between sections to check for understanding or questions.
• Start with an icebreaker or a quick poll to engage your audience from the beginning.

Leverage Interactive Features

• Use chat or Q&A features actively. Encourage participants to ask questions or share thoughts during the presentation. Have a co-host monitor the chats to avoid getting sidetracked. When you ask for responses, pause to engage directly, acknowledge, read out loud, and comment on them.

Use Appropriate Text Formatting

• Use large, readable fonts and avoid overly decorative fonts. Ensure text contrasts well with the background.

Ready to elevate your online presentations with Keynote? Start experimenting with these tips today and transform your next remote session into an engaging and impactful experience. Share your experiences and any additional tips you have in the comments below! Let's learn and grow together.

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Microsoft 365 Life Hacks > Organization > How to turn your paper into a presentation

How to turn your paper into a presentation

To make your information and findings more accessible, you might need to transform an academic or white paper into a slideshow presentation. Whether you’re a student presenting your research, a professional conveying a proposal, or someone simply looking to share ideas, turning a paper into a presentation is much easier than it seems. See how you can seamlessly transition from written content to a captivating presentation.

Why turn your paper into a presentation?

How can you turn pages of dense text into an easily digestible PowerPoint ? By knowing your audience and the key points of your work, you can easily create a compelling way to convey your research and findings.

Academic and corporate papers are dense, usually written in jargon, and might be dozens of pages long—which can be a detriment in conveying your information, research, and findings to a widespread audience. If you need to make a presentation in front of a class or company meeting, it can be effective to distill your work into slides that merely touch upon the key points onscreen, while giving you enough room to further delve into detail before moving on to the next slide. See more ways you can create successful presentations .

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Tips for turning your paper into a presentation

• Understand your audience: Whether the people you’re presenting to come from a technical background, or you’re introducing a new subject to an audience that might be unfamiliar with your topic, knowing who you are speaking to will guide your content choices, tone, and overall approach to your presentation.
• Know what to read aloud: The key difference between a paper and a presentation is that you’ll be reading the latter out loud, usually in a natural and conversational tone. This means that you’ll need to pay attention to what you need to say out loud, which can entail rewriting major passages, condensing text into talking points, and eliminating jargon so you won’t stumble over your words.
• Summarize key points : Understanding the gist and overall point of each section of your paper is key to knowing how to divide your paper into different slides. Start with the headers for each section of your paper, which is an easy shortcut to summarizing your topics per slide.
• Develop a structure: A paper and a presentation have different ways of conveying information, and a presentation needs to capture attention in more direct ways—especially if your audience is unfamiliar with your subject. Begin with an introduction that grabs your audience’s attention, followed by the main body containing your key points, and conclude with a summary or call to action.
• Use speaker notes: In PowerPoint, you can add speaker notes to the bottom of a slide that can help you remember what you need to cover. These will show up on your device or monitor, but they won’t appear to your audience. Therefore, they can be immensely helpful to store talking points that you might otherwise forget. You can put elements of your paper in here that might be too unwieldy to mention out loud here, which can also demonstrate how well-versed in the subject you are.
• Add visuals and interactive elements: One of the most effective ways to captivate your audience is through compelling visuals. Create slides that complement your key points with images, graphs, and charts. These might be taken from your paper itself, or you can take the chance to reinterpret your data into graphs that can illustrate your point more effectively than in your text.
• Seek feedback: Unlike turning in a paper, when you deliver a presentation, you have the unique opportunity to seek feedback from your peers and audience. Take constructive criticism with valuable insights that can generate feedback to iterate and refine your presentations.

Turning a paper into a presentation allows you to summarize key points, add visuals that enhance your work, and allow you to reach a wider audience. Presenting takes a wide variety of skills, so it’s worth checking out presentation tips on how to handle public speaking , design captivating presentations , or use common guidelines to create a compelling presenting session .

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