cover letter examples for hr specialist position

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Home › HR Career Path › What Does an HR Specialist Do? › How to Write HR Specialist Cover Letter

How to Write HR Specialist Cover Letter

TABLE OF CONTENTS

HR University’s career guide intends to help you excel in the HR specialist career. This article contains a thorough overview of creating an exceptional HR specialist cover letter to increase your chances of passing the application process towards the interview round. In addition, the article contains a few samples and templates for you to create an outstanding HR specialist cover letter.

What Are HR Specialist Cover Letters?

An HR specialist cover letter is a brief but critical document that helps employers shortlist potential candidates for the role. A cover letter must focus on your most relevant credentials, skills, and achievements.

A cover letter aims to add value to your job application. It helps the recruiter identify your core skills and experiences that can add value to the HR specialist role. Ensure that you don’t replicate all the content from the resume to the cover letter, but it should highlight the most relevant experiences. 

A Step-by-Step Guide to Create an HR Specialist Cover Letter

This section will outline the best practices and steps to help you produce an excellent HR specialist cover letter.

Before drafting your HR specialist cover letter, make sure you take care of these important points:

Conduct Research

Before writing your cover letter, look into the company’s vision and values. This will help you add relevant skills and experiences that fulfill the company’s ideal candidate criteria. 

Be Specific

If you are applying to various companies, draft a specific HR specialist cover letter relevant to each company’s job description. A standard and repetitive cover letter won’t stand out or engage the hiring manager.

Stick to the 2 C’s

Hiring managers don’t have time to read through several pages with numerous applications and cover letters to review. Ensure to keep your cover letter CLEAR and CONCISE – limited to a single page and featuring your relevant success-defining expertise and experiences in handling the required roles and responsibilities.

Keep it Simple

Don’t spend much time making the cover letter look fancy. Stick to a simple format; pick a standard font, and keep the language simple. Anything complicated can lower the significance of your cover letter and make you appear an amateur to the employer.

Include Unique Information

Suppose you are a fresh graduate or are new to the role with relatively little or no experience. In that case, you can make your cover letter appealing by mentioning academic achievements, transferable skills, prominent internships, and training programs.

Edit and Proofread

Once your cover letter is complete, proofread it carefully for spelling, grammatical, and structural mistakes. Then, you can either edit it yourself or have your friends, peers, or seniors review and finalize it for you. In addition, you can use online grammar-checking tools such as Grammarly . 

What is the Purpose of an HR Specialist Cover Letter?

A cover letter guides the hiring manager to move further with your application to the next stage. You can use your cover to highlight the most prominent and relevant skills, experiences, and accomplishments as an HR specialist. 

A winning HR specialist’s cover letter answers the following questions:

• Why are you a suitable candidate for the role? 
• What is your motivation for an HR specialist career? 
• What interests you about the company? 

Basic Outline for an HR Specialist Cover Letter

An HR specialist’s cover letter must have the following structure (in order):

• Professional header (your name and contact information)
• The hiring manager’s details (name and designation)
• The company’s details (name and address)
• Introductory paragraph
• Sign off (signature, name, and contact information)

What to Include In Your HR Specialist Cover Letter?

Mention your full name in the top-left-hand corner of the header. You can mention your personal information (contact number, email address, LinkedIn profile, and your personal website’s URL). After your personal information, add the date.

Introductory Paragraph

Open the letter with ‘Dear Mr./Dear Ms.’ or the hiring person’s name. You can find the hiring person’s name in the job description or on the company website. 

Begin the starting paragraph by stating the position you are applying for. Lead on with a hook to engage the hiring manager from the first sentence. For instance, share an exceptional professional achievement/skill to grab the reader’s attention. 

Personalize your cover letter according to the job description. Make sure you:

• Specify and emphasize your expertise and experience
• Assure the hiring manager about your ability to handle challenging situations and enforce human resources strategies
• Highlight your seamless track record
• Talk about essential aspects of HR specialist job requirements and human resource management, such as performance management, employee development, and more
• Mention authentic metrics to certify your accomplishments
• State any relevant certifications or training you have 

End with a closing paragraph (2-3 lines) stating your excitement about the potential role and the company. You can share your admiration for the company’s values and culture and that your skills can add value to the organization. 

Signing Off

End the letter with ‘Best Regards’ or ‘Yours Sincerely,’ and write/sign your full name. Include a digital signature.

Formatting Guidelines

• Margins: One inch on both sides
• Line-spacing: Single
• Font Size: 12
• Font: Simple (e.g., Calibri or Times News Roman)

HR Specialist Cover Letter Examples

Now let’s look at some samples of an HR specialist cover letter.

Dear [Hiring Manager]

Monitoring human resource functions is my motivation, and I am thrilled to know about the HR specialist vacancy at ABC Company. As an experienced, determined, and qualified candidate, I believe my expertise in the field will lead ABC Company’s HR department to success. 

In my current role as an HR specialist, my responsibilities are preparing compensation and benefits packages for employees, setting up company policies, maintaining end-to-end employee records, and streamlining human resource procedures to ensure a healthy work environment. 

I specialize in human resource policy creation, implementation, and monitoring. For example, my initiative of introducing alternative methods of outreaching prospective candidates has reduced the $36000/annual HR overhead cost. 

ABC Company’s HR structure, work ethics, and culture fascinate me as an HR professional. I have been following and learning about HR innovation from your activities, postings, articles, and community on LinkedIn. And as an HR specialist with a passion for developing HR communities, I can add more value to ABC Company’s HR structure.    

I would be happy to further discuss my skills with you and how I would be a valuable asset to your team. 

Please feel free to contact me at [contact information] . Thank you in advance for considering my application.

Kind Regards,

[Your Name]

Dear [Hiring Manager],

As an experienced and ambitious HR specialist with 3+ years of experience in forecasting, implementing and monitoring HR strategies, I am certain that my expertise, dedication, and enthusiasm as an HR Specialist will be a valuable asset to ABC Company.

In my current role, I am responsible for preparing compensation and benefits packages for employees, setting up company policies, maintaining end-to-end employee records, planning annual and quarterly performance review sessions, and streamlining human resource procedures to ensure a healthy work environment.

I excel at managing human resource operations and requirements under pressure. For example, I onboarded and trained 5 offshore teams in a 2-month period.  

I admire your employee motivation programs. Your recent program of awarding “Pride of Performance” to the best HR personnel in your team is an inspiration for me. I look forward to adding my experience and skills with employee incentive programs and taking ABC Company’s human resources to the next level. 

You can contact me at [contact number]. I am attaching my resume to this letter with more information about my qualification and experience. Thank you.

HR Specialist Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person Name]

[Hiring Person Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am excited to join [company] as a . I have expertise in [list of relevant expertise] and [list of skills] . I am happy to share that I can add value to the HR specialist position.

As the [current/past job] at [current/previous company] , I am responsible for [list main roles/ responsibilities] . During my career as a [current/previous job title] , I [showcase major accomplishments as an HR specialist] .

Your [talk about any of the company’s recent projects] articles/speech/structure/initiative is inspiring. I look forward to joining the position because [state why you want to join the company] . 

I wish to contribute my expertise and experience in [list relevant expertise to the position] .

I’m attaching my resume with more details about my qualifications, certifications, and experience. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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Human Resources Specialist Cover Letter Example

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Start your Human Resources Specialist cover letter by addressing the hiring manager by name, if possible. This personal touch shows you've done your research and are genuinely interested in the role. Then, introduce yourself and state the position you're applying for. Highlight your relevant experience in HR and express your enthusiasm for the opportunity. For example: "Dear [Hiring Manager's Name], I am excited to apply for the Human Resources Specialist position at [Company Name]. With my extensive experience in HR management and proven skills in employee relations, I am confident in my ability to contribute positively to your team." This approach immediately communicates your suitability for the role and your eagerness to contribute to the company.

The best way for Human Resources Specialists to end a cover letter is by summarizing their interest in the role, reiterating their qualifications, and expressing enthusiasm for a potential interview. A strong closing statement might be, "I am excited about the opportunity to bring my unique skills in recruitment, employee relations, and benefits administration to your organization. I look forward to the possibility of discussing how I can contribute to your team." It's also important to thank the reader for their time and consideration. Always end with a professional closing like "Sincerely" or "Best regards," followed by your name. This ending reaffirms your interest, highlights your qualifications, and shows appreciation for the reader's time, leaving a positive impression.

In a cover letter, Human Resources Specialists should include the following: 1. Contact Information: This includes your name, address, phone number, and email address. 2. Salutation: Address the hiring manager directly if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Begin by introducing yourself and stating the position you're applying for. This is also a good place to mention if you were referred by someone within the company. 4. Relevant Skills and Experience: As a Human Resources Specialist, you should highlight your skills and experiences that are relevant to the job description. This could include your expertise in recruitment, employee relations, benefits administration, HR policies, and procedures, etc. Use specific examples to demonstrate how you've used these skills in past roles. 5. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This could be based on the company's values, culture, or specific projects they are involved in. 6. Closing Paragraph: Reiterate your interest in the role and the value you can bring to the company. Also, mention your availability for an interview. 7. Professional Closing: End the letter professionally with a closing such as "Sincerely" or "Best regards," followed by your full name. 8. Attachments: Remember to mention any attachments, like your resume or references, if required. Remember, a cover letter should complement, not duplicate, your resume. Its purpose is to interpret the data-oriented, factual resume and add a personal touch.

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

Human Resources Specialist Cover Letter Examples

Use these Human Resources Specialist cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Human resources specialists are responsible for a variety of tasks, including recruiting new employees, conducting background checks, and administering benefits. They also work with employees to resolve any issues or concerns.

To be successful in this role, you need to be organized, efficient, and have excellent communication skills. Use these examples to write a cover letter that will show hiring managers that you’re the perfect candidate for the job.

Formal/Professional Writing Style Example

With a strong background in human resources management and a passion for helping organizations create empowering work environments, I am confident in my ability to contribute significantly to your team as a Human Resources Specialist.

I hold a Bachelor’s degree in Human Resources Management and have over five years of hands-on experience in various human resources roles. My expertise lies in employee relations, benefits administration, talent acquisition, and training and development. I have a proven track record in implementing successful recruitment strategies, improving employee retention, and facilitating positive workplace culture.

In my previous role as an HR Manager at XYZ Company, I was responsible for managing a team of HR professionals, overseeing talent acquisition, and coordinating employee engagement programs. Through my efforts, I positively impacted employee retention rates, streamlined onboarding processes, and improved the overall effectiveness of the HR team.

I am well-versed in labor laws and possess excellent interpersonal and communication skills. My ability to connect with others and understand their needs makes me a strong advocate for the employees I serve. My keen eye for detail ensures compliance with all relevant regulations and helps me to identify opportunities for improvement within the organization.

I am excited about the opportunity to bring my passion for creating a positive and inclusive work environment to your organization. I look forward to contributing to the continued success of your company by supporting the growth and development of your workforce.

Thank you for considering my application. I would be grateful for the opportunity to further discuss my suitability for the role in an interview setting. Please find my resume attached for your review.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate from XYZ University with a Bachelor’s degree in Human Resources Management, I am eager to begin my professional journey in the HR field, and I believe your organization would provide me with the ideal environment to grow and develop my skills.

During my time at XYZ University, I was actively involved in various projects and internships, which allowed me to gain practical experience in the HR domain. In my most recent internship at ABC Company, I assisted in the recruitment process, employee onboarding, and benefits administration. This hands-on experience has given me a strong foundation in HR principles and practices, as well as a commitment to maintaining a productive and positive work environment.

Furthermore, I have polished communication and interpersonal skills and a strong understanding of labor laws and regulations. I am highly detail-oriented and proficient in HRIS systems and Microsoft Office Suite, which would help me excel in the role of an HR Specialist at your organization.

I am excited about the opportunity to contribute to your company and work with your HR team. I am confident that my knowledge and passion for Human Resources, combined with my eagerness to learn, will make me a valuable asset to your organization.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and explore how I can contribute to the success of your team.

Networking/Referral Writing Style Example

I was thrilled to learn about this opportunity from my colleague, Jane Doe, who currently works within your HR team. As someone who has worked closely with Jane for several years, I trust her judgment and was excited to hear that she believes my skills and experience align well with this role.

Having worked in human resources for over five years, I am confident that my expertise in talent acquisition, employee relations, and benefits administration make me a fitting candidate for this position. My experience working with diverse individuals has honed my ability to quickly adapt to new situations and understand individuals’ unique needs – a crucial skill for any HR professional.

Jane has mentioned the positive work culture and strong sense of teamwork at your organization, which are aspects I value greatly. My ability to collaborate and communicate effectively will surely contribute to the overall success of your HR team. Furthermore, she also highlighted the company’s emphasis on employee growth and development, which excites me as an HR professional who loves supporting employees on their career paths.

Enclosed, please find my resume for your consideration. I would be grateful for the opportunity to further discuss how my experience and skills suit this role during an interview. Thank you for your time and I look forward to hearing from you soon.

Enthusiastic/Passionate Writing Style Example

Ever since I first learned about your company and its commitment to fostering a positive, inclusive, and diverse work environment, I knew that this was a place where I truly wanted to make an impact. As an ardent believer in the power of people-centric management, I am confident that this role perfectly aligns with my professional aspirations and personal values, and I am beyond excited at the opportunity to contribute to the ongoing growth and success of your team.

Throughout my career in HR, I have consistently demonstrated my ability to adapt, innovate and excel within a variety of contexts. From creating engaging onboarding experiences to resolving workplace conflicts, I have always approached my work with unwavering energy, dedication, and creativity. I am highly skilled in employee relations, recruitment, and benefits administration, and pride myself on my exceptional communication and problem-solving abilities.

What truly sets me apart, and what I believe makes me the ideal candidate for this position, is my deep commitment to making a genuine difference in the lives of employees. I am a firm advocate for continuous learning and growth, both for myself and for the teams I work with, and I am excited to bring this spirit of continuous improvement to your organization.

Thank you for considering my application. I eagerly look forward to the opportunity to speak with you further and share more about my background, experiences, and my unwavering passion for the world of Human Resources. I am confident that in this role, I will be a highly engaged and driven team member, ready to make a lasting impact on your organization for years to come.

Warm regards,

Problem-Solving Writing Style Example

I have closely followed the trajectory of your company and have identified some challenges which, if addressed, can significantly enhance the overall efficiency and effectiveness of your human resources operations. As a skilled professional with more than seven years of experience in managing and streamlining HR processes, I believe I can offer the expertise and insights needed to propel your organization towards even greater success.

One challenge I have perceived within your HR processes is in the areas of talent acquisition and retention, which have historically been areas of struggle for many companies. In my previous role as an HR Generalist at XYZ Corp., I successfully implemented innovative strategies that reduced turnover by 25% and cut down the average hiring process timeline by 35%. I am confident that bringing similar methods to your organization would offer substantial value to your talent management efforts.

Another area where I believe my expertise can be of significant help is in adaptability and resilience towards rapid organizational changes, which is currently an essential challenge faced by many companies, including yours. I have experience in designing and executing comprehensive change management strategies at various organizations, leading to increased employee satisfaction and retention rates. By fostering a culture of open communication and trust, I am confident that I can support your organization in weathering any future changes in the market with minimal disruption.

To summarize, I am eager to contribute my extensive human resources expertise to the growth and continued success of your company. I sincerely believe that my ability to identify areas for improvement and offer strategic solutions will be an invaluable asset to your organization.

Thank you for considering my application. I look forward to the opportunity of discussing my qualifications further and demonstrating how my abilities can enhance your HR operations optimally.

Yours sincerely,

Storytelling/Narrative Writing Style Example

As I stood in front of the first-ever employee appreciation event I had organized, I realized that my passion for helping people and fostering a sense of community in the workplace had led me to the perfect career path. As the HR intern at a small technology company, I had taken the initiative to create an event that would celebrate the achievements and hard work of our employees. Watching their smiles and camaraderie that day, I knew that I wanted to dedicate my professional life to being a positive force within organizations, ensuring that employees feel valued and supported.

With a Bachelor’s degree in Human Resources Management and over four years of experience in various HR roles, I believe I am a strong candidate for the Human Resources Specialist position. Throughout my career, I have honed my skills in employee relations, benefits administration, and recruitment. I have a proven track record of implementing effective employee engagement strategies and resolving complex interpersonal issues within the workplace.

One of my proudest achievements as an HR professional was when I successfully mediated a conflict between two high-performing team members. By listening to their concerns, fostering open communication, and helping them find common ground, I was able to restore harmony to the team and improve overall productivity. This experience demonstrated my ability to navigate sensitive situations with empathy and professionalism, which I believe is essential for any Human Resources Specialist.

I am confident that my strong communication skills, passion for employee engagement, and commitment to fostering positive work environments would make me an invaluable asset to your organization. I look forward to the opportunity to further discuss my qualifications with you and learn more about how I can contribute to the success of your team.

Thank you for considering my application. I look forward to the possibility of working together.

Accounting Specialist Cover Letter Examples

Administration manager cover letter examples, you may also be interested in..., program specialist cover letter examples & writing tips, insurance sales manager cover letter examples & writing tips, nurse administrator cover letter examples & writing tips, business controller cover letter examples & writing tips.

29 Professional HR Cover Letter Examples for 2024

Your HR cover letter must immediately highlight your understanding of employee relations and talent management. It's the gateway to showcasing your expertise in human resources. Demonstrate your ability to connect with employees at all levels within the first few lines. Let your passion for fostering a positive work environment shine through every word.

All cover letter examples in this guide

Human Resources Intern

Entry-Level Human Resources

Junior Human Resources

< - Main Article

Human Resources Coordinator

Human Resources Specialist

Chief Human Resources Officer

Contracts Manager

Diversity And Inclusion Manager

HR Assistant

HR Business Partner

HR Director

HR Generalist

Human Resources Consultant

Human Resources Benefits Specialist

Human Resources Data Analyst

Human Resources Representative

HR Program Manager

HR Project Manager

People Manager

Problem Manager

Resource Manager

Talent Acquisition Manager

Talent Manager

Training Manager

Cover letter guide.

HR Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Cover Letter

Key Takeaways

By Experience

Embarking on your job search, you've realized a compelling HR cover letter is a must, yet mastering this pivotal document is no small feat. It’s not about echoing your resume; it's your chance to captivate with a narrative of your proudest professional triumph. Steer clear of the well-trodden clichés and strive for formality with a personal touch, all within the confines of a concise, one-page letter that sets you apart. Let's tackle the art of the cover letter together.

• Personalize your hr cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your hr cover letter to make an excellent first impression;
• Introduce your best achievement in your hr cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your hr cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr resume and get ready to forward your job application in a flash.

If the hr isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR resume guide and example
• People Manager cover letter example
• Problem Manager cover letter example
• HR Generalist cover letter example
• Benefits Manager cover letter example
• HR Manager cover letter example
• Training Director cover letter example
• HR Director cover letter example
• District Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• HR Analyst cover letter example

HR cover letter example

Charlotte Jones

Fort Worth, Texas

+1-(234)-555-1234

[email protected]

• Highlighting past achievements: The cover letter mentions a successful diversity and inclusion initiative, providing specific results such as a 40% increase in minority representation in leadership, which demonstrates the candidate's ability to implement effective HR strategies.
• Connecting personal values with company values: Referencing the "trailblazing initiatives" at the company shows that the candidate has done their research and is genuinely interested in the company's work, thereby establishing a value alignment between the candidate and potential employer.
• Aligning HR objectives with business goals: The applicant showcases strategic thinking by demonstrating how HR initiatives have previously enhanced operations and set industry benchmarks, implying a strong understanding of how HR supports broader business objectives.
• Expressing a desire for professional growth: The candidate conveys enthusiasm for contributing to the team and continuing to develop their skills, suggesting a forward-looking and growth-oriented mindset.

Structuring and formatting your hr cover letter

Here's what the structure of your hr cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your hr resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your hr cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr cover letter.

The top sections on a hr cover letter

• Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
• Greeting: Address the recruiter or hiring manager by name if possible; a personalized greeting shows that you've done your research and are serious about the position.
• Opening Paragraph: Start with a strong introduction that captures the recruiter's attention and clearly states the HR position you're applying for; this sets the tone for why you are the right candidate.
• HR-Specific Expertise and Experience: In the body of the cover letter, highlight your relevant HR experience, knowledge of employment laws, and interpersonal skills; this demonstrates your capability to handle HR responsibilities effectively.
• Closing and Call to Action: End your cover letter with a professional closing statement and a call to action, expressing your enthusiasm for the role and inviting the recruiter to discuss your application further; it's a proactive way to encourage a response.

Key qualities recruiters search for in a candidate’s cover letter

• Deep understanding of employment laws and regulations: Essential for ensuring the company's hiring practices are legally compliant.
• Expertise in talent acquisition and recruitment strategies: Key for attracting and retaining the best candidates in a competitive job market.
• Strong interpersonal and communication skills: Necessary to engage effectively with candidates, employees, and management at all levels.
• Experience with HR software and tools: Proficiency in using applicant tracking systems, HR information systems, and performance management platforms streamlines HR processes and improves efficiency.
• Ability to handle sensitive and confidential information: HR professionals deal with personal employee data and must maintain discretion and integrity.
• Conflict resolution and problem-solving skills: Important for mediating disputes, addressing employee concerns, and fostering a harmonious workplace environment.

Greeting recruiters with your hr cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the hr greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Job Title] Hiring Committee,
• Dear [Job Title] Search Committee,

What to include in those first two sentences, or your hr cover letter introduction

Have you ever wondered what the best way is to present your profile in the hr cover letter introduction ?

There's no right or wrong answer if you're being concise and authentic to yourself.

Some professionals start their hr cover letter by:

• congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
• aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.

What comes next: your hr cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your hr cover letter

Closing your hr cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

What could you write about in your hr cover letter when you have no experience

Candidates with zero professional experience often struggle to write their hr cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

Winning at your job application game starts with a clear and concise hr cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the hr resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

HR cover letter examples

Explore additional hr cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Navigating Internal Job Applications: Tips for Communicating with Your Current Boss

5 fun ideas for what to do on your day off, santa claus - the man who’s never changed his job, what questions can an employer ask you about your health, how to answer "where do you see yourself in 5 years", how to answer the “are you a team player” interview question.

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HR Specialist Cover Letter Example (Free Guide)

Create an hr specialist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking to land the perfect job as an HR specialist? Writing a standout cover letter is key to your success. Our HR specialist cover letter guide provides you with the tips, tricks, and insider knowledge you need to create a cover letter that will get you noticed.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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HR Specialist Cover Letter Sample

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Dear Hiring Manager:

I am writing in response to your advertisement for a Human Resources (HR) Specialist. With my experience in employee relations, payroll, and talent acquisition, I am confident that I am a great fit for the position and I am excited to learn more about this opportunity.

I am currently employed as an HR Specialist at ABC Corporation. In this role, I have been responsible for managing payroll and employee benefits, onboarding new hires, and resolving employee disputes. My experience has given me a deep understanding of labor laws and regulatory compliance, and I am adept at creating processes and procedures that ensure all employees are treated fairly and equitably.

In my current role, I have implemented a number of successful initiatives to improve employee engagement and morale. I have developed a mentoring program to help new employees more quickly understand the company culture and expectations. I have also introduced a comprehensive wellness program that provides employees with tools and resources to help them manage stress, stay healthy, and maintain productivity.

In addition to my HR experience, I have a strong knowledge of technology. I am proficient in Microsoft Office Suite and have experience with payroll software, applicant tracking systems, and learning management systems. I am also a certified Project Management Professional, which has enabled me to successfully manage multiple projects and deadlines.

I am confident that I have the skills and qualifications necessary to be an effective HR Specialist. I am a resourceful problem solver who excels when working in a fast-paced environment. I am eager to use my knowledge and skills to benefit your organization and look forward to discussing my candidacy with you in more depth.

Thank you for your time and consideration.

Sincerely, Your Name

Why Do you Need a HR Specialist Cover Letter?

• A HR Specialist cover letter is an important document that can help you stand out from the competition when applying for a job.
• It is an opportunity to showcase your skills and experience, as well as highlight your achievements in the HR field.
• A cover letter can also provide insight into your personality and how you would fit into the company culture.
• The cover letter should also emphasize your ability to work with a variety of people, from different backgrounds, and with different job roles.
• In addition, it should demonstrate your knowledge of the company and the industry, as well as your understanding of the challenges and opportunities that face the Human Resources department.
• The cover letter should also demonstrate your enthusiasm for the job, and your commitment to the position.

A Few Important Rules To Keep In Mind

• Introduce yourself in the opening paragraph, including your skills and qualifications.
• Explain why you are interested in the position and why you would be a great fit.
• Highlight your knowledge of the company and the position.
• Include specific examples of your successes in previous roles.
• Keep your letter focused and concise.
• Proofread your letter for any errors or typos.
• Conclude your letter by expressing your enthusiasm and thanking the reader for their time.

What's The Best Structure For HR Specialist Cover Letters?

After creating an impressive HR Specialist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a HR Specialist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For HR Specialist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a highly skilled HR Specialist, I read your posting for a new HR Specialist with interest. My experience aligns well with the qualifications you are seeking at Westworld HR Solutions, in particular my role as an HR Specialist at XYZ Company, and I am certain I would make a valuable addition to your organization.

With over 7 years of experience in Human Resources, I am adept in employee relations, conflict resolution, onboarding, training and development, and policy implementation. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate problem solving and communication abilities, I excel at:

• Employee Relations: Establishing and maintaining positive working relationships with employees and providing guidance on a wide range of HR related topics.
• Training & Development: Designing and implementing training programs that align with organizational objectives.
• Recruiting: Advising on recruitment strategies, conducting interviews, and orienting new hires.
• Policy Implementation: Developing and overseeing policies that meet legal and organizational requirements.

I am an enthusiastic and passionate professional eager to contribute to the success of Westworld HR Solutions. I am confident that I can bring value to your organization and look forward to discussing the position in further detail.

Thank you for your consideration. I look forward to hearing from you soon.

Sincerely, John Doe

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a HR Specialist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter directly to the hiring manager.
• Including outdated or irrelevant information.
• Lacking enthusiasm and not expressing interest in the role.
• Failing to highlight key skills and qualifications.
• Using incorrect grammar, spelling, or punctuation.
• Not following the instructions in the job posting.
• Using an overly generic template.
• Including unnecessary personal information.
• Making the letter too long or short.

Key Takeaways For a HR Specialist Cover Letter

• Highlight your expertise in HR processes and procedures.
• Showcase your ability to supervise staff and manage employee relations.
• Demonstrate your knowledge of employment laws and regulations.
• Express your commitment to a positive work environment.
• Mention any certifications or qualifications you have.
• Describe your experience with recruiting and onboarding.
• Highlight any relevant experience in performance management.
• Point out any achievements or successes in previous roles.
• Emphasize your communication and interpersonal skills.
• Focus on the organization's needs and how you can help.

• Cover Letter

Human Resource Specialist   Cover Letter

Human resource specialist cover letter (with examples).

Resumes are clearly an important part of any job application , but at the end of the day, they really only cover the basic information.

Cover letters , on the other hand, shed more light on who you are as a person. They allow you to speak directly to the person who is hiring, and they give you the opportunity to explain why you would be the perfect fit for the position.

Writing the perfect cover letter can seem like an impossible task, especially if you are prone to imposter syndrome or you are uncomfortable talking about yourself. Luckily, there are several templates at your disposal; nearly every word processor has them — including Microsoft Word and Google Docs .

Looking for a job? These position are hiring now near you:

• Human Resource Specialist
• Human Resources Coordinator
• Human Resources Associate
• Human Resources Technician
• Human Resources Assistant

Parts of a Cover Letter

No matter the template you use and no matter the job you are applying to, cover letters typically follow the same general formula: an opening, a body, and a closing. To help you write the perfect, attention-grabbing cover letter, we’re going to take you through it step-by-step.

Human Resource Specialist Cover Letter Opening

The beginning is the easiest part since they are usually the same across the board.

To start, make sure you are typing in 12-point Times New Roman font, single-spaced. In the header of your document, include your full name, your contact info, and perhaps a link to your LinkedIn profile.

Having this important information at the top allows for the hiring manager to find it easily when they inevitably decide they want to interview the writer of the cover letter.

The first line of the document should be today’s date or the date you will be submitting the application. The date format should be Month Day, Year.

Start a new paragraph. This next step will involve a little bit of research, as you will be listing the name of the person responsible for hiring you, their job title , the company, and the company’s main address. Take a look at their website, their LinkedIn pages, and their Google listing, if they have one.

Then, try and find the name of the hiring manager if it isn’t included in the job listing itself. LinkedIn can be great for finding this information. If you are unsure of who will be reading the letter, or you are unable to find their name, you can omit their name altogether and just address the letter to “Hiring Manager.”

Once you have included all this information, your opening should look something like this:

March 19, 2021 Mr. John Doe Hiring Manager ABC Company 123 Main St. Anywhere, USA, 12345

Doing this little bit of research can show the hiring manager that you are demonstrating interest in the company, which can already set you apart from your competition.

The final bit of your opening will be your salutation. This is the section where you actually begin speaking to the person who will be receiving the letter. If you have the hiring manager’s full name, use it. This helps your letter seem more personalized.

Depending on the culture of the workplace, using a prefix such as Mr. or Ms. could show that you are a professional. If the company appears to be more casual, addressing the hiring manager by their first name only could also be appropriate. Just to be safe, however, it is best to err on the side of professionalism rather than to appear aloof.

The only case in which this rule does not apply is if you are unaware of the hiring manager’s gender. Perhaps they have a unisex name, such as Jessie or Pat, or a name you are unfamiliar with altogether. In this case, simply address them by their full name.

As we stated before, if you do not have the hiring manager’s name , using “Dear Hiring Manager” will be just fine.

At the end of this first step, your document should look like this:

March 19, 2021 Mr. John Doe Hiring Manager ABC Company 123 Main St. Anywhere, USA, 12345 Dear Mr. John Doe,

Search For Human Resource Specialist Jobs

Human resource specialist cover letter body.

This is probably the more challenging part of writing this letter, as this part needs to be tailored to both your experience and the requirements of the position you are applying to. While it may not be as formulaic as the opening, there is still a general outline you can follow when writing the body of your letter .

This section is where you explain why you are writing to them, why you believe you would be a good fit for the position, and why they should consider reaching out to you.

Start out this section by stating why you are writing to them. There is no need to beat around the bush or add any social platitudes. “I am writing to you to …” is a great way to begin. You can also explain what drew you to this job listing in particular. For example, “As a long-time admirer of your firm, I am excited to submit my application…”

In this first sentence, it is important to mention what job you are applying to and how you found it. The former allows for the hiring manager, who may be hiring for multiple positions at once , to keep organized and consider you for the correct position.

The latter gives the hiring manager valuable information about which of their job listings is producing results and drawing in candidates.

With that in mind, your first sentence should look a little like this:

As a long-time admirer of your firm, I am excited to submit my application for the Human Resource Specialist position, as posted at Zippia .com.

Now that you have stated your intent, you are now going to explain why you are the ideal candidate for this position.

To begin, take a look at the job listing itself again. Make a note of what skills they are looking for and which ones you have. The next sentences you write should highlight these skills and emphasize what makes you unique.

When describing your skillset, you can use similar language to the skills listed in the job description . For example, if the job listing asks for someone familiar with managing insurance programs for over twenty people, you can say, “I have considerable experience managing health and life insurance programs for large groups of employees.”

If you are listing off several technical skills or skills that do not require much explanation, you can choose to present these skills in a bulleted list. However, keep this brief, with four to five items on the list.

Here is an example:

I believe I would make a great Human Resource Specialist, as I have: 5+ years of experience in the field The ability to manage and oversee pension plans Knowledge of the most up-to-date workers’ rights legislation Impeccable communication skills , both written and verbal

In this section, you can also take a few lines to talk about your story or your career path . You can talk about your most recent position and the responsibilities you had there, or you can describe how the experience you have gives you a unique perspective. For example:

I graduated from State University in 2012, and I have since managed human resources responsibilities in multiple states. My experience as a customer service representative has given me the tools I need to maintain professional relationships with my colleges and develop my interpersonal skills.

This is also a chance for you to emphasize some of your accomplishments, whether that be a project you are particularly proud of or an obstacle you had to overcome. Try to use stats in your accomplishments.

Having data that can back up a claim makes it more credible. For example, you will get more results from, “I managed pension and benefits packages for over thirty employees, located across three states,” than you would from “I managed many pension and benefits packages in many states.”

This can be the hardest section to write, especially as many of us do not enjoy talking about ourselves. But, this is your time to shine, and you deserve to have your hard work recognized. Do not be afraid to brag a little, as this is the time and place to do it.

Human Resource Specialist Cover Letter Closing Lines

Now that the hard part is over, and you’ve portrayed yourself in the best light possible, it is time to wrap up the letter with a proper conclusion and farewell.

Start by reiterating your interest in the position.

I would like to further discuss this opportunity with ABC Company, and I hope to hear from you soon.

Include your contact information one more time.

You can reach me at (555) 555-5555 or at [email protected].

Thank them formally , and end with a professional signature.

Thank you for your time and consideration. Sincerely, FirstName LastName

“Regards” and “Yours” can also be appropriate closings.

Example of a Human Resource Specialist Cover Letter

Once your letter is complete, it should end up looking something like this:

March 19, 2021 Mr. John Doe Hiring Manager ABC Company 123 Main St. Anywhere, USA, 12345 Dear Mr. John Doe, As a long-time admirer of your firm, I am excited to submit my application for the Human Resource Specialist position, as posted at Zippia.com. I believe I would make a great Human Resource Specialist, as I have: 5+ years of experience in the field The ability to manage and oversee pension plans Knowledge of the most up-to-date workers’ rights legislation Impeccable communication skills, both written and verbal I graduated from State University in 2012, and I have since managed human resources responsibilities in multiple states. My experience as a customer service representative has given me the tools I need to maintain professional relationships with my colleges and develop my interpersonal skills . I have great writing and communication skills, and I am able to multitask with ease. I would like to discuss this opportunity further with ABC Company, and I hope to hear from you soon. You can reach me at (555) 555-5555 or at [email protected]. Thank you for your time and consideration. Sincerely, FirstName LastName

Final Thoughts

Though it can be scary, writing a cover letter does not have to be difficult. It actually can make good practice, as writing a cover letter allows you to work on pitching yourself to someone who doesn’t know you, which can be an important skill in any interview.

Cover letters are what will set you apart from the competition, especially since you will be far more likely to catch the eye of the hiring manager and possibly land the coveted interview. Luckily, there is no shortage of resources out there that make writing a cover letter as easy as possible.

• Zippia Careers
• Business and Financial Industry

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HR Specialist Cover Letter Example

Land your next job more easily & pick up more ideas for your own cover letter with this customizable HR Specialist cover letter example. Copy-paste this cover letter sample for free or try to redesign it using our intuitive cover letter builder.

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HR Specialist Cover Letter Example (Full Text Version)

Anastasia lozano.

Dear HR Manager,

I am writing to express my interest in the HR Specialist position with your organization. With over 4 years of experience in HR, I am currently employed as an HR Specialist at MLO Corporation, Inc. In this role, I have successfully managed internal HR functions and provided guidance on various HR topics for a workforce of 450 employees.

My responsibilities at MLO Corporation align closely with the requirements outlined in your job description. I have experience in interpreting HR policies and procedures, coordinating recruitment activities, handling employee-related complaints, and improving overall process efficiency. Prior to my current role, I held positions as an HR Administrator and HR Assistant at Helvetica Corporation.

In addition to my practical experience, I hold a Master of Human Resources Management and a Bachelor of Business Administration. I am also a member of the CIPD and have proficiency in programs such as SAP, BambooHR, and Zenefits. My strong communication skills, organizational abilities, and adaptability to fast-paced environments have been instrumental in my success.

I am excited about the opportunity to bring my skills and expertise to a new organization, especially as MLO Corporation undergoes changes due to an acquisition and relocation. I have attached my resume for your review and would appreciate the opportunity to discuss how my background aligns with the needs of your team.

Thank you for considering my application. I look forward to the possibility of contributing to your organization as an HR Specialist.

Sincerely, Anastasia Lozano

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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14 entry level human resources (hr) cover letters.

Approved by real hiring managers, these Entry Level Human Resources (HR) cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Human Resources (HR)
• HR Coordinator
• HR Assistant
• Human Resources Coordinator
• HR Generalist
• Human Resources Generalist
• Human Resources Assistant
• Alternative introductions for your cover letter
• Entry Level Human Resources (HR) resume examples

Entry Level Human Resources (HR) Cover Letter Example

Why this cover letter works in 2024, highlighting specific accomplishments.

By providing a clear example of an accomplishment during their internship, the writer demonstrates their impact and ability to create positive change in a real-world setting. This helps to showcase their skills and experience in a more tangible way.

Connecting Background to Role

The writer's mention of their background in psychology adds an extra layer of depth to their application, showing that they have a strong foundation for understanding and working with people. This connection makes their application more compelling and unique.

Showcase quantifiable impact

When you mention specific numbers like "reduced employee turnover by 15%", this tells me you understand the importance of measurable results in HR. It suggests that you're not only action-oriented but also focused on achieving tangible outcomes, which is exactly what we need in our HR team.

Highlight relevant skills

By sharing that you managed the HR information system and carried out tasks like updating employee records and coordinating interviews, you're proving you have hands-on experience in key HR operations. You're showing us you can handle the nitty-gritty of HR work, and that's crucial for an entry-level role.

Highlighting Impactful Initiatives

When you bring attention to your past initiatives that led to substantial results like reducing turnover, it says a lot about your understanding of HR processes. It gives me a sense of your capacity for problem-solving and your ability to make a tangible difference.

Demonstrating Alignment with Company Values

By relating your experience to the company's ethos, you're showing me not just that you've done your homework about Google, but also how your professional values align with ours. This makes me feel like you're a cultural fit, besides being a fit skill-wise.

Expressing Personal Drive

Your passion for innovating HR processes is evident here and it's refreshing to see someone who recognizes the importance of employee happiness. This tells me that you're driven by the right motivations and aren't just looking for any job, but a job where you can make a difference.

Showing Genuine Enthusiasm

Your excitement about contributing to the culture at Google feels really genuine. It's clear you're not just seeking a prestigious job at a big company, but are truly passionate about our mission. This kind of enthusiasm is infectious and goes a long way in leaving a positive impression.

Show your enthusiasm for the human resources field

Starting your cover letter by expressing excitement about the company and its HR initiatives catches attention. It demonstrates that you've done your homework and are genuinely interested in the role.

Highlight your practical HR experience

Mentioning specific achievements, like improving the onboarding process, shows that you can bring valuable skills to the team. It's important to share results from past experiences to prove your capability.

Demonstrate your passion for workplace improvement

By talking about your passion for creating positive change, you're showing a hiring manager your dedication to the HR field. This personal touch can make your application memorable.

Connect your goals with the company's mission

When you align your career aspirations with the company's goals, it suggests a natural fit. This can convince a hiring manager that you'll stay motivated and engaged in the role.

Close with a strong call to action

Ending your cover letter on a note of anticipation for joining the team can be persuasive. It invites the hiring manager to envision you as part of the company, increasing your chances of getting an interview.

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Your direct alignment with the company's goals from the start indicates you're someone who seeks out places where you can be passionate about your work. This is a key trait for thriving in any HR role.

Show your strong HR foundation

Outlining your education and hands-on experience in HR highlights your readiness to hit the ground running. It's crucial for entry-level positions to show not just theoretical knowledge but practical application as well.

Emphasize your impact in previous roles

Detailing specific outcomes, like improving onboarding processes, showcases your ability to directly contribute to a company's efficiency and employee satisfaction. This kind of impact is exactly what hiring managers look for in HR candidates.

Share your motivation for applying

Explaining why you're drawn to the company's culture of innovation and growth underlines that you're not just looking for any job, but a place where you can continually learn and contribute. This shows foresight and ambition.

End with a strong, forward-looking statement

Closing your cover letter by looking forward to a discussion about aligning your skills with the company's needs demonstrates both confidence and a readiness to engage. This proactive approach is well-regarded in potential HR hires.

Show your passion for hr

When you talk about your fascination with HR and how a company's innovative HR technology excites you, it shows me you're not just looking for any job, you're looking for this job.

Quantify your achievements

Discussing how you improved the onboarding process during your internship by a specific percentage makes your contribution tangible and memorable. It signals that you're results-driven.

Align with the company’s goals

Highlighting your interest in data-driven solutions to empower workforce decisions tells me you've done your homework on what we value and see where you can add value.

Show enthusiasm for the role

Expressing genuine excitement about joining our team reassures me of your commitment and passion for contributing to our success, making you a candidate I'd remember.

HR Coordinator Cover Letter Example

Detail your problem-solving skills.

The HR field is all about problem-solving and streamlining processes. When you mention that you coordinated the performance evaluation process and introduced a platform that reduced paperwork by 60%, it illustrates your initiative and problem-solving skills. It's a clear sign that you're somebody who can spot inefficiencies and take steps to address them.

Illustrate your people skills

Your experience in handling employee grievances shows us that you're capable of managing sensitive issues with tact and diplomacy. This is a key skill for any HR professional, and your ability to handle these situations while also improving HR policies and increasing employee satisfaction is a testament to your people skills and ability to deliver positive change.

Show your enthusiasm for the hr coordinator role

When you express excitement for the job and mention your relevant background, it shows you're not just looking for any job but are interested in this specific position. This helps you connect with the hiring manager.

Highlight your hr achievements

Talking about your past success, like improving employee morale, shows you can bring valuable experience and results to the new role. It tells us you're capable of making a positive impact.

Connect with the company's mission

By showing you understand and value the company's focus, like innovation in hr, it makes you stand out as a candidate who has done their homework and sees a future there, not just someone looking for any job.

Ending your letter by thanking the reader and expressing eagerness to discuss your fit for the role further is polite and proactive. It leaves a good impression and encourages a response.

HR Assistant Cover Letter Example

Underscoring key skill development.

This sentence does a great job of showing how your past experience has helped you develop key skills like organization and communication. You're not just listing skills off a checklist, but showing me how you've acquired them and used them effectively.

Exemplifying Commitment to Inclusion

Your dedication to creating a diverse and inclusive workplace shines through here. It's not just about having the right intentions, but about taking action and delivering results, which you've shown you can do.

Linking Skills to Company's Mission

By connecting your skills and passion to Amazon's unique mission and HR practices, you're proving that you've thought about how your abilities can contribute to the company's specific goals. This kind of targeted enthusiasm is very attractive to employers.

Emphasizing Motivation to Contribute

It's great to see your motivation goes beyond just landing a job - you're looking to be part of the future Amazon is shaping. This tells me that you're invested in our company's long-term vision and are eager to have a hand in it.

Human Resources Coordinator Cover Letter Example

Express excitement for the hr coordinator role.

Showing enthusiasm for the position and the company sets a positive tone. It tells me that you're not just looking for any job, but that you're interested in this specific role at this specific company.

Showcase your HR achievements

Describing your contributions to past projects, like optimizing performance review processes, proves your ability to make a real impact. Specific examples of your work help me understand what you can bring to our team.

Focus on your innovative problem-solving skills

Highlighting your interest in leveraging technology to improve HR processes shows that you're forward-thinking. Your ability to find creative solutions is exactly what we need in a human resources coordinator.

End with enthusiasm and readiness to contribute

Your closing statement should make me excited to meet you. By expressing eagerness to bring your skills and experience to the team, you're painting a picture of the positive impact you could have.

Connect personal experiences to your HR passion

Sharing how a volunteer experience shaped your passion for HR makes your motivation clear and genuine. It tells us you understand the real-world impact of good HR practices.

Show your human resources coordinator readiness

Describing specific responsibilities and achievements gives us confidence in your ability to handle the HR Coordinator role. It's impressive when you can quantify your impact.

Highlight why the company attracts you

Mentioning ADP's leadership in HR solutions shows you've done your homework about the company. It suggests you're looking for a place where you can grow and contribute meaningfully.

Link your skills to the job's demands

Detailing your organizational skills and ability to multitask directly responds to the fast-paced nature of the role. This makes it easy to see how you'd fit into the team.

Express eagerness to contribute

Closing with a statement of eagerness to contribute underscores your enthusiasm and readiness to make a positive impact. It leaves a lasting, positive impression.

HR Generalist Cover Letter Example

When you express genuine respect for a company's mission, it shows you're not just looking for any job, but you're interested in this specific role at this specific company. This can make your application stand out.

Demonstrate your HR experience clearly

Specific examples of your past work, like improving the applicant tracking system, show your capability to make real impacts. This makes it easier for hiring managers to see your potential value to their team.

Highlight your achievements in HR

Talking about your successes, such as your role in diversity and inclusion training, proves you're not just doing the job but going beyond expectations. This is particularly appealing in HR roles that require proactive problem-solving.

Express excitement for the role's challenges

Showing enthusiasm for working with a diverse range of clients and tackling complex HR issues demonstrates your readiness for the role. It suggests you're not just looking for a job but a career where you can grow and contribute significantly.

Communicate your fit and eagerness

Concluding with confidence in your fit for the team and eagerness to contribute signals your commitment and readiness to tackle the job head-on. This can make a memorable impression on hiring managers.

Human Resources Generalist Cover Letter Example

Use personal stories to show your hr journey.

Talking about your personal connection to HR through your mother's work adds a relatable and inspiring touch to your motivation. It shows HR is more than a job to you.

Demonstrate impact as a human resources generalist

Highlighting specific achievements and their positive outcomes illustrates your capability to make a significant difference. It's compelling when you can show the results of your initiatives.

Explain your attraction to the company's mission

Sharing your admiration for Insperity's dedication to exceptional HR services signals that your values align with the company's. It indicates you're not just looking for any job, but the right fit.

Match your strengths to the role

Outlining your communication skills, problem-solving abilities, and love for learning suggests you're well-prepared for the challenges of the Generalist position. It paints a picture of a proactive and adaptable candidate.

Show enthusiasm for the role and company

Ending with a note of thanks and eagerness to contribute reinforces your interest in the role and in making a meaningful difference. It wraps up your application on a hopeful and respectful note.

Human Resources Assistant Cover Letter Example

Connect your background to the hr role.

Linking your psychology background and passion for positive work environments to the HR assistant job makes you stand out as a candidate who brings relevant and impactful skills to the table.

Express eagerness to apply knowledge

When you mention looking forward to using what you've learned in a real-world setting, especially at a respected company, it shows initiative and a readiness to contribute from day one.

Demonstrate your dedication

Concluding your cover letter with an expression of eagerness to support the team indicates a strong work ethic and a team-player attitude, traits highly valued in any HR role.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.