tips for writing a scientific essay

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Successful Scientific Writing and Publishing: A Step-by-Step Approach

John k. iskander.

1 Centers for Disease Control and Prevention, Atlanta, Georgia

Sara Beth Wolicki

2 Association of Schools and Programs of Public Health, Washington, District of Columbia

Rebecca T. Leeb

Paul z. siegel.

Scientific writing and publication are essential to advancing knowledge and practice in public health, but prospective authors face substantial challenges. Authors can overcome barriers, such as lack of understanding about scientific writing and the publishing process, with training and resources. The objective of this article is to provide guidance and practical recommendations to help both inexperienced and experienced authors working in public health settings to more efficiently publish the results of their work in the peer-reviewed literature. We include an overview of basic scientific writing principles, a detailed description of the sections of an original research article, and practical recommendations for selecting a journal and responding to peer review comments. The overall approach and strategies presented are intended to contribute to individual career development while also increasing the external validity of published literature and promoting quality public health science.

Introduction

Publishing in the peer-reviewed literature is essential to advancing science and its translation to practice in public health ( 1 , 2 ). The public health workforce is diverse and practices in a variety of settings ( 3 ). For some public health professionals, writing and publishing the results of their work is a requirement. Others, such as program managers, policy makers, or health educators, may see publishing as being outside the scope of their responsibilities ( 4 ).

Disseminating new knowledge via writing and publishing is vital both to authors and to the field of public health ( 5 ). On an individual level, publishing is associated with professional development and career advancement ( 6 ). Publications share new research, results, and methods in a trusted format and advance scientific knowledge and practice ( 1 , 7 ). As more public health professionals are empowered to publish, the science and practice of public health will advance ( 1 ).

Unfortunately, prospective authors face barriers to publishing their work, including navigating the process of scientific writing and publishing, which can be time-consuming and cumbersome. Often, public health professionals lack both training opportunities and understanding of the process ( 8 ). To address these barriers and encourage public health professionals to publish their findings, the senior author (P.Z.S.) and others developed Successful Scientific Writing (SSW), a course about scientific writing and publishing. Over the past 30 years, this course has been taught to thousands of public health professionals, as well as hundreds of students at multiple graduate schools of public health. An unpublished longitudinal survey of course participants indicated that two-thirds agreed that SSW had helped them to publish a scientific manuscript or have a conference abstract accepted. The course content has been translated into this manuscript. The objective of this article is to provide prospective authors with the tools needed to write original research articles of high quality that have a good chance of being published.

Basic Recommendations for Scientific Writing

Prospective authors need to know and tailor their writing to the audience. When writing for scientific journals, 4 fundamental recommendations are: clearly stating the usefulness of the study, formulating a key message, limiting unnecessary words, and using strategic sentence structure.

To demonstrate usefulness, focus on how the study addresses a meaningful gap in current knowledge or understanding. What critical piece of information does the study provide that will help solve an important public health problem? For example, if a particular group of people is at higher risk for a specific condition, but the magnitude of that risk is unknown, a study to quantify the risk could be important for measuring the population’s burden of disease.

Scientific articles should have a clear and concise take-home message. Typically, this is expressed in 1 to 2 sentences that summarize the main point of the paper. This message can be used to focus the presentation of background information, results, and discussion of findings. As an early step in the drafting of an article, we recommend writing out the take-home message and sharing it with co-authors for their review and comment. Authors who know their key point are better able to keep their writing within the scope of the article and present information more succinctly. Once an initial draft of the manuscript is complete, the take-home message can be used to review the content and remove needless words, sentences, or paragraphs.

Concise writing improves the clarity of an article. Including additional words or clauses can divert from the main message and confuse the reader. Additionally, journal articles are typically limited by word count. The most important words and phrases to eliminate are those that do not add meaning, or are duplicative. Often, cutting adjectives or parenthetical statements results in a more concise paper that is also easier to read.

Sentence structure strongly influences the readability and comprehension of journal articles. Twenty to 25 words is a reasonable range for maximum sentence length. Limit the number of clauses per sentence, and place the most important or relevant clause at the end of the sentence ( 9 ). Consider the sentences:

• By using these tips and tricks, an author may write and publish an additional 2 articles a year.
• An author may write and publish an additional 2 articles a year by using these tips and tricks.

The focus of the first sentence is on the impact of using the tips and tricks, that is, 2 more articles published per year. In contrast, the second sentence focuses on the tips and tricks themselves.

Authors should use the active voice whenever possible. Consider the following example:

• Active voice: Authors who use the active voice write more clearly.
• Passive voice: Clarity of writing is promoted by the use of the active voice.

The active voice specifies who is doing the action described in the sentence. Using the active voice improves clarity and understanding, and generally uses fewer words. Scientific writing includes both active and passive voice, but authors should be intentional with their use of either one.

Sections of an Original Research Article

Original research articles make up most of the peer-reviewed literature ( 10 ), follow a standardized format, and are the focus of this article. The 4 main sections are the introduction, methods, results, and discussion, sometimes referred to by the initialism, IMRAD. These 4 sections are referred to as the body of an article. Two additional components of all peer-reviewed articles are the title and the abstract. Each section’s purpose and key components, along with specific recommendations for writing each section, are listed below.

Title. The purpose of a title is twofold: to provide an accurate and informative summary and to attract the target audience. Both prospective readers and database search engines use the title to screen articles for relevance ( 2 ). All titles should clearly state the topic being studied. The topic includes the who, what, when, and where of the study. Along with the topic, select 1 or 2 of the following items to include within the title: methods, results, conclusions, or named data set or study. The items chosen should emphasize what is new and useful about the study. Some sources recommend limiting the title to less than 150 characters ( 2 ). Articles with shorter titles are more frequently cited than articles with longer titles ( 11 ). Several title options are possible for the same study ( Figure ).

Two examples of title options for a single study.

Abstract . The abstract serves 2 key functions. Journals may screen articles for potential publication by using the abstract alone ( 12 ), and readers may use the abstract to decide whether to read further. Therefore, it is critical to produce an accurate and clear abstract that highlights the major purpose of the study, basic procedures, main findings, and principal conclusions ( 12 ). Most abstracts have a word limit and can be either structured following IMRAD, or unstructured. The abstract needs to stand alone from the article and tell the most important parts of the scientific story up front.

Introduction . The purpose of the introduction is to explain how the study sought to create knowledge that is new and useful. The introduction section may often require only 3 paragraphs. First, describe the scope, nature, or magnitude of the problem being addressed. Next, clearly articulate why better understanding this problem is useful, including what is currently known and the limitations of relevant previous studies. Finally, explain what the present study adds to the knowledge base. Explicitly state whether data were collected in a unique way or obtained from a previously unstudied data set or population. Presenting both the usefulness and novelty of the approach taken will prepare the reader for the remaining sections of the article.

Methods . The methods section provides the information necessary to allow others, given the same data, to recreate the analysis. It describes exactly how data relevant to the study purpose were collected, organized, and analyzed. The methods section describes the process of conducting the study — from how the sample was selected to which statistical methods were used to analyze the data. Authors should clearly name, define, and describe each study variable. Some journals allow detailed methods to be included in an appendix or supplementary document. If the analysis involves a commonly used public health data set, such as the Behavioral Risk Factor Surveillance System ( 13 ), general aspects of the data set can be provided to readers by using references. Because what was done is typically more important than who did it, use of the passive voice is often appropriate when describing methods. For example, “The study was a group randomized, controlled trial. A coin was tossed to select an intervention group and a control group.”

Results . The results section describes the main outcomes of the study or analysis but does not interpret the findings or place them in the context of previous research. It is important that the results be logically organized. Suggested organization strategies include presenting results pertaining to the entire population first, and then subgroup analyses, or presenting results according to increasing complexity of analysis, starting with demographic results before proceeding to univariate and multivariate analyses. Authors wishing to draw special attention to novel or unexpected results can present them first.

One strategy for writing the results section is to start by first drafting the figures and tables. Figures, which typically show trends or relationships, and tables, which show specific data points, should each support a main outcome of the study. Identify the figures and tables that best describe the findings and relate to the study’s purpose, and then develop 1 to 2 sentences summarizing each one. Data not relevant to the study purpose may be excluded, summarized briefly in the text, or included in supplemental data sets. When finalizing figures, ensure that axes are labeled and that readers can understand figures without having to refer to accompanying text.

Discussion . In the discussion section, authors interpret the results of their study within the context of both the related literature and the specific scientific gap the study was intended to fill. The discussion does not introduce results that were not presented in the results section. One way authors can focus their discussion is to limit this section to 4 paragraphs: start by reinforcing the study’s take-home message(s), contextualize key results within the relevant literature, state the study limitations, and lastly, make recommendations for further research or policy and practice changes. Authors can support assertions made in the discussion with either their own findings or by referencing related research. By interpreting their own study results and comparing them to others in the literature, authors can emphasize findings that are unique, useful, and relevant. Present study limitations clearly and without apology. Finally, state the implications of the study and provide recommendations or next steps, for example, further research into remaining gaps or changes to practice or policy. Statements or recommendations regarding policy may use the passive voice, especially in instances where the action to be taken is more important than who will implement the action.

Beginning the Writing Process

The process of writing a scientific article occurs before, during, and after conducting the study or analyses. Conducting a literature review is crucial to confirm the existence of the evidence gap that the planned analysis seeks to fill. Because literature searches are often part of applying for research funding or developing a study protocol, the citations used in the grant application or study proposal can also be used in subsequent manuscripts. Full-text databases such as PubMed Central ( 14 ), NIH RePORT ( 15 ), and CDC Stacks ( 16 ) can be useful when performing literature reviews. Authors should familiarize themselves with databases that are accessible through their institution and any assistance that may be available from reference librarians or interlibrary loan systems. Using citation management software is one way to establish and maintain a working reference list. Authors should clearly understand the distinction between primary and secondary references, and ensure that they are knowledgeable about the content of any primary or secondary reference that they cite.

Review of the literature may continue while organizing the material and writing begins. One way to organize material is to create an outline for the paper. Another way is to begin drafting small sections of the article such as the introduction. Starting a preliminary draft forces authors to establish the scope of their analysis and clearly articulate what is new and novel about the study. Furthermore, using information from the study protocol or proposal allows authors to draft the methods and part of the results sections while the study is in progress. Planning potential data comparisons or drafting “table shells” will help to ensure that the study team has collected all the necessary data. Drafting these preliminary sections early during the writing process and seeking feedback from co-authors and colleagues may help authors avoid potential pitfalls, including misunderstandings about study objectives.

The next step is to conduct the study or analyses and use the resulting data to fill in the draft table shells. The initial results will most likely require secondary analyses, that is, exploring the data in ways in addition to those originally planned. Authors should ensure that they regularly update their methods section to describe all changes to data analysis.

After completing table shells, authors should summarize the key finding of each table or figure in a sentence or two. Presenting preliminary results at meetings, conferences, and internal seminars is an established way to solicit feedback. Authors should pay close attention to questions asked by the audience, treating them as an informal opportunity for peer review. On the basis of the questions and feedback received, authors can incorporate revisions and improvements into subsequent drafts of the manuscript.

The relevant literature should be revisited periodically while writing to ensure knowledge of the most recent publications about the manuscript topic. Authors should focus on content and key message during the process of writing the first draft and should not spend too much time on issues of grammar or style. Drafts, or portions of drafts, should be shared frequently with trusted colleagues. Their recommendations should be reviewed and incorporated when they will improve the manuscript’s overall clarity.

For most authors, revising drafts of the manuscript will be the most time-consuming task involved in writing a paper. By regularly checking in with coauthors and colleagues, authors can adopt a systematic approach to rewriting. When the author has completed a draft of the manuscript, he or she should revisit the key take-home message to ensure that it still matches the final data and analysis. At this point, final comments and approval of the manuscript by coauthors can be sought.

Authors should then seek to identify journals most likely to be interested in considering the study for publication. Initial questions to consider when selecting a journal include:

• Which audience is most interested in the paper’s message?
• Would clinicians, public health practitioners, policy makers, scientists, or a broader audience find this useful in their field or practice?
• Do colleagues have prior experience submitting a manuscript to this journal?
• Is the journal indexed and peer-reviewed?
• Is the journal subscription or open-access and are there any processing fees?
• How competitive is the journal?

Authors should seek to balance the desire to be published in a top-tier journal (eg, Journal of the American Medical Association, BMJ, or Lancet) against the statistical likelihood of rejection. Submitting the paper initially to a journal more focused on the paper’s target audience may result in a greater chance of acceptance, as well as more timely dissemination of findings that can be translated into practice. Most of the 50 to 75 manuscripts published each week by authors from the Centers for Disease Control and Prevention (CDC) are published in specialty and subspecialty journals, rather than in top-tier journals ( 17 ).

The target journal’s website will include author guidelines, which will contain specific information about format requirements (eg, font, line spacing, section order, reference style and limit, table and figure formatting), authorship criteria, article types, and word limits for articles and abstracts.

We recommend returning to the previously drafted abstract and ensuring that it complies with the journal’s format and word limit. Authors should also verify that any changes made to the methods or results sections during the article’s drafting are reflected in the final version of the abstract. The abstract should not be written hurriedly just before submitting the manuscript; it is often apparent to editors and reviewers when this has happened. A cover letter to accompany the submission should be drafted; new and useful findings and the key message should be included.

Before submitting the manuscript and cover letter, authors should perform a final check to ensure that their paper complies with all journal requirements. Journals may elect to reject certain submissions on the basis of review of the abstract, or may send them to peer reviewers (typically 2 or 3) for consultation. Occasionally, on the basis of peer reviews, the journal will request only minor changes before accepting the paper for publication. Much more frequently, authors will receive a request to revise and resubmit their manuscript, taking into account peer review comments. Authors should recognize that while revise-and-resubmit requests may state that the manuscript is not acceptable in its current form, this does not constitute a rejection of the article. Authors have several options in responding to peer review comments:

• Performing additional analyses and updating the article appropriately
• Declining to perform additional analyses, but providing an explanation (eg, because the requested analysis goes beyond the scope of the article)
• Providing updated references
• Acknowledging reviewer comments that are simply comments without making changes

In addition to submitting a revised manuscript, authors should include a cover letter in which they list peer reviewer comments, along with the revisions they have made to the manuscript and their reply to the comment. The tone of such letters should be thankful and polite, but authors should make clear areas of disagreement with peer reviewers, and explain why they disagree. During the peer review process, authors should continue to consult with colleagues, especially ones who have more experience with the specific journal or with the peer review process.

There is no secret to successful scientific writing and publishing. By adopting a systematic approach and by regularly seeking feedback from trusted colleagues throughout the study, writing, and article submission process, authors can increase their likelihood of not only publishing original research articles of high quality but also becoming more scientifically productive overall.

Acknowledgments

The authors acknowledge PCD ’s former Associate Editor, Richard A. Goodman, MD, MPH, who, while serving as Editor in Chief of CDC’s Morbidity and Mortality Weekly Report Series, initiated a curriculum on scientific writing for training CDC’s Epidemic Intelligence Service Officers and other CDC public health professionals, and with whom the senior author of this article (P.Z.S.) collaborated in expanding training methods and contents, some of which are contained in this article. The authors acknowledge Juan Carlos Zevallos, MD, for his thoughtful critique and careful editing of previous Successful Scientific Writing materials. We also thank Shira Eisenberg for editorial assistance with the manuscript. This publication was supported by the Cooperative Agreement no. 1U360E000002 from CDC and the Association of Schools and Programs of Public Health. The findings and conclusions of this article do not necessarily represent the official views of CDC or the Association of Schools and Programs of Public Health. Names of journals and citation databases are provided for identification purposes only and do not constitute any endorsement by CDC.

The opinions expressed by authors contributing to this journal do not necessarily reflect the opinions of the U.S. Department of Health and Human Services, the Public Health Service, the Centers for Disease Control and Prevention, or the authors' affiliated institutions.

Suggested citation for this article: Iskander JK, Wolicki SB, Leeb RT, Siegel PZ. Successful Scientific Writing and Publishing: A Step-by-Step Approach. Prev Chronic Dis 2018;15:180085. DOI: https://doi.org/10.5888/pcd15.180085 .

Ten tips for scientific writing

Introduction.

• Tip 1: Write for your assignment
• Tip 2: Structure your writing
• Tip 3: Use diagrams, tables and images
• Tip 4: Synthesise what you've read
• Tip 5: Paraphrase properly
• Tip 6: Use plain English
• Tip 7: Be specific
• Tip 8: Sound scientific
• Tip 9: Use tenses appropriately
• Tip 10: Always proof-read!

This guide outlines ten top tips for science essay writing at an undergraduate level of study and will help you improve your scientific writing.

An essay is one kind of writing you may be asked to do: this guidance does not cover other kinds, such as a formal lab report, a literature review, systematic review, or a review article.

The guidance here does not replace any assignment specific requirements and you should always thoroughly read and understand what is required for your assignment before you begin writing. If you have any questions about your assignment, you should always check with the person that set the assignment.

The Ten tips for scientific writing guide has been developed as a collaborative project between the Library Teaching and Learning Support Team, the Library Research Support team and the Skills Team.

• Next: Tip 1: Write for your assignment >>

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Writing the Scientific Paper

When you write about scientific topics to specialists in a particular scientific field, we call that scientific writing. (When you write to non-specialists about scientific topics, we call that science writing.)

The scientific paper has developed over the past three centuries into a tool to communicate the results of scientific inquiry. The main audience for scientific papers is extremely specialized. The purpose of these papers is twofold: to present information so that it is easy to retrieve, and to present enough information that the reader can duplicate the scientific study. A standard format with six main part helps readers to find expected information and analysis:

• Title--subject and what aspect of the subject was studied.
• Abstract--summary of paper: The main reason for the study, the primary results, the main conclusions
• Introduction-- why the study was undertaken
• Methods and Materials-- how the study was undertaken
• Results-- what was found
• Discussion-- why these results could be significant (what the reasons might be for the patterns found or not found)

There are many ways to approach the writing of a scientific paper, and no one way is right. Many people, however, find that drafting chunks in this order works best: Results, Discussion, Introduction, Materials & Methods, Abstract, and, finally, Title.

The title should be very limited and specific. Really, it should be a pithy summary of the article's main focus.

• "Renal disease susceptibility and hypertension are under independent genetic control in the fawn hooded rat"
• "Territory size in Lincoln's Sparrows ( Melospiza lincolnii )"
• "Replacement of deciduous first premolars and dental eruption in archaeocete whales"
• "The Radio-Frequency Single-Electron Transistor (RF-SET): A Fast and Ultrasensitive Electrometer"

This is a summary of your article. Generally between 50-100 words, it should state the goals, results, and the main conclusions of your study. You should list the parameters of your study (when and where was it conducted, if applicable; your sample size; the specific species, proteins, genes, etc., studied). Think of the process of writing the abstract as taking one or two sentences from each of your sections (an introductory sentence, a sentence stating the specific question addressed, a sentence listing your main techniques or procedures, two or three sentences describing your results, and one sentence describing your main conclusion).

Example One

Hypertension, diabetes and hyperlipidemia are risk factors for life-threatening complications such as end-stage renal disease, coronary artery disease and stroke. Why some patients develop complications is unclear, but only susceptibility genes may be involved. To test this notion, we studied crosses involving the fawn-hooded rat, an animal model of hypertension that develops chronic renal failure. Here, we report the localization of two genes, Rf-1 and Rf-2 , responsible for about half of the genetic variation in key indices of renal impairment. In addition, we localize a gene, Bpfh-1 , responsible for about 26% of the genetic variation in blood pressure. Rf-1 strongly affects the risk of renal impairment, but has no significant effect on blood pressure. Our results show that susceptibility to a complication of hypertension is under at least partially independent genetic control from susceptibility to hypertension itself.

Brown, Donna M, A.P. Provoost, M.J. Daly, E.S. Lander, & H.J. Jacob. 1996. "Renal disease susceptibility and hypertension are under indpendent genetic control in the faun-hooded rat." Nature Genetics , 12(1):44-51.

Example Two

We studied survival of 220 calves of radiocollared moose ( Alces alces ) from parturition to the end of July in southcentral Alaska from 1994 to 1997. Prior studies established that predation by brown bears ( Ursus arctos ) was the primary cause of mortality of moose calves in the region. Our objectives were to characterize vulnerability of moose calves to predation as influenced by age, date, snow depths, and previous reproductive success of the mother. We also tested the hypothesis that survival of twin moose calves was independent and identical to that of single calves. Survival of moose calves from parturition through July was 0.27 ± 0.03 SE, and their daily rate of mortality declined at a near constant rate with age in that period. Mean annual survival was 0.22 ± 0.03 SE. Previous winter's snow depths or survival of the mother's previous calf was not related to neonatal survival. Selection for early parturition was evidenced in the 4 years of study by a 6.3% increase in the hazard of death with each daily increase in parturition date. Although there was no significant difference in survival of twin and single moose calves, most twins that died disappeared together during the first 15 days after birth and independently thereafter, suggesting that predators usually killed both when encountered up to that age.

Key words: Alaska, Alces alces , calf survival, moose, Nelchina, parturition synchrony, predation

Testa, J.W., E.F. Becker, & G.R. Lee. 2000. "Temporal patterns in the survival of twin and single moose ( alces alces ) calves in southcentral Alaska." Journal of Mammalogy , 81(1):162-168.

Example Three

We monitored breeding phenology and population levels of Rana yavapaiensis by use of repeated egg mass censuses and visual encounter surveys at Agua Caliente Canyon near Tucson, Arizona, from 1994 to 1996. Adult counts fluctuated erratically within each year of the study but annual means remained similar. Juvenile counts peaked during the fall recruitment season and fell to near zero by early spring. Rana yavapaiensis deposited eggs in two distinct annual episodes, one in spring (March-May) and a much smaller one in fall (September-October). Larvae from the spring deposition period completed metamorphosis in earlv summer. Over the two years of study, 96.6% of egg masses successfully produced larvae. Egg masses were deposited during periods of predictable, moderate stream flow, but not during seasonal periods when flash flooding or drought were likely to affect eggs or larvae. Breeding phenology of Rana yavapaiensis is particularly well suited for life in desert streams with natural flow regimes which include frequent flash flooding and drought at predictable times. The exotic predators of R. yavapaiensis are less able to cope with fluctuating conditions. Unaltered stream flow regimes that allow natural fluctuations in stream discharge may provide refugia for this declining ranid frog from exotic predators by excluding those exotic species that are unable to cope with brief flash flooding and habitat drying.

Sartorius, Shawn S., and Philip C. Rosen. 2000. "Breeding phenology of the lowland leopard frog ( Rana yavepaiensis )." Southwestern Naturalist , 45(3): 267-273.

Introduction

The introduction is where you sketch out the background of your study, including why you have investigated the question that you have and how it relates to earlier research that has been done in the field. It may help to think of an introduction as a telescoping focus, where you begin with the broader context and gradually narrow to the specific problem addressed by the report. A typical (and very useful) construction of an introduction proceeds as follows:

"Echimyid rodents of the genus Proechimys (spiny rats) often are the most abundant and widespread lowland forest rodents throughout much of their range in the Neotropics (Eisenberg 1989). Recent studies suggested that these rodents play an important role in forest dynamics through their activities as seed predators and dispersers of seeds (Adler and Kestrell 1998; Asquith et al 1997; Forget 1991; Hoch and Adler 1997)." (Lambert and Adler, p. 70)

"Our laboratory has been involved in the analysis of the HLA class II genes and their association with autoimmune disorders such as insulin-dependent diabetes mellitus. As part of this work, the laboratory handles a large number of blood samples. In an effort to minimize the expense and urgency of transportation of frozen or liquid blood samples, we have designed a protocol that will preserve the integrity of lymphocyte DNA and enable the transport and storage of samples at ambient temperatures." (Torrance, MacLeod & Hache, p. 64)

"Despite the ubiquity and abundance of P. semispinosus , only two previous studies have assessed habitat use, with both showing a generalized habitat use. [brief summary of these studies]." (Lambert and Adler, p. 70)

"Although very good results have been obtained using polymerase chain reaction (PCR) amplification of DNA extracted from dried blood spots on filter paper (1,4,5,8,9), this preservation method yields limited amounts of DNA and is susceptible to contamination." (Torrance, MacLeod & Hache, p. 64)

"No attempt has been made to quantitatively describe microhabitat characteristics with which this species may be associated. Thus, specific structural features of secondary forests that may promote abundance of spiny rats remains unknown. Such information is essential to understand the role of spiny rats in Neotropical forests, particularly with regard to forest regeneration via interactions with seeds." (Lambert and Adler, p. 71)

"As an alternative, we have been investigating the use of lyophilization ("freeze-drying") of whole blood as a method to preserve sufficient amounts of genomic DNA to perform PCR and Southern Blot analysis." (Torrance, MacLeod & Hache, p. 64)

"We present an analysis of microhabitat use by P. semispinosus in tropical moist forests in central Panama." (Lambert and Adler, p. 71)

"In this report, we summarize our analysis of genomic DNA extracted from lyophilized whole blood." (Torrance, MacLeod & Hache, p. 64)

Methods and Materials

In this section you describe how you performed your study. You need to provide enough information here for the reader to duplicate your experiment. However, be reasonable about who the reader is. Assume that he or she is someone familiar with the basic practices of your field.

It's helpful to both writer and reader to organize this section chronologically: that is, describe each procedure in the order it was performed. For example, DNA-extraction, purification, amplification, assay, detection. Or, study area, study population, sampling technique, variables studied, analysis method.

Include in this section:

• study design: procedures should be listed and described, or the reader should be referred to papers that have already described the used procedure
• particular techniques used and why, if relevant
• modifications of any techniques; be sure to describe the modification
• specialized equipment, including brand-names
• temporal, spatial, and historical description of study area and studied population
• assumptions underlying the study
• statistical methods, including software programs

Example description of activity

Chromosomal DNA was denatured for the first cycle by incubating the slides in 70% deionized formamide; 2x standard saline citrate (SSC) at 70ºC for 2 min, followed by 70% ethanol at -20ºC and then 90% and 100% ethanol at room temperature, followed by air drying. (Rouwendal et al ., p. 79)

Example description of assumptions

We considered seeds left in the petri dish to be unharvested and those scattered singly on the surface of a tile to be scattered and also unharvested. We considered seeds in cheek pouches to be harvested but not cached, those stored in the nestbox to be larderhoarded, and those buried in caching sites within the arena to be scatterhoarded. (Krupa and Geluso, p. 99)

Examples of use of specialized equipment

• Oligonucleotide primers were prepared using the Applied Biosystems Model 318A (Foster City, CA) DNA Synthesizer according to the manufacturers' instructions. (Rouwendal et al ., p.78)
• We first visually reviewed the complete song sample of an individual using spectrograms produced on a Princeton Applied Research Real Time Spectrum Analyzer (model 4512). (Peters et al ., p. 937)

Example of use of a certain technique

Frogs were monitored using visual encounter transects (Crump and Scott, 1994). (Sartorius and Rosen, p. 269)

Example description of statistical analysis

We used Wilcox rank-sum tests for all comparisons of pre-experimental scores and for all comparisons of hue, saturation, and brightness scores between various groups of birds ... All P -values are two-tailed unless otherwise noted. (Brawner et al ., p. 955)

This section presents the facts--what was found in the course of this investigation. Detailed data--measurements, counts, percentages, patterns--usually appear in tables, figures, and graphs, and the text of the section draws attention to the key data and relationships among data. Three rules of thumb will help you with this section:

• present results clearly and logically
• avoid excess verbiage
• consider providing a one-sentence summary at the beginning of each paragraph if you think it will help your reader understand your data

Remember to use table and figures effectively. But don't expect these to stand alone.

Some examples of well-organized and easy-to-follow results:

• Size of the aquatic habitat at Agua Caliente Canyon varied dramatically throughout the year. The site contained three rockbound tinajas (bedrock pools) that did not dry during this study. During periods of high stream discharge seven more seasonal pools and intermittent stretches of riffle became available. Perennial and seasonal pool levels remained stable from late February through early May. Between mid-May and mid-July seasonal pools dried until they disappeared. Perennial pools shrank in surface area from a range of 30-60 m² to 3-5- M². (Sartorius and Rosen, Sept. 2000: 269)

Notice how the second sample points out what is important in the accompanying figure. It makes us aware of relationships that we may not have noticed quickly otherwise and that will be important to the discussion.

A similar test result is obtained with a primer derived from the human ß-satellite... This primer (AGTGCAGAGATATGTCACAATG-CCCC: Oligo 435) labels 6 sites in the PRINS reaction: the chromosomes 1, one pair of acrocentrics and, more weakly, the chromosomes 9 (Fig. 2a). After 10 cycles of PCR-IS, the number of sites labeled has doubled (Fig. 2b); after 20 cycles, the number of sites labeled is the same but the signals are stronger (Fig. 2c) (Rouwendal et al ., July 93:80).

Related Information: Use Tables and Figures Effectively

Do not repeat all of the information in the text that appears in a table, but do summarize it. For example, if you present a table of temperature measurements taken at various times, describe the general pattern of temperature change and refer to the table.

"The temperature of the solution increased rapidly at first, going from 50º to 80º in the first three minutes (Table 1)."

You don't want to list every single measurement in the text ("After one minute, the temperature had risen to 55º. After two minutes, it had risen to 58º," etc.). There is no hard and fast rule about when to report all measurements in the text and when to put the measurements in a table and refer to them, but use your common sense. Remember that readers have all that data in the accompanying tables and figures, so your task in this section is to highlight key data, changes, or relationships.

In this section you discuss your results. What aspect you choose to focus on depends on your results and on the main questions addressed by them. For example, if you were testing a new technique, you will want to discuss how useful this technique is: how well did it work, what are the benefits and drawbacks, etc. If you are presenting data that appear to refute or support earlier research, you will want to analyze both your own data and the earlier data--what conditions are different? how much difference is due to a change in the study design, and how much to a new property in the study subject? You may discuss the implication of your research--particularly if it has a direct bearing on a practical issue, such as conservation or public health.

This section centers on speculation . However, this does not free you to present wild and haphazard guesses. Focus your discussion around a particular question or hypothesis. Use subheadings to organize your thoughts, if necessary.

This section depends on a logical organization so readers can see the connection between your study question and your results. One typical approach is to make a list of all the ideas that you will discuss and to work out the logical relationships between them--what idea is most important? or, what point is most clearly made by your data? what ideas are subordinate to the main idea? what are the connections between ideas?

Achieving the Scientific Voice

Eight tips will help you match your style for most scientific publications.

• Develop a precise vocabulary: read the literature to become fluent, or at least familiar with, the sort of language that is standard to describe what you're trying to describe.
• Once you've labeled an activity, a condition, or a period of time, use that label consistently throughout the paper. Consistency is more important than creativity.
• Define your terms and your assumptions.
• Include all the information the reader needs to interpret your data.
• Remember, the key to all scientific discourse is that it be reproducible . Have you presented enough information clearly enough that the reader could reproduce your experiment, your research, or your investigation?
• When describing an activity, break it down into elements that can be described and labeled, and then present them in the order they occurred.
• When you use numbers, use them effectively. Don't present them so that they cause more work for the reader.
• Include details before conclusions, but only include those details you have been able to observe by the methods you have described. Do not include your feelings, attitudes, impressions, or opinions.
• Research your format and citations: do these match what have been used in current relevant journals?
• Run a spellcheck and proofread carefully. Read your paper out loud, and/ or have a friend look over it for misspelled words, missing words, etc.

Applying the Principles, Example 1

The following example needs more precise information. Look at the original and revised paragraphs to see how revising with these guidelines in mind can make the text clearer and more informative:

Before: Each male sang a definite number of songs while singing. They start with a whistle and then go from there. Each new song is always different, but made up an overall repertoire that was completed before starting over again. In 16 cases (84%), no new songs were sung after the first 20, even though we counted about 44 songs for each bird.

After: Each male used a discrete number of song types in his singing. Each song began with an introductory whistle, followed by a distinctive, complex series of fluty warbles (Fig. 1). Successive songs were always different, and five of the 19 males presented their entire song repertoire before repeating any of their song types (i.e., the first IO recorded songs revealed the entire repertoire of 10 song types). Each song type recurred in long sequences of singing, so that we could be confident that we had recorded the entire repertoire of commonly used songs by each male. For 16 of the 19 males, no new song types were encountered after the first 20 songs, even though we analyzed and average of 44 songs/male (range 30-59).

Applying the Principles, Example 2

In this set of examples, even a few changes in wording result in a more precise second version. Look at the original and revised paragraphs to see how revising with these guidelines in mind can make the text clearer and more informative:

Before: The study area was on Mt. Cain and Maquilla Peak in British Columbia, Canada. The study area is about 12,000 ha of coastal montane forest. The area is both managed and unmanaged and ranges from 600-1650m. The most common trees present are mountain hemlock ( Tsuga mertensiana ), western hemlock ( Tsuga heterophylla ), yellow cedar ( Chamaecyparis nootkatensis ), and amabilis fir ( Abies amabilis ).

After: The study took place on Mt. Cain and Maquilla Peak (50'1 3'N, 126'1 8'W), Vancouver Island, British Columbia. The study area encompassed 11,800 ha of coastal montane forest. The landscape consisted of managed and unmanaged stands of coastal montane forest, 600-1650 m in elevation. The dominant tree species included mountain hemlock ( Tsuga mertensiana ), western hemlock ( Tsuga heterophylla ), yellow cedar ( Chamaecyparis nootkatensis ), and amabilis fir ( Abies amabilis ).

Two Tips for Sentence Clarity

Although you will want to consider more detailed stylistic revisions as you become more comfortable with scientific writing, two tips can get you started:

First, the verb should follow the subject as soon as possible.

Really Hard to Read : "The smallest of the URF's (URFA6L), a 207-nucleotide (nt) reading frame overlapping out of phase the NH2- terminal portion of the adenosinetriphosphatase (ATPase) subunit 6 gene has been identified as the animal equivalent of the recently discovered yeast H+-ATPase subunit gene."

Less Hard to Read : "The smallest of the UR-F's is URFA6L, a 207-nucleotide (nt) reading frame overlapping out of phase the NH2-terminal portion of the adenosinetriphosphatase (ATPase) subunit 6 gene; it has been identified as the animal equivalent of the recently discovered yeast H+-ATPase subunit 8 gene."

Second, place familiar information first in a clause, a sentence, or a paragraph, and put the new and unfamiliar information later.

More confusing : The epidermis, the dermis, and the subcutaneous layer are the three layers of the skin. A layer of dead skin cells makes up the epidermis, which forms the body's shield against the world. Blood vessels, carrying nourishment, and nerve endings, which relay information about the outside world, are found in the dermis. Sweat glands and fat cells make up the third layer, the subcutaneous layer.

Less confusing : The skin consists of three layers: the epidermis, the dermis, and the subcutaneous layer. The epidermis is made up of dead skin cells, and forms a protective shield between the body and the world. The dermis contains the blood vessels and nerve endings that nourish the skin and make it receptive to outside stimuli. The subcutaneous layer contains the sweat glands and fat cells which perform other functions of the skin.

Bibliography

• Scientific Writing for Graduate Students . F. P. Woodford. Bethesda, MD: Council of Biology Editors, 1968. [A manual on the teaching of writing to graduate students--very clear and direct.]
• Scientific Style and Format . Council of Biology Editors. Cambridge: Cambridge University Press, 1994.
• "The science of scientific writing." George Gopen and Judith Swann. The American Scientist , Vol. 78, Nov.-Dec. 1990. Pp 550-558.
• "What's right about scientific writing." Alan Gross and Joseph Harmon. The Scientist , Dec. 6 1999. Pp. 20-21.
• "A Quick Fix for Figure Legends and Table Headings." Donald Kroodsma. The Auk , 117 (4): 1081-1083, 2000.

Wortman-Wunder, Emily, & Kate Kiefer. (1998). Writing the Scientific Paper. Writing@CSU . Colorado State University. https://writing.colostate.edu/resources/writing/guides/.

Making your scientific discoveries understandable to others is one of the most important things you can do as a scientist. You might come up with brilliant ideas, design clever experiments, and make groundbreaking discoveries. But if you can’t explain your work to your fellow scientists, your career won’t move forward.

Back in the early 90s, during my time at the University of California in Irvine , my research led me to a paper citation that seemed relevant to my work. I went to great lengths to get a hold of that paper, which was written in English but not by a native English speaker. Unfortunately, I couldn’t understand it well enough to confirm if the cited information was accurate. I tried contacting the authors multiple times but got no response. As a result, I couldn’t reference their work in my own papers, even though it seemed relevant. Being a good writer is crucial for success in science. Speaking English fluently doesn’t necessarily mean you can write well, even for native speakers. Writing skills improve with practice and guidance. However, simply having experience or guidance won’t make you a better writer unless you put in the effort to write.

• AI Tools for Science Writing: Why, How, When, and When Not To
• 15 Tips for Writing Influential Science Articles
• 15 Tips for Self-Editing Your Science Manuscript

I mprove Your Scientific Writing with These 18 Tips:

1. organize your thoughts, ideas, and actions in a logical manner.

Begin with sufficient background information to take your reader along the pathway from your observations to your hypothesis. Describe the background to appeal to a broad group of readers. Provide sufficient context to communicate the significance of your inquiry and experimental findings. Omit extraneous information so that the reader can obtain a clear picture. Group similar ideas together and state your ideas and thoughts concisely. Present ideas in a consistent manner throughout the manuscript. The most common structure of a scientific manuscript is the IMRAD (Introduction, Methods, Results, and Discussion) format.

2. Provide clear descriptions

Repeat complex concepts as needed, explaining them from various angles. Begin with simplicity, advancing complexity as required for comprehension. Tailor your writing to your audience’s level of expertise, whether they understand specialized terms or require prior explanations. Keep your explanations straightforward.

3. Simplify your word choices

Utilize clear, straightforward language to ensure that both students and researchers, regardless of their field or English proficiency, can easily comprehend and engage with your research.

4. Write concisely

Note that this article mentions “ concise writing ” several times. Avoid lengthy or needless descriptions and paragraphs, as nobody values them.

5. Use passive and active voice appropriately

In science writing, it is important to know when to use passive and active voice. Using active voice makes your writing more natural, direct, and engaging, and you should employ it when discussing widely accepted findings. The Introduction section should primarily employ active voice because it narrates “what is.” However, when discussing the results of a particular study, it’s advisable to use passive voice. In the Methods and Results sections, passive voice should be employed to describe what you did and what you found. In the Discussion section, a mixture of passive and active voice is acceptable, but take care not to mix the two together in a single sentence.

6. Select the most appropriate word

Selecting the appropriate words can be challenging. The best words accurately capture what the author is trying to convey. If a word is not sufficiently precise, use a thesaurus to replace the word or phrase with a more appropriate word. Precise words allow for specific, clear, and accurate expression. While science writing differs from literature in that it does not need to be colorful, it should not be boring.

7. Broaden your vocabulary

Use clear, specific, and concrete words. Expand your vocabulary by reading in a broad range of fields and looking up terms you don’t know.

8. Avoid filler words

Filler words are unnecessary words that are vague and meaningless or do not add to the meaning or clarity of the sentence. Consider the following examples: “ it is ”, “ it was ”, “ there is ”, and “ there has been ”, “ it is important “, “ it is hypothesized that “, “ it was predicted that “, “ there is evidence suggesting that “, “ in order to ”, and “ there is a significant relationship “. All of these phrases can be replaced with more direct and clear language.  See our list of words and phrases to avoid here .

9. Read what you write

Ensure you vary sentence length to maintain reader engagement and avoid a monotonous rhythm. However, don’t create excessively long or convoluted sentences that might hinder the reader’s comprehension. To enhance readability, consider reading the manuscript aloud to yourself after taking a break or having someone else review it.

10. Optimize paragraph and sentence structure

Each paragraph should present a single unifying idea or concept. Extremely long paragraphs tend to distract or confuse readers. If longer paragraphs are necessary, alternate them with shorter paragraphs to provide balance and rhythm to your writing. A good sentence allows readers to obtain critical information with the least effort.

Poor sentence structure interferes with the flow. Keep modifiers close to the object they are modifying. Consider the following sentence: “ Systemic diseases that may affect joint function such as infection should be closely monitored. ” In this example, “such as infection” is misplaced, as it is not a joint function, but rather a systemic disease. The meaning is more clear in the revised sentence: “ Systemic diseases such as infection that may affect joint function should be closely monitored. ”

Read: 5 Components of an Effective Paragraph

11. Use transitions to control the flow

Sentences and paragraphs should flow seamlessly. Place transitional phrases and sentences at the beginning and end of the paragraphs to help the reader move smoothly through the paper.

12. Word repetition

Avoid repetitive use of the same word or phrase; opt for a more descriptive alternative whenever possible. Ensure that you do not sacrifice precision for variability.  See our science-related Word Choice list here .

13. Improve readability with consistent formatting

Although in many cases it is no longer necessary to format your manuscript for a specific journal before peer review, you should pay attention to formatting for consistency. Use the same font size throughout; format headings consistently (e.g., bolded or not bolded, all uppercase or not, italicized or not); and references should be provided in an easy-to-follow, consistent format. Use appropriate subheadings in the Materials and Methods, and Results sections to help the reader quickly navigate your paper.

14. Use parallel construction to facilitate understanding

Your hypothesis, experimental measures, and results should be presented in the same order in the Abstract, Introduction, Methods, Results, Discussion, and Tables. Words or phrases joined by coordinating conjunctions (and, but, for, nor, or, so, and yet) should have the same form.

15. Maintain consistent use of labels, abbreviations, and acronyms

Measures and variable/group names and labels should be consistent in both form and content throughout the text to avoid confusing the reader.

16. Use abbreviations and acronyms to aid the reader

Only use abbreviations/acronyms to help the reader more easily understand the paper. Follow the general rule of utilizing standard, accepted abbreviations/acronyms that appear at least 3 times in the main text of the paper. Always ask yourself, “Does this benefit me or the reader?” Exceptions might be applicable for widely-used abbreviations/acronyms where spelling them out might confuse the reader.

17. Minimize pronoun use for clarity

Make sure every pronoun is very clear, so the reader knows what it represents. In this case, being redundant may contribute to the clarity. Don’t refer to ‘this’ or ‘that’ because it makes the reader go back to the previous paragraph to see what ‘this’ or ‘that’ means. Also, limit or avoid the use of “former” and latter”.

18. Read your writing out loud

To assess the rhythm and identify repetitive words and phrases both within and between sentences and paragraphs, read your final paper aloud. Frequently, you will encounter unnecessary words that can be removed or substituted with more suitable alternatives.

Conclusion – Science Writing Tips

Remember, your writing is your chance to show the scientific world who you are. You want to present a scholarly, clear, well-written description of your interests, ideas, results, and interpretations to encourage dialogue between scientists. Change your goal from that of simply publishing your science manuscript to that of publishing an interesting manuscript that encourages discussion and citation, and inspires additional questions and hypotheses due to its fundamental clarity to the reader.

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Essay and dissertation writing skills

Planning your essay

Writing your introduction

Structuring your essay

• Writing essays in science subjects
• Brief video guides to support essay planning and writing
• Writing extended essays and dissertations
• Planning your dissertation writing time

Structuring your dissertation

• Top tips for writing longer pieces of work

Advice on planning and writing essays and dissertations

University essays differ from school essays in that they are less concerned with what you know and more concerned with how you construct an argument to answer the question. This means that the starting point for writing a strong essay is to first unpick the question and to then use this to plan your essay before you start putting pen to paper (or finger to keyboard).

A really good starting point for you are these short, downloadable Tips for Successful Essay Writing and Answering the Question resources. Both resources will help you to plan your essay, as well as giving you guidance on how to distinguish between different sorts of essay questions. 

You may find it helpful to watch this seven-minute video on six tips for essay writing which outlines how to interpret essay questions, as well as giving advice on planning and structuring your writing:

Different disciplines will have different expectations for essay structure and you should always refer to your Faculty or Department student handbook or course Canvas site for more specific guidance.

However, broadly speaking, all essays share the following features:

Essays need an introduction to establish and focus the parameters of the discussion that will follow. You may find it helpful to divide the introduction into areas to demonstrate your breadth and engagement with the essay question. You might define specific terms in the introduction to show your engagement with the essay question; for example, ‘This is a large topic which has been variously discussed by many scientists and commentators. The principal tension is between the views of X and Y who define the main issues as…’ Breadth might be demonstrated by showing the range of viewpoints from which the essay question could be considered; for example, ‘A variety of factors including economic, social and political, influence A and B. This essay will focus on the social and economic aspects, with particular emphasis on…..’

Watch this two-minute video to learn more about how to plan and structure an introduction:

The main body of the essay should elaborate on the issues raised in the introduction and develop an argument(s) that answers the question. It should consist of a number of self-contained paragraphs each of which makes a specific point and provides some form of evidence to support the argument being made. Remember that a clear argument requires that each paragraph explicitly relates back to the essay question or the developing argument.

• Conclusion: An essay should end with a conclusion that reiterates the argument in light of the evidence you have provided; you shouldn’t use the conclusion to introduce new information.
• References: You need to include references to the materials you’ve used to write your essay. These might be in the form of footnotes, in-text citations, or a bibliography at the end. Different systems exist for citing references and different disciplines will use various approaches to citation. Ask your tutor which method(s) you should be using for your essay and also consult your Department or Faculty webpages for specific guidance in your discipline. 

Essay writing in science subjects

If you are writing an essay for a science subject you may need to consider additional areas, such as how to present data or diagrams. This five-minute video gives you some advice on how to approach your reading list, planning which information to include in your answer and how to write for your scientific audience – the video is available here:

A PDF providing further guidance on writing science essays for tutorials is available to download.

Short videos to support your essay writing skills

There are many other resources at Oxford that can help support your essay writing skills and if you are short on time, the Oxford Study Skills Centre has produced a number of short (2-minute) videos covering different aspects of essay writing, including:

• Approaching different types of essay questions  
• Structuring your essay  
• Writing an introduction  
• Making use of evidence in your essay writing  
• Writing your conclusion

Extended essays and dissertations

Longer pieces of writing like extended essays and dissertations may seem like quite a challenge from your regular essay writing. The important point is to start with a plan and to focus on what the question is asking. A PDF providing further guidance on planning Humanities and Social Science dissertations is available to download.

Planning your time effectively

Try not to leave the writing until close to your deadline, instead start as soon as you have some ideas to put down onto paper. Your early drafts may never end up in the final work, but the work of committing your ideas to paper helps to formulate not only your ideas, but the method of structuring your writing to read well and conclude firmly.

Although many students and tutors will say that the introduction is often written last, it is a good idea to begin to think about what will go into it early on. For example, the first draft of your introduction should set out your argument, the information you have, and your methods, and it should give a structure to the chapters and sections you will write. Your introduction will probably change as time goes on but it will stand as a guide to your entire extended essay or dissertation and it will help you to keep focused.

The structure of  extended essays or dissertations will vary depending on the question and discipline, but may include some or all of the following:

• The background information to - and context for - your research. This often takes the form of a literature review.
• Explanation of the focus of your work.
• Explanation of the value of this work to scholarship on the topic.
• List of the aims and objectives of the work and also the issues which will not be covered because they are outside its scope.

The main body of your extended essay or dissertation will probably include your methodology, the results of research, and your argument(s) based on your findings.

The conclusion is to summarise the value your research has added to the topic, and any further lines of research you would undertake given more time or resources. 

Tips on writing longer pieces of work

Approaching each chapter of a dissertation as a shorter essay can make the task of writing a dissertation seem less overwhelming. Each chapter will have an introduction, a main body where the argument is developed and substantiated with evidence, and a conclusion to tie things together. Unlike in a regular essay, chapter conclusions may also introduce the chapter that will follow, indicating how the chapters are connected to one another and how the argument will develop through your dissertation.

For further guidance, watch this two-minute video on writing longer pieces of work . 

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Did you ever imagine that essay writing was just for students in the Humanities? Well, think again! 

For science students, tackling a science essay might seem challenging, as it not only demands a deep understanding of the subject but also strong writing skills. 

However, fret not because we've got your back!

With the right steps and tips, you can write an engaging and informative science essay easily!

This blog will take you through all the important steps of writing a science essay, from choosing a topic to presenting the final work.

So, let's get into it!

• 1. What Is a Science Essay?
• 2. How To Write a Science Essay?
• 3. How to Structure a Science Essay?
• 4. Science Essay Examples
• 5. How to Choose the Right Science Essay Topic
• 6. Science Essay Topics
• 7. Science Essay Writing Tips

What Is a Science Essay?

A science essay is an academic paper focusing on a scientific topic from physics, chemistry, biology, or any other scientific field.

Science essays are mostly expository. That is, they require you to explain your chosen topic in detail. However, they can also be descriptive and exploratory.

A descriptive science essay aims to describe a certain scientific phenomenon according to established knowledge.

On the other hand, the exploratory science essay requires you to go beyond the current theories and explore new interpretations.

So before you set out to write your essay, always check out the instructions given by your instructor. Whether a science essay is expository or exploratory must be clear from the start. Or, if you face any difficulty, you can take help from a science essay writer as well. 

Moreover, check out this video to understand scientific writing in detail.

Now that you know what it is, let's look at the steps you need to take to write a science essay. 

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How To Write a Science Essay?

Writing a science essay is not as complex as it may seem. All you need to do is follow the right steps to create an impressive piece of work that meets the assigned criteria.

Here's what you need to do:

Choose Your Topic

A good topic forms the foundation for an engaging and well-written essay. Therefore, you should ensure that you pick something interesting or relevant to your field of study. 

To choose a good topic, you can brainstorm ideas relating to the subject matter. You may also find inspiration from other science essays or articles about the same topic.

Conduct Research

Once you have chosen your topic, start researching it thoroughly to develop a strong argument or discussion in your essay. 

Make sure you use reliable sources and cite them properly . You should also make notes while conducting your research so that you can reference them easily when writing the essay. Or, you can get expert assistance from an essay writing service to manage your citations. 

Create an Outline

A good essay outline helps to organize the ideas in your paper. It serves as a guide throughout the writing process and ensures you don’t miss out on important points.

An outline makes it easier to write a well-structured paper that flows logically. It should be detailed enough to guide you through the entire writing process.

However, your outline should be flexible, and it's sometimes better to change it along the way to improve your structure.

Start Writing

Once you have a good outline, start writing the essay by following your plan.

The first step in writing any essay is to draft it. This means putting your thoughts down on paper in a rough form without worrying about grammar or spelling mistakes.

So begin your essay by introducing the topic, then carefully explain it using evidence and examples to support your argument.

Don't worry if your first draft isn't perfect - it's just the starting point!

Proofread & Edit

After finishing your first draft, take time to proofread and edit it for grammar and spelling mistakes.

Proofreading is the process of checking for grammatical mistakes. It should be done after you have finished writing your essay.

Editing, on the other hand, involves reviewing the structure and organization of your essay and its content. It should be done before you submit your final work.

Both proofreading and editing are essential for producing a high-quality essay. Make sure to give yourself enough time to do them properly!

After revising the essay, you should format it according to the guidelines given by your instructor. This could involve using a specific font size, page margins, or citation style.

Most science essays are written in Times New Roman font with 12-point size and double spacing. The margins should be 1 inch on all sides, and the text should be justified.

In addition, you must cite your sources properly using a recognized citation style such as APA , Chicago , or Harvard . Make sure to follow the guidelines closely so that your essay looks professional.

Following these steps will help you create an informative and well-structured science essay that meets the given criteria.

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How to Structure a Science Essay?

A basic science essay structure includes an introduction, body, and conclusion. 

Let's look at each of these briefly.

• Introduction

Your essay introduction should introduce your topic and provide a brief overview of what you will discuss in the essay. It should also state your thesis or main argument.

For instance, a thesis statement for a science essay could be, 

"The human body is capable of incredible feats, as evidenced by the many athletes who have competed in the Olympic games."

The body of your essay will contain the bulk of your argument or discussion. It should be divided into paragraphs, each discussing a different point.

For instance, imagine you were writing about sports and the human body. 

Your first paragraph can discuss the physical capabilities of the human body. 

The second paragraph may be about the physical benefits of competing in sports. 

Similarly, in the third paragraph, you can present one or two case studies of specific athletes to support your point. 

Once you have explained all your points in the body, it’s time to conclude the essay.

Your essay conclusion should summarize the main points of your essay and leave the reader with a sense of closure.

In the conclusion, you reiterate your thesis and sum up your arguments. You can also suggest implications or potential applications of the ideas discussed in the essay. 

By following this structure, you will create a well-organized essay.

Check out a few example essays to see this structure in practice.

Science Essay Examples

A great way to get inspired when writing a science essay is to look at other examples of successful essays written by others. 

Here are some examples that will give you an idea of how to write your essay.

Science Essay About Genetics - Science Essay Example

Environmental Science Essay Example | PDF Sample

The Science of Nanotechnology

Science, Non-Science, and Pseudo-Science

The Science Of Science Education

Science in our Daily Lives

Short Science Essay Example

Let’s take a look at a short science essay: 

Want to read more essay examples? Here, you can find more science essay examples to learn from.

How to Choose the Right Science Essay Topic

Choosing the right science essay topic is a critical first step in crafting a compelling and engaging essay. Here's a concise guide on how to make this decision wisely:

• Consider Your Interests: Start by reflecting on your personal interests within the realm of science. Selecting a topic that genuinely fascinates you will make the research and writing process more enjoyable and motivated.
• Relevance to the Course: Ensure that your chosen topic aligns with your course or assignment requirements. Read the assignment guidelines carefully to understand the scope and focus expected by your instructor.
• Current Trends and Issues: Stay updated with the latest scientific developments and trends. Opting for a topic that addresses contemporary issues not only makes your essay relevant but also demonstrates your awareness of current events in the field.
• Narrow Down the Scope: Science is vast, so narrow your topic to a manageable scope. Instead of a broad subject like "Climate Change," consider a more specific angle like "The Impact of Melting Arctic Ice on Global Sea Levels."
• Available Resources: Ensure that there are sufficient credible sources and research materials available for your chosen topic. A lack of resources can hinder your research efforts.
• Discuss with Your Instructor: If you're uncertain about your topic choice, don't hesitate to consult your instructor or professor. They can provide valuable guidance and may even suggest specific topics based on your academic goals.

Science Essay Topics

Choosing an appropriate topic for a science essay is one of the first steps in writing a successful paper.

Here are a few science essay topics to get you started:

• How space exploration affects our daily lives?
• How has technology changed our understanding of medicine?
• Are there ethical considerations to consider when conducting scientific research?
• How does climate change affect the biodiversity of different parts of the world?
• How can artificial intelligence be used in medicine?
• What impact have vaccines had on global health?
• What is the future of renewable energy?
• How do we ensure that genetically modified organisms are safe for humans and the environment?
• The influence of social media on human behavior: A social science perspective
• What are the potential risks and benefits of stem cell therapy?

Important science topics can cover anything from space exploration to chemistry and biology. So you can choose any topic according to your interests!

Need more topics? We have gathered 100+ science essay topics to help you find a great topic!

Continue reading to find some tips to help you write a successful science essay. 

Science Essay Writing Tips

Once you have chosen a topic and looked at examples, it's time to start writing the science essay.

Here are some key tips for a successful essay:

• Research thoroughly

Make sure you do extensive research before you begin writing your paper. This will ensure that the facts and figures you include are accurate and supported by reliable sources.

• Use clear language

Avoid using jargon or overly technical language when writing your essay. Plain language is easier to understand and more engaging for readers.

• Referencing

Always provide references for any information you include in your essay. This will demonstrate that you acknowledge other people's work and show that the evidence you use is credible.

Make sure to follow the basic structure of an essay and organize your thoughts into clear sections. This will improve the flow and make your essay easier to read.

• Ask someone to proofread

It’s also a good idea to get someone else to proofread your work as they may spot mistakes that you have missed.

These few tips will help ensure that your science essay is well-written and informative!

You've learned the steps to writing a successful science essay and looked at some examples and topics to get you started. 

Make sure you thoroughly research, use clear language, structure your thoughts, and proofread your essay. With these tips, you’re sure to write a great science essay! 

Do you still need expert help writing a science essay? Our science essay writing service is here to help. With our team of professional writers, you can rest assured that your essay will be written to the highest standards.

Contact our essay service now to get started!

Also, do not forget to try our essay typer tool for quick and cost-free aid with your essays!

Write Essay Within 60 Seconds!

Betty is a freelance writer and researcher. She has a Masters in literature and enjoys providing writing services to her clients. Betty is an avid reader and loves learning new things. She has provided writing services to clients from all academic levels and related academic fields.

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For more information on writing your scientific papers, here are some good resources:

http://writingcenter.unc.edu/handouts/scientific-reports/

http://www.ncbi.nlm.nih.gov/pmc/articles/PMC1559667/

The Scientific Method

When writing or reading about science, it is useful to keep the scientific method in mind. The scientific method is used as a model to construct writing that can be shared with others in a logical and informative way. Any piece of scientific writing is informative and persuasive: informative because the author is telling the audience how he or she conducted their research and what new information they learned, and persuasive because science papers demonstrate how that new information was obtained and what conclusions can be drawn from the data collected. The format of most journal articles follows the steps of the scientific method, with Introduction, Methods, and Results sections at a minimum. 

Evidence and Argumentation

Science writing has a persuasive element to it. Researchers need to convince others that they have done their experiments properly and that they have answered their central research questions. Therefore, all science papers, even theoretical ones, make use of evidence to support their points. Remember that statistical measures, while extremely useful, are not the only source of evidence. Observations of even a single event can be useful in the right context. Remember to use logic to link your evidence and claims together!

Relating evidence and ideas:  http://undsci.berkeley.edu/article/coreofscience_01

Clarity and Reader Expectations

Many people complain that scientific literature is difficult to understand because of the complicated language and the use of jargon. However, scientific literature can be difficult to understand even if one is familiar with the concepts being discussed.

To avoid confusing the reader, writers should focus on writing clearly and keeping the reader’s expectations in mind. In a scientific paper, it is important that most readers will agree with the information being presented. Writing in a clear and concise way helps the writer accomplish this. Use the paper as a story-telling medium. Concentrate on showing the reader that your experiments show definite conclusion, and how this contribution changes the state of knowledge in the field.

Gopen and Swan (1990) offer the following seven easy ways to make your writing more clear and to say what you want the reader to hear.

• Follow a grammatical subject as soon as possible with its verb.
• Place in the stress position the "new information" you want the reader to emphasize. 
• Place the person or thing whose "story" a sentence is telling at the beginning of the sentence, in the topic position. 
• Place appropriate "old information" (material already stated in the discourse) in the topic position for linkage backward and contextualization forward. 
• Articulate the action of every clause or sentence in its verb. 
• In general, provide context for your reader before asking that reader to consider anything new. 
• In general, try to ensure that the relative emphases of the substance coincide with the relative expectations for emphasis raised by the structure.

[Gopen, G. and Swan, J. 1990. The Science of Scientific Writing. American Scientist. Available here: https://www.americanscientist.org/blog/the-long-view/the-science-of-scientific-writing  ]

One major problem many students have when they start writing papers is using so called “running jumps.” This is the placement of unnecessary words at the beginning of a sentence. For example:

RUNNING JUMP: According to the researchers, the control group showed more change in chlorophyll production (Smith et. al., 2014).

NO RUNNING JUMP: The control group showed more change in chlorophyll production (Smith et. al., 2014).

We’ve already cited a study, so it’s clear that we are referring to researchers and their findings. So the first part of the sentence is unnecessary. 

Try to limit the number of ideas expressed in a single sentence. If a sentence seems like it is trying to say more than two things at once, split it into two sentences.  If a sentence is long and tangled and just doesn't make sense, don't try to perform "surgery" to fix the sentence. Instead, "kill" the sentence and start over, using short, direct sentences to express what you mean.

If you can make a noun phrase into a verb, do it! For example, made note of = noted, provided a similar opinion = agreed with, conducted an experiment = experimented, etc.

Avoid the Passive Voice Where You Can

If a sentence is written in the passive voice, the subject of the sentence (person/thing doing the action) does not come first; rather, the object of the sentence (person/thing not doing the action) is the first noun in the sentence. 

PASSIVE: Radiation was the mechanism by which the samples were sterilized.

MORE ACTIVE: The samples were sterilized using radiation.

ACTIVE: We sterilized the samples using radiation.

Professors (and scientific journals) have differing opinions on the use of passive voice. Some consider it unacceptable, but many are more lenient. And in fact, often it will make more sense to write in the passive voice in certain sections (i.e. Methods) and when you can't use first-person pronouns like "I." In any case, reducing overuse of passive voice in your writing makes it more concise and easier to understand.

Here's a useful link for clear scientific writing style: http://www.nature.com/scitable/topicpage/effective-writing-13815989

Posters are often used as an accompaniment to a talk or presentation, or as a substitute. You’ve probably seen posters hanging up around campus, showcasing students' research. The idea of a poster is to simplify a study and present it in a visual way, so it can be understood by a wide audience. The most important thing to remember when designing a poster (or completing any kind of published work) is to follow the guidelines given. If your instructor, or the conference you’re presenting at, wants a certain format, adhere to that format. These three rules are especially important to follow:

• Shorter is better: make sure that your poster does not contain too much text! Packing text onto the poster makes it difficult to read and understand.
• Bigger is better. No, this is not a contradiction of rule 1! Make sure your text is large enough to read, and readable against the background of the poster.
• Use images. The key aspect of a poster is that it is a visual medium. Include graphs, photos, and illustrations of your work.

Here are some excellent tips and templates for research posters: 

1.  http://colinpurrington.com/tips/academic/posterdesign

2. https://ph.byu.edu/resources

3.  https://pop.psu.edu/sites/pri/files/Poster%20Design%20Tips.pdf : Poster tips from Penn State

Most scientific citation styles are based on APA format. It’s totally okay to use a resource to look up how to format a paper in APA style! As you become more familiar with the format, you will become less reliant on these resources, but for now, here are some sites that may be useful .

Our APA guide

APA Style Official Website

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Essential elements for high-impact scientific writing

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The technicalities of good scientific writing are well established 1 , 2 and important, but for your writing to have an impact, you need to resurrect the excitement of research — something that is often lost in day-to-day work. Successfully communicating the impact of your research is crucial for making your work more accessible, and for career progression. Here are the key elements to make your data stand out.

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Tools & Methods

How to successfully write a scientific essay.

Posted by Cody Rhodes

If you are undertaking a course which relates to science, you are more or less apt to write an essay on science. You need to know how to write a science essay irrespective of whether your professor gives you a topic or you come up with one. Additionally, you need to have an end objective in mind. Writing a science essay necessitates that you produce an article which has all the details and facts about the subject matter and it ought to be to the point. Also, you need to know and understand that science essays are more or less different from other types of essays. They require you to be analytical and precise when answering questions. Hence, this can be quite challenging and tiresome. However, that should not deter you from learning how to write your paper. You can always inquire for pre-written research papers for sale from writing services like EssayZoo.

Also, you can read other people’s articles and find out how they produce and develop unique and high-quality papers. Moreover, this will help you understand how to approach your essays in different ways. Nonetheless, if you want to learn how to write a scientific paper in a successful manner, consider the following tips.

Select a topic for your article Like any other type of essay, you need to have a topic before you start the actual writing process. Your professor or instructor may give you a science essay topic to write about or ask you to come up with yours. When selecting a topic for your paper, ensure that you choose one you can write about. Do not pick a complex topic which can make the writing process boring and infuriating for you. Instead, choose one that you are familiar with. Select a topic you will not struggle gathering information about. Also, you need to have an interest in it. If you are unable to come up with a good topic, trying reading other people’s articles. This will help you develop a topic with ease.

Draft a plan After selecting a topic, the next step is drafting a plan or an outline. An outline is fundamental in writing a scientific essay as it is the foundation on which your paper is built. Additionally, it acts as a road map for your article. Hence, you need to incorporate all the thoughts and ideas you will include in your essay in the outline. You need to know what you will include in the introduction, the body, and the conclusion. Drafting a plan helps you save a lot of time when writing your paper. Also, it helps you to keep track of the primary objective of your article.

Start writing the article After drafting a plan, you can begin the writing process. Writing your paper will be smooth and easier as you have an outline which helps simplify the writing process. When writing your article, begin with a strong hook for your introduction. Dictate the direction your paper will take. Provide some background information and state the issue you will discuss as well as the solutions you have come up with. Arrange the body of your article according to the essay structure you will use to guide you. Also, ensure that you use transitory sentences to show the relationship between the paragraphs of your article. Conclude your essay by summarizing all the key points. Also, highlight the practical potential of our findings and their impacts.

Proofread and check for errors in the paper Before submitting or forwarding your article, it is fundamental that you proofread and correct all the errors that you come across. Delivering a paper that is full of mistakes can affect your overall performance in a negative manner. Thus, it is essential you revise your paper and check for errors. Correct all of them. Ask a friend to proofread your paper. He or she may spot some of the mistakes you did not come across.

In conclusion, writing a scientific essay differs from writing other types of papers. A scientific essay requires you to produce an article which has all the information and facts about the subject matter and it ought to be to the point. Nonetheless, the scientific essay formats similar to the format of any other essay: introduction, body, and conclusion. You need to use your outline to guide you through the writing process. To learn how to write a scientific essay in a successful manner, consider the tips above.

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Science Essay Examples

Best Science Essay Examples to Learn From

Published on: May 3, 2023

Last updated on: Jan 31, 2024

Share this article

Are you struggling to write a science essay that stands out? 

Are you tired of feeling overwhelmed by scientific jargon and complicated concepts? 

You're not alone. 

Science essays can be a challenge for even the most dedicated students. It's no wonder that so many students struggle to produce top-notch papers.

But fear not! 

In this blog post, we'll provide you with some science essay examples and tips. We will help you write a top-notch paper that impresses your professor and earns you a high grade. 

So buckle up and get ready to tackle science essays like a pro!

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Science Essay Examples for Students

Writing a science essay can be a daunting task for students. However, with the right guidance and examples, it can also be a rewarding and enlightening experience.

Here, we'll provide you with examples so you can elevate your own writing.

Science Essay Example SPM

Scientific Essay Example Pdf (Insert

Science Paper Example

Science Project Essay Example

Science Essay Examples for Different Subjects

Science is a vast field that encompasses many different subjects, from biology to physics to chemistry. As a student, you may find yourself tasked with writing a science essay on a subject that you're not particularly familiar with. 

We have provided you with science essay examples for different subjects to help you get started.

Social Science Essay Example

Political Science Essay Example

Environmental Science Essay Example

Health Science Essay Example

Computer Science Essay Example

University Science Essay Examples

Science essays are important part of university-level education. However, different universities may have different requirements and expectations when it comes to writing these essays. 

That's why we've compiled some science essay examples for different universities. You can see what works and what doesn't, and tailor your own writing accordingly.

Scientific Essay Example University

Mcmaster Health Science Essay Example

Cornell Arts And Science Essay Example

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Structure of a Science Essay

Science essays are a crucial part of many subjects, and learning to structure them effectively is essential for achieving academic success. 

Let’s explore scientific essay structure.

Introduction

The introduction of a science essay should introduce the topic and provide some context for the reader. 

You should explain the purpose of the essay and provide a thesis statement that outlines the main argument you will make in the essay. A good introduction should also capture the reader's interest and motivate them to read on.

Check out these how to start a science essay examples for better understanding:

Body Paragraphs

The body paragraphs of a science essay should provide evidence to support the thesis statement. You should use scientific evidence, research, and data to support your argument. 

Each paragraph should focus on one key point, and the points should be organized logically to create a coherent argument. It is essential to provide citations for all sources you use in your essay.

Here is an example for you:

The conclusion of a science essay should summarize the main points of the essay and restate the thesis statement in a compelling manner. 

You should also provide some final thoughts or recommendations based on the evidence presented in the essay. 

The conclusion should be concise and leave a lasting impression on the reader.

Natural Science Essay Topics

There are countless interesting, thought-provoking and problem solving essay topics in science.

Explore some compelling natural science essay topics to inspire your writing.

Science Essay Topics for 5th Graders

• The importance of recycling for our environment
• The different types of clouds and how they form
• How animals hibernate during the winter months
• The different types of rocks and how they are formed
• The role of bees in pollination and food production
• How light travels and how we see objects
• The properties of magnets and how they work
• The different stages of stem cell research 
• The human digestive system and how it works
• The effects of pollution on our environment and health

Science Essay Topics for 6th Graders

• The impact of climate change on the planet
• The different types of energy and how they are produced
• The importance of water conservation and management
• The role of artificial intelligence in human life
• The structure and function of the human respiratory system
• The properties and uses of acids and bases
• The effect of light on plant growth and development
• The differences between renewable and non-renewable energy sources
• The process of photosynthesis and its importance for life on Earth
• The impact of technology on the environment and society

Science Essay Topics for 7th Graders

• The structure and function of the human circulatory system
• The different types of fossils and how they are formed
• The impact of natural disasters on the environment and human life
• The pros and cons of bacteria in our bodies and in the environment
• The physics of sound and how it travels
• The effects of air pollution in United States
• The properties and uses of different types of waves (sound, light, etc.)
• The process of cell division and its role in growth and repair
• The structure and function of the human nervous system
• The different types of ecosystems and their unique characteristics

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Tips for Writing a Science Essay

Writing a science essay can be challenging, especially if you don't have much experience in writing academic papers. 

However, with the right approach and strategies, you can produce a high-quality science essays. 

Here are some tips to help you write a successful science essay:

Understand the assignment requirements: Before you start writing your essay, make sure you understand the assignment requirements. Read the prompt carefully and make note of any specific guidelines or formatting requirements.

Choose a topic that interests you: Writing about a topic that you find interesting and engaging can make the process enjoyable and rewarding. Consider topics that you have studied in class or that you have a personal interest in.

Conduct thorough research: To write a successful science essay, you need to have a deep understanding of the topic you are writing about. Conduct thorough research using reliable sources such as academic journals, textbooks, and reputable websites.

Develop a clear and concise thesis statement: Your thesis statement should clearly state your argument or position on the topic you are writing about. It should be concise and specific, and should be supported by evidence throughout your essay.

Use evidence to support your claims: When writing a science essay, it's important to use evidence to support your claims and arguments. This can include scientific data, research findings, and expert opinions.

Edit and proofread your essay: Before submitting your essay, make sure to edit and proofread it carefully. Check for spelling and grammatical errors. Ensure that your essay is formatted correctly according to the assignment requirements.

In conclusion, this blog has provided a comprehensive guide to writing a successful science essay. 

By following the tips, students can produce high-quality essays that showcase their understanding of science.

If you're struggling to write a science essay or need additional assistance, CollegeEssay.org is one of the best online essay services to help you out,

Our expert writers have extensive experience in writing science essays for students of all levels. 

So why wait? Contact our science essay writing service today!

Frequently Asked Questions

What are some common mistakes to avoid when writing a science essay.

Some common mistakes to avoid include:

• Plagiarizing content
• Using incorrect or unreliable sources
• Failing to clearly state your thesis
• Using overly complex language 

How can I make my science essay stand out?

To make your science essay stand out, consider choosing a unique or controversial topic. Using relevant and up-to-date sources, and present your information in a clear and concise manner. You can also consider using visuals such as graphs or charts to enhance your essay.

What should I do if I'm struggling to come up with a topic for my science essay?

If you're struggling to come up with a topic for your science essay, consider discussing potential topics with your instructor or classmates. You can also conduct research online or in academic journals to find inspiration.

How important is research when writing a science essay?

Research is an essential component of writing a science essay. Your essay should be grounded in accurate and reliable scientific information. That is why it's important to conduct thorough research using reputable sources.

Can I use personal anecdotes or experiences in my science essay?

While personal anecdotes or experiences can be engaging, they may not always be relevant to a science essay. It's important to focus on presenting factual information and scientific evidence to support your argument or position.

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Write Like a Scientist

A Guide to Scientific Communication

What is scientific writing ?

Scientific writing is a technical form of writing that is designed to communicate scientific information to other scientists. Depending on the specific scientific genre—a journal article, a scientific poster, or a research proposal, for example—some aspects of the writing may change, such as its  purpose , audience , or organization . Many aspects of scientific writing, however, vary little across these writing genres. Important hallmarks of all scientific writing are summarized below. Genre-specific information is located  here  and under the “By Genre” tab at the top of the page.

What are some important hallmarks of professional scientific writing?

1. Its primary audience is other scientists. Because of its intended audience, student-oriented or general-audience details, definitions, and explanations — which are often necessary in lab manuals or reports — are not terribly useful. Explaining general-knowledge concepts or how routine procedures were performed actually tends to obstruct clarity, make the writing wordy, and detract from its professional tone.

2. It is concise and precise . A goal of scientific writing is to communicate scientific information clearly and concisely. Flowery, ambiguous, wordy, and redundant language run counter to the purpose of the writing.

3. It must be set within the context of other published work. Because science builds on and corrects itself over time, scientific writing must be situated in and  reference the findings of previous work . This context serves variously as motivation for new work being proposed or the paper being written, as points of departure or congruence for new findings and interpretations, and as evidence of the authors’ knowledge and expertise in the field.

All of the information under “The Essentials” tab is intended to help you to build your knowledge and skills as a scientific writer regardless of the scientific discipline you are studying or the specific assignment you might be working on. In addition to discussions of audience and purpose , professional conventions like conciseness and specificity, and how to find and use literature references appropriately, we also provide guidelines for how to organize your writing and how to avoid some common mechanical errors .

If you’re new to this site or to professional scientific writing, we recommend navigating the sub-sections under “The Essentials” tab in the order they’re provided. Once you’ve covered these essentials, you might find information on  genre-  or discipline-specific writing useful.

How to Write a Scientific Essay

When writing any essay it’s important to always keep the end goal in mind. You want to produce a document that is detailed, factual, about the subject matter and most importantly to the point.

Writing scientific essays will always be slightly different to when you write an essay for say English Literature . You need to be more analytical and precise when answering your questions. To help achieve this, you need to keep three golden rules in mind.

• Analysing the question, so that you know exactly what you have to do

Planning your answer

• Writing the essay

Now, let’s look at these steps in more detail to help you fully understand how to apply the three golden rules.

Analysing the question

• Start by looking at the instruction. Essays need to be written out in continuous prose. You shouldn’t be using bullet points or writing in note form.
• If it helps to make a particular point, however, you can use a diagram providing it is relevant and adequately explained.
• Look at the topic you are required to write about. The wording of the essay title tells you what you should confine your answer to – there is no place for interesting facts about other areas.

The next step is to plan your answer. What we are going to try to do is show you how to produce an effective plan in a very short time. You need a framework to show your knowledge otherwise it is too easy to concentrate on only a few aspects.

For example, when writing an essay on biology we can divide the topic up in a number of different ways. So, if you have to answer a question like ‘Outline the main properties of life and system reproduction’

The steps for planning are simple. Firstly, define the main terms within the question that need to be addressed. Then list the properties asked for and lastly, roughly assess how many words of your word count you are going to allocate to each term.

Writing the Essay

The final step (you’re almost there), now you have your plan in place for the essay, it’s time to get it all down in black and white. Follow your plan for answering the question, making sure you stick to the word count, check your spelling and grammar and give credit where credit’s (always reference your sources).

How Tutors Breakdown Essays

An exceptional essay

• reflects the detail that could be expected from a comprehensive knowledge and understanding of relevant parts of the specification
• is free from fundamental errors
• maintains appropriate depth and accuracy throughout
• includes two or more paragraphs of material that indicates greater depth or breadth of study

A good essay

An average essay

• contains a significant amount of material that reflects the detail that could be expected from a knowledge and understanding of relevant parts of the specification.

In practice this will amount to about half the essay.

• is likely to reflect limited knowledge of some areas and to be patchy in quality
• demonstrates a good understanding of basic principles with some errors and evidence of misunderstanding

A poor essay

• contains much material which is below the level expected of a candidate who has completed the course
• Contains fundamental errors reflecting a poor grasp of basic principles and concepts

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Essay Papers Writing Online

A comprehensive guide to essay writing.

Essay writing is a crucial skill that students need to master in order to succeed academically. Whether you’re a high school student working on a history paper or a college student tackling a critical analysis essay, having a solid understanding of the essay writing process is essential.

In this comprehensive guide, we’ll explore the essential tips and tricks that will help you improve your essay writing skills. From generating ideas and organizing your thoughts to crafting a strong thesis statement and polishing your final draft, we’ve got you covered.

Not only that, but we’ll also provide you with useful templates that you can use as a framework for your essays. These templates will help you structure your writing, stay focused on your main argument, and ensure that your essay flows smoothly from one point to the next.

The Ultimate Essay Writing Guides

Essay writing can be a challenging task for many students, but with the right guidance and tips, you can improve your writing skills and produce high-quality essays. In this ultimate guide, we will provide you with valuable advice, tricks, and templates to help you excel in your essay writing endeavors.

1. Understand the Prompt: Before you start writing your essay, make sure you fully understand the prompt or question. Analyze the requirements and key points that need to be addressed in your essay.

2. Create an Outline: Organize your ideas and thoughts by creating a detailed outline for your essay. This will help you structure your arguments and ensure a logical flow of information.

3. Research Thoroughly: Conduct extensive research on your topic to gather relevant information and evidence to support your arguments. Use credible sources and cite them properly in your essay.

4. Write Clearly and Concisely: Avoid using jargon or complex language in your essay. Write in a clear and concise manner to convey your ideas effectively to the reader.

5. Proofread and Edit: Before submitting your essay, make sure to proofread and edit it carefully. Check for grammatical errors, spelling mistakes, and ensure that your essay flows cohesively.

By following these ultimate essay writing guides, you can enhance your writing skills and produce outstanding essays that will impress your instructors and peers. Practice regularly and seek feedback to continuously improve your writing abilities.

Tips for Crafting an A+ Essay

1. Understand the Assignment: Before you start writing, make sure you fully understand the assignment guidelines and requirements. If you have any doubts, clarify them with your instructor.

2. Conduct Thorough Research: Gather relevant sources and information to support your arguments. Make sure to cite your sources properly and use credible sources.

3. Create a Strong Thesis Statement: Your thesis statement should clearly outline the main point of your essay and guide your readers on what to expect.

4. Organize Your Ideas: Create an outline to organize your thoughts and ensure a logical flow of ideas in your essay.

5. Write Clearly and Concisely: Use clear, concise language and avoid unnecessary jargon or complex sentences. Be direct and to the point.

6. Revise and Edit: Always proofread your essay for grammar and spelling errors. Revise your work to ensure coherence and clarity.

7. Seek Feedback: Ask a peer or instructor to review your essay and provide constructive feedback for improvement.

8. Use Proper Formatting: Follow the formatting guidelines provided by your instructor, such as font size, margins, and citation style.

9. Stay Focused: Keep your essay focused on the main topic and avoid going off on tangents. Stick to your thesis statement.

10. Practice, Practice, Practice: The more you practice writing essays, the better you will get at it. Keep practicing and refining your writing skills.

Tricks to Improve Your Writing Skills

Improving your writing skills can be a challenging but rewarding process. Here are some tricks to help you become a better writer:

1. Read widely: Reading a variety of genres and styles can help you develop your own voice and writing style.

2. Practice regularly: The more you write, the better you will become. Set aside time each day to practice writing.

3. Get feedback: Share your writing with others and ask for constructive criticism. Feedback can help you identify areas for improvement.

4. Study grammar and punctuation: Good writing requires a solid understanding of grammar and punctuation rules. Take the time to study and practice these essential skills.

5. Edit and revise: Writing is a process, and editing is an important part of that process. Take the time to edit and revise your work to improve clarity and coherence.

6. Experiment with different writing techniques: Try experimenting with different writing techniques, such as using metaphors, similes, or descriptive language, to enhance your writing.

7. Stay inspired: Find inspiration in the world around you. Whether it’s nature, art, or literature, draw inspiration from your surroundings to fuel your writing.

By following these tricks and practicing regularly, you can improve your writing skills and become a more confident and effective writer.

Step-by-Step Essay Writing Templates

When it comes to writing an essay, having a clear and structured template can be incredibly helpful. Here are some step-by-step essay writing templates that you can use to guide you through the process:

• Introduction: Start your essay with a hook to grab the reader’s attention. Provide some background information on the topic and end with a thesis statement that outlines the main argument of your essay.
• Body Paragraphs: Each body paragraph should focus on a single point that supports your thesis. Start with a topic sentence that introduces the main idea of the paragraph, provide evidence to support your point, and then analyze the evidence to show how it relates back to your thesis.
• Conclusion: Summarize the main points of your essay and restate your thesis in a new way. Avoid introducing new information in the conclusion and instead focus on tying together all the points you have made throughout the essay.

Expert Advice for Writing Top-Notch Essays

When it comes to writing a top-notch essay, it’s essential to follow expert advice to ensure your work stands out. Here are some key tips to help you elevate your writing:

1. Start with a strong thesis statement that clearly outlines your main argument.

2. Conduct thorough research to support your points with credible sources.

3. Organize your thoughts logically and ensure your essay flows smoothly from one point to the next.

4. Use a variety of sentence structures and vocabulary to keep your writing engaging.

5. Proofread and edit your essay carefully to eliminate errors and refine your arguments.

By following these expert tips, you can take your essay writing skills to the next level and produce work that is both informative and compelling.

Resources to Enhance Your Essay Writing Process

When it comes to improving your essay writing skills, there are a variety of resources available to help you enhance your process. Here are some valuable resources that can aid you in becoming a more effective and efficient writer:

• Writing Guides: There are countless writing guides and books that offer tips, tricks, and strategies for improving your writing skills. Whether you’re looking to enhance your grammar, structure, or argumentation, these guides can provide valuable insights.
• Online Writing Communities: Joining online writing communities can be a great way to connect with other writers, receive feedback on your work, and engage in writing challenges and prompts. Websites like Writing.com and Wattpad are popular platforms for writers to share their work and receive critiques.
• Writing Workshops and Courses: Participating in writing workshops and courses can help you hone your craft and develop your writing skills. Whether you prefer in-person workshops or online courses, there are many options available to suit your needs and schedule.
• Writing Apps and Tools: Utilizing writing apps and tools can streamline your writing process and help you stay organized. Tools like Grammarly can assist with grammar and spelling checks, while apps like Scrivener can help you organize your research and ideas.
• Libraries and Writing Centers: Visiting your local library or university writing center can provide access to valuable resources, such as writing guides, research materials, and writing tutors who can offer personalized feedback and support.

By taking advantage of these resources, you can enhance your essay writing process and become a more skilled and confident writer.

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#Life Sciences #Quality Management

The ultimate guide to technical writing in the life sciences

Introduction

Despite its crucial role in life sciences, college curricula often overlook technical writing. However, life sciences professionals are expected to possess this skill and demonstrate it at a level that frequently exceeds their capabilities. This gap in experience creates a twofold problem:

• Writers struggle to produce clear, accurate, and effective documentation.
• Readers, often lacking expertise in technical writing themselves, may not recognize the difference between well-crafted and subpar documentation.

The result is a pervasive issue of mediocre technical writing that fails to convey its intended message accurately.

Poorly written documentation is prevalent in many life sciences organizations, particularly within their Quality Management Systems (QMS) . This leads to difficulties locating information, confusion among workers about their responsibilities, non-conformities, and documentation that is hard to defend during audits. More concerningly, it poses significant risks to both product quality and patient safety.

The first step toward improvement is recognizing the importance of clear, accurate, and effective technical writing in the life sciences. Addressing this often-overlooked skill can enhance your organization's operations, ensure compliance, and improve outcomes in this critical field.

This article will explore the essentials of effective technical writing, its crucial role in compliance, and the common challenges faced in the field. We will also outline the five key phases of the technical writing process and share some general best practices. By the end of this article, you will have a clear understanding of these phases and be well-equipped to create a wide range of technical documents, including manuals, procedures, work instructions, deviations, root-cause analyses, CAPAs, and more.

What is technical writing for life sciences?

Technical writing is often described as the art of simplifying the complex. This seemingly straightforward definition encompasses a wide range of skills and characteristics that address diverse human performance needs. It's important to understand that technical writing is not an exact science or merely about using technical jargon.

At its core, technical writing is about conveying information quickly, accurately, clearly, and succinctly. The effectiveness of communication—how it is crafted, understood, and received—relies heavily on the skills of the technical writer.

Source: https://books.google.hr/books?id=OXSbj25RSrwC&pg=PA17&cad=4#v=onepage&q=attributes&f=false  

What is technical writing used for in the life sciences?

Technical writing plays a vital role in the life sciences for several reasons. Primarily, producing documents required for regulatory compliance and safety is essential. Given these documents' impact on public health and safety, technical writers must communicate information clearly and accurately.

Technical writers in life sciences are responsible for creating a wide range of educational materials. Some examples include: 

• User manuals
• Root-Cause Analyses (RCAs)
• Standard Operating Procedures (SOPs)
• Work Instructions (WIs)
• Change controls
• Corrective and Preventive actions (CAPAs)
• Batch records
• Reports & journal papers
• Label information

What makes an effective technical writer? 

The goal of technical writing is not to entertain or to highlight the writer's educational background. Instead, excellence in technical writing is demonstrated through the ability to convey complex information in a simple, understandable manner for a diverse audience. This skill is especially crucial in highly regulated fields, such as pharmaceuticals, biotechnology, and medical devices. 

Clarity in technical writing minimizes human error, enhances process quality, and is essential for audits and error analysis. Documents must be comprehensive and remain relevant over time. 

To be truly effective, a technical writer must consider several key aspects of the craft. They must adopt and apply a specific form and style relevant to their industry, as the requirements for pharmaceutical production documents differ from those for scientific journal articles.

Understanding the audience is paramount. Writers must gauge their audience's needs, abilities, level of understanding, and proficiency in the language used. An unwavering dedication to accuracy and consistency is paramount. Finally, collaboration is key to ensuring accuracy by gathering insights from subject matter experts.

Why strong technical writing skills are essential for regulatory compliance 

Documentation is the backbone of good manufacturing practices (GMP) . It serves as a tool for verifying quality, investigating issues, and determining the safety and efficacy of a product. 

Even minor alterations can transform a safe product into a harmful one in the pharmaceutical industry. Therefore, every manufacturing process step must be meticulously recorded and validated. Any inaccuracies, data mix-ups, or procedural deviations can compromise the integrity of the product, potentially leading to adulteration.

Consider the impact of an unclear or erroneous batch record. Such mistakes can render a product unusable, resulting in financial losses and damaged client relationships. More seriously, these errors could harm employees or, if undetected, pose risks to patients, potentially leading to severe injury or even death. 

This is where precise and effective technical writing plays a significant role. Documentation ensures content is clearly understood and that tasks or procedures are performed accurately. The technical writer is responsible for ensuring clarity and accuracy in these documents.

FDA expectations for writing 

While the FDA does not explicitly regulate the quality or clarity of writing, it emphasizes the importance of thorough documentation. The agency's guiding principle is, "If it’s not written down, then it didn’t happen." 

For FDA-regulated manufacturers, documentation is the primary means of demonstrating compliance with regulations and communicating activities to the agency. Poor writing can lead to miscommunication, which is often at the root of issues identified during inspections of pharmaceutical and medical device manufacturing facilities.

FDA Warning Letters frequently cite failures to explain, justify, or provide sufficient information as evidence of inadequate writing skills. These issues highlight the critical role that effective technical writing plays in ensuring regulatory compliance and maintaining the integrity of manufacturing processes.

What does a good document look like for the FDA, then? 

It is not enough for a company to know its operations are scientifically valid and compliant. The information must be articulated in a way that FDA investigators can easily understand.

If the documentation fails to communicate compliance effectively and properly record-keeping, it will likely result in issues during an inspection, potentially leading to 483 observations from the FDA.

Understanding regulatory requirements in the life sciences as a technical writer

Technical writers in the life sciences must understand the industry's regulatory framework and stay updated on any changes or amendments to ensure their documentation remains compliant. 

Regulatory inspectors often spend significantly more time examining a company’s documents and records during inspections than assessing the physical operations. This documentation builds a detailed picture of what a manufacturing function has done in the past and what it is currently doing, providing a solid foundation for planning future activities. 

Adequate documentation enhances the visibility of the quality assurance system, which is critical for maintaining compliance.

GMP and technical writing 

A fundamental principle of Good Manufacturing Practices (GMP) is to "write good procedures." But what does this mean?

In the pharmaceutical sector, GMP dictates that instructional materials, such as Standard Operating Procedures (SOPs) , must be error-free and well-written. Creating SOPs is a regulatory requirement frequently referenced in FDA, ISO, and ICH guidelines. 

Many parts of Title 21 of the Code of Federal Regulations (CFR) outline these requirements, emphasizing the need for clarity in manufacturing documentation, problem reporting, laboratory test methodologies, and batch production records. All instructions must be crystal clear to ensure compliance and operational efficiency.

Moreover, adherence to Good Documentation Practices (GDP) is essential for all documentation and records utilized throughout the manufacturing process, including supporting procedures such as quality control and assurance. Whether navigating GMP, Good Laboratory Practices (GLP) , or other regulatory frameworks, mastering the craft of technical writing is vital for ensuring compliance and fostering operational excellence in the life sciences industry. 

The challenges in technical writing 

The scarcity of technical writing skills in the industry .

Ensuring that company documents are well-written presents numerous challenges, primarily due to the need for strong technical writing skills. Although the industry recognizes this issue, it is seldom openly discussed. 

Finding an employee with deep content knowledge in their field and the ability to craft clear technical documents is like finding a unicorn. It is also rare to find those who have completed formal training in technical writing, as many colleges do not offer it as a specialized course within their English departments.

Lack of training and focus

Training in writing principles and techniques is typically absent from educational programs for manufacturing and quality assurance employees. These skills are overlooked during the hiring process as well. The rapid advancement of technology may have inadvertently sidelined effective communication, turning clear writing into a lost art that is now ripe for revival. 

The overlooked importance of technical writing skills 

Many companies may not fully appreciate—or even recognize—the critical importance of good writing. In industries like pharmaceuticals and medical devices, there is a tendency to prioritize scientific and technical expertise over the clarity of communication. 

This focus can lead to neglecting the regulatory significance of well-structured and purposeful written documents, which are crucial for internal and external stakeholders.

Recommended learning :   Unlock the secrets to user-friendly writing! Watch our expert-led training video on plain language techniques and discover how to empower your team to create clear, user-friendly documents.

Technical Writing Phases

In this section, we will explore the technical writing process as outlined by Kieran Morgan in her book, Technical Writing Process: The Simple, Five-Step Guide That Anyone Can Use to Create Almost Any Piece of Technical Documentation, Such as a User Guide, Manual, or Procedures .

Morgan identifies five key steps in the technical writing process: Plan, Structure, Write, Review, and Publish.

Phase 1: Plan

Before you begin writing, the first step is to create a Documentation Plan. This essential document serves as a roadmap, outlining the deliverables you will produce. Consider this phase as the project management stage of your document.

The Documentation Plan defines the project's scope, identifies the target audience, lists the required deliverables, and outlines the process you will follow to complete the documentation.

Here are the key factors to consider in the planning phase:

Scope, Stakeholders, and Process

In this phase, you'll define the scope of your project, identify key stakeholders, and establish a timeline. If templates are available, now is the time to gather the necessary information and ensure compliance with relevant regulations.

Clarifying roles and responsibilities is also important. Identify the subject matter experts, team members, and other stakeholders involved.

To create an effective technical document, you must have a deep understanding of your audience. During this phase, focus on your target audience—the individuals who will be reading and using the document. Consider what they need to know and how best to convey that information.

Remember that there are two types of audiences: primary and secondary.

• Primary Audience: This group will actively use your document, such as in a training program.
• Secondary Audience : While this group may read your document, they won't use it directly. An auditor, for example, might fall into this category.

An SOP (Standard Operating Procedure) often serves primary and secondary audiences. The primary audience might include company employees or department members, while the secondary audience could be internal or external auditors interested in the process.

Bonus Resource: Download Scilife’s SOP template to streamline your documentation process and ensure consistency in your standard operating procedures.

Tips for identifying your audience

• Interview Subject Matter Experts: Speak with those familiar with the audience to gain insights into their challenges, needs, and user experience with the process, technology, or product you're writing about.
• Understand their needs: Determine the level of detail your audience requires, how they process information, and how they will use the document. This will help you tailor your writing to their needs.
• Consider usage: Remember that people typically use technical documents as references, work instructions, or guidelines. Tailor your content accordingly.

To create a comprehensive audience profile, ask yourself:

Techniques & Tools

Before you begin writing, carefully consider the techniques and tools you will use. Selecting the right tools and methodologies upfront can significantly enhance the efficiency and quality of your technical document.

Style Guide

Always seek out existing style guides or templates before starting. These resources provide a valuable reference and ensure consistency and adherence to established standards throughout your document.

Schedule: Timeline

Establish a clear timeline for all deliverables and create a documentation schedule. Incorporate status tracking to monitor progress and ensure the project stays on track.

Before you move on to the next phase 

Once the plan is prepared, the technical writer should schedule a meeting with the manager and other stakeholders to review and refine the Documentation Plan. This meeting is crucial for reaching a consensus and ensuring everyone is aligned with the plan.

It's also recommended that a spreadsheet titled "Matrix of Deliverables” be created. This document should list every required deliverable and its key attributes, providing a clear overview of all the documents that need to be written.

Phase 2: Structure

Now, let’s discuss the structure of your technical document. The structure corresponds to the various levels of headings in the final manuscript. It's advisable to use specific templates with predefined headings tailored to the type of document you're creating (e.g., deviation, CAPA, SOP, complaint).

If a table of contents is required, create one and review it with subject matter experts and stakeholders. This review helps ensure the document’s structure is clear and aligned with its purpose.

Depending on the document type, you might choose different approaches to structure it: narrative, process-based, library, or system-based.

Narrative structure

The narrative structure comprises three main sections: an introduction, a main body, and a conclusion. In this format, topics are presented sequentially in the main body, one after the other. While this structure is not commonly used in technical writing, it is frequently employed in academic papers, textbooks, or reports.

Process-based structure

A process-based structure organizes documentation around a sequence of activities or use cases, providing a clear roadmap of how tasks are performed to achieve a specific outcome. 

This structure is typically used for process and procedure documentation within Quality Management Systems. To create process-based documentation , you need to use a four-step approach.

1. Analyze Information

• Collect all relevant information about the topic, including specifications, guidelines, and requirements—and analyze it. This step ensures a comprehensive understanding of what needs to be documented.

2. Create a high-level process model

• Develop a high-level process model, such as a flowchart or diagram. This model should outline the entire process from start to finish and serve as the foundation for your document’s table of contents.
• Include distinct boxes or nodes representing key activities or tasks. Avoid complicating the diagram with too many levels; two levels of detail are usually sufficient.

Inside each box of the high-level diagram, describe the activity using a clear verb-noun format. This imperative mood helps in making instructions direct and unambiguous. Examples include:

• Write a list of specifications
• Create a validation report
• Inform the QA department

3.  Validate with Subject Matter Experts

• Review and refine the process model with subject matter experts. Organize a meeting or workshop to discuss the model, make necessary adjustments, and document any changes. Use tools like whiteboards or digital apps for record updates.

4. Develop the table of contents

• Translate the finalized process model into a structured table of contents for the document. Include headings and subheadings that correspond to each part of the process model.
• Begin the document with an introduction section that provides context and outlines the purpose of the documentation.

System-based structure

The system-based structure organizes technical documents, which is particularly useful in manuals and specifications documents. 

This structure focuses on describing the components and interactions within a system. It is typically found in technical manuals, where each part of the system is detailed separately to provide a comprehensive understanding of the entire system. 

While useful for technical specifications, the system-based structure may not align directly with the needs of QMS documents, which require clear process flows and procedural documentation.

Library Structure

The library structure organizes content into a collection of independent documents or articles, typically found on websites, blogs, or online newspapers. Each document is tagged with metadata, including the title, author, publication date, topic, project, or department.

Example : A document might be a monograph detailing analytical tests and specifications for product XYZ. This document would include chapters dedicated to various aspects of the analytical procedure and acceptance criteria for each test, such as identification, loss on drying, impurities, and assay.

Users can easily access documents in a library structure through keyword searches. However, it is important to note that the library structure is generally not used for documents related to a Quality Management System.

Phase 3: Write

With your plan and document structure in place, it’s time to start writing! Here are our top 5 tips to guide you as you start drafting your document:

• Before you start writing, finalize your document's structure with a clear table of contents. This will serve as your roadmap, reducing writing time and ensuring a logical flow.
• Create your document structure using a combination of templates, your table of contents, and other relevant materials. These resources can provide a strong foundation for your first draft.
• Begin with an initial document draft. Remember, technical writing is a collaborative effort, so expect to review, test, and revise the draft with subject matter experts multiple times.
• Make sure you have a solid understanding of the topic. Use guidelines, standards, and product guides to inform your writing. Be cautious when repurposing information—ensure it’s current, accurate, and suitable for your document.
• Don’t wait until the end to apply your style guide. Adhere to it from the beginning to maintain consistency. For example, consult the European Pharmacopeia’s technical guide to ensure compliance if drafting a specifications document.

Bonus Resource: Download Scilife’s Work Instruction template to create clear, actionable work instructions that enhance workflow efficiency and accuracy.

Writing Techniques 

To streamline the writing process, consider employing these key techniques:

• KISS (Keep it simple, stupid): Focus on clarity and brevity to ensure your message is easily understood.
• 5W1H (Who, What, When, Where, Why, How): This framework covers all essential details comprehensively.
• Plain English: Write in clear, straightforward language to enhance readability and accessibility.

  KISS (Keep It Simple, Stupid!)

With origins in military practices, the KISS principle emphasizes the importance of creating straightforward and clear documents aimed at a broad audience rather than focusing solely on experts. This approach does not imply that your readers lack intelligence; instead, it acknowledges that they may be unfamiliar with the subject matter, new to the team, or simply need to grasp essential information to complete a task effectively. When unsure of your audience's level of expertise or training, applying the KISS principle can be a valuable strategy.

Plain English

The Plain English approach focuses on writing clearly and straightforwardly, avoiding complex vocabulary and unnecessary jargon. Short sentences and simple language enhance readability and ensure a broad audience easily understands the content.

The Five W’s and One H

This technique is simple, specific, and effective for introductions and overviews, originating from journalism to ensure you capture key elements of a story. Aim to cover the Five W’s and One H in a single paragraph.

• Who is the audience? Is there more than one audience? Is the audience primary or secondary?

Remember that the primary audience is the target audience. These people will receive the communication or use the documents (e.g., operators and lab analysts). Your secondary audience consists of readers who do not typically use the documents. They are reviewers, approvers, or auditors, for example.

• Why does the audience need the documentation? Look for the documentation's solutions to the audience’s needs, problems, or issues.
• When will the audience use the documentation? You should map out the journey of when the audience interacts with the process or product.
• Where and how will the audience use the documentation? This determines the format, language, and requirements.
• What is important to the audience? You need to check the audience’s priorities for the product or process.

Example to nail down your 5 Whys and H

Use this framework to clarify your writing:

This [PROCEDURE/PROCESS] is about [WHAT]. It is performed by [WHO], [WHEN] because [WHY].

For instance,

This SOP is about the use of an infrared spectrophotometer. It’s performed by the Quality Control analysts when performing an infrared test of substances in the laboratory to check their conformance with the identification acceptance criterion.

Phase 4: Review

Many consider the review phase the most crucial part of the technical writing process. Since no one produces a perfect first draft, this stage is vital for refining your document. During this phase, you will edit your draft, assemble a review team, and gather stakeholder feedback. After incorporating the necessary revisions, you can seek approval to publish the document.

It is typical to review a document multiple times before finalizing it. Each review enhances the quality and clarity of the document by checking the style and making necessary corrections. As a result, the table of contents may evolve from the initial structure you defined. To effectively track and manage changes, assigning a sequential version number to each draft is standard practice.

There are two parts to the review process:

Part 1: Editing and Checking

Part 1 involves editing and checking to refine the document and prepare it for publishing. The goal is to ensure the document is as user-friendly and accurate as possible before moving on to Part 2. 

Editing is a multi-step process that includes various levels: rewriting, structural editing, validation, copy editing, compliance checking, proofreading, and layout and format checking. However, this process is broadly categorized into three primary levels: proofreading, copy editing, and structural or substantive editing.

Part 2: Formal Review and Approval

In Part 2, the document undergoes a formal review and approval process by key subject matter experts and other stakeholders who provide the authorization to publish. 

After the review, the document must be formatted according to your organization's template, branding, and style. The choice between a formal or informal layout should be based on the intended audience. Typically, formal documents do not include pictures, cartoons, or colorful aids.

Document layout tips & tricks

• Use bullet points : Break down long sentences into bullet points to make information easier to digest.
• Add tables and charts : Visual representations of numerical or ordered data can enhance clarity and engagement.
• Add diagrams : Use diagrams to illustrate concepts; a single image can convey information more effectively than a lengthy explanation.
• Use call-outs : Highlight isolated concepts with call-outs that include arrows, lines, or numbers to draw attention to tips, notes, or insights in specific areas.

Phase 5: Publish

The final phase of the technical writing process is an exciting milestone—it means your technical document is ready to be published! 

This phase includes formatting and proofreading, establishing document control, and publishing the final draft. The document should be uploaded to the appropriate document management system, and stakeholders should be communicated with throughout the process.

Technical Writing: Do's and Don'ts

Here are some final rules of thumb to consider as a technical writer:

Avoid assuming prior knowledge

Don't assume your audience already understands the subject. Avoid skipping steps or referencing other materials without explanation, leading to confusion.

Integrate text and visuals

Use visuals to complement the text, especially when describing actions like clicking an icon. Visuals are generally more straightforward and less prone to misinterpretation than lengthy textual descriptions.

Use simple language

Write clearly and directly, avoiding technical jargon. Consider having someone from your target audience review your document to ensure it is accessible.

Use templates

Adhere to standardized templates to ensure uniformity and readability. Templates help organize content and reduce errors, especially in documents like SOPs and validation protocols.

Focus on structure

Organize information with bullet points, readable fonts, and a professional layout. Include a table of contents or appendices for lengthier documents to aid navigation.

Collaborate effectively

Technical writing often involves collaboration with cross-functional teams and experts. Effective teamwork ensures accurate documentation reflects best practices and regulatory standards.

Regularly review your document

Review technical documentation frequently to catch errors and ensure accuracy. Regular updates help maintain the information's quality and reliability.

Commit to continuous improvement and training

Invest in ongoing training to stay updated with industry trends and regulatory changes. Attending seminars and obtaining certifications can help technical writers remain compliant and valuable to their organizations.

Leverage technology

Utilize technology to enhance technical writing. Tools like EQMS offer version control and document tracking, while advanced software provides validation templates and automated workflows to streamline processes.

Recommended learning : Discover more technical writing tips for deviations, root-cause analysis, and CAPAs!

Technical writing is not rocket science—it is a learnable skill that can be developed and brings measurable benefits to a life sciences organization.

By creating high-quality content and tailoring documents to achieve maximum clarity, technical writers can help their organization achieve positive results. More critically, they can train others within the company to produce more sound technical documents. 

The ripple effect of well-crafted technical documents extends beyond mere communication; it fosters trust and credibility among clients and customers, ultimately driving business growth. As organizations prioritize clear and professional communication, they will undoubtedly experience increased customer satisfaction, enhanced stakeholder value, improved internal relations, and greater efficiency and compliance. 

Improve the quality of your documentation with Scilife's Smart QMS! Our advanced system goes beyond traditional solutions, offering automated workflows, real-time collaboration, and robust version control.

Is writing in the second or third person always preferable? Should the first person (i.e., “we” and “I”) never be used in technical writing? 

In investigation reports, there is a place for the second person (or “we”). However, it is best to avoid writing in the first person or using “I.” The plan should be to write in the third person or describe a series of events impartially. 

Are there tools available to proofread technical texts? 

AI is an option (e.g., ChatGPT), although only some use it. Microsoft Word’s spellcheck function is also a practical option. 

It’s important to note that while AI works well for proofreading texts, you should exercise caution when using it to write content. There can be issues surrounding copyright, accuracy, and the confidentiality of your company’s documentation.

Where, if anywhere, should we use the words “shall” and “should”? 

It depends on the document. In SOPs and WIs, active voice is preferable—but there is no inherent problem with using “shall” or “should” in, say, a root-cause analysis.

Generally, try to avoid vague language. Terms like “shall” or “should” could raise more questions than they answer.

Which technical skills does a technical writer require?

Technical writers can succeed with limited technical skills if they can access a subject matter expert during the writing process. When writing WIs, consulting the people who are performing those instructions is essential. 

How do you effectively prepare documents in multiple languages?

A translator is your best option for GMP documents, which are regulatory documents. For minor GxP documents (e.g., awareness, safety flashes, etc.), online translator tools like DeepL Translate or ChatGPT can be helpful. Some companies even have a secure online translation tool.

The important thing is to always comply with your company’s data safety and security policy.

What kind of grammar should be avoided in technical writing?

Avoid poor grammar, such as misuse of passive voice, lack of subject-verb agreement, and incorrect punctuation. Also, avoid overusing jargon, which can confuse readers unfamiliar with the subject.

What is the goal of technical writing?

Technical writing aims to convey complex information clearly and accurately to a specific audience, enabling them to understand and perform tasks effectively.

How can I improve my technical writing skills?

To improve your technical writing skills, practice regularly, seek feedback, study good examples, use grammar tools, focus on organization, and understand your audience’s needs. Consider taking technical writing courses for additional guidance.

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