short cover letter for school secretary

School Secretary Cover Letter Examples & Writing Tips

Use these School Secretary cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Secretary Example 1
• School Secretary Example 2
• School Secretary Example 3
• Cover Letter Writing Tips

School secretaries are responsible for a wide range of administrative tasks in schools. This includes managing student records, organizing the school calendar, and handling communications with parents.

To be successful in this role, you need to be organized, efficient, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you stand out from the competition and get the job you want.

School Secretary Cover Letter Example 1

I am excited to be applying for the School Secretary position at ABC School. I have more than 10 years of experience as a School Secretary and I firmly believe that my skills and experience would be an excellent fit for ABC School.

I have a proven track record of being a reliable and efficient member of the school administration team. I have experience managing a wide range of administrative tasks, from greeting parents and visitors to handling confidential information. I am also skilled in managing student records and creating and maintaining systems for tracking student progress.

Most importantly, I have a deep commitment to supporting students and their families. I have a strong belief that every student deserves to have a positive school experience, and I work hard every day to create a welcoming and supportive environment for students and staff.

Thank you for your time and consideration. I look forward to speaking with you soon about the School Secretary position at ABC School. I am confident that I have the skills and experience you are looking for, and I am eager to contribute my talents to your team.

School Secretary Cover Letter Example 2

I am writing to apply for the School Secretary position that was recently advertised on the XYZ website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your school district.

As an experienced school secretary, I have a proven track record of success in managing the administrative and clerical duties of a school office. I am skilled in handling a wide range of tasks, from answering phones and greeting visitors to managing student records and preparing reports. I am also proficient in using office software and systems, and I am familiar with the procedures and protocols of the school district.

Most importantly, I am passionate about working with students and supporting their education. I am committed to providing excellent customer service and ensuring that the school office is a welcoming and helpful resource for students and their families.

I am confident that I can be a valuable asset to your school district, and I look forward to the opportunity to discuss my qualifications in further detail. Thank you for your time and consideration.

School Secretary Cover Letter Example 3

I am writing to express my interest in the school secretary position that you have available. I believe that my experience as a school secretary, along with my education and training, make me an excellent candidate for this position.

I have been working as a school secretary for the past five years. My first job was at a small private school where I worked with one other secretary. As the only secretary, I was responsible for all of the administrative duties, including ordering supplies, scheduling meetings and events, and answering phones. I also assisted teachers with their lesson plans and grading.

My next job was at a larger public school. There were three secretaries on staff, so we each had our own areas of responsibility. I was responsible for ordering supplies, scheduling meetings and events, and answering phones. I also assisted teachers with their lesson plans and grading.

My most recent job was at a middle school. There were two secretaries on staff, so we each had our own areas of responsibility. I was responsible for ordering supplies, scheduling meetings and events, and answering phones. I also assisted teachers with their lesson plans and grading.

I am confident that my experience as a school secretary makes me an excellent candidate for this position. I am also confident that my ability to work independently will allow me to quickly become an asset to your team.

School Secretary Cover Letter Writing Tips

1. show your organizational skills.

One of the most important skills for a school secretary is being able to stay organized. This means being able to handle a lot of different tasks at the same time and keeping track of all the important details. In your cover letter, talk about a time when you had to juggle multiple tasks simultaneously and how you managed to stay organized and on track.

2. Mention your experience working with children

Many schools are looking for secretaries who have experience working with children. This could be through previous work experience or through volunteer work. If you have any experience working with children, be sure to mention it in your cover letter. This will show hiring managers that you have the necessary skills and experience to do the job.

3. Use strong language that emphasizes your commitment to the job

In your cover letter, use strong language that emphasizes your commitment to the job. For example, you could say that you’re “eager to start” or that you’re “looking forward to working” with the school. This will show hiring managers that you’re enthusiastic about the position and that you’re ready to start working as soon as possible.

4. Proofread your cover letter

Proofreading your cover letter is one of the most important steps in ensuring that your application is error-free. Make sure to spell-check and double-check that all the information is correct. Typos and grammatical errors can be a major turnoff for employers, so it’s important to take the time to proofread your letter carefully.

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Cover Letter For School Secretary

As a school secretary, you’re not just an administrative assistant to the principal or vice-principal. You are also a key part of communication between students, parents, and staff. Depending on the school, you might be also given some executive or event management duties. 

While this position doesn’t come with the highest pay, a family-friendly work schedule can compensate for that. Plus, you can always treat it as a “launchpad” for other positions in the educational sector or even the corporate world.

But let’s go one thing at a time. First, you have to nail the job application process. In this post, we provide a sample cover letter for the school secretary that will allow you to learn how to properly format a cover letter, as well as additional tips to help you make your letter the best it can possibly be.

School Secretary Cover Letter Sample – Word Format

Download example (.docx)

Cover Letter Example For School Secretary – Text Format

Dear Alexander Thompson,

I am attaching my resume and cover letter to get considered for the school secretary position at Pine High School. I have about 6 years of administrative experience — and believe that I will be an excellent addition to your bench of staff.

My previous employers — Sunday’s Elementary School and Simon’s Clinic — have all stated that my attention to detail, high digital literacy, personal accountability, as well as positive demeanor in the workplace made me a valuable asset. I’m already well-familiar with standard clerical tasks at educational institutions and can provide a range of administrative services to students and their parents. 

In my past roles, I have learned to use digital student attendance tools, project management apps like Asana and Trello, plus proprietary procurement tools. I’m a fast learner with a good memory — and can easily memorize important pieces of information such as phone numbers and email addresses. Also, I’m a strong communicator, capable of negotiating and de-escalating tensions situations.

As a school secretary, you can rely on me to be proactive, organized, and efficient. With these factors, I hope that you take me into consideration for the position. Thank you and look forward to hearing from you soon.

Regards, 

Rachel Ninja

Check Other Great Samples!

• Legal secretary cover letter example
• Receptionist cover letter example
• Office assistant cover letter example

Helpful School Secretary Cover Letter Writing Tips And Tricks

Now, you have a good sample letter that you may use as a reference. However, every person’s skills and experience are slightly different. So here are several more tips to help you personalize your cover letter. 

Contextualize Your Hard Skills

Every employer has a list of qualifications the ideal hire must meet. Some are stated explicitly in the job ad. Others are “assumed”. Your goal is yo guess which type of person the employer wants to have on board. Then present your skills in the right context.

When applying for a school secretary job, paint a picture of how you are using your top-notch organizational and administrative skills. Don’t just say that you are attentive to details. Say that you can keep in mind all important reporting deadlines to district authorities. 

Say More By Saying Less 

As much as you probably want to highlight all your skills and work experiences, save those tidbits for your resume and in-person interview. 

After all, a cover letter is meant to be an introduction as well as a short description of who you are and how you could be useful to the employer. Just like in real life an introduction is kept short and sweet and should not be extended any longer than necessary. 

Remember that the hiring staff at the school are very busy people. If you write an incredibly long, rambling cover letter, few will read it. Besides, the ability to be concise and to the point is highly important for secretaries.

So aim for a one-page, 300-350 word cover letter with 3-4 paragraphs max. That’s the ideal cover letter length.

Use Keywords From the Job Post

When reading the original job listing, pay attention to how it describes the candidate’s requirements and role duties. These are your keywords for the cover letter — skills and abilities an employer wants to see. 

Words such as hard-working, people-person, organized, and trustworthy, as well as specific school secretary job duties are examples of keywords. Your goal is to organically incorporate these bits into your cover letter. 

For example, if the job ad says things like “Attention to detail” or “Excellent organizational skills” required, you should bring this up in your cover letter. 

“In my 10 years of service, I have never misplaced a single student document. I’ve also developed a personal mnemonic system for remembering important due dates and tasks. Finally, my organizational skills have been tested on hosting over 25 fundraising events with 150+ attendees”. 

Final Tip: Don’t Bring Up What You lack 

Remember that while listed candidate requirements are important, it’s fine if you lack some qualifications. But don’t bring that up in your cover letter. 

For example, you may not know how to use specific school software (which is fine), but be a pro in information research, meeting planning, and patent communication. Focus on talking about your strengths, rather than apologizing for some weaknesses.

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School Secretary Cover Letter Examples

A great school secretary cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following school secretary cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Roxane Sarabi

(723) 707-3378

[email protected]

Dear Mr. Halfhill,

I am writing to express my sincere interest in the School Secretary position at your institution. With a solid foundation of five years of experience in administrative support within the bustling environment of the Los Angeles Unified School District, I am confident in my ability to contribute effectively to your team and support the daily operations of your school.

Throughout my tenure as a school secretary, I have honed my skills in managing a wide array of administrative tasks, including scheduling, record keeping, and communication. I have a proven track record of efficiently handling the fast-paced and diverse needs of students, parents, and faculty, ensuring that all administrative aspects run smoothly and efficiently. My experience has equipped me with the ability to swiftly adapt to new systems and procedures, which I believe will enable me to quickly become an asset to your institution.

I have always been passionate about education and the pivotal role that administrative staff plays in creating a conducive learning environment. My dedication to fostering a welcoming and organized atmosphere has been recognized by administrators and colleagues alike. I take pride in my ability to anticipate the needs of the school and address them proactively, from coordinating events to managing confidential student records with the utmost discretion.

My strong interpersonal skills have allowed me to build positive relationships with all members of the school community. I am adept at communicating effectively with diverse individuals and groups, ensuring that information is conveyed clearly and that any concerns are addressed promptly. I am also committed to continuous improvement, regularly seeking opportunities to enhance my skills and knowledge to better serve the school community.

I am eager to bring my enthusiasm, dedication, and expertise to your esteemed institution. I am confident that my background and skills align well with the needs of your school, and I am excited about the opportunity to contribute to your team.

Thank you for considering my application. I look forward to the possibility of discussing how I can be a valuable addition to your administrative staff.

Warm regards,

Related Cover Letter Examples

• Press Secretary
• Administrative Secretary
• Executive Secretary
• Office Secretary
• Unit Secretary

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5 Secretary Cover Letter Examples That Worked in 2024 

• Secretary Cover Letter
• Secretary Cover Letters by Role
• Write Your Secretary Cover Letter

Secretaries are pivotal in keeping the wheels of an organization running smoothly. You’re the backbone of daily operations, performing diverse tasks, from managing appointments and coordinating meetings to handling important documents and maintaining efficient communication. 

While you excel at organizational tasks and anticipating the needs of your colleagues, emphasizing the impact of those skills when writing a cover letter and complementary secretary resume can be a little tricky. 

No need to worry, though—we’re here to guide you through the process with our expert-written secretary cover letter examples . Coupled with our cover letter generator , it’s time to get you a new job!

Secretary Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your secretary cover letter!

123 Fictional Avenue Louisville, KY 40201 (123) 456-7890

October 30, 2023

Zoey Mitchell Yum! Brands, Inc. 123 Fictional Lane Louisville, KY 40201

Dear Mr. Mitchell:

Unbridled enthusiasm for fostering organizational efficiency, an unwavering dedication to time management, and a keen grasp of coordination tools propel me to conquer administrative challenges and continuously excel in executive support. This perfect synergy presents a compelling opportunity for me to be your next secretary and apply my expertise in Google Calendar, email management to support Yum! Brands, Inc.’s growth.

During my four-year adventure traversing Louisville, KY’s spirited business landscape, I took the helm of strategic planning and Google Calendar utilization at Ventas. In successfully planning 281+ annual meetings, I catapulted team productivity by 13%, setting in motion a harmonious professional ecosystem that sparked a consequential 7% boost in overall company performance.

Simultaneously, I leveraged novel email management techniques at Brown-Forman, using an innovative email filing system that slashed email clutter by 18%. Employing my deep familiarity with Microsoft Outlook helped optimize the focus on daily tasks, which manifested in a 9% decrease in administrative delays.

Over at Brooksource, through the tactical deployment of conference management software, I supercharged meeting efficiency by 21%, ensuring laser-precise coordination of attendees, agendas, and logistics. The outcome was a 16% uptick in key stakeholder engagement rates.

Drawing from these experiences, I’m thrilled at the opportunity to inject my time-management and coordination expertise into the heart of Yum! Brands. I look forward to further discussions on how my well-honed skills, brimming with a passion for efficiency and seamless operations, can bring your team exciting results. Thank you.

Leila Hassan

Enclosures: Resume Application 2 letters of recommendation Academic Transcript

Why this cover letter works

• Here, spotlight the responsibilities handled (cue organizing 281+ meetings), job skills and tools applied (Planning and Google calendar), the quantified impact generated (cue 13% improvement in team productivity), and possibly lessons learned.

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 School Secretary Cover Letter Example

Copy this text for your school secretary cover letter!

123 Fictional Avenue Oxon Hill, MD 20745 (123) 456-7890

February 26, 2024

Saoirse Eimear Oxon Hill High School 123 Fictional Lane Oxon Hill, MD 20745

Dear Ms. Eimear:

It is with immense admiration and passion for nurturing young minds that I’m applying for the role of school secretary position at Oxon Hill High School. With 8 years of experience in school administration support roles, my professional journey aligns seamlessly with the detailed requirements of this role.

My tenure at John Hanson Montessori School as a school secretary, complemented by my initial career steps as a receptionist at Abero Construction Inc., has equipped me with a variety of skills necessary such as preparing daily pupil attendance reports for 1,264 students, managing inventories efficiently, and addressing complaints or issues before escalation.

My career is punctuated with achievements, especially during my time at Glassmanor Elementary School which involved streamlining operations, managing complex administrative tasks, and fostering positive relations among students, parents, and faculty. I have also led 18 teacher conferences and school-wide events which demonstrates my track record and ability to handle the duties outlined for the position.

Importantly, being bilingual in English and Spanish gives me an upper hand in bridging communication gaps and fostering inclusive relationships within the diverse community. Moreover, my adeptness at using multiple office software and equipment prepares me to fulfill the responsibilities associated with processing student and administrative information and data.

I’m enthusiastic about the opportunity to contribute to your administration team and I’m confident in my ability to provide exemplary office support for the smooth operation of school activities.

Paula Romero

Enclosures: Resume Application 2 letters of recommendation

• Watch out before sending lopsided cover letters as it can tank your chances of landing your ideal job. Create a mental checklist to ensure you’re sticking to all the key factors that go into building a winning cover letter. Stand out by attaching your recommendation letters to show you’ve got more than the required skills.

Medical Secretary Cover Letter Example

Copy this text for your medical secretary cover letter!

123 Fictional Avenue Cambridge, MA 02138 (123) 456-7890

Tara Singh Mount Auburn Hospital 123 Fictional Lane Cambridge, MA 02138

Dear Ms. Singh:

I am reaching out to express my interest in the medical secretary position at Mount Auburn Hospital. Through my experience in medical administrative tasks and practical skills, I have instilled a deep understanding of the responsibilities and challenges of a medical secretary role in a fast-paced healthcare environment.

Working as a medical secretary at Massachusetts General Hospital, I was instrumental in lowering wait times by 18 minutes by streamlining appointment scheduling processes using Cerner, and I significantly improved document processing with the optimized use of Microsoft Excel.

My tenure at Boston Children’s Hospital further refined my abilities in medical billing, where I maintained a 97.8% accuracy in billing processes using Kareo as per audits and drove a 29% surge in on-time payments to enhance the revenue collection process.

During my time at the Hebrew Rehabilitation Center, I gained familiarity with medical terminology. I also possess excellent typing and computer skills, including proficiency in a variety of healthcare systems such as Cerner, Excel, QuickBooks, Kareo, and more. This foundational expertise is complemented by my strong communication skills, aligning with the job description provided by Mount Auburn Hospital.

I am enthusiastic about the possibility of bringing my unique blend of skills and experience to your esteemed team at Mount Auburn Hospital. I am keen to contribute to your commitment to exceptional patient care and operational excellence.

Thank you for your consideration,

James Harris

Enclosures: Resume Application

• Take a look at how James’s medical secretary cover letter goes over and beyond the usual by spotlighting accomplishments and skills relevant to the job’s requirements. See how talking about software such as Cerner, Excel, QuickBooks, and Kareo showcases the candidate’s expertise in using top-notch technology.

 Legal Secretary Cover Letter Example

Copy this text for your legal secretary cover letter!

123 Fictional Avenue Las Vegas, 89101 (123) 456-7890

Chloe Green Lionel Sawyer & Collins 123 Fictional Lane Las Vegas, 89101

Dear Ms. Green,

As a legal secretary boasting five years of energetic professional experience paired with an unyielding passion for exploring the fascinating intricacies of Nevada law, I’m convinced I’d bring unparalleled expertise and valuable contributions to Lionel Sawyer & Collins. Just as I untangle the mysteries of comprehensive legal documents, I flourish in environments demanding inventive applications of my dynamic proficiencies.

At Dickson Wright, I harnessed my enthusiasm for legal document preparation to create transformative changes. Leveraging an advanced document template system helped streamline the processes by a remarkable 13%.

At Fennermore, I spearheaded the game-changing integration of Clio software, sky-rocketing case accessibility and management by an impressive 17%. Equally, I applied my knowledge of LexisNexis for legal research to improve case preparation speed by 19% at Marquis Aurbach.

Beyond singular exploits, I have demonstrated team dynamism in companies like Campbell & Williams. Collaborating with a dedicated legal team, we innovated a novel case review system, witnessing a 12% decrease in case errors and a 14% boost in client satisfaction scores.

I eagerly await the chance to offer my refined legal skills and relentless problem-solving approach as your legal secretary. Looking forward to discussing how I plan to deploy my resourceful and research-oriented prowess to elevate Lionel Sawyer & Collins’ esteemed reputation. Thank you.

Jacob Cohen

• From there, clearly and concisely detail your professional experiences , emphasizing the skills in legal document preparation and legal research and achievements such as 12% decrease in case errors and a 19% surge in case preparation speed. Then, conclude by underscoring your eagerness to add value to the hiring company.

Administrative Secretary Cover Letter Example

Copy this text for your administrative secretary cover letter!

123 Fictional Avenue Colorado Springs, CO 80901 (123) 456-7890

Riley Parker Colorado College 123 Fictional Lane Colorado Springs, CO 80901

Dear Mr. Parker,

A profound respect for the academic world merged with a compelling mastery of administrative skills like Microsoft Office Suite, transcription, database management, and more, kindles my unwavering motivation to contribute to a more enriched academic experience at Colorado College. The opportunity to employ my keen eye for details and software proficiency in the pursuit of overcoming administrative challenges at a prestigious institution like yours is one I approach with avid interest and anticipation.

In my Colorado Springs, CO journey, I have thrived in the dynamic environment of H&H Tire Sales, becoming deft in the sleek functionality of the Microsoft Office Suite. My innovative use of PowerPoint and Excel saw a remarkable 13% rise in process efficiencies, while my Word wizardry led to the creation of over 47 top-tier documents in just one year.

Capitalizing on my transcription prowess, I transformed cumbersome verbal data into concise written pieces at Catchafire. My drive for noticing nuances fueled a 12% surge in data accuracy, enabling stakeholders to make informed, timely decisions. At Schuck Corporation, I used Panoply for enterprise database management which boosted data retrieval time by 17%.

Finally, my foray into data entry at The Sports Corp saw me crack the speed juggernaut, entering 1,493 alphanumeric entries per hour, a record that led to a 9% productivity rise, and winning the ‘Data Dynamo’ award.

Nestled within these thrilling experiences lies my keen potential to invigorate Colorado College with my administrative prowess. I look forward to further dialogue about how my fusion of passion and skills can foster efficient and effective practices within your esteemed institution. Thank you for your valuable time and consideration.

Freja Larsen

• So, if you received recognition for, let’s say, data entry speed and accuracy, you wouldn’t want to keep that win hidden. Spotlighting it to validate your past success and illustrate your capacity to foster success in the new role.

Related cover letter examples

• Secretary resume
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• Office assistant
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How to Craft a Compelling Secretary Cover Letter

To prove that you’re the right fit for the job, your cover letter should reflect your thoroughness and dedication. Start by thoroughly examining the job listing, paying attention to key requirements and responsibilities, and then addressing as many as you can in your cover letter. 

For instance, if the role involves managing appointments and ensuring efficient communication, highlight your impeccable scheduling skills and proficiency in maintaining effective office correspondence. Demonstrating how your qualifications align with the role’s unique demands will grab the employer’s attention and increase your chances of landing the job. 

How to start things the right way

To start your cover letter on the right foot, begin with a personalized greeting that addresses the hiring manager or HR representative by name. Research the company, explore its website, or even make a polite inquiry to find the name. If all else fails, a simple “Dear Hiring Manager” will still get the job done.

Next, show your genuine interest in the company and the role by highlighting how your job skills and dedication align with its needs. Mention your knack for efficient office management and your commitment to keeping your work as effective as possible. 

Let’s take a look at what not to do. This example doesn’t convey why the candidate is the right fit or what they bring to the table, leaving the employer without much reason to keep reading.

I saw that you were looking for a secretary. I want to apply for the job and that is why I am emailing you.

Now check out this next example. It may seem pretty full-on, but that’s exactly what you need. There’s no doubt that this person wants that job and has done the research necessary to land it.

Passionate!

How to impress with the body paragraphs

The body paragraphs of your cover letter serve to build upon the compelling opening you’ve crafted. In these two or three paragraphs, you should delve into your professional journey, highlighting your most significant accomplishments.

Discuss achievements like efficiently managing office communications, scheduling, and record-keeping. Share success stories of how you flawlessly organized appointments, maintained impeccable records, and ensured the precision of data and documentation. 

Back up these achievements with quantifiable metrics, such as the number of appointments scheduled daily or how your efficient record-keeping improved data retrieval times and reduced patient or client wait times.

By addressing specific job skills and work experiences requested in the listing, you show that you’re a perfect fit for the role, making your application all the more captivating and convincing.

Show off your impact!

Closing off with style

The closing paragraph is your last opportunity to reaffirm your alignment with the company’s values and express your enthusiasm for the role. One nifty tactic is to mention something specific from the company’s website or the job description to show you’ve done your research.

Reiterate why you’re the perfect fit for the role by highlighting your relevant qualifications and experience. Mention how you aim to contribute, such as using your extensive experience in maintaining organized office systems to achieve perfect operational efficiency.

Conclude the letter by expressing gratitude, and then sign off respectfully with a simple, “Sincerely, [Your Name].”

Here’s one thing you should never do—it’s not appropriate to mention potential scheduling conflicts in a cover letter, as it detracts from the professionalism and focus of the application.

Don’t do this!

I’m looking forward to working with you. Keep in mind that I can’t work later than 4 pm for personal reasons.

Focus, instead, on selling your passion and skills. Even if you have things to negotiate later, focus on impressing recruiters with a closer like the one below.

A sure success!

Tailor your tone to match the company’s culture and the job description . If the company is known for its formal atmosphere, maintain a professional tone. If it has a more relaxed culture, you can adopt a slightly informal tone while remaining respectful. Make sure to keep your cover letter free from typos and errors, as a secretary is often expected to edit and write various documents.

You might want to include references from your past workplace, proving your ability to run a successful office. However, if the job description doesn’t require it, it shouldn’t be necessary.

Yes, it’s a good idea to mention any relevant software or technology skills , especially if the job listing specifies certain tools. Highlight your proficiency in applications such as Microsoft Office, Google Workspace, or any industry-specific software that might be relevant to the secretary role.

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Secretary Cover Letter Example

Create a Secretary cover letter that stands out and gets you hired faster with the help of ResumeCoach. Take advantage of our expert example cover letter, tips and guidance, and document designer tools to get the best results when you apply for your next job.

Secretary Example Cover Letter

Crafting a compelling Secretary cover letter can be a make or break component of your job application process.

The role of a secretary requires meticulous attention to detail, superior organizational abilities, and exemplary interpersonal skills. Your cover letter needs to reflect these qualities and provide a  glimpse into your potential  as an efficient and reliable asset to the prospective organization.

In this article, we’ll dive into some  less-known ingredients  that can make your secretary cover letter a success:

• Top 3 skills you should absolutely mention in your secretary cover letter
• 20 secretarial power words recruiters cannot resist
• 1 proven strategy to land your secretarial dream job if you have no experience

Get started by taking a look at the secretary cover letter example below.

[ Hiring Manager’s name ]

[Company name]

[Company address]

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am excited to apply for the Secretary position at [Company]. With over 6 years of experience in the field and comprehensive knowledge of office management software, I believe I am an ideal candidate for this role.

In my current position at [Current Company], I have consistently demonstrated my exceptional organizational skills by successfully coordinating more than 50 offsite meetings, handling all travel arrangements, and drafting various formal emails, letters, and communications on behalf of the company. Through these responsibilities, I have honed my attention to detail and ability to manage multiple tasks efficiently.

Moreover, I have proactively enhanced company filing procedures to streamline recordkeeping. By implementing improved systems, I was able to reduce document retrieval time by 12%, resulting in increased productivity and smoother workflow.

To provide a comprehensive overview of my qualifications and achievements, I have enclosed my resume for your review. It further emphasizes my career history and accomplishments in detail.

I am greatly interested in discussing how my skills and experience align with the Secretary position at [Company]. I am available for an in-person meeting at your convenience to address any questions you may have.

You may reach me anytime via my personal phone number, [Phone Number], or by email at [Email Address]. I eagerly look forward to the opportunity to further discuss how my abilities can contribute to the success of [Company].

Thank you for considering my application. I anticipate hearing from you soon.

[Your Name]

[Address] [Phone number] [Email address]

Use our  cover letter creation tool  to write your secretary cover letter. Full of expert on-the-go tips, you’ll be done in just a few minutes.

Top 3 Skills Recruiters Look For in Secretaries

When recruiters look for secretaries, they look for those who possess the skills that will help them be successful in their role.

While knowing that abilities like efficient communication, time management, or software proficiency will enhance your cover letter, we have also included a breakdown of the ideal tasks to showcase them.

This way, you’ll be able to  provide details about how you’ve gained these   skills . Don’t forget that you’re telling a story through your application. The more detail, the more interesting it will be for hiring managers.

Here they are:

Skill 1: Efficient Communication and Interpersonal Skills

As a secretary, having excellent communication and interpersonal skills is vital. You will be the face and voice of the company.

This ability allows you to establish a  good relationship with clients, co-workers, and upper management . Efficient communication and interpersonal skills show you can:

• Greet guests in a polite and friendly manner
• Listen actively to clients and co-workers
• Write and speak professionally
• Handle conflict and complaints
• Assist managers and co-workers when needed
• Build trust and rapport between employees and clients

“My ability to multitask effectively and problem-solve on the fly proved invaluable, particularly in situations that required the juggling of multiple conflicting priorities. I maintained meticulous records and consistently updated our internal databases and files, ensuring easy access to vital information at all times.”

Skill 2: Organizational and Time Management Skills

Recruiters also prioritize the proficiency of secretaries in office software. Such proficiency significantly impacts the  efficiency of the workplace , which is why familiarity with these applications can strongly influence the selection process.

Proficiency in office software applications also allows for:

• Quick document processing and updates (Microsoft Word, Google Docs)
• Keeping databases up-to-date (Microsoft Access, MySQL, Salesforce)
• Staying on top of emails and software systems (Microsoft Outlook, Gmail)
• Efficient task completion (Trello, Asana, Microsoft Teams)
• Maintaining a professional online presence (Twitter, Facebook, or Instagram)

“In my previous role, I effectively used Asana for task management and project tracking, ensuring the team’s deadlines were consistently met. Furthermore, I was responsible for managing office equipment and scheduling regular maintenance, preventing potential disruptions. My proactive approach extended beyond these tasks, impacting overall project management duties and leading to a well-organized and highly efficient work environment.”

20 Power Words to Boost Your Secretary Cover Letter

When crafting your resume as a secretary, it’s important to  choose impactful language  that highlights your skills and accomplishments.

Power words are action verbs that make your cover letter more  dynamic and engaging . They help recruiters envision your contributions and capabilities.

Here is a list specifically tailored to secretaries:

• Coordinated
• Streamlined
• Prioritized

Example: “I meticulously organized and maintained complex calendars for multiple executives, ensuring seamless scheduling and timely coordination of meetings.”

• Facilitated
• Corresponded
• Implemented

Example: “I successfully implemented a new digital filing system that enhanced document retrieval efficiency and reduced paper waste.”

• Communicated
• Collaborated

Example: “I executed various administrative tasks with precision, including preparing official correspondence, managing office supplies, and coordinating travel arrangements.”

Using these  power words  strategically throughout your cover letter will give it a boost of energy and make it stand out to recruiters. Remember to  pair them with specific examples  of how you applied these skills to achieve positive results.

Also, tailor your language and examples to your specific experiences and achievements as a secretary. This will make your resume more compelling and help you present yourself as a confident and capable candidate.

Check our  cover letter guide . There you’ll find  detailed advice on the essential elements  of a winning cover letter, such as how to effectively detail your experience.

1 Proven Strategy to Land Your Secretarial Dream Job if You Have No Experience

As a job seeker with no experience, writing a cover letter for a secretary position can feel challenging. It’s important to convey enthusiasm, but saying things like “I am motivated” or “I’ve wanted to be a secretary since I can remember” won’t get you the job.

However, there is one thing you can do to show your motivation to recruiters –  join a professional association  and point it out in your cover letter.

Professional associations can boost a secretary’s profile in the application process. They not only represent a  commitment to the field  but also offer networking opportunities, professional development resources, and industry updates.

Membership in one of these associations can significantly enhance your  credibility  as a secretary and demonstrate your commitment to professional growth and excellence in your field.

Here are three prominent associations you could join:

• International Association of Administrative Professionals (IAAP)
• American Society of Administrative Professionals (ASAP)
• National Association of Legal Secretaries (NALS)

Take a look at the example in the following section to see how you can include your association membership in your cover letter.

Secretary Cover Letter With No Experience

While the  employment for secretaries is expected to decrease  during the next few years, it’s still a popular career choice for many.

If you’re a career newbie and are asking yourself “how do I write an application letter for a secretary position?”, review the cover letter sample below for further reference:

Dear [Employer’s Name],

I am writing to express my interest in the Secretary position at [Company’s Name] as advertised. Although I do not have formal work experience, I believe my education, volunteer work, and my active membership with the International Association of Administrative Professionals (IAAP) have equipped me with a unique set of skills that are valuable for this role.

During my time at [Your College/University Name], I was often praised for my strong organizational skills and attention to detail. I utilized my knowledge of office software to streamline the management of academic projects and volunteered to assist in the organization of numerous school events. Through this, I developed proficiency in task prioritization, time management, and multitasking, skills that are crucial for the efficient functioning of an office environment.

As an active member of the IAAP, I’ve had the opportunity to enhance my communication and interpersonal skills through their various networking events. This exposure has enabled me to establish and maintain professional relationships effectively, a skill I believe is crucial for the role of a Secretary. Moreover, their certification programs and continuous professional development resources have allowed me to stay abreast of industry trends and best practices, further preparing me to thrive in an administrative role.

I am eager to bring my strong work ethic, dedication, and willingness to learn to your team at [Company’s Name]. I am confident that my skills would make me a valuable addition to your company.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the efficiency of your administrative operations.

Recap: How to Write a Secretary Cover Letter That Gets You the Job

Writing a cover letter for a secretarial position is easy, if you know what recruiters are looking for.

Let’s review the main points presented in this article:

• Top skills for secretaries : Communication, interpersonal skills, organization, time management, and office software applications. Provide specific examples of how you used them and consider taking a course if you’re missing any.
• Power words : Use power words to describe your experience in your cover letter. Your arguments will gain effectiveness through them.
• Professional associations : Specially advantageous for those with little or no experience, mentioning membership to an association shows commitment and passion for the secretarial world. Recruiters will be impressed.

By applying these tools and advice, you’ll effectively feature your unique set of skills and experience, demonstrating your ability to succeed in the position.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

Elementary School Secretary Cover Letter Sample

An Elementary School Secretary cover letter is a short document that goes along with your resume when you apply for a job. It focuses on why you are a good match for the job.

A good cover letter should highlight the skills and experiences that qualify you as the right candidate for the elementary school secretary position.

Let us have a look at the following cover letter sample written for an elementary school secretary position:

Elementary School Secretary Cover Letter Example

Rita Orapole (000) 999-0000 rita@email

July 3, 2023

Ms. Rose Gallagher Principal Helen Keller Elementary School 542 Drysdale Avenue Sterling, VA 82377

Dear Ms. Gallagher:

Please accept my application for a school secretary position at your institute. With my excellent secretarial and organizational skills, I am eager to provide an environment of complete educational harmony and development to the students of Helen Keller Elementary School.

I offer the following qualifications as a school secretary:

• Skilled in handling secretarial, clerical, and bookkeeping activities specific to an academic environment.
• Organized and efficient, with deep knowledge of school functions, procedures, building facilities, and district and school rules.
• Excellent problem-solving skills, aimed at running school systems smoothly.
• Well-versed in using MS Office, MS Teams, Zoom, Social Media, spreadsheets, word processing, presentations, and database.
• Proficient in preparing correspondence, and organizing meetings, appointments, and events.

Besides that, I offer great communication and customer service skills, as well as a friendly demeanor. I take pride in my ability to resolve the problems of students, teachers, and staff.

As a passionate Elementary School Secretary, I’d welcome the opportunity to meet with you and discuss my qualifications further or answer any questions you may have. Thank you for your time and consideration. As you review the enclosed resume, you will be able to gauge how well-suited I am for this position.

Rita Orapole (000) 999-0000

• Elementary School Secretary Resume Sample
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School Secretary Cover Letter

Write an eye-catching school secretary cover letter and make sure your resume gets noticed.

Highlight your strengths and expertise as they relate to the job opportunity including these in-demand schools secretary skills:

• organizational and planning skills
• verbal and written communication skills
• judgment and decision-making skills
• integrity, confidentiality and adherence to ethical standards
• computer and data management skills

SAMPLE SCHOOL SECRETARY COVER LETTER

Your name Your address Your contact details(phone and email) Date Mrs Joan Jackson Human Resources Manager Norfolk Public Schools 21 Irving Street Madison, NE 68701

Dear Mrs Jackson

Your recent posting for a school secretary immediately caught my interest as I believe my experience and skills closely match your job requirements. I would appreciate careful consideration of my credentials as presented below and within my resume enclosed.

• Over 3 years experience providing efficient and wide-ranging secretarial and administrative support to the principal, staff and diverse student population of 800-student Cedarbend High School
• proficient in a number of computer applications including MS Office and Google Calendar
• in-depth working knowledge of data management and record management systems
• superior organizational and planning skills ensure that multiple and complex tasks are completed on time and accurately
• excellent written and verbal communication skills facilitate the development of effective working relationships with staff, students and the public
• track record of successfully coordinating a variety of school programs to meet school, District and State requirements

I thrive on new challenges and enjoy working as part of a team in a busy and demanding environment. My commitment and dedication is evident in the consistently positive feedback I receive from both staff and students and I look forward to discussing with you how I could make a difference to your school.

Please contact me at your earliest convenience so that I may share with you more about my background and enthusiasm for the job. Thank you for your time and consideration.

Write a winning school secretary resume

This sample school secretary resume provides an excellent template for developing your own resume.

Sample Secretary Resume

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What are the duties and skills to include in my school secretary cover letter?

This comprehensive school secretary job description provides a clear understanding of the duties, responsibilities and skills associated with this position.

These pages will also help you develop a winning cover letter.

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Secretary Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an secretary cover letter, cover letter header, cover letter header examples for secretary, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for secretary, best cover letter greetings:, cover letter introduction, cover letter intro examples for secretary, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for secretary, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for secretary, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for secretary.

You should start your Secretary cover letter by addressing the hiring manager directly, if their name is available. If not, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and briefly mention how your skills and experience make you a strong candidate. For example, "I am excited to apply for the Secretary position at your company. With my 5 years of experience in administrative roles and exceptional organizational skills, I am confident I can contribute effectively to your team." This sets a positive tone and immediately highlights your suitability for the role.

The best way for Secretaries to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am very interested in the Secretary position and believe my skills and experience make me a strong candidate. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the role. It's also important to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name. Remember, a cover letter is your chance to make a good first impression, so ensure it's well-written, concise, and free of errors.

Secretaries should include the following elements in their cover letter: 1. Contact Information: Your name, address, phone number, and email address should be at the top of the cover letter. If you're sending an email cover letter, this information can be included in your email signature. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are directly relevant to the secretary position. This could include experience in office administration, proficiency in office software, excellent communication skills, and ability to manage multiple tasks or projects at once. 5. Achievements: Mention any achievements or accomplishments from your previous roles that demonstrate your ability to perform the job effectively. For example, if you implemented a new filing system that increased efficiency, or if you were praised for your exceptional customer service skills. 6. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This shows your enthusiasm and commitment. 7. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 8. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your personality. Always proofread your cover letter before sending it to avoid any typos or errors.

Related Cover Letters for Secretary

Related resumes for secretary, try our ai cover letter generator.

5 Professional Secretary Cover Letter Examples for 2024

Your secretary cover letter must immediately highlight your organizational skills. Demonstrate your ability to manage schedules and coordinate meetings with precision. Showcase in your letter your proficiency with office technology and software. Employers value secretaries who can seamlessly handle communication tools and data management systems.

All cover letter examples in this guide

Entry-Level Secretary

Legal Secretary

Administrative Secretary

School Secretary

Cover letter guide.

Secretary Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Secretary Cover Letter

Key Takeaways

By Experience

Embarking on your job hunt, you're ready to apply for that secretary position you've got your eye on, but there's a hurdle: the cover letter. It's not just a repeat of your resume—it should spotlight your proudest career moment with a compelling narrative. Writing this crucial one-page document can be tricky; it requires striking a balance between formality and authenticity without falling into the trap of tired clichés. Let's navigate this challenge together and craft a cover letter that stands out.

• Write a secretary cover letter that helps you stand out (and get the job);
• Understand how to start and end your secretary cover letter with the appropriate greeting;
• What to include in the body of your secretary cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your secretary cover letter.

And if you want to make your life even easier, simply drag and drop your secretary resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the secretary isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Secretary resume guide and example
• Administrative Associate cover letter example
• Administrative Secretary cover letter example
• Executive Assistant to CEO cover letter example
• Medical Office Administrator cover letter example
• Administrative Manager cover letter example
• Front Desk Agent cover letter example
• Office Administrator cover letter example
• Construction Office Manager cover letter example
• Medical Office Assistant cover letter example
• Hotel Assistant Manager cover letter example

Secretary cover letter example

Taylor Foster

Austin, Texas

+1-(234)-555-1234

[email protected]

• Emphasizing key achievements relevant to the role, such as organizing an international business trip, can effectively showcase the candidate's project management skills and their impact on business relationships.
• Demonstrating specific results, like the 30% increase in supplier engagement, provides tangible evidence of the candidate's ability to contribute to company growth and success, making the cover letter more persuasive.
• Mentioning the proactive approach to problem-solving and attention to detail portrays the candidate as a meticulous planner, which is an essential skill for a secretarial role where coordination and administration are paramount.
• Express a strong desire for an interview to discuss contributions in person, which indicates enthusiasm for the role and an eagerness to engage with potential employers more directly.

Five tips on formatting your secretary cover letter

Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your secretary cover letter?

Make sure to include the following:

• Header and Salutation;
• Introductory paragraph;
• Body paragraph;
• Closing paragraph;
• Signature (this one is up to you).

Remember to use the same modern, simple font for your secretary cover letter as you did for your resume (e.g. Lato, Rubik, etc.)

Ensure your secretary cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates .

Once completed, use our cover letter builder to export your secretary cover letter in the best format to keep your information intact - PDF.

At the end of the day, your secretary cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.

The top sections on a secretary cover letter

• Header: This section includes your contact information and the date, which is essential for the employer to reach out to you and to document when the application was sent.
• Salutation: A personalized greeting addressing the hiring manager by name shows that you have done your research and are serious about wanting the position.
• Introduction: Briefly highlight your enthusiasm for the secretary role and give an overview of your qualifications that demonstrates you understand the importance of the position in ensuring office efficiency.
• Professional Experience and Skills: Outline your previous secretarial or administrative roles and specific skills such as proficiency in office software, communication abilities, and organizational talents that relate directly to the responsibilities of a secretary.
• Closing and Call to Action: Conclude with a strong closing statement that reiterates your interest in the role and invites the hiring manager to contact you for an interview, showcasing your proactive approach which is key as a secretary.

Key qualities recruiters search for in a candidate’s cover letter

• Outstanding organizational skills: Secretaries often manage multiple schedules, handle administrative tasks, and keep everything running smoothly, so strong organizational abilities are crucial.
• Excellent written and verbal communication: Secretaries act as a point of contact and need to communicate effectively with stakeholders at all levels both inside and outside the organization.
• Proficiency in office technology: Familiarity with office software, such as word processors, spreadsheets, and databases, as well as office equipment, is essential for performing daily tasks efficiently.
• Time-management and prioritization: Ability to prioritize tasks effectively and manage time efficiently ensures timely completion of work despite frequent interruptions and varying workload.
• Attention to detail: Precision in tasks like data entry, managing correspondence, and preparing documents is critical to maintain accuracy and prevent oversights.
• Discretion and confidentiality: Secretaries often handle sensitive information; the ability to be discreet and maintain confidentiality is paramount to protect the interests of the organization.

Personalizing your secretary cover letter salutation

Always aim to address the recruiter from the get-go of your secretary cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Dear [First Name] [Last Name],
• Dear [Job Title],

How to start your secretary cover letter introduction

The opening paragraph of your secretary cover letter can seem like a real enigma.

Where do you start writing ?

In your secretary cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

What comes next: your secretary cover letter middle paragraphs

In the next three to six paragraphs (or the body of your secretary cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your secretary cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your secretary cover letter

Closing your secretary cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

Secretary cover letter advice for candidates with no experience

If you're worried about writing your Secretary cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Secretary cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your secretary cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual secretary cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your secretary cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your secretary cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your secretary cover letter like any good story - with a promise for greatness or follow-up for an interview.

Secretary cover letter examples

Explore additional secretary cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

5 Things We Learned From Helping 249 Engineers Write Their Resumes

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Secretary cover letter example

Take a letter! Historically, one of a secretary’s most basic functions has been to turn a supervisor’s sometimes jumbled thoughts into a well-written, properly formatted letter. 

So when seeking a secretarial job, it should be right up your alley to write an effective, persuasive and professional secretary's cover letter to accompany your resume. And as we’ll see in this guide, it will greatly increase your chances of landing the job if you do so.

Resume.io is an expert source of advice and support for every cover letter preparation step. We’ve developed a wide selection of occupation-specific writing guides and free cover letter examples , plus field-tested templates and builder tools to help you create both resumes and cover letters. Our blog information covers the gamut of job search topics, from practical document formatting tips to thank-you letter writing

Here’s what we’ll discuss in this writing guide, backed by a secretary cover letter example: 

• The changing role and job outlook for secretaries
• Why a cover letter is crucial for a secretary
• Format for structuring a secretary's cover letter
• How to achieve the goal of each cover letter part: header, greeting, introduction, body and conclusion
• Design and formatting of a secretary cover letter
• Writing psychology: tips for a convincing cover letter
• Common mistakes you need to avoid.

In recent decades, the word “secretary” has fallen out of favor somewhat, replaced with terms like “administrative assistant.” But many of the duties remain the same, including handling correspondence, filing, bookkeeping, scheduling and answering phones. 

The bad news is, a 7% decline in the job outlook for secretaries and administrative assistants is projected from 2020 through 2030 in the U.S., according to the Bureau of Labor Statistics . 

This is due in part to advances in technology that enable executives to prepare their own documents without any help. In 1970, for example, it would have seemed strange for a CEO to type his own letters, but today it would be odd to find a CEO who doesn’t send his own emails. 

Employment projections for secretaries and administrative assistants in the U.S., 2020-30, according to the BLS:

Source: https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm#tab-6

What the coming job squeeze means to you is that you need an outstanding job application to compete for a shrinking number of jobs. And that means you’ll need an excellent resume and cover letter. 

Take a moment to review the resume guides already prepared by resume.io for executive assistants and legal assistants . It’s helpful to have your resume done before writing your cover letter, because they’ll need a similar design, and the content of your resume can help you determine what to say in your cover letter.

Here’s what this guide will discuss:

• How a secretary’s cover letter should be structured
• How a secretary’s cover letter should be formatted
• Tips for writing a convincing cover letter

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

For more ideas and inspiration, check out these cover letter writing guides and examples in the related administrative category:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

A cover letter is an introduction, a handshake from afar, an attempt to establish a personal connection to a hiring manager. It’s also a matter of simple etiquette — you are asking for a job, so you need to ask . 

A resume is a somewhat stark and impersonal listing of your job experience, qualifications and skills. A resume isn’t addressed to anyone, and it doesn’t address the specific needs of a potential employer. 

But a cover letter offers the opportunity to showcase your personality, enthusiasm and likability. Nobody wants to work with someone they don’t like, so use your cover letter to demonstrate that you are an upbeat, positive professional.

Surveys of hiring managers have found that one of the top reasons resumes are rejected is because they were sent without a cover letter. 

A few employers sometimes request that you send a resume only. But unless you’re specifically asked otherwise, always include a cover letter with a resume.

Best format for a secretary’s cover letter

A cover letter should almost always be a maximum of one page, or some 400 words. And it should follow a defined structure that includes the following:

• Greeting / salutation
• Introduction
• Conclusion / call to action

Dear Mrs. Dayton,

Having worked as a personal assistant and secretary for five years, I am looking for my next challenging role. My previous secretarial work at two tech companies has given me the best possible foundation to assist you.

I am a digital native and passionate about utilising the latest AI advances to make my work more efficient. I adopted a mobile-first strategy with my previous boss, allowing us to keep informed and updated on the go. My job is to take every opportunity to make their life easier.

Leading the digital revolution within my organization, I reduced paperwork by 95% and improved the effectiveness of both audit results and business analysis projects, with an annual cost saving of $25-30k.

My time management skills are top-notch, arranging 30+ meetings and lunches every week, with up to 50 attendees per event. I am a big believer in developing personal relationships with everyone involved – you need them to be opening your emails.

I use my initiative to overcome problems and communicate with others where possible to find solutions independently. I will not come running to my boss for help unless I really need it.

The stresses of modern business mean that a secretary should be able to offer psychological support to their boss as well as operational support. I view my role as an emotional cheerleader as well as a reliable organizer. I am thoughtful, patient, and astute.

I would value the chance of an interview to explore whether there might be a fit. Your marketing manager Harris Jones suggested that I should get in touch.

Dara Spencer

Here’s what each of these components should contain:

Cover letter header

In the old days, companies would order reams of fine paper that were blank except for a letterhead — a space at the top containing the company’s name, address, phone number and perhaps a color logo. A secretary would take one of these pages, roll it into a typewriter and get busy writing a letter.

Today that letterhead is known in electronic correspondence as a header, and for an individual seeking a job it should include your name, occupation, address, phone number and email. 

The main purpose of a header is to let a prospective employer know how to contact you if they want to. But it has an important secondary purpose — to give your letter some visual flair. 

You DON’T want to write the body of your letter in purple text, but you CAN include a light splash of color somewhere in your header. You can be a bit creative here in your use of typography, layout and white space, and it should make your letter look better overall.

Including your complete home address at the beginning of your cover letter is unnecessary and can potentially raise data protection concerns. It is advisable to share your address only when you have reached the job offer stage. Additionally, the inclusion of an inside address is outdated and takes up valuable space in your cover letter, making it less effective.

To get an idea of what good headers look like, take a spin through the free cover letter templates at resume.io. You can take these designs and make any of them your own.

Align document styles

Your resume and cover letter should be a matching set, designed to be paired, and that means you should use the same fonts, font sizes and formatting styles in both. 

The headers on both should be similar if not identical, making it obvious that they came from the same person at the same time. If you’re blowing the dust off a two-year-old resume and mailing it with a new cover letter that uses totally different fonts and styles, that’s not going to work well.

Goal of the cover letter header: Distinguish yourself from other job applicants by showing a visual flair and regard for detail and high quality.

Cover letter greeting / salutation

“Dear Mr. [X],” “Dear Ms. [Y],” or “Dear Dr. [Z]” are all appropriate ways to write the greeting of your cover letter, also known as a salutation. In a proper business letter, the greeting is generally followed by a colon rather than a comma.

The era of email has relaxed these rules somewhat, so that nowadays “Greetings” or even “Hello” are sometimes substituted for “Dear.” But it’s a bit risky to mess with success, and you want to avoid being too informal in a letter asking for a job.

If you happen to know the person you’re writing to, it may be perfectly acceptable to address that individual by first name. But bear in mind that hiring decisions are often made by multiple people, so think about this entire group in writing your letter.

You should always try to address your cover letter to a named individual, even if no name is specified in the job listing that got your attention. 

People like to read their own names, and it shows both attention to detail and respect if you’ve gone to the trouble of finding out who makes the hiring decisions at the company where you want to work. 

A reasonable amount of research through Google, social media or the employer’s website should give you some information (if you’re an introverted person - sometimes even a call to the company itself). However, it’s vitally important to stay within the boundaries of propriety and common sense. You never know what company policies are regarding privacy.

If in doubt - use more generic but equally friendly phrases like “Dear <Company Name> Hiring Team” or  “Dear <Company Name> Team”.

Goal of the cover letter greeting: Set a professional, but friendly, tone by making a direct personal connection with the employer, using the recipient’s name if possible.

Cover letter introduction

Your first paragraph should start the engine of your letter with a “Vroom!” Using provocative, lively language, you want to identify the job you’re seeking and suggest why you would be a great candidate to fill it. 

Pay close attention to your tone of voice, which should be energetic and confident, but never arrogant or too familiar. Use bold and informative statements about yourself and the reason you’re applying for this job.

Goal of the cover letter introduction: Pique the interest of hiring managers with a confident, energetic preview of your qualifications that motivates further reading.

Cover letter body

The central two or three paragraphs of your cover letter must make the case as to why you are an excellent candidate to fill this job. 

The body of your letter should emphasize your work experience, education, special skills and any other qualifications worth mentioning.  

In discussing your past experience, try to be as specific as possible, using facts and figures where appropriate. Don’t just say where you worked and when, but describe your primary achievements on the job. 

Try to include at least one short little story about some challenge you faced in a past job, what action you took and how you achieved a satisfactory resolution.

Also, if you’ve done your homework on the employer you’re targeting, it can be really helpful to discuss specific challenges that you know this employer faces, and to suggest how your contributions could help address these issues.

Aim of the cover letter body: Highlight your most relevant achievements in relatable terms that translate to potential benefits for this employer.

Cover letter conclusion and call to action

Close on a positive, enthusiastic note that contains some kind of “call to action.” Declare that you would be delighted to come in for an interview, or perhaps even ask if you could call within the next couple of weeks to follow up. 

Plant the thought in your correspondent’s head that s/he should take some action as a result of your letter and not just lay it aside. Let that person know that you are not just randomly sending out resumes, but that you’re really interested in this job in particular and you’re confident you would be an excellent candidate.

Goal of the cover letter conclusion: End on a positive, self-assured note with a call to action that ideally results in an interview.

Cover letter sign-off

Finish with “Sincerely,” “All my best,” or a similar phrase, insert a space below that, and type your name. If you like, you can insert a digital signature here, though in electronic correspondence this is not considered necessary.

The best start to a great cover letter is a professionally designed template where all the formatting is done for you. Review sample cover letter templates in four style categories: simple , modern , professional and creative . Choose the one you like best, and fill in your own information using our cover letter builder tool.

You’ll be building on a foundation of success with a format that’s been proven to work by actual recruiters!

Writing psychology: how to write a persuasive cover letter

A cover letter is formal business correspondence, but that doesn’t mean it shouldn’t be personal. Always remember that you’re writing to a real person, and your letter should sound like it was written by a real person too — not a robot. 

Your letter is a personal appeal in which you’re asking another human being for a job. So you want to try to get inside that person’s head a bit.

If you were on the receiving end of this letter, would you want to meet the person who wrote it? Would you want to work with that person for years to come?

Are there any turnoffs in your letter? Does it ever cross a line from confident competence into arrogance? Does it ever sound like you feel entitled to this job?

It’s crucial to find the right tone of voice, taking into account your position relative to that of the person to whom you’re writing. 

You also want to look at the kind of language used by the firm you’re targeting on its website and elsewhere. Whether it’s highly formal or disarmingly casual, the tone the employer uses in its communications with the public should serve as a guide to the kind of tone you should use in your letter.

You need to make sure that you’ve mentioned all of your most impressive accomplishments, and left out anything that isn’t a great selling point. You can only say so much in a one-page letter, and you need to make every word count.

Mistakes to avoid in writing a cover letter

Here are some of the common errors to avoid in writing a cover letter:

• Typos, misspellings and other English mistakes: You cannot afford to make any mistakes. Nobody wants to hire a secretary who can’t write a one-page letter without typos, misspellings, bad grammar or punctuation mistakes.
• One size fits all: Every cover letter should be unique and targeted to a specific employer. You can’t just send the same letter to 50 prospective employers and expect all of them to take you seriously.
• Clichés, HR-speak and fluff: Are you a “team-oriented” “self-starter” who “thinks outside the box”? Well, then 1985 just called, and it wants its clichés back. Lazy, hackneyed phrases borrowed from elsewhere will demonstrate that you lack originality and are just recycling a bunch of “fluff” — fancy language that doesn’t mean anything.
• Structural and formatting errors: If you’ve ignored the basic components of what a cover letter should contain and how it should be formatted, how are you going to convince anyone that you’d be a good secretary?

Key takeaways for a secretary cover letter

• Secretary jobs are expected to decline by 7% in the next decade, at least in the United States, so to stay ahead of the pack in a competitive field, you need a superior cover letter and resume.
• Sending a cover letter is not only a common courtesy when seeking a job, but it’s a demonstration of your ability to do the job well.
• A cover letter that looks terrible because it ignores basic formatting standards could be an instant disqualifier — before the hiring manager reads the first word.
• Put yourself in the shoes of the person you’re writing to, and write a letter that would make that person want to hire you.
• Avoid common mistakes in writing and formatting —in fact, avoid any mistake whatsoever.

Free professionally designed templates