PowerPoint 101: The Ultimate Guide for Beginners
![tutorial for powerpoint presentation Vania Escobar](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2024/05/vania4.jpg)
Are you struggling with PowerPoint? You need a quick design in PowerPoint but don't know where to start? Don't worry, you have nothing to be ashamed of.
In this article, we're going to refresh the most important PowerPoint basics so you can take advantage of this Microsoft software and create high-impact presentations at any time!
Millions of users worldwide use Microsoft 365 services , making PowerPoint the presentation design software with the highest market share. And with good reason! PowerPoint's features stand out for its usability and originality . We can tell you that PowerPoint is pretty intuitive software, and it's a great option to choose when working with presentations on a daily basis. So, are you ready for a quick PowerPoint 101 class?
Let ' s see what you ' re going to learn today with this PowerPoint Guide :
![](http://charunivedita.online/777/templates/cheerup2/res/banner1.gif)
What is PowerPoint?
What are the best uses of powerpoint, powerpoint basics: what are the components of powerpoint workspace, mastering powerpoint: what are the main features of powerpoint, what are powerpoint templates and where to find them, time to practice how to make a presentation in powerpoint.
![tutorial for powerpoint presentation Presentation desing service - 24Slides](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/Generic-6--Updated----Leaderboard.png)
Microsoft PowerPoint is a presentation design software that is part of Microsoft 365 . This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way.
Over time, PowerPoint has evolved and improved its accessibility to users. For this reason, it has been adapted to the main operating systems and modalities:
- PowerPoint Online
Additionally, you can use Word and Excel in this online version. That way, you'll be able to make real-time changes in the cloud without fearing losing your files. Sounds great, right?
PowerPoint has a versatile range of uses. Here's a list of the different tasks you can complete with this presentation design software:
- Business presentations or Pitch decks.
- Marketing, Sales and HR plans.
- Project briefs and timelines.
- Inductions to new employees.
- Seminars and educational classes.
- Professional portfolio of photos or designs.
- Presentations of a research summary.
- Presentations for special occasions.
These are just a few examples of the multiple possibilities this Microsoft software offers. Your imagination is the only limit!
Stay tuned as we continue with this PowerPoint 101 Guide...
![tutorial for powerpoint presentation PowerPoint 101: The Ultimate Guide for Beginners](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/Powerpoint_101_guide_beginners-1.png)
In order to deeply understand this presentation design software, you need to recognize its main components. Now it's time to learn about the PowerPoint basics!
A quick note before going any further: when opening PowerPoint, some of the commands in the ribbons will look grayish and won't be highlighted when you hover the mouse over them.
This happens since some commands need to be selected in order to function. For example, if you want to change the color of a text, you first need to select it.
That being said, let's start with this Guide for PowerPoint beginners:
PowerPoint Main Window
The first aspect to learn is PowerPoint Main Window. To facilitate the explanation, we've organized its main elements with numbers from 1 to 10:
![tutorial for powerpoint presentation components of PowerPoint window](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/power_point_window_components-1.png)
Based on that, the main components of PowerPoint window are the following:
1. Quick Access Toolbar: allows you to customize commands to have them at hand. You only have to select it and go to "More commands."
2. Title Bar: shows you the name of your file and other "Suggested options" like Slide Master View . These options will vary depending on the use you give to the commands.
3. File Tab: you will see the Home Menu (PowerPoint backstage) by selecting it. There, you can create a new presentation, save it, print it, export it, and many other options.
4. The Ribbon: it's where PowerPoint tabs and tools are. These tools can also be called "commands" or “features.”
5. More Button or Down Arrow: these arrows allow you to view more tools or layout options in PowerPoint.
6. Slides Pane: shows your slides in thumbnail size. By right-clicking, you can access additional options for customizing each slide. Perfect for PowerPoint beginners!
7. Slide: PowerPoint's blank canvas and the frame to be seen when presenting the file.
8. Placeholders: they are dotted boxes that will store your content.
9. Status Bar: allows you to view the slide number, grammatical errors, speaker notes, and the comments on your file.
10. Zoom: allows you to enlarge or minimize your PowerPoint workspace. The range goes from 10 to 400%.
PowerPoint Tabs
The PowerPoint tabs are the control desk of your presentation . Since PowerPoint's features are too many, they're organized in tabs.
You can come and go between tabs as you need. Once you click on a tab, it will open its ribbon, and there, you'll be able to see all the tools related to that particular category.
This PowerPoint tutorial for beginners will give you an overview of all PowerPoint tabs . Pay attention to the following list:
- Transitions Tab
- Animations Tab
- Slide Show Tab
- Recording Tab
1. Home Tab
The Home tab is the most common tab of PowerPoint. This is the tab you'll probably use the most if you're designing a presentation deck from scratch.
![tutorial for powerpoint presentation Home Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/Home_tab_powerpoint.png)
It allows you to add new slides and change the text characteristics : font, size, boldness, underlining, alignment, etc. If you've ever used Microsoft Word, these features will be familiar to you.
Also, you will find commands to edit the characteristics of the geometric shapes you insert. This includes: fill color, line color, sharpe effects, among others.
2. Insert Tab
The Insert tab is exactly what its name says it is. In this ribbon, you'll find all the options concerning adding a new element to your PowerPoint presentation .
![tutorial for powerpoint presentation Insert Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/insert_tab_powerpoint.png)
You can insert a picture, some geometric shapes, icons, WordArt graphics, among others. We can tell you that this tab is really helpful for PowerPoint beginners!
For example, if you have a lot of data in PowerPoint , you could add a chart or diagram to show your information in a more visual way. Also, you can embed videos or music into PowerPoint really easily.
- PowerPoint tip for beginners: To be able to write text on your slides, you need a text box. So, if you're designing your presentation from scratch, remember to go first to the Insert tab and add a text box to start writing.
3. Design Tab
If you are one of those people who enjoy choosing the design of a PowerPoint presentation, this tab will be your favorite.
![tutorial for powerpoint presentation Design Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/design_tab_powerpoint.png)
The Design tab offers a wide range of premade designs , allowing you to get more polished slides. Even better, if you explore its ribbon, you can adjust the color palette and change the overall style of your PowerPoint deck.
The PowerPoint interface, as this basic PowerPoint Tutorial, is really intuitive. We believe that you won't have any problem with this tab!
4. Transitions Tab
Using transitions in PowerPoint is a dynamic way to move from one slide to the next during a presentation. This feature is PowerPoint's stamp, so don ' t miss it!
![tutorial for powerpoint presentation Transitions Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/transitions_tab_powerpoint.png)
Some PowerPoint transitions are really classic, like wiping the old slide to present the new one. Others are somewhat over the top, like the “Vortex” or the “Airplane” effect.
If you click on each kind of transition, you'll see a preview on how it would look when presenting. Really cool, right?
5. Animations Tab
In case you want to add special effects for certain elements in your slides , the Animations tab in PowerPoint will interest you.
![tutorial for powerpoint presentation Animations Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/animations_tab_powerpoint.png)
Like the Transitions tab, you will find various animation effects in this ribbon. It's a matter of trying and choosing the best one according to your needs!
6. Slide Show Tab
As its name says, the Slide Show tab is about presenting your slides . We really like that it gives you several options to show up your presentation!
![tutorial for powerpoint presentation Slide Show Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/slideshow_tab_powerpoint-1.png)
Considering that you're a PowerPoint beginner, you're not likely to use the Slide Show tab very much.
But if you're curious about this command, you must read our article: How to Make a PowerPoint Slideshow that Runs Automatically?
7. Review Tab
The Review tab is not often used by PowerPoint beginners either.
However, if your job is related to writing or if you work at an international company, this tool can be extremely useful!
![tutorial for powerpoint presentation Review Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/review_tab_powerpoint.png)
With this tab, you can check the slide's spelling, translate the text in real-time, and add comments to your slides . This last function can be helpful to give feedback to a colleague.
8. View Tab
This View tab allows you to change the view of your PowerPoint slides and make handouts from them, among other things.
![tutorial for powerpoint presentation View Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/view_tab_powerpoint-2.png)
As you can see, the majority of its commands are really specific. So you won't have any issues while designing, test and see!
In this section, our favorite command for PowerPoint beginners is Slide Master . Explore more about this tool in our guide!
9. Recording Tab
In the last versions of this design presentation software, PowerPoint added the Recording tab. As its name says, it allows you to record all your presentation slides .
![tutorial for powerpoint presentation Recording Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/recording_tab_powerpoint.png)
This ribbon has advanced commands, so the most common action for a PowerPoint beginner is to take a screenshot or record the screen sequentially .
10. Help Tab
Finally, there is the Help tab. If you have any problem or question concerning how to use PowerPoint, you may go here to look for a solution.
In the latest versions, Windows has added a “Show Training” option. You can click this command to practice the PowerPoint basics since it will download training templates.
![tutorial for powerpoint presentation Help Tab PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/help_tab_powerpoint.png)
As a beginner in PowerPoint, you must recognize the objective of each PowerPoint tab to be able to master the software . But, in order to conduct an outstanding presentation deck, you also need to dominate its most important features. Let's see some of them in the next section!
If you feel ready to delve deeper into PowerPoint's tools, this section is for you.
As you may know , 24Slides specializes in creating outstanding presentations for any Design Project . So, we asked one of our experts about her favorite PowerPoint features, and we want to share them all with you!
Carmen Navarrete , Graphic Designer at 24Slides, highlighted the following features that will make your presentations stand out from the crowd:
PowerPoint Feature #1: Crop to Shape
This first PowerPoint feature is simple but effective!
Let's see how to use it:
- First, choose an image you want to cut and insert it into your workspace.
- Once inserted, select it with the mouse.
- Go to the "Picture Format" tab.
- Press the arrow of the "Crop" button (right side of the screen).
- Select "Crop to Shape."
- Choose your favorite shape and customize your PowerPoint presentation!
![tutorial for powerpoint presentation PowerPoint Feature: Crop to Shape](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_1_crop.png)
PowerPoint Feature #2: Merge Shapes
If you don't like any figure enough, you can create one from scratch!
This is possible thanks to the "Merge Shapes" option. Follow these steps to unleash your creativity:
- First choose an image you want to cut.
- Check the list of PowerPoint shapes (Insert tab > Shapes).
- Choose two or three figures you want to merge (they can be the same figure).
- Select the figures you are going to merge (see the image).
- Once selected, go to the "Shape Format" tab.
- Press the "Merge Shapes" option and the type of merge you want (test and choose!).
![tutorial for powerpoint presentation PowerPoint Feature: Merge Shapes](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_2_merge_shapes.png)
- A new figure will appear, and you must fill it with the image from the first step.
- Stay on the Shape Format tab and go to "Shape Fill" (button in the middle of the ribbon).
- Select "Picture Fill" and browse for your image.
- Select the image to fill your new figure, and that's it!
![tutorial for powerpoint presentation PowerPoint Feature: Merge Shapes](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_2_merge_shapes2.png)
- PowerPoint tip for beginners: When your merged figure is ready, paste the image to the background of your slide to achieve a better result. This way, you can use your image as a canvas and see if both elements fit well.
PowerPoint Feature #3: Insert Icons
This PowerPoint feature is quite easy to follow for PowerPoint beginners!
Just follow these steps:
- Go to the Insert tab.
- Select the "Icons" option.
- A Microsoft 365 library will open, where you can search for the required icon.
- Now, you must insert it into your presentation and adapt it to your design.
- If you have an active Microsoft 365 subscription, you'll have access to a larger number of icons in PowerPoint.
![tutorial for powerpoint presentation PowerPoint Feature: Insert Icons](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_3_icons.png)
- PowerPoint tip for beginners: If you want to learn more about icons in PowerPoint, read our article on How to Use Icons to Make Amazing PowerPoint Presentations .
PowerPoint Feature #4: Insert SmartArt
PowerPoint's SmartArt is one of the most popular and accessible tools to dominate while learning about PowerPoint basics.
To use it in your slide deck, you must:
- Select SmartArt.
- See all SmartArt categories and choose your favorite based on your needs.
- Add the text you have prepared and adapt it to your presentation.
![tutorial for powerpoint presentation PowerPoint Feature: Insert SmartArt](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_4_insert_smartart.png)
We want to give you some ideas to master this SmartArt tool in PowerPoint: you can make timelines , flowcharts , and even a Venn diagram in just a few seconds. Try and see!
PowerPoint Feature #5: Remove Background
If you don't know how to use Photoshop and want to remove the background from an image, in this PowerPoint 101 Guide, we show you how:
- First choose the image you want to remove the background from.
- Insert the image in the PowerPoint workspace.
- Select the image and go to the "Picture Format" tab.
- Select "Remove Background" (first option on the left).
- You can keep and remove parts of the image with the first two tools of the ribbon (see image).
- Keep in mind that all the sections highlighted in purple will be deleted.
![tutorial for powerpoint presentation PowerPoint Feature: Remove Background of image](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_5_background_removal.png)
- We recommend zooming in to keep or remove parts of the image with more detail.
- Once you're done, press the "Keep Changes" button.
- Finally, adapt the new image to your PowerPoint presentation.
![tutorial for powerpoint presentation Remove background in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_5_background_removal2.png)
- PowerPoint tip for beginners: Choose a high-contrast photo or image for best results. In other words, the outline of the person or object you want to cut out must have clear edges and cannot blend with the image's background color.
PowerPoint Feature #6: Add Speaker Notes
The latest PowerPoint feature is a command you can use to prepare your speech before presenting to an audience.
Learning how to add speaker notes in PowerPoint is simple:
- Select the slide that needs some notes.
- Usually, there is a footer below the slide, but if not, you will have to activate it.
- Go to the View tab and select "Notes."
- The Speaker Notes section will appear, and you can add whatever you want!
![tutorial for powerpoint presentation PowerPoint Feature: Add Speaker Notes](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_feature_6_speaker_notes.png)
- PowerPoint tip for beginners: In case you want to practice your entire presentation and have a lot of notes, go to the View tab and select "Notes Page" (fourth command). You'll be able to see all your Speaker Notes faster!
PowerPoint Feature #7: PowerPoint Translator
If you've ever wondered how to translate your PowerPoint Slides, we'll explain the step by step here:
- Go to the Review tab.
- Select the text you want to translate.
- Press the “Translate” button.
- A panel will open on the right side of the screen.
- Choose the language you need and you'll see the translation in real-time.
- If you press Insert, the text will change to the new translation!
PowerPoint Feature #8: Screen Recording
The process of recording your screen in PowerPoint is straightforward and intuitive. Let's see:
- Go to the “Record” or “Recording” tab.
- Press the "Record Slide Show" button or the “From Beginning” button (depending on your PPT version).
- A new window will open.
- Select the red record button and start recording!
- When you're done, select “Export.”
- By default, the video will be 1080p. If you want to lower the video quality, go to "Customize export."
- Name the video, save it to a folder and that's it!
As you may have noticed, this software has endless PowerPoint design options for beginners. We encourage you to try and test each functionality!
However, we're clear that PowerPoint has different features, so it can be hard to know where to start. That's why understanding PowerPoint basics is crucial if you truly want to master this software!
Our PowerPoint 101 Guide continues; stay tuned to discover more great stuff about this Microsoft software. Keep reading!
A PowerPoint template is a pre-made design that you can use for your own means, and that will save you a lot of time!
Templates in PowerPoint are a great resource for designing since all the structure is already done, and you only have to update the content . We can tell you they're the perfect resource for PowerPoint beginners!
They can be incredibly specific. For example, there are templates for a SWOT analysis or a complete Marketing report. Otherwise, templates can also be very general, with several slides with a similar design.
If you struggle with the artistic part of designing presentations, downloading PowerPoint templates will be a life changer!
![tutorial for powerpoint presentation PowerPoint free Templates by 24Slides](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_templates_24slides.png)
How to download PowerPoint templates for free?
If you didn't know, 24Slides has an extensive repository of PowerPoint templates. But how to obtain them? It's really simple:
- First, create an account on our Free Templates Website with the button “Register” (that way, you can download everything without problems!).
- Think about the graphics you need and the ideal structure for your presentation deck (you can also change the color palette later!).
- Download it in PowerPoint format (if you prefer it in Google Slides format, you'll also find this type in our repository).
- Edit and change everything you need for your PowerPoint presentation!
24Slides Designers specialize in business and corporate PowerPoints, but you'll also find other types of templates on our website: Data templates, Timelines, Roadmaps, Matrixes, Diagrams, and more.
Keep in mind that a well-designed PowerPoint deck helps you communicate stronger messages to your audience . Don't waste this opportunity to make your presentation shine!
![tutorial for powerpoint presentation Business Templates in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/free_templates_powerpoint.png)
If you want to learn more about how to master PowerPoint, do not miss the last section. We'll show you some PowerPoint basics from the software itself!
A PowerPoint 101 Guide wouldn't be that useful with no examples. So, if you enjoy the step-by-step guides, this section is for you.
Below, we'll show you how to make a simple PowerPoint presentation. But first, here are some tips to be more efficient in the process:
- Be clear about what type of presentation you're going to create (is it corporate, playful, or more creative?).
- Make a draft with the most important information you need to add and, thus, generate a good structure in your presentation .
- Get inspired by examples on the internet , but adapt them to your needs and audience.
- If you will create a business presentation, keep in mind your brand identity .
- Make sure your PowerPoint works , you may need to update to the latest version or pay for the subscription.
Step 1: Make a draft to structure your presentation
As we said before, writing a draft or script of your content will be vital to start on the right foot as a PowerPoint beginner.
This advice is so important that we choose it as the first step to learning how to make a PowerPoint presentation. Remember: Planning is key!
![tutorial for powerpoint presentation draft to structure a presentation in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/draft_presentation_powerpoint.png)
Regarding the process of planning, we share some good practices:
- If your presentation will be very long , write down all subtitles and content in a Word document. This will help you organize your ideas and give a correct sequence to your narrative. In addition to avoiding redundancies in the message you want to communicate.
- If your presentation will use many visual resources , we recommend choosing high-quality images. This will help you have a starting graphic base. Some good free image repositories are Freepick , Unsplash , and Adobe Stock .
- If your presentation is based on data , have all your results summarized or your most relevant conclusions at hand. The idea of making a PowerPoint presentation is to show your information in the simplest way possible for your audience.
Step 2: Create a new document in PowerPoint
Once you check that all the functions are working fine with the software, please open it and go to the File tab. If you've ever used Word or Excel, you'll probably find this Home Menu familiar.
In short, this is the main page of PowerPoint, where you can create a new presentation or open an older one. Let's see:
![tutorial for powerpoint presentation how to create a new document in PPT](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/PowerPoint_new_document.png)
In order to follow this part of our PowerPoint Tutorial correctly, take into consideration the following points:
- On the lower side of the screen, you'll find your recently opened PowerPoint files. This option is great for saving some time.
- If you don't find the presentation you're looking for, click on the “Open” option at the left bar and find older files.
- Don't forget to save your presentation with a relatable name so you won't lose sight of it!
Step 3: Choose the perfect design for your presentation
With your information ready in a draft, it's time to choose the design of your PowerPoint slide deck. You must imagine that the available design options are endless!
For practical reasons, you have three options regarding the design:
- Start a design from scratch (very difficult for a PowerPoint beginner).
- Choose an established PowerPoint design or layout.
- Download a PowerPoint template and modify some details.
Don't worry if you don't know how to continue! In this PowerPoint 101 class, we're going to explain step by step the second option:
How do you set a default design in PowerPoint?
- First, go to the Design tab.
- Open the list of options by clicking on the third arrow.
- Choose the design you like the most for your PowerPoint presentation.
![tutorial for powerpoint presentation How do you set a default design in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/How_set_default_design_in_PowerPoint.png)
If you want to explore more PowerPoint designs, there is a way to research online. For that, you only need to:
- Go to the File tab (first tab, next to the Home tab).
- Select "More themes" (see image).
![tutorial for powerpoint presentation More themes in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/How_set_default_design_in_PowerPoint2.png)
- Use the search engine and write the keyword you want (it can be related to your business or it can be a color).
- Check the list of PowerPoint themes and choose your favorite.
- Wait a few minutes while it loads and keep designing in PowerPoint!
![tutorial for powerpoint presentation Themes designs in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/powerpoint_more_themes.png)
How do you change the layout of one slide in PowerPoint?
In this PowerPoint 101 Guide, you will also learn how to configure the layout of each slide.
Keep in mind that to have a high-impact presentation, you must adapt your slides' design to the type of content you'll add. And using layouts is perfect for this purpose.
To change the layout type in PowerPoint, follow these steps:
- Right-click on the slide you want to change.
- Select the "Layout" option.
- You will find more than ten layout models.
- Choose the one that best suits your content.
- Repeat these steps for each slide (if you wish or require).
![tutorial for powerpoint presentation How do you change the layout in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/How_change_layout_powerpoint-1.png)
How do you customize your slides in PowerPoint?
The design process in this PowerPoint 101 Guide doesn't stop there.
You also can customize your presentation's color palette , font style, background format , and graphics effects .
Just go to:
- Design tab > Variants.
- Select Colors, Fonts, Effects or Background Styles (as you need).
- If you're inspired and want to create your own background in PowerPoint, select Background Styles > Format Background.
- Finally, custom your slides as you want!
![tutorial for powerpoint presentation how to customize a design in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/How_customize_design_in_PowerPoint.png)
Step 4: Add all your information to your presentation
Now, it's time to add all your information to your slides. If your script is long, take your time to copy each part of it.
In this PowerPoint Tutorial, we're going to show how our design is going so far. We design at your side!
![tutorial for powerpoint presentation How to design a presentation in PPT](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/how_to_do_powerpoint_presentation.png)
Step 5: Add transitions or animations to your presentation
The stamp of PowerPoint is its transitions and animations! Naturally, our PowerPoint 101 has considered these essential commands.
If you want to add them to your presentation and make your speech more fluid, follow these steps:
- Go to the tabs section of PowerPoint.
- Select "Transitions" or "Animations" and try your favorite effects.
- Remember that if you select Transitions, these will modify the entire slide, while Animations can be added to each element individually.
When choosing one Animation, you can eliminate it if you aren't 100% convinced. You only need to:
- Select the Animation number that appears on the corner.
- Press the "Delete" or "Backspace" button on your keyboard.
- Choose another Animation in PowerPoint if you want!
![tutorial for powerpoint presentation How to add transitions or animations to PPT](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/add_transitions_and_animations_powerpoint.png)
This “PowerPoint for dummies” is full of tips and tricks! So here is one more: Don't overuse transitions or animations in PowerPoint ; they can make your presentation slower and unprofessional . Use this tool in a subtle way!
Step 6: Refine the final details
As always, every final product must be reviewed. Especially if you're learning the PowerPoint fundamentals with us.
We recommend reviewing each slide of your PowerPoint presentation one final time. In this process, you will be able to:
- Add icons if your presentation requires it.
- Change any image or illustration if they don't convince you.
- Change transitions or animations.
- Customize your presentation's color palette .
- Proofread your slides' text or add more information.
- Add speaker notes to your presentation.
![tutorial for powerpoint presentation How to add speaker notes to PPT](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/how_to_add_speaker_notes_powerpoint.png)
Step 7: Slideshow your presentation
When your presentation is finished, it's essential to know how to make a PowerPoint slideshow. This way, you can see your slides from the exact same perspective your audience will see them.
To slideshow your presentation in PowerPoint, follow these simple steps for PowerPoint beginners:
- Position yourself on your first slide.
- Go to the bottom right of the software.
- Select the "Slide Show" button (see image).
- Have a look of your presentation by clicking on each slide or pressing the right arrow on your keyboard.
- To go out from the Slide Show mode, you have to press the ESC key.
![tutorial for powerpoint presentation How to slideshow in PowerPoint](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/how_to_slideshow_powerpoint.png)
Now you can present your slides like an expert!
When you master this presentation design software, you'll be able to create amazing things in PowerPoint : infographics, diagrams, charts, pitch decks, business cards, calendars, you name it!
This was our PowerPoint Guide for beginners. We hope that our compilation today will be useful for conducting more professional presentations in the future and, why not, achieve all your goals!
Don't forget to share this PowerPoint 101 Guide with your co-workers or whoever you want!
![tutorial for powerpoint presentation Presentation design service promotion](https://s3.eu-central-1.wasabisys.com/24slides-ghost/images/2023/09/promo_onedollar.png)
Want to boost your beginner PowerPoint skills? Check out this content:
- How to Work with Multiple Images in PowerPoint
- How to Add a Timer to Your Powerpoint Presentations
- PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks
- How To Use PowerPoint Design Ideas - All Questions Answered!
- 36 Fun Icebreakers for Your Next Presentation
- The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!
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How to Make a PowerPoint Presentation (Step-by-Step)
- PowerPoint Tutorials
- Presentation Design
- January 22, 2024
In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.
While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.
![tutorial for powerpoint presentation Example of the six slides you'll learn how to create in this tutorial](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-48.jpg.webp)
Table of Contents
Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:
- Change the slide order
- Reset your layout
- Change the slide dimensions
- Use PowerPoint Designer
- Format text
- Format objects
- Play a presentation (slide show)
With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.
Ready to start learning how to make a PowerPoint presentation?
Take your PPT skills to the next level
Start with a blank presentation.
Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.
For help with this, see our article with tips for nailing your business presentation here .
The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.
This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).
For now, go ahead and click on the Blank Presentation (1) thumbnail.
![tutorial for powerpoint presentation In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-1.jpg.webp)
Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.
The PowerPoint interface
![tutorial for powerpoint presentation Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-2.jpg.webp)
Here is how the program is laid out:
- The Application Header
- The Ribbon (including the Ribbon tabs)
- The Quick Access Toolbar (either above or below the Ribbon)
- The Slides Pane (slide thumbnails)
The Slide Area
The notes pane.
- The Status Bar (including the View Buttons)
Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.
Below are the important things to know about certain elements of the PowerPoint interface.
The PowerPoint Ribbon
![tutorial for powerpoint presentation The PowerPoint Ribbon in the Microsoft Office Suite](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-3.1.jpg.webp)
The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.
For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).
![tutorial for powerpoint presentation Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-4.jpg.webp)
Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:
- Online Pictures
- Screenshots
- Screen Recording
The Slides Pane
![tutorial for powerpoint presentation The slides pane in PowerPoint is on the left side of your workspace](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-5.jpg.webp)
This is where you can preview and rearrange all the slides in your presentation.
Right-clicking on a slide in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as Duplicate Slide , Delete Slide , and Hide Slide .
![tutorial for powerpoint presentation Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-6.jpg.webp)
In addition, you can add sections to your presentation by right-clicking anywhere in this Pane and selecting Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.
![tutorial for powerpoint presentation Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-7.jpg.webp)
The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.
Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.
![tutorial for powerpoint presentation The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-8.jpg.webp)
The Notes Pane is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.
To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .
Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .
![tutorial for powerpoint presentation You can click and drag to resize the notes pane at the bottom of your PowerPoint screen](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-9.jpg.webp)
You can resize the Notes Pane by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).
Note: Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .
Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.
Adding Content to Your PowerPoint Presentation
Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called Placeholders and they’re set on the template in the Slide Master View .
To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .
![tutorial for powerpoint presentation Click into your content placeholders and start typing text, just as the prompt suggests](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-10.jpg.webp)
As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.
![tutorial for powerpoint presentation Example of typing text into a content placeholder in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-11.jpg.webp)
Note: For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.
If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the Autofit Options icon to the left of the placeholder and selecting Stop Fitting Text to this Placeholder .
Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the Paragraph area of the Home tab of the Ribbon.
![tutorial for powerpoint presentation Use the formatting options on the Home tab to choose the formatting of your text](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-12.1.jpg.webp)
The Reset Command: If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .
![tutorial for powerpoint presentation Hitting the reset command on the home tab resets your slide formatting to match your template](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-13.jpg.webp)
Insert More Slides into Your Presentation
Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the Home tab and click on New Slide . This inserts a new slide in your presentation right after the one you were on.
![tutorial for powerpoint presentation To insert a new slide in PowerPoint, on the home tab click the New Slide command](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-14.jpg.webp)
You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .
Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.
![tutorial for powerpoint presentation Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-15.jpg.webp)
If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.
After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.
![tutorial for powerpoint presentation Example of a number of different blank slide layouts inserting in a PowerPoint presentation](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-16.jpg.webp)
If you want to follow along exactly with me, your five slides should be as follows:
- Title Slide
- Title and Content
- Section Header
- Two Content
- Picture with Caption
Adding Content to Your Slides
Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.
![tutorial for powerpoint presentation Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-17.jpg.webp)
On slide 2 we have a Content Placeholder , which allows you to add any kind of content. That includes:
- A SmartArt graphic,
- A 3D object,
- A picture from the web,
- Or an icon.
To insert text, simply type it in or hit Ctrl+C to Copy and Ctrl+V to Paste from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.
For my example, I’ll simply type in some text as you can see in the picture below.
![tutorial for powerpoint presentation Example typing bulleted text in a content placeholder in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-18.jpg.webp)
Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.
![tutorial for powerpoint presentation Examples of text typed into a divider slide and a title and content slide in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-19.jpg.webp)
On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:
- A picture from the web
![tutorial for powerpoint presentation A picture placeholder in PowerPoint can only take an image or an icon](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-20.jpg.webp)
To insert a picture into the picture placeholder, simply:
- Click on the Picture icon
- Find a picture on your computer and select it
- Click on Insert
Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.
![tutorial for powerpoint presentation To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-21.jpg.webp)
If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .
Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.
You can use either the Title Only or the Blank slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.
![tutorial for powerpoint presentation Example slides using PowerPoint icons and background pictures](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-22.jpg.webp)
In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.
The Reset Command: Because these slides are built with shapes and text boxes (and not placeholders), hitting the Reset button up in the Home tab won’t do anything.
That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.
For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:
- Using graphics in PowerPoint
- Inserting icons onto slides
- Adding pictures to your PowerPoint
- How to embed a video in PowerPoint
- How to add music to your presentation
Using Designer to generate more layouts ideas
If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.
To use Designer , simply navigate to the Design tab in your Ribbon, and click on Design Ideas .
![tutorial for powerpoint presentation To use Designer on your slides, click the](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-23.jpg.webp)
NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .
Change the Overall Design (optional)
When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.
For additional help thinking through the design of your presentation, read my guide here .
A. Picking your PowerPoint slide size
If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.
However, you do have the option to change the dimensions.
For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).
You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).
![tutorial for powerpoint presentation To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-24.jpg.webp)
To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation, read my guide here .
B. Selecting a PowerPoint theme
The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it, read my article here .
In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.
![tutorial for powerpoint presentation All PowerPoint presentations start with the default Microsoft Office theme](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-25.jpg.webp)
That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.
If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.
Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.
To select a different theme, go to the Design tab in the Ribbon, and click on the dropdown arrow in the Themes section .
![tutorial for powerpoint presentation On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-26.jpg.webp)
For this tutorial, let’s select the Frame theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.
![tutorial for powerpoint presentation Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-27.jpg.webp)
Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .
C. How to change a slide background in PowerPoint
The next thing to decide is how you want your background to look for the entire presentation. In the Variants area, you can see four background options.
![tutorial for powerpoint presentation To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-28.jpg.webp)
For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:
- The background color automatically changes across all slides
- The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
- The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)
![tutorial for powerpoint presentation What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-29.jpg.webp)
Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .
After you change the background for your entire presentation, you can easily adjust the background for an individual slide.
![tutorial for powerpoint presentation You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-30.jpg.webp)
Inside the Format Background pane, you can see you have the following options:
- Gradient fill
- Picture or texture fill
- Pattern fill
- Hide background
You can explore these options to find the PowerPoint background that best fits your presentation.
D. How to change your color palette in PowerPoint
Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.
![tutorial for powerpoint presentation Example of the theme colors we are currently using with this presentation](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-32.1.jpg.webp)
Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).
![tutorial for powerpoint presentation To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-33.jpg.webp)
The good news is that the colors here are easy to change. To switch color palettes, simply:
- Go to the Design tab in the Ribbon
- In the Variants area, click on the dropdown arrow and select Colors
- Select the color palette (or theme colors) you want
You can choose among the pre-built color palettes from Office, or you can customize them to create your own.
As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.
E. How to change your fonts in PowerPoint
Just as we changed the color palette, you can do the same for the fonts.
![tutorial for powerpoint presentation Example of custom theme fonts that might come with a powerpoint template](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-34.jpg.webp)
Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.
![tutorial for powerpoint presentation To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-35.jpg.webp)
The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:
- Go to the Design tab in the Ribbon
- Click on the dropdown arrow in the Variants area
- Select Fonts
- Select the font pairing you want
You can choose among the pre-built fonts from Office, or you can customize them to create your own.
If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .
If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .
Adding Animations & Transitions (optional)
The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.
A. Adding PowerPoint animations
PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.
Animations are movements that you can apply to individual objects on your slide.
![tutorial for powerpoint presentation To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-36.jpg.webp)
To add a PowerPoint animation to an element of your slide, simply:
- Select the element
- Go to the Animations tab in the Ribbon
- Click on the dropdown arrow to view your options
- Select the animation you want
You can add animations to multiple objects at one time by selecting them all first and then applying the animation.
B. How to preview a PowerPoint animation
![tutorial for powerpoint presentation There are three ways to preview a PowerPoint animation](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-37.jpg.webp)
There are three ways to preview a PowerPoint animation:
- Click on the Preview button in the Animations tab
- Click on the little star next to the slide
- Play the slide in Slide Show Mode
To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .
To adjust the settings of your animations, explore the options in the Effect Options , Advanced Animation and the Timing areas of the Animation tab .
![tutorial for powerpoint presentation The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-38.jpg.webp)
Note: To see how to make objects appear and disappear in your slides by clicking a button, read our guide here .
C. How to manage your animations in PowerPoint
![tutorial for powerpoint presentation You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-40.jpg.webp)
The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:
- Navigate to the Animations tab
- Select the Animation Pane
Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.
Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .
D. How to add transitions to your PowerPoint presentation
PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.
In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.
![tutorial for powerpoint presentation To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-41.jpg.webp)
To add a transition to a PowerPoint slide, simply:
- Select the slide
- Go to the Transitions tab in the Ribbon
- In the Transitions to This Slide area, click on the dropdown arrow to view your options
- Select the transition you want
To adjust the settings of the transition, explore the options in the Timing area of the Transitions tab.
You can also add the same transition to multiple slides. To do that, select them in the Slides Pane and apply the transition.
E. How to preview a transition in PowerPoint
![tutorial for powerpoint presentation There are three ways to preview a transition in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-42.jpg.webp)
There are three ways to preview your PowerPoint transitions (just like your animations):
- Click on the Preview button in the Transitions tab
- Click on the little star beneath the slide number in the thumbnail view
Note: In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition, see our step-by-step article here .
Save Your PowerPoint Presentation
After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.
![tutorial for powerpoint presentation Click the file tab, select Save As, choose where you want to save your presentation and then click save](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-43.jpg.webp)
To save a PowerPoint presentation using your Ribbon, simply:
- Navigate to the File tab
- Select Save As on the left
- Choose where you want to save your presentation
- Name your presentation and/or adjust your file type settings
- Click Save
You can alternatively use the Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.
![tutorial for powerpoint presentation The save shortcut is control plus s in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-44.jpg.webp)
This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.
To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .
How to save your PowerPoint presentation as a template
Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.
But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.
If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .
Printing Your PowerPoint Presentation
After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.
![tutorial for powerpoint presentation The print shortcut is control plus P in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-46.jpg.webp)
To open the Print dialog box, you can either:
- Hit Ctrl+P on your keyboard
- Or go to the Ribbon and click on File and then Print
![tutorial for powerpoint presentation In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2020/03/how-to-make-a-powerpoint-presentation-47.jpg.webp)
Inside the Print dialog box, you can choose from the various printing settings:
- Printer: Select a printer to use (or print to PDF or OneNote)
- Slides: Choose which slides you want to print
- Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
- Collated or uncollated (learn what collated printing means here )
- Color: Choose to print in color, grayscale or black & white
There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:
- How to print multiple slides per page
- How to print your speaker notes in PowerPoint
- How to save PowerPoint as a picture presentation
So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.
When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.
If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by visiting us here .
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Learn Microsoft PowerPoint.
Welcome to LearnPowerpoint.io, your go-to source for mastering Microsoft PowerPoint. Our website is dedicated to providing clear, concise, and easy-to-follow tutorials that help users unlock the full potential of Microsoft PowerPoint.
![tutorial for powerpoint presentation Learn Microsoft PowerPoint](https://learnpowerpoint.io/wp-content/uploads/2024/04/40-use-powerpoint-ipad-1280x720.png)
Master Microsoft PowerPoint with Confidence.
Our blog section is an ever-expanding repository of knowledge on PowerPoint features and techniques. Covering everything from slide design and template creation, to advanced animations and storytelling, our posts are designed to enhance your presentations.
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How to Use PowerPoint on a Chromebook?
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How to Use PowerPoint on a Mac?
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How to Add a Logo to PowerPoint Slides?
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How to Add a Background Image in PowerPoint?
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How to Make a Picture Transparent in PowerPoint?
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Simple Steps to Make a PowerPoint Presentation
Last Updated: April 28, 2024 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,331,583 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
How to Make a PowerPoint Presentation
- Open the PowerPoint app, select a template and theme, then like “Create.”
- Click the text box to add your title and subtitle to create your title slide.
- Click the “Insert” tab, then “New Slide” to add another slide.
- Choose the type of slide you want to add, then add text and pictures.
- Rearrange slides by dragging them up or down in the preview box.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
![tutorial for powerpoint presentation Step 1 Open PowerPoint.](https://www.wikihow.com/images/thumb/d/d1/Create-a-PowerPoint-Presentation-Step-1-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-1-Version-5.jpg)
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
![tutorial for powerpoint presentation Step 2 Select a template.](https://www.wikihow.com/images/thumb/7/72/Create-a-PowerPoint-Presentation-Step-2-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-2-Version-5.jpg)
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
![tutorial for powerpoint presentation Step 3 Select a theme if possible.](https://www.wikihow.com/images/thumb/a/a2/Create-a-PowerPoint-Presentation-Step-3-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-3-Version-5.jpg)
- Skip this step if your selected template has no themes available.
![tutorial for powerpoint presentation Step 4 Click Create.](https://www.wikihow.com/images/thumb/f/f6/Create-a-PowerPoint-Presentation-Step-4-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-4-Version-5.jpg)
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
![tutorial for powerpoint presentation Step 2 Add a title.](https://www.wikihow.com/images/thumb/0/0c/Create-a-PowerPoint-Presentation-Step-6-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-6-Version-5.jpg)
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
![tutorial for powerpoint presentation Step 3 Add the subtitle.](https://www.wikihow.com/images/thumb/d/d5/Create-a-PowerPoint-Presentation-Step-7-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-7-Version-5.jpg)
- You can also just leave this box blank if you like.
![tutorial for powerpoint presentation Step 4 Rearrange the title text boxes.](https://www.wikihow.com/images/thumb/7/7e/Create-a-PowerPoint-Presentation-Step-8-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-8-Version-5.jpg)
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
![tutorial for powerpoint presentation Step 1 Click the Insert tab.](https://www.wikihow.com/images/thumb/c/c4/Create-a-PowerPoint-Presentation-Step-9-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-9-Version-5.jpg)
- On a Mac, you'll click the Home tab instead. [1] X Research source
![tutorial for powerpoint presentation Step 2 Click New Slide ▼.](https://www.wikihow.com/images/thumb/6/6f/Create-a-PowerPoint-Presentation-Step-10-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-10-Version-5.jpg)
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
![tutorial for powerpoint presentation Step 3 Select a type of slide.](https://www.wikihow.com/images/thumb/c/cc/Create-a-PowerPoint-Presentation-Step-11-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-11-Version-5.jpg)
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
![tutorial for powerpoint presentation Step 4 Add any other slides that you think you'll need.](https://www.wikihow.com/images/thumb/0/04/Create-a-PowerPoint-Presentation-Step-12-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-12-Version-5.jpg)
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
![tutorial for powerpoint presentation Step 1 Select a slide.](https://www.wikihow.com/images/thumb/e/e2/Create-a-PowerPoint-Presentation-Step-14-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-14-Version-4.jpg)
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
![tutorial for powerpoint presentation Step 3 Add text to the slide.](https://www.wikihow.com/images/thumb/6/66/Create-a-PowerPoint-Presentation-Step-16-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-16-Version-3.jpg)
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
![tutorial for powerpoint presentation Step 4 Format the slide's text.](https://www.wikihow.com/images/thumb/c/c4/Create-a-PowerPoint-Presentation-Step-17-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-17-Version-3.jpg)
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
![tutorial for powerpoint presentation Step 5 Add photos to the slide.](https://www.wikihow.com/images/thumb/1/12/Create-a-PowerPoint-Presentation-Step-18-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-18-Version-4.jpg)
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
![tutorial for powerpoint presentation Step 7 Repeat this for each slide in your presentation.](https://www.wikihow.com/images/thumb/6/60/Create-a-PowerPoint-Presentation-Step-20-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-20-Version-4.jpg)
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source
![tutorial for powerpoint presentation Step 1 Select a slide.](https://www.wikihow.com/images/thumb/d/dc/Create-a-PowerPoint-Presentation-Step-21-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-21-Version-3.jpg)
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
![tutorial for powerpoint presentation Step 1 Review your PowerPoint.](https://www.wikihow.com/images/thumb/3/36/Create-a-PowerPoint-Presentation-Step-27-Version-2.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-27-Version-2.jpg)
- If you need to exit the presentation, press Esc .
![tutorial for powerpoint presentation Step 5 Make any necessary changes before proceeding.](https://www.wikihow.com/images/thumb/1/1b/Create-a-PowerPoint-Presentation-Step-31-Version-2.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-31-Version-2.jpg)
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Community Q&A
![tutorial for powerpoint presentation Community Answer](https://www.wikihow.com/images/thumb/0/0a/CommunityAvatar1.png/-crop-104-104-104px-CommunityAvatar1.png)
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
![tutorial for powerpoint presentation tutorial for powerpoint presentation](https://www.wikihow.com/images/6/6e/Excl_v02_0420x0250%402x.jpg)
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
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- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
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15 PowerPoint Tutorials to Help You Master PowerPoint
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Need PowerPoint Backgrounds? Read The Best Places to Find PowerPoint Backgrounds [+ Freebies]
PowerPoint is software for presentations that offers many opportunities for creativity. If you want to create visually appealing and engaging presentations, check out this collection of 15 beginner PowerPoint tutorials that will help you step up your game, no matter if you are a regular presenter or a beginner in the software.
In this selection of PowerPoint tutorials, we’ve included tutorials for beginners, intermediate and advanced users. Some are incredibly impressive and will teach you hacks that you never thought were possible in PowerPoint. Let’s begin!
*Last updated July 1st, 2022
2. Tips and Tricks for working with PowerPoint
Level: Intermediate / Advanced
A one-hour web session with PowerPoint guru Tess Ausman. In the video tutorial, she shares advanced tips and techniques for PowerPoint which will take your presentations to the next level. Animations, screencasts, and everything you need to know in order to use and master PowerPoint’s superpowers.
You may also want to check out these amazing 12 PowerPoint Presentation Tips .
3. How to add audio in PowerPoint?
Level: Beginners
PowerPoint is perfect for newbies and experienced presenters and it allows a lot of audio customization. Our guide shows you how to add audio to PowerPoint in a quick step-by-step guide. You will also see how to record yourself, to get the best results. All steps are explained with images, to ensure you understand the concept well. Adding audio is one of the first things you need to do to attract customers’ attention.
4. How to make photos 3D in PowerPoint?
It’s always a good idea to come up with interesting concepts. In this PowerPoint tutorial, you will learn how to use separate images and then add them to PowerPoint, to achieve a smooth 3D look. The video is quite long, so if you want to watch only the PowerPoint part, you can skip to 15:31.
5. How to collaborate in PowerPoint?
Level: Beginner / Intermediate
Learning how to collaborate with your team is crucial. Fortunately, PowerPoint has advanced a lot over the years and nowadays it’s not hard to work together with your peers. There are many collaboration tutorials for PowerPoint but this one is extremely easy to apply.
6. How to Insert a GIF in PowerPoint?
Level: Beginner
GIFs are a very powerful method to deliver a message. They represent information in a more visual way. Our guide on how to insert GIFs into PowerPoint will help you insert simple animations and attract attention. On top of that, you will learn where you can find resources for inspiration. All steps are visualized for easy access.
7. How to Add Speaker Notes in PowerPoint?
Level: Intermediate
Speaker notes are crucial for all presenters. They let you memorize key phrases during the slides, and avoid any mishaps. In this PowerPoint video tutorial, you’ll learn not only how to add and show speaker notes, but also some of the reasons why people use them.
8. Microsoft PowerPoint Tutorial for Beginners Level 1
If you are a complete beginner to the software, we recommend to start off with a tutorial that covers the basics of working with PowerPoint. Jamie K. from Teacher’s Tech explains the basic functions and the interface options of the software and takes you through the process of creating a basic presentation.
9. Ten Powerful PowerPoint Tips
Level: Beginners / Intermediate
A video of PowerPoint hacks and tricks that will help you create a more appealing presentation design. Again created by Jamie K. from Teacher’s Tech, this video presents you to handy features in PowerPoint that reveal how to craft visually pleasing presentations more easily and quickly.
10. PowerPoint Slide Master tutorial – Placeholders & Basics
Working with Slide Master in PowerPoint requires you to be at least an intermediate user of the software, so we recommend you to check out the PowerPoint tutorials for beginners first. This great tutorial by Andrzej Pach introduces you to the Slide Master tool which will be really useful to you if you’d like to create custom presentation templates. His channel is full of useful videos, so we highly recommend you to check it out.
11. Three PowerPoint Hacks for Instant Improvement
Level: Advanced
A very insightful video tutorial by Leila Gharani who shares advanced hacks on how to instantly improve your presentations in PowerPoint. She talks about working with smart shapes, morph transitions, and advanced morph available in the newest version of PowerPoint. Every step is explained and the final result for your presentation is super impressive.
Need an amazing resume template? Take a look at these Top Resume Powerpoint Templates to Help You Stand Out .
12. How To Make Videos in PowerPoint?
A tutorial by Michael Kinney who will teach you how to turn your PowerPoint slideshow into a narrated video. The tutorial assumes you are already familiar with the software and explains how to set up your mic, use the recording features in PowerPoint, and later on, export your presentation into a video.
13. Animated 3D Models in PowerPoint – Part 1, The Basics
Thanks to the evolving technologies, incorporation 3D objects in your PowerPoint presentation is now completely possible. The following video will introduce you to the basics of using 3D models in PowerPoint and is a part of a sequence, so if you feel impressed, you can check out the second video which will show you advanced tricks with 3D models in PowerPoint. The video tutorial is made by Lia from Spicy Presentations and for doing it, you will need to have the latest Microsoft Office 365.
You may also be interested in How to Add Audio to PowerPoint: The Quick Step-by-Step Guide
14. How To Create Parallax Effect PowerPoint Step-by-Step?
A video tutorial by One Skill who shows how to create a parallax effect in your PowerPoint presentation. The tutorial is suitable for users who are already familiar with the software and want to make their presentations more attractive and modern. This step-by-step narrated tutorial will help you get there easily!
15. 40 Best Animation Tutorials for PowerPoint
There are so many animation effects you can achieve with PowerPoint that they cannot possibly be gathered into one video tutorial. The YouTube channel The Teacher regularly uploads great PowePoint tutorials which can be achieved by users with at least intermediate knowledge of the software. In the video below, you will see previews of 40 great animation effects. If you like any, just look for it in the description of the video and head over the tutorial itself.
To wrap up,
PowerPoint is a software that offers a lot as long as you know how to use it right. We hope this collection of 15 PowerPoint tutorials was useful to you and helped you learn new tricks and tips. It certainly was useful to us! If you want to recommend PowerPoint tutorials that helped you master your skills, you are welcome to share them in the comments below.
You may also be interested in these related articles:
- The Best Free PowerPoint Templates to Download in 2022
- 35+ Free Infographic PowerPoint Templates to Power Your Presentations
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Slidesgo School: PowerPoint Tutorials
Learn how to work with microsoft powerpoint, from adding new slides and embedding a youtube video to printing your presentation with notes. these tutorials will help you customize our templates while mastering this software., latest article.
![tutorial for powerpoint presentation How to print PowerPoint notes | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/50760755/upload.png)
How to print PowerPoint notes
Crafting an impactful slideshow and nailing the delivery are distinct skills. Discover how to print PowerPoint with speaker notes, and get the stage.
Crafting an impactful PowerPoint slideshow and delivering a captivating presentation are distinct skills. The first focuses on designing appealing visuals to convey a clear message, while the second involves employing effective presentation techniques to ensure the audience grasps the idea. The content of this article will help you with the latter part of this process, guiding future presenters on how to print PowerPoint with speaker notes to enhance your presentations success and effectiveness.
![tutorial for powerpoint presentation How to create a word cloud in PowerPoint | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/48549090/upload.jpeg)
How to create a word cloud in PowerPoint
In the age of information, showing data has become as important as collecting it. Those who are able to turn big amounts of data into easy-to-understand ideas, are the ones pushing the game forward.At the end of the day, plain data fails to motivate decisions as much as clear insights do. That’s where powerful visual tools such as word clouds step in. We’re here to tell you all about them.
![tutorial for powerpoint presentation How to Add, Duplicate, Move, Delete or Hide Slides in PowerPoint | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/34299965/upload.jpeg)
How to Add, Duplicate, Move, Delete or Hide Slides in PowerPoint
When working on a presentation in Microsoft PowerPoint, you will most likely perform actions such as creating new slides, changing their order, arranging them by theme, deleting unnecessary slides or even temporarily hiding slides. In this tutorial, you’ll learn how to do all of this to turn any of our templates into your own presentation.
![tutorial for powerpoint presentation How to Add Superscript and Subscript in PPT | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/27357176/upload.jpeg)
How to Add Superscript and Subscript in PPT
It can be a registered brand, a footnote or a math formula that you need to properly write. “2^2+2” is not the same as “22+2”, is it? Using superscript or subscript in a proper way makes a whole difference in texts. If it’s for your mathematical or physics complex formulas or just an anecdotic footnote, let’s figure out how to write them in a powerpoint presentation!
![tutorial for powerpoint presentation How to Create a Venn Diagram in PowerPoint | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/9335771/upload.png)
How to Create a Venn Diagram in PowerPoint
How many times did you have to explain your data with a PowerPoint presentation and you weren’t able to find the most visual way to do it? To help you with this matter easily and quickly, in this Slidesgo School post we will explain how to insert or create a Venn diagram in PowerPoint, as well as its history and components.
![tutorial for powerpoint presentation How to Highlight Text in PowerPoint | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/18585049/upload.png)
How to Highlight Text in PowerPoint
Is your upcoming exhibition approaching? PowerPoint presentations are excellent allies to organize and visually display your content in front of an audience of any age. In the midst of the design process, you may have asked yourself, "How do I emphasize idea a or concept b more?" There are many possible answers to that question! Start your presentation from the foundations: download a Slidesgo PowerPoint template with a look that matches the theme of your project. With the right base design, structure your information and emphasize the most important points by learning how to highlight text in PowerPoint. With this simple tutorial, you...
![tutorial for powerpoint presentation How to Make a Calendar in PowerPoint | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/17396487/upload.png)
How to Make a Calendar in PowerPoint
One year, 365 days (sometimes 366 days) There's a lot to do! Using a calendar is a great way to organize all the plans, projects, events, or tasks that may come up during a year so you don't get lost or late for any of them.For this reason, from Slidesgo, we want to explain how to make or include calendars in your PowerPoint presentations, so that, regardless of the theme of the presentation, you can keep everything well organized! Have you noted in your calendar to read this post? Because we are starting!
![tutorial for powerpoint presentation How to make a Collage on PowerPoint | Quick Tips & Tutorial for your presentations](https://media.slidesgo.com/storage/17059190/upload.jpeg)
How to make a Collage on PowerPoint
Presentations don’t only offer you the possibility to share your business ideas and your educational content in a visual way, they are also a white canvas where you can give your creativity a free pass! Do you want to know how to create collages in your slides and surprise your audience? In this tutorial you will learn how to make a photo collage from scratch, you only need to follow a few simple steps.
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60 Effective PowerPoint Presentation Tips & Tricks (Giant List)
Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.
![tutorial for powerpoint presentation PowerPoint Presentation Tips](https://blog-frontend.envato.com/cdn-cgi/image/width=2400,quality=75,format=auto/uploads/sites/2/2023/07/PowerPoint-tips-and-tricks.jpg)
The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.
Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.
You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.
This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.
These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.
Guide to Making Great Presentations (Free eBook Download)
![tutorial for powerpoint presentation Making Great Business Presentations eBook promo](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/eBookPromo_850x150px-1.jpg)
Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.
This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.
Master PowerPoint (Free Course): 15 Essential Tips
This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:
To learn even more about how to make a PowerPoint look good, review the huge list of tips below.
What Makes a PowerPoint Presentation Effective?
Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:
- Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
- Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
- Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
- Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
- Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.
Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.
We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.
Killer Presentation Preparation Tips to Get Started Right
Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:
1. Know Your Stuff
Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.
2. Write It Out
Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .
3. Highlight What’s Most Important
A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.
4. Know Your Audience
How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.
Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.
5. Rehearse! (Yes, Already)
It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.
6. Rewrite After You Rehearse
As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.
“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl
The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.
7. Share With a Friend
If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.
Simple Tips to Design Your PowerPoint Presentation Better
Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:
8. Keep Your Slides Simple
This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?
A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:
Minimalist slide templates like Nook can help you resist the urge to clutter your slides.
9. Limit Words on Your Slides
Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.
10. Use High-Quality Photos and Graphics
One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.
Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .
People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.
11. Use Accurate and Relevant Charts and Graphs
Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .
12. Use High-Quality, Fresh Templates
Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.
Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.
The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.
On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.
Templates like Galaxi are impressively designed and waiting for your slide specifics.
The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.
13. Choose Appropriate Fonts
Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.
14. Choose Color Well
Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.
Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:
The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.
15. Clean + Simple Formatting Makes All the Difference!
We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.
16. Make Sure All Objects Are Aligned
A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .
17. Limit Punctuation
This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)
18. Avoid Over-Formatting Your Points
This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!
Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.
![tutorial for powerpoint presentation over-formatted vs simple text](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/overformatting-presentation-tips.jpg)
19. Combine Information With Graphics in PowerPoint
One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.
Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.
Practice Presentation Tips: Rehearse, Rehearse, Rehearse!
Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:
20. I’ll Say It Again, Rehearse!
Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.
21. Practice With a Timer
Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.
22. Slow It Down
Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.
23. Pause More Often
Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.
24. Record Yourself
Use your phone’s voice recorder. Assess and critique yourself. Consider:
- Are your pauses too short or too long?
- Are you speaking slowly enough? Too slow?
- When you’re nervous, does your voice get high like the mice in Cinderella?
![tutorial for powerpoint presentation record yourself presenting](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/recording-self-powerpoint-tips.jpg)
It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.
25. Choose Three Focal Points in the Room
If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.
Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.
26. Vary Your Sentence Length
This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.
27. Modulate!
Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.
28. Practice in Front of a Mirror
What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)
29. Use “Present Mode” When Rehearsing
When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!
30. Practice With New Audiences
If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.
31. Engage the Audience by Asking Questions
There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?
To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.
Helpful Tips to Step Up and Deliver Come Presentation Time
When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:
32. Take a Deep Breath
Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.
33. Lighten Up Your Mood
Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.
34. Remind Yourself to Take It Slow
When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!
35. Read the Room
Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.
Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.
![tutorial for powerpoint presentation read the room](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/presentation-room-energy.jpg)
Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.
The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.
Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:
“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”
36. Fake It ‘Til You Make It!
Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).
PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)
Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.
37. Stop With the Sound Effects
Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.
38. Don’t Use Flashy Slide Transitions
Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .
39. Beware of Clip Art
This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.
40. Don’t Be Afraid to Be Afraid
The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.
Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:
“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”
If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!
41. Don’t Read Directly During Your PowerPoint Presentation
If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.
Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.
42. Don’t Miss Out on PowerPoint Customizations
Many new PowerPoint users often make significant mistakes when using Envato Elements designs.
The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!
Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.
To see more presentation tips that show you what not to do, make sure to check out our guide .
Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)
These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.
43. Use the Visual Guides
When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.
44. Use a Few Animations (Tastefully)
Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.
But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.
45. Stage Key Content With Animations
You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.
Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.
Take it from presentation pro Suzannah Baum :
“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”
For more animation presentation tips and tricks, follow our guide .
46. Add a Video to Your PowerPoint
When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.
47. Add Charts & Graphs
Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.
instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.
48. Build Your Own Infographics With SmartArt
Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.
Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.
You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.
49. Use Presenter View
Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.
That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.
50. Track Your PowerPoint Changes
One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.
As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.
10 More Advanced PowerPoint Tips & Tricks
Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:
51. Engage With an Interactive Quiz
A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.
By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a good PowerPoint presentation with quiz slides.
52. Illustrate With Custom Image Masks
One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.
The Burte template is full of PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.
53. Print Handouts With Extra Notes
Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.
PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.
54. Make Bulk Edits With Master Slides
When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.
That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.
55. Shrink File Sizes for Sharing
Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.
You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.
56. Map Processes With Flowcharts
As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.
The Flowcharts in Infographics template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.
57. Use Brand-Specific Colors
Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.
PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.
58. Build Social Media Posts in PPT
A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.
A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.
Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.
59. Be Industry-Specific
One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.
This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.
The Medical and Health template is a good PowerPoint presentation with a set theme.
60. Design for Online (Virtual) Sharing
Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.
Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.
More Great PowerPoint Tutorial Resources
We’ve built a resource for Microsoft PowerPoint that you’re sure to want to try. It includes countless PowerPoint tips and tricks. It’s called How to Use PowerPoint (Ultimate Tutorial Guide) and has all the PowerPoint design tips you need.
Discover More Top PowerPoint Template Designs From Envato Elements for 2024
You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .
Here are five of the best PowerPoint templates that you can use to create your best presentation yet:
1. Galaxi PowerPoint Template
Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.
2. Masmax PowerPoint Template
We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.
3. STYLE Multipurpose PowerPoint Template V50
Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.
4. Peachme Creative PowerPoint Template
Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.
5. Buizi Office Building Rent PowerPoint Template
Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.
We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:
How to Build a Good PowerPoint Presentation Quickly (In 2024)
You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.
For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.
![tutorial for powerpoint presentation](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/enjoy-presentation-skills-ppt-1.jpg)
Let’s get started:
1. Choose Your Slides
As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.
![tutorial for powerpoint presentation select slides](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/choose-slides-effective-presentation-skills-ppt.jpg)
One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.
In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.
2. Add Text
Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.
![tutorial for powerpoint presentation add text](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/enjoy-how-to-do-a-good-powerpoint-presentation.jpg)
One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.
To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.
3. Customize Fonts
With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.
![tutorial for powerpoint presentation customize fonts](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/custom-fonts-how-to-give-a-good-presentation-ppt.jpg)
Another of our top tips for presentation tricks is to use a custom font setting in your template.
Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.
Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.
4. Insert Images
Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.
![tutorial for powerpoint presentation insert images](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/images-presentation-tips.jpg)
Add images to your PPTX template for more visually interesting slides.
To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.
5. Change Colors
One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.
![tutorial for powerpoint presentation change colors](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/change-color-powerpoint-tips.jpg)
With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.
Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!
Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.
Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.
Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.
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20 Tutorials for Getting Started with PowerPoint
PowerPoint is a powerful application that can help you create stunning slide decks for your presentations. However, with so much power and tools, it can be overwhelming for first-time users to get started.
We’ve created this collection of PowerPoint tutorials to help you learn how to use the application and start creating professional presentations quickly. Even if you are an experienced PowerPoint user, these tutorials include opportunities to learn new skills.
Starting with PowerPoint for the first time can be intimidating, but with the help of these tutorials, you’ll become a proficient PowerPoint user in no time.
You might also like our collection of free PowerPoint templates .
The Best Tutorials for Learning PowerPoint
How to learn powerpoint quickly.
In this tutorial, you will learn the basics of working with PowerPoint by creating your first presentation. The tutorial also covers many PowerPoint best practices.
![tutorial for powerpoint presentation How to Learn PowerPoint Quickly](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-01.jpg)
Microsoft PowerPoint Beginners Level 1
This is another beginner-friendly PowerPoint tutorial that will help you learn the ropes quickly. The tutorial covers everything from mastering the ribbon and using various tools to selecting slides and customizing backgrounds.
![tutorial for powerpoint presentation Microsoft PowerPoint Beginners Level 1 Tutorial](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-02.jpg)
How to Animate Slide Backgrounds in PowerPoint
Animating a slide background in PowerPoint is not as complex as it sounds. It can produce exciting results that will capture your audience’s attention. Use this tutorial to learn how to do it.
![tutorial for powerpoint presentation How to Animate Slide Backgrounds in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-03.jpg)
How to Make a Funnel Diagram in PowerPoint
It’s a well-known good practice that your slides should use minimal text . Learn how to reduce the amount of text you have with infographic elements and how to create them with PowerPoint templates.
![tutorial for powerpoint presentation How to Make a Funnel Diagram in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-04.jpg)
How To Make a Venn Diagram in PowerPoint
PowerPoint makes it easy to create a Venn diagram, but the default designs leave a lot to be desired. This tutorial shows you how to create a Venn diagram from scratch.
![tutorial for powerpoint presentation How To Make a Venn Diagram in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-05.jpg)
How to Create Puzzle Pieces in PowerPoint
Use this tutorial to learn how to make puzzle pieces in PowerPoint. It’s a creative way to tell your story and can help engage your audience better.
![tutorial for powerpoint presentation How to Create Puzzle Pieces in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-06.jpg)
How to Create a Timeline in PowerPoint
A timeline is a great way to share a company’s story or your personal accomplishments. This tutorial will teach you how to create a timeline in PowerPoint from scratch.
![tutorial for powerpoint presentation How to Create a Timeline in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-07.jpg)
How to Make a SWOT Analysis Slide in PowerPoint
A SWOT analysis can help show how your company compares to the competition and is excellent for pitch decks. This tutorial will teach you how to make a crisp-looking SWOT analysis slide.
![tutorial for powerpoint presentation How to Make a SWOT Analysis Slide in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-08.jpg)
How to Quickly Make a Decision Tree in PowerPoint
Use a decision tree to show your audience how a specific process works in your company. Use this tutorial to make decision trees that will wow your audience.
![tutorial for powerpoint presentation How to Quickly Make a Decision Tree in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-09.jpg)
How to Create an Animated Instagram Story in PowerPoint
Instagram stories is a great way to connect with your audience, and in this tutorial, you will learn how to make an animated Instagram Story. Use it to get more views on your story and your profile.
![tutorial for powerpoint presentation How to Create an Animated Instagram Story in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-10.jpg)
How to Quickly Make a Poster In PowerPoint
While PowerPoint is mainly used for presentations, it has several other uses. One such example is making a poster, and thanks to this tutorial, you’ll know how to do it quickly.
![tutorial for powerpoint presentation How to Quickly Make a Poster In PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-11.jpg)
How to Create Animated Text Typography in PowerPoint
In this PowerPoint animation tutorial, you will learn how to make animated typography and use the gradient fill color. The tutorial also covers converting text into a shape using the gradient fill option.
![tutorial for powerpoint presentation How to Create Animated Text Typography in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-12.jpg)
How To Add a Draft Watermark to PowerPoint Slides
Adding a watermark to your PowerPoint slide design is an excellent way to update your team members on the status of your presentation while you wait for approval. This tutorial will show you how to correctly add a ‘DRAFT’ watermark to your slides.
![tutorial for powerpoint presentation How To Add a Draft Watermark to PowerPoint Slides](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-13.jpg)
How to Change the Slide Size in PowerPoint
You’ve worked hard on your presentation, only to realize it doesn’t look great on the screen once you arrive at the venue. Fix that problem by learning how to change the PowerPoint slide size and aspect ratio.
![tutorial for powerpoint presentation How to Change the Slide Size in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-14.jpg)
How to Add, Duplicate, Move, Delete or Hide Slides in PowerPoint
If you’ve downloaded a PowerPoint template online to save time making your presentation, you will likely need to rearrange slides and remove those you don’t need. This tutorial walks you through those steps.
![tutorial for powerpoint presentation How to Add, Duplicate, Move, Delete or Hide Slides in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-15.jpg)
How to Export High-Resolution Images from PowerPoint
If you’ve ever tried to export your images from PowerPoint, you’ve probably been disappointed with the result. This tutorial will show you the trick to exporting high-resolution photos from your presentations every time.
![tutorial for powerpoint presentation How to Export High-Resolution Images from PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-16.jpg)
How to Quickly Change Layouts in PowerPoint
Learn how to quickly change layouts in PowerPoint to create a beautiful presentations. Applying a layout also helps ensure everything is aligned correctly, so check out this tutorial.
![tutorial for powerpoint presentation How to Quickly Change Layouts in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-17.jpg)
How to Link to a Specific Slides in PowerPoint
There are times when you need to move between slides quickly. Instead of scrolling through each slide to reach the one you need, why not create a hyperlink to that specific slide? Learn how in this tutorial.
![tutorial for powerpoint presentation How to Link to a Specific Slides in PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-18.jpg)
How to Convert & Insert a PDF to PowerPoint
This tutorial will be useful when you need to add PDFs to your PowerPoint presentation. It covers more than five ways to insert a PDF into PowerPoint.
![tutorial for powerpoint presentation How to Convert & Insert a PDF to PowerPoint](https://speckyboy.com/wp-content/uploads/2021/12/powerpoint-tutorial-19.jpg)
PowerPoint Tips and Tricks
This quick tutorial covers the most common PowerPoint tips and tricks many may not know about. These tips will help you become a better slideshow designer and presenter.
Frequently Asked Questions (FAQ)
- Can I Learn PowerPoint on My Own with These Tutorials? Absolutely! These tutorials are all user-friendly, allowing beginners to learn at their own pace and gain confidence in creating presentations.
- What Basic Skills Will These Tutorials Cover? Basic skills covered include creating slides, adding text and images, formatting slides, using templates, and basic animations and transitions.
- How Long Does It Take to Learn PowerPoint Through Tutorials? The time varies depending on the individual, but with practice, you can learn the basics in a few hours and continue to improve over time.
- Are These Tutorials Suitable for Creating Professional Presentations? Yes, these tutorials provide the foundational skills needed to create professional-looking presentations for various settings like business, education, or personal use.
- Do I Need Any Special Software to Follow These Tutorials? Of course, you’ll need Microsoft PowerPoint, but no additional special software is required.
- Can These Tutorials Help Me with Design and Layout Tips? Yes, many tutorials offer tips on effective slide design and layout, helping you create stunning presentations.
- Will I Learn How to Add Multimedia Elements in My Presentations? Yes, tutorials often cover adding and editing multimedia elements like images, audio, and video in your PowerPoint slides.
- Are There Tutorials That Focus on Advanced PowerPoint Features? While most beginner tutorials cover the basics, there are also tutorials that delve into more advanced features as you progress.
- How Can I Make My Presentations More Interactive Using PowerPoint? Tutorials can show you how to add interactive elements like hyperlinks, action buttons, and custom animations to engage your audience.
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- Presentations
30 PowerPoint Presentation Tips to Make Good PPT Slides in 2024 (+ 6 Expert Tips)
![tutorial for powerpoint presentation Andrew Childress](https://cms-assets.tutsplus.com/cdn-cgi/image/width=40/uploads/users/15/profiles/36/profileImage/profile.jpg)
- Bahasa Indonesia
Here are 30 quick PowerPoint presentation tips to help you improve your presentations.
![tutorial for powerpoint presentation Presentation Example](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/32660/image/presentation-example-graphic.jpg)
Plus, get PowerPoint tips on changing your slide design to make your content shine. We've even called on six presentation experts for their best tips.
How to Make a Good PowerPoint Presentation (Watch & Learn)
This screencast is a speed round of my very favorite PowerPoint tricks. It's a great resource to learn how to make a presentable PowerPoint. I'll walk you through ten of my favorite PowerPoint tips and tricks to create a better presentation.
![tutorial for powerpoint presentation tutorial for powerpoint presentation](https://embed-ssl.wistia.com/deliveries/935cdbd549e4982c8e043a21be3e935f61554221.jpg)
Keep reading for an illustrated version of these good PPT tips (and more) that you can use to improve your PowerPoint presentations. You'll see 30 of our favorite PowerPoint presentation tips and tricks, including techniques to update slide master PowerPoint 2024 designs.
Jump to content in this section:
- How Do You Give a Memorable PPT Presentation?
- Practice Makes Perfect
- Adapt Your Presentation to the Audience
- Use a Custom Font
- Use Contrast
- Avoid Too Many Animations
- Use the Rule of Three
- Use a Custom PPT Theme Design
- Make Use of Charts and Graphs
- Use the Built-in Slide Layouts
- Align Text Consistently
- Make Your Exports User-Friendly
- Try a Different Color Scheme
- Edit Slide Masters for Consistency
- Use the Alignment Feature
- Use Stock Assets
- Reduce Your Content
- Rethink Your Slide Order
- Use PowerPoint Animations
- Invite Collaborators
- Add Supporting Video Clips
- Use Infographic Templates
- Use Impactful Closing Techniques
- Include Data in the Appendix
- Alternate Between Solid Color and White Slides
- Present Information With Maps
- Keep the Design Best Practices in Mind
- Set a Time Limit
- Test Your Content Everywhere
30 Tips: How to Make Good PowerPoint Presentation Designs Fast in 2024
A few tried and true tips can help you speed up your PowerPoint presentation design. Check out 30 of my favorite PowerPoint tips to do just that. Each of these give you PowerPoint slideshow help to create good PowerPoint slides:
1. How Do You Give a Memorable PPT Presentation?
If you're learning the top PowerPoint presentation tips and tricks, you're probably asking yourself: how do I give a presentation that won't be forgotten?
We all want to be remembered. The best PowerPoint slideshow help to make a mark on the audience. There are tried-and-true ways to do just that, and expert Neil Tomlinson shares expertise on being remembered:
Get your main point into the presentation as early as possible (this avoids any risk of audience fatigue or attention span waning), then substantiate your point with facts, figures etc and then reiterate your point at the end in a ‘Summary’.
2. Practice Makes Perfect
Also, don’t forget to practice your presentation. Go through your slide deck a few times to make sure you know it like the back of your hand when the big day arrives. Doing so helps you feel more confident. It'll reduce any anxiety and nervousness you might feel as the presentation day approaches.
What's the best way to rehears for a good PowerPoint? Here's one of the top PowerPoint presentation tips from expert presenter Sandra Zimmer :
Once slides are ready, practice one slide at a time aloud until you feel like you know it and like the flow of speech. Be willing to change anything that does not feel in flow. At the end of learning all your slides, practice the whole talk.
If you want even more great PowerPoint presentation tips and tricks, check out the following post:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/2796/posts/25421/preview_image/Presentation.jpg)
3. Adapt Your Presentation to the Audience
Let's say that you're a seasoned presenter with a pretty standard set of presentation topics. Maybe you're an expert in your field, and you're asked to give a PPT presentation frequently on similar topics.
That's the value of being an expert. You might have a standard spiel that you give your audiences, and your content won't totally change from one presentation to another. That's why it helps to make only slight tweaks to adapt your presentation to each audience.
Leading presentation expert Suzannah Baum offered up this advice:
Different audiences will have different needs and different challenges, which requires me to re-sequence the slides, or create new ones. I tend to do a lot of research on my audiences – via surveys, interviews, and conversations with the hiring manager – to help me better understand what information would be most relevant to them.
How do you adapt to your audience? Here are a few more tips:
- Learn about them. If you're asked to speak, talk to the curator of the presentation to learn more about the audience and their background.
- Ask about them! With contact details, send out a survey or a response link to ask for feedback and preparation info. Ask leading questions like "what do you want to learn?"
- Consider the environment. If you're presenting via Zoom, your style will differ from presenting in person. The key is to acknowledge the difference and adapt to your environment.
![tutorial for powerpoint presentation Presentation audience Elements](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/36224/image-upload/presentation-audience-elements.jpg)
Learn everything you can about your audience. Learning how to make a presentable PowerPoint is all about thinking of the recipient, not the presenter!
4. Use a Custom Font
A PowerPoint presentation tip that'll make your slideshow more interesting and more engaging is to use a custom font.
Fonts set the tone for your presentation. So, when you use a premium font, you’re opting for a high-quality font while also adding a personal or creative touch.
When choosing a font, remember that you want everyone to read your text easily.
5. Use Contrast
![tutorial for powerpoint presentation The white text contrasts with the dark grey background.](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/2533/posts/107971/image-upload/Contrast.jpg)
One PowerPoint trick is to use contrast to make some of your text stand out or make it easier to read.
If you’re putting text over an image on our PowerPoint slide, you may need to use a white box with black text in it to make your text easier to read. You can also use contrasting colors to highlight important text.
6. Avoid Too Many Animations
Another PowerPoint tip is to avoid having too many animations or transitions.
When you've got too many animations, it can be distracting to the audience. It’s not only distracting, but it's unprofessional.
It’s best to stick to one or two animations throughout your presentation. Also, if you've got any animations in your presentation, make sure to test them to see if they work before presenting.
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/988/posts/28035/preview_image/preview_good_PPT_animations.jpg)
7. Add Audio
Include audio on a slide on PowerPoint to increase audience engagement. Audio can be anything from fun sound effects to interview clips. You can even add an audio clip of your voice.
Audio gives you a break from speaking while also engaging the audience. Envato Elements has hundreds of premium audio clips if you want to add some.
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/26/posts/20488/preview_image/powerpoint-sound.png)
8. Use the Rule of Three
One PowerPoint tip and trick is to follow the rules of PowerPoint.
One of those rules is the rule of three. It's where you start by dividing your presentation into thirds. Everything should come in thirds, so if you use bullet points, you should only have three. If you use icons, you should only have three.
When things come in threes, it's easier to remember them. For more information, read this informative article:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/988/posts/107805/preview_image/preview_rule_of_three_5_.jpg)
9. Use a Custom PPT Theme Design
Above all, consistently use custom PowerPoint themes. Microsoft has built-in themes that you can use for free, sure. But the premium themes that are on Envato Elements are a major step-up from PowerPoint's built-in themes.
![tutorial for powerpoint presentation Envato Elements is an all-you-can-download creative subscription](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/envato-elements-powerpoint-search.png)
When you subscribe to Envato Elements, you'll have access to unlimited downloads of all the PowerPoint themes. Right now, Envato Elements has almost 4,000 PowerPoint themes and that number is always growing. You'll learn tips for a good PowerPoint presentation by using the best templates.
![tutorial for powerpoint presentation The Socran PPTX template is a great example of using a PowerPoint template to jump ahead in the design process.](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/2533/posts/107971/image-upload/Socran.jpg)
10. Make Use of Charts and Graphs
Illustrate your data with the use of charts and graphs. Not only will you be able to make your presentation more visually appealing, but you'll also help your audience remember the information better.
![tutorial for powerpoint presentation Use charts and graphs like the ones found in Blendu PowerPoint template](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/Blendu%20PowerPoint%20Template.jpg)
Many PowerPoint templates already include chart and graph elements. Easily customize them to make your data and stats more interesting and easier to understand.
Want to learn more about how to use data? Turn to expert Adrienne J ohnston , a presentation professional:
When it comes to visualizing data in presentations, we have to remember that our audience does not need all the fine details of the data - they need the main takeaway and we need to make sure that's evident to them when looking at the slide.
11. Use the Built-in Slide Layouts
Inside of PowerPoint themes, you'll find layouts , which are custom slide designs.
Most themes include a selection of content layouts that you can use as a starting point for your own slide designs. You can leverage slide master PowerPoint 2024 designs with the help of layouts.
![tutorial for powerpoint presentation Slide Layouts Screenshot](https://cms-assets.tutsplus.com/cdn-cgi/image/width=734/uploads/users/151/posts/29886/image/slide-layouts-screenshot.jpg)
Layouts are like a starting point for your PowerPoint presentation slides. They contain combinations of placeholders for text boxes, images, and more.
Instead of clicking and drawing individual objects onto the slide, use one of these layouts to start your slide off. It's one of the top PowerPoint presentation tips and tricks to save time.
12. Align Text Consistently
When you're working with text on your slide, it helps to ensure that it aligns consistently. Keeping your text aligned in the same orientation really makes a slide look clean.
In the example below, I've basically got three text boxes:
- list of bulleted points
Notice that all this text is aligned left.
![tutorial for powerpoint presentation Alignment Example Image](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/29886/image/alignment-example.jpg)
Aligning text was the " aha " moment that I learned when I started studying slide design. It's one of those steps that makes a slide look much neater and professional, so keep it in mind when designing.
13. Make Your Exports User-Friendly
No matter how great your PowerPoint presentation slides look, you need to think about how your user will use the presentation file.
Any of these are likely scenarios if you're regularly sending presentations to other users:
- The viewer may not have PowerPoint installed on their computer.
- The recipient may be using a version of PowerPoint that renders the presentation differently.
- Maybe you don't want the user to be able to make any edits or see your notes in the presentation file.
![tutorial for powerpoint presentation PDF version of the slide](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/29886/image/pdf-version.jpg)
In this case, my favorite tip is to export the presentation as a PDF. To do that, go to File > Export > Create PDF , and then save your presentation as a PDF.
This is sure to help most of your users see the presentation just the way you intended.
14. Try a Different Color Scheme
Many PowerPoint themes have more than one color scheme that you can apply to your presentation. On the Design tab, click on the drop-down next to Themes to try out a different color scheme.
![tutorial for powerpoint presentation Slide themes](https://cms-assets.tutsplus.com/cdn-cgi/image/width=491/uploads/users/151/posts/29886/image/slide-themes.jpg)
Typically, these will restyle your entire presentation. Premium themes that you might get from Envato Elements, for example, may have many versions inside the original presentation zip file.
15. Edit Slide Masters for Consistency
The slide master controls the design for your PowerPoint slide. Instead of making the same change to each slide, apply a change to a slide master. It'll affect all the PowerPoint presentation slides that use the same master.
![tutorial for powerpoint presentation Edit the Slide Master](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/29886/image/slide-master-edit.jpg)
It's ideal to apply a logo to the slide master itself, for example. This keeps the logo the same size and in the same position on each slide.
To do that, go to View > Slide Master. On the right side, you're likely to see a variety of slide masters that control designs for many slides. Drop the elements that you want to remain consistent onto one of the slide masters.
16. Use the Alignment Feature
PowerPoint presentation slides look better when the objects on them are in line with one another. There's a certain visual rhythm that occurs when objects line up in the center or along certain boundary lines.
![tutorial for powerpoint presentation Alignment feature](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/29886/image/alignment-lines.jpg)
When you start dragging objects on your slide, you'll see guiding lines that pop up. These are very intuitive, and you'll likely notice that they help you line up your objects. You might seem them pop up when you've got a box that's equidistant between two other objects on the slide, for example.
This is one of the best tricks for improving the look of your PowerPoint slide. Spend some time making sure that your key elements line up cohesively.
17. Use Stock Assets
Earlier, I mentioned using Envato Elements to grab PowerPoint themes. But there's more that comes with an Envato Elements subscription for presentations.
That includes a wide variety of stock photos, graphics, and custom designed fonts that you can use in your presentation. Instead of reusing the same stock photo or clip art, Envato Elements has everything you need to supplement a presentation.
Again, Envato Elements is the perfect subscription if you build presentations. It's a one-stop-shop that you can use to fill content.
18. Reduce Your Content
There's nothing that makes an audience tune out faster than being overloaded with slide content. Sometimes we try to make so many points that the audience misses all of them due to information overload.
Less is truly more. When you cut the weaker points of your presentation, the audience's attention will follow your key points accordingly.
It seems like cheating, but one of the best steps that you can take for your slide is to simply reduce the number of items that are on it. Convert some of your typed points to things you'll speak verbally.
19. Rethink Your Slide Order
Sometimes, I find that my presentations are out of order. I might spend too much time explaining my decision before I get to the conclusion.
In these cases, I like to use Slide Sorter View to re-sequence the slides in my presentation. To access this view, go to View > Slide Sorter on PowerPoint's ribbon.
![tutorial for powerpoint presentation Slide Sorter View Rearrange](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/29886/image/slide-sorter-view.jpg)
From Slide Sorter view, you've got a top-down view of all the slides in your presentation deck. It sometimes becomes obvious that the slides can be reordered into a better sequence from this view.
20. Use PowerPoint Animations
One of my favorite PowerPoint presentation tips is to complement your major points with a bit of animation. Using animation can bring a key point onto your slide with style!
Check out ten of the best PowerPoint tips for how to use animation from expert Sven Lenaerts below:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/988/posts/27552/preview_image/icon_15_PowerPoint_Animation_Tips_copy.jpg)
21. Invite Collaborators
Building a presentation often benefits from a second set of eyes. That's why it helps so much to invite a collaborator to work with you side-by-side in Microsoft PowerPoint.
Pushing your presentation up to OneDrive and inviting collaborators is easy. Thanks to the cloud-based approach, more than one user can edit a slide deck in real time. Learn how to do that in the tutorial below:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/29630/preview_image/collaborate-pptx.jpg)
22. Add Supporting Video Clips
Building impactful presentations is all about adding other perspectives and angles to the content. One of my favorite ways to do that is to add a video clip. Maybe that's a production that you built on your own or found on sites like YouTube.
Either way, learn how to add and auto play a video clip in the quick tip below:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/988/posts/29999/preview_image/icon_How_to_Play_a_Video_Automatically_in_PowerPoint.jpg)
23. Use Infographic Templates
More presentations than ever will feature visuals that tell stories with data. But it's easy for an audience become overwhelmed with data.
That's where infographics come into play. Learn to use them in PowerPoint in the tutorial below:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/31342/preview_image/PowerPoint-Infographics-Template-icon.jpg)
24. Use Impactful Closing Techniques
I've sat through many presentations in my life. I can only remember a few that really stick out, thanks to techniques that highlighted key points. You need PowerPoint tips and tricks that help leave your audience with an impact.
To do just that, make sure you use some of the techniques highlighted in the article below:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/29733/preview_image/pptx-end-close.jpg)
To do that, just drag and drop the thumbnails into the order you want. When you return to Normal view, the PowerPoint presentation slides will be in the resequenced order you set here.
25. Include Data in the Appendix
Many PowerPoint presentations include data in the form of charts and graphs. That means that you'll condense specifics into a few easy-to-follow charts.
But what if your audience wants more of the backing details? Maybe they want to validate and review the detail for themselves. In that case, a set of appendix slides with extra data is sure to help.
![tutorial for powerpoint presentation PowerPoint 2022 data appendix](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/151/posts/36224/image-upload/powerpoint-2021-data-appendix.jpg)
Appendix slides are included at the end of a presentation deck for backup purposes. You might not present them, but your audience is certain to appreciate that you included them. That helps your presentation continue to be useful even after you leave the room.
Here's a great tip from: pro presenter Graeme Thomas of Johnny F Designs:
If (my clients) are sending the deck straight to clients however, I would then put all the information on the slides but will often use more slides so that they aren't too cluttered. In cases where there is a lot of content, like financial statements, I would use appendix slides.
Including an appendix helps your audience understand data without overwhelming them with that data. Follow these tips so that you get the best of both worlds.
26. Alternate Between Solid Color and White Slides
Alternating between solid color and slides with a white background can produce an interesting visual effect and engage your audience. You can use the solid-colored slides to signify a new section in your presentation.
![tutorial for powerpoint presentation Lekro PowerPoint template has beautiful solid-color and white background slides](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/Lekro%20PowerPoint%20Template.jpg)
Not to mention, solid-colored slides are the perfect way to re-enforce your brand colors and build your brand recognition.
27. Present Information With Maps
If you’re trying to make a case for a global expansion or need to report on how other branches are performing, consider using a map to help your audience visualize the data.
There's no shortage of quality PowerPoint templates with maps built in so be sure to take advantage of them.
28. Keep the Design Best Practices in Mind
The design of your presentation matters just as much as the content of your presentation. That’s why you need to devote an equal amount of time to making sure the design of your presentation is on point as you do to the actual content.
Familiarize yourself with best design practices and keep them in mind as you go about customizing your template.
29. Set a Time Limit
How many slides is the right number for you? Well, it all depends on the time limit you set for your presentation.
Believe it or not, setting a time limit is helpful to create good PowerPoint slides. If you want to learn how to make a presentable PowerPoint, it's a must to lock in the time limit and ensure that your slides support that timeframe.
Expert presenter Stephanie Ottavan offers one of our top tips for a good PowerPoint presentation based on time limits:
A presenter is usually limited to a specific time frame and you want to adhere to that as closely as you can. If you have animations and transitions in your deck, these take added time so make sure to rehearse in “show mode” of PowerPoint or Keynote and time yourself.
Believe it or not, setting a time frame is one of the most important part of creating a PPT presentation. It helps you influence how many good PowerPoint slides you should design.
30. Test Your Content Everywhere
PowerPoint in 2024 could take place anywhere. Maybe you present, online, in-person, or beam it to mobile devices. It's important to remember that the content will appear differently on each device.
PowerPoint Online is a different medium than many other apps. Make sure that your presentation design appears the same by testing it with the help of this tutorial. It shows you how your PPT presentation appears even in a browser:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/35660/preview_image/how-to-present-powerpoint-online.jpg)
Discover Great Premium PowerPoint Templates With Google Slides (For 2024)
Creating a great presentation starts with a great template. And a great PowerPoint slide design use the best presentation practices, for example:
- Use high-quality photos and graphics to help tell the story.
- Keep text to a minimum.
- Stick to one idea per slide.
Designing a great template doesn’t mean you've got to start from scratch, though. Take a look at some of the best PowerPoint templates we've got on Envato Elements.
1. Neo PowerPoint Template
![tutorial for powerpoint presentation Neo PowerPoint Template](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/Neo.jpg)
The Neo PowerPoint template features a modern and bold design and includes five color variations to get you started. Along with this, you'll also get 10 master slides and 30 individual slides for all your presentation needs.
2. Vexana PowerPoint Template
![tutorial for powerpoint presentation Vexana PowerPoint Template](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/Vexana.jpg)
The Vexana template is a great choice for brands that need a touch of elegance. This template works with PowerPoint and Google Slides and comes with a grand total of 150 slides. It also has five color variations and includes infographic elements and photo placeholders.
3. Sprint PowerPoint Template
![tutorial for powerpoint presentation Sprint PowerPoint Template](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/Sprint.jpg)
The Sprint PowerPoint template features a professional and modern design. The template is easy to customize. You'll find 20 masters in the standard 4:3 size, allowing you to choose the best layout for your information.
4. Travelicious PowerPoint Template
![tutorial for powerpoint presentation Travelicious PowerPoint Template](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/1223/posts/33302/image/Travelicious.jpg)
For any presentation that deals with the topic of travel, check out the Travelicious template. This template is compatible with both PowerPoint and Google Slides. It includes three premade color variations as well as 30 unique slides.
As you can see from the examples above, there's no shortage of beautiful and professional PowerPoint slide designs on Envato Elements . What’s more, Envato Elements allows you to download as many PowerPoint templates as you want. Plus, get thousands of other design assets such as fonts, photos, and icons—all for one low monthly price.
Want to see even more great PowerPoint template examples? Be sure to check out our related roundup:
Need Help? Grab Our Making Great Presentations eBook (Free)
We've got the perfect complement to this tutorial. You can find more information in our eBook on making great presentations . Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.
It'll help you master the presentation process from initial creative ideas through to writing, design, and delivering with impact.
![tutorial for powerpoint presentation Free eBook PDF Download Make a Great Presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=850/uploads/users/71/posts/29886/image-upload/eBookPromo_850x500px.jpg)
PowerPoint Frequently Asked Questions (FAQ)
Now that you’ve read about PowerPoint tips and tricks, if you want to learn more about PowerPoint, here are some FAQs:
1. What Is a Placeholder?
Placeholders in your slide on PowerPoint help you easily add text or images to your slide without changing your design.
In a template, sometimes the placeholders have prompts such as “Click to insert a picture” or “Click to add text.” These prompts let you know what kind of placeholder it is. To learn more about placeholders, read this article:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/2533/posts/93805/preview_image/Preview.jpg)
2. How Can I Automatically Play a Video?
A PowerPoint tip is to insert an automatically played video in your presentation. When you've got a video that'll play automatically, it saves you the trouble of starting your video manually.
Videos can illustrate topics or specific points. They're also a great way to keep your audience engaged. If you want to learn how to play a video automatically, read this tutorial:
3. How Can I Add a Map to my Slide?
Another PowerPoint trick is to add a map to your slide. If you're discussing a specific location, then a map can help your audience visualize the location you're presenting. To learn how to add a map to your PowerPoint slide, read this tutorial:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/32068/preview_image/powerpoint-maps-icon.jpg)
4. How Do I Add a GIF to My Presentation?
Adding a GIF to your slide on PowerPoint is one way you can grab your audience's attention. To add a GIF to your slide, you’ll need to download a GIF.
Once you download it, upload it into PowerPoint and use it on your slide. For more information about how to add a GIF to your slide on PowerPoint, read this article:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/32062/preview_image/google-slides-gif.jpg)
5. Can I Recover My Unsaved Presentation?
Another PowerPoint trick is to learn how to recover unsaved PowerPoint files so that you can be prepared in case of an emergency. If you want to learn more, read this tutorial:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/151/posts/93675/preview_image/icon_How_to_Recover_an_Unsaved_PowerPoint.jpg)
Learn More About How to Make Presentable PowerPoints
These quick PowerPoint Presentation tips are some of my favorite ways to rapidly improve a presentation. Keeping them in mind while you build a presentation can help you build a deck that you'll be confident about presenting.
Check out these tutorials to keep learning more about PowerPoint. These tutorials will give you more ideas for fixing up your PowerPoint presentation slides efficiently:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/988/posts/29730/preview_image/preview-how-to-make-animated-powerpoint_9.jpg)
Find More Templates
Didn't see a template you like? Here are some more:
![tutorial for powerpoint presentation](https://cms-assets.tutsplus.com/cdn-cgi/image/width=400/uploads/users/2273/posts/35887/preview_image/fall-autumn-PPT-templates.jpg)
Use These PPT Presentation Tips on Your Next Presentation
Now that you've studied some of our best PowerPoint tips, it's time to put them to use. Download one of our top-notch PowerPoint themes from Envato Elements to get started. These PowerPoint presentation tips and tricks give you confidence to make you a skilled presenter.
Editorial Note : This post was first published in February of 2019. Our staff updates this post regularly — adding new, exciting PowerPoint tips and templates (with special help from Brenda Barron , Andrew Childress and Sarah Joy ).
![tutorial for powerpoint presentation Andrew Childress](https://cms-assets.tutsplus.com/cdn-cgi/image/width=64/uploads/users/15/profiles/36/profileImage/profile.jpg)
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Become a PowerPoint pro: 7 must-know tips and tricks
![tutorial for powerpoint presentation Anders Lundberg](https://www.pcworld.com/wp-content/uploads/2024/06/author_photo_Anders-Lundberg_1682663302-3.jpg?quality=50&strip=all&w=150)
Microsoft’s PowerPoint is extremely popular in schools, universities, and the corporate world, but it has never been as popular with home users. Not surprising since it’s all about creating presentations, something a private person doesn’t have to do very often.
So, if you suddenly find yourself needing to make a PowerPoint presentation and have no idea how to make it good, rest assured that you aren’t alone and there’s hope for you.
Microsoft Office 365 Home
![tutorial for powerpoint presentation Microsoft Office 365 Home](https://pricespy-75b8.kxcdn.com/product/standard/800/1639969.jpg?quality=50&strip=all)
These days, PowerPoint is more than just a basic slideshow—it can be used to create video presentations with voice-over narration, and it even has an AI-based helper called Designer that gives suggestions on how to make your presentation better.
Here are several smart tips and tricks you can use to improve your PowerPoint presentations and come off as a pro.
1. Customize Quick Access
Have you noticed that PowerPoint—and the other apps in Microsoft 365 for that matter—have a small, narrow toolbar at the very top of the application window? By default, you’ll find shortcut buttons for toggling Auto Save and basic actions like Save, Undo, Repeat, etc.
This nifty toolbar also comes with some app-specific actions that you may or may not use frequently. In PowerPoint, for example, there’s a shortcut to start slideshows from the beginning.
This toolbar is called Quick Access and you can actually customize what actions show up here. You can add frequently used actions while removing the ones you never use.
This can make it easier to find important functions that you would otherwise have to rummage around the ribbon to find.
![tutorial for powerpoint presentation Anpassa Snabbåtkomst](https://b2c-contenthub.com/wp-content/uploads/2024/06/snabbatkomst.jpg?quality=50&strip=all&w=1200)
To customize Quick Ass, select File > Options and then Quick Access Toolbar . The box on the right shows the actions currently on it and their order. The box on the left has all the available actions you can add.
Select an action you want in Quick Access and click on Add . To change the order, highlight the action you want to move and use the the arrow buttons on the right side of the window.
2. Use custom themes and templates
PowerPoint comes with a bunch of ready-made templates for presentations, which have also been themed.
A theme is a collection of settings for typography, colors, and effects that make it easy to maintain a consistent style across presentations. A template is a theme plus ready-made content that makes it easier to make a particular type of presentation again in the future.
![tutorial for powerpoint presentation Teman och mallar](https://b2c-contenthub.com/wp-content/uploads/2024/06/teman-2.jpg?quality=50&strip=all&w=1200)
For example, a company may have a theme that defines the colors and fonts employees should use in presentations, plus a number of templates for product presentations and quarterly reports.
A template may have a number of ready-made slides with images, charts, and everything else already laid out. When you create a new presentation from a template, you will find these individual page templates in New slide in either Start or Insert .
Creating your own custom theme
New themes can be added at any time as long as you have a presentation open—even if it’s a blank presentation.
Select the Design tab and click on the small down arrow with a dash over it on the right side of the Variants section. This shows the four categories of settings you can designate for a theme.
![tutorial for powerpoint presentation Temafärger](https://b2c-contenthub.com/wp-content/uploads/2024/06/andra-temafarger.jpg?quality=50&strip=all)
Select Colors > Customize Colors… and the Create new theme colors dialog box will open. A complete set of theme colors includes two pairs of text and background colors (dark/light, to be used either for dark text on a light background or vice versa), six spot colors used for graphic elements, and two colors for hyperlinks. Enter a name at the bottom and click Save when you are done.
If you also want to change the font, select Fonts > Customize Fonts… and you’ll be able to designate a Heading font and a Body font . I recommend a neutral, easy-to-read font for both.
Under Effects , you can choose the style of effects but there’s no way to customize or create a completely new effect. Under Background Styles , you can select Format Background… to tweak backgrounds.
![tutorial for powerpoint presentation Spara nytt tema](https://b2c-contenthub.com/wp-content/uploads/2024/06/spara-tema.jpg?quality=50&strip=all&w=1200)
When you’re done, go to the Themes section of the Design tab and click the down arrow with a line above it, then select Save Current Theme… to save your new theme. Give it a name and save and your new theme will appear among the available themes in the Design tab of all presentations.
Create your own custom templates
To create a new PowerPoint template, you can start from either a blank presentation or an existing template. Don’t add any content of your own yet. Instead, go to the View tab and click on Slide Master .
Start by changing the theme of your new template, under the Themes button. If you created your own theme as described above, it will normally be at the top of the list of available themes.
![tutorial for powerpoint presentation Teman i mallar](https://b2c-contenthub.com/wp-content/uploads/2024/06/bygg-egen-mall-2.jpg?quality=50&strip=all&w=1200)
PowerPoint uses the term layouts for slide templates. Click on the Insert Layout button to create a new slide template.
New layouts are automatically given a header and a footer, but you can remove them if you wish (either by selecting and deleting the elements manually or via checkboxes in the Slide Background tab).
To delete an existing layout, right-click on it in the list and select Delete Layout or select it in the list and press Backspace.
![tutorial for powerpoint presentation Bygg en mall](https://b2c-contenthub.com/wp-content/uploads/2024/06/bygga-egen-mall.jpg?quality=50&strip=all&w=1200)
To add new design elements to a layout, click the Insert Placeholder button in the ribbon and select the element type you want. You can then position and resize it, and change the placeholder text for it.
If you want to make per-layout changes, make sure to select that layout in the list before tweaking. For example, you can change a layout’s color theme or switch between the four background formats.
When you’re happy, save the template by selecting File > Save As and changing the format to Powerpoint Template (*.potx) . Templates can be stored either locally on your computer or in OneDrive—and since the theme is included, you can freely share the template with others.
![tutorial for powerpoint presentation Länk till Excel](https://b2c-contenthub.com/wp-content/uploads/2024/06/excel-lank-1.jpg?quality=50&strip=all&w=1200)
3. Link to Excel data
If you’re making a presentation with figures in tables or charts, you can make your life easier by linking PowerPoint to Excel.
To do this, start by copying a chart in Excel, then switching over to PowerPoint and navigating to the Home tab in the ribbon. Select Paste > Paste Special… , then choose the Paste Link option, select Microsoft Excel Chart Object and finish by clicking OK .
![tutorial for powerpoint presentation Länk till Excel](https://b2c-contenthub.com/wp-content/uploads/2024/06/excel-lank.jpg?quality=50&strip=all&w=1200)
A linked chart, table, or other Excel object can be instantly updated with up-to-date information as the data in the Excel document changes, all without having to copy and paste all over again.
To update the Excel object, right-click on it in PowerPoint and select Update Link . PowerPoint will retrieve the latest data to be reflected in the Excel object. This makes it easy to build a data-heavy report in PowerPoint that can be kept up-to-date with zero hassle.
4. Edit and apply effects to images
Basic slide editing in PowerPoint isn’t difficult, but there are a few tricks you can learn to make your slides both behave the way you want them to and do new things you may not have realized were possible.
For example, did you know that PowerPoint has built-in editing features that can change brightness, contrast, and sharpness of images?
![tutorial for powerpoint presentation Redigera bild](https://b2c-contenthub.com/wp-content/uploads/2024/06/bildredigering.jpg?quality=50&strip=all&w=1200)
Select an image in a slide and the Picture Format tab will open. Here you’ll find several adjustments you can make:
- Corrections alters brightness, contrast, and sharpness
- Color applies color filters
- Artistic Effects stylizes the image (but apart from the useful Blur effect, most of these feel pretty old-fashioned)
- Transparency makes the image more or less transparent
- Picture Styles can format the image in various ways (e.g., frame, shadow, rounded corners, perspective, etc.)
One thing you’ll notice when you add an image is that PowerPoint automatically generates alternative text—that is, descriptive text that gets read aloud for users with visual impairments. You can set this text to whatever you want, and it’s nice that Microsoft has thought about accessibility in this way.
5. Fill a shape with an image
PowerPoint makes it easy to fill a vector graphic shape with an image instead of just a solid color or gradient.
Create the shape as you want it, then make sure it’s selected before navigating to either the Home or Figure Format tabs in the ribbon. Select Shape Fill > Picture… , then select From a File to pick an image that’s saved on your computer.
![tutorial for powerpoint presentation Bild i form](https://b2c-contenthub.com/wp-content/uploads/2024/06/bild-i-form.jpg?quality=50&strip=all&w=1176)
If you aren’t satisfied with the positioning of the image in the shape, you can open the Picture Format tab and select Crop > Crop to resize and move the image in relation to the shape, allowing you to center it at a different point and even zoom in or out.
6. Incorporate audio and video
These days, PowerPoint isn’t just for presentations on screen or with a projector—it’s increasingly common to export finished presentations as videos to be sent to recipients, uploaded to the web, embedded in mobile apps, and more.
![tutorial for powerpoint presentation Spela in berättarröst och video](https://b2c-contenthub.com/wp-content/uploads/2024/06/spela-in-ljud.jpg?quality=50&strip=all&w=1200)
To make such presentations more vivid and interesting, you can record voice-over audio and/or video from a connected webcam to be placed on top of slides. You can find these features in the Record tab, where PowerPoint has also placed the Export to Video function.
The export function allows you to set the video resolution as well as how long each slide will display in the video.
More on this: How to turn a PowerPoint presentation into a video
7. Get AI help with Designer
Designer is the new name for Design Ideas, a feature that has been around since PowerPoint 2016 and uses machine learning to analyze the content of presentations and suggest improvements.
You can find it as a button in the Home and Design tabs, with Designer itself appearing in a column on the right.
![tutorial for powerpoint presentation Designer](https://b2c-contenthub.com/wp-content/uploads/2024/06/designer.jpg?quality=50&strip=all&w=1200)
This feature continuously analyzes your presentation and displays a list of suggested changes for the current slide. If you don’t like any of the suggestions, you can click on See More Design Ideas at the bottom and it will generate additional suggestions.
How attractive and useful are the suggestions? Well, it varies. When I tested it myself, they’ve rarely been results that I could use straight away—but the suggestions were helpful in that they gave me several great ideas that I hadn’t thought of myself.
For example, in the image above, you can see a suggestion for a color filter on a photo that looks like it could work really well with bright text and maybe a little blur.
Further reading: PowerPoint keyboard shortcuts worth knowing
This article originally appeared on our sister publication PC för Alla and was translated and localized from Swedish.
Author: Anders Lundberg , Contributor
![tutorial for powerpoint presentation tutorial for powerpoint presentation](https://www.pcworld.com/wp-content/uploads/2024/06/author_photo_Anders-Lundberg_1682663302-3.jpg?quality=50&strip=all&w=150&h=150&crop=1)
Anders writes news, reviews and buying guides that touch most categories of consumer tech.
Recent stories by Anders Lundberg:
- How to master Excel: From beginner to pro
- Getting started with Microsoft 365: Everything you need to know
- 8 advanced Microsoft Word tricks you probably missed
Microsoft 365 Life Hacks > Presentations > How to introduce yourself in a presentation
How to introduce yourself in a presentation
A well-executed presentation should captivate your audience and listeners. The first step to gaining their attention is creating an engaging introduction. Learn why presentation introductions are important and how to properly execute one for your presentation.
![tutorial for powerpoint presentation Close up of handshake](https://m365contenthub.wpengine.com/en-us/wp-content/uploads/2024/06/How-to-introduce-yourself-in-a-presentation-1600x600-1.jpg)
Why are presentation introductions important?
Presentation delivery impacts your audience’s reception and listening skills. A dull delivery can deter listeners and potentially leave them disinterested. Conversely, an effective delivery can engage your audience, promote active listening, and stimulate substantive discussion.
Presentation introductions also help to establish the outline of your presentation and give the audience an idea of what is to come. Introductions play a crucial role in captivating listeners from the onset and building momentum. They address who you are, why the audience should be invested, state the topic, establish credibility, preview the main points, and establish the cadence and tone of your presentation. Before you dive into the content of your presentation, ensure you establish an effective introduction to captivate your audience.
![tutorial for powerpoint presentation Tell your story with captivating presentations Banner](https://m365contenthub.wpengine.com/en-us/wp-content/uploads/2023/06/50-50-bounce-powerpoint.jpg)
Tell your story with captivating presentations
Powerpoint empowers you to develop well-designed content across all your devices
How to begin a presentation introduction
To establish rapport with your audience, here are some tips to effectively introduce yourself and your presentation:
Be clear and concise
A succinct introduction makes it easier for your audience to follow. Keep your introduction simple, short, and include only necessary information. State your name and topic clearly so your audience knows you from the beginning. Avoid unnecessary details or lengthy anecdotes in your introduction to keep things focused and to the point.
Provide pertinent background information
In addition to your name and topic, highlight anything else that is relevant. You can include your education, work background, qualifications, and other information. Most importantly, ensure the information you disclose is directly relevant to yourself and presentation.
Create a hook or attention getter
Once you’ve established your name and topic, create an engaging hook or attention getter. Your introduction can be funny, clever, or it can captivate your audience. Have fun creating an introduction, but be sure to align your tone and delivery to your audience.
Outline your presentation
Let your audience know what your will be discussing. Establish a roadmap of your presentation: outline your contents, topics, and main points in an easily digestible format. This makes it easier for your audience to follow your presentation and prepare for its contents.
Practice and refine
Once you’ve created a solid introduction, rehearse your introduction until the delivery is organic and smooth. Confidence is key for an optimal delivery. Speak clearly, practice eye contact, and use storytelling to engage your audience.
Be authentic
Above all, be yourself—authenticity helps you build trust and connection with your audience. Carry you character, speech, and personality into your presentation to draw in your audience.
A successful introduction establishes tone, cadence, topic, and showcases your personality. Gain your audience’s attention and effectively deliver your presentation with an effective introduction. For more ways to engage your audience and improve presentation delivery , learn more presentation tips .
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Learn the basics of PowerPoint, the most popular presentation design software, with this comprehensive guide. Discover how to use its features, tools, templates, and tips to create high-impact presentations.
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