resume follow up letter

Sample Follow-Up Emails After Job Application

By Biron Clark

Published: October 26, 2023

Applying for Jobs

Biron Clark

Writer & Career Coach

As a former recruiter , I’m going to share the best follow-up emails after a job application. I’ll also share how long after submitting your resume to follow up… and key mistakes to avoid (including one that will cost you the job opportunity).

Here’s everything you need to do when following up on job applications…

How to Write a Follow-Up Email After a Job Application

To send a follow-up email after a job application, write a short, clear message directly to the hiring manager, referencing the job posting and asking for an interview. Don’t worry if you aren’t sure how to find the hiring manager for the role you applied for. I’ll share the best method below:

How to Find the Hiring Manager’s Name and Contact Details

To find the hiring manager’s name, check the company website and job posting, as well as LinkedIn. Often, you can identify which team/department the job is in, and then identify the right hiring manager based on that team. You may even see the hiring manager posting the job on their personal social profiles, for example, on LinkedIn. However, this is less common in large corporations, where recruiters will likely be performing this task.

While not guaranteed for every job, you can often discover who the hiring manager is for the role by using the research steps above and comparing the job description and then looking through a company’s employees on LinkedIn (after narrowing down the list by keyword). Then, once you have the manager’s name and company name, you can use a tool like Hunter.io to track down their email address. The process of finding the manager’s name for a given job opening becomes more difficult in larger companies with multiple managers who have the same job title, though. If you can’t find the hiring manager, it’s okay to send a follow-up email to HR or a recruiter, but finding the hiring manager is best.

Then, include the following points in your job application follow-up email:

• A clear, relevant email subject line (I’ll share examples coming up)
• A greeting, using the hiring manager’s name
• The role you applied for
• What you can bring to the position; why you’re an ideal candidate
• A sentence reaffirming your interest in the position and asking for the interview
• Optional: Any new info/qualifications you want to bring to the hiring manager’s attention that weren’t presented in your original resume/cover letter

That last point is a good “excuse” to follow up after sending your resume, especially if a few weeks (or more) have passed. You can point to a new certification you obtained, a recent work project you completed that’s relevant to this role, etc. Essentially, anything new that isn’t on the resume you submitted with your job application. That way, you’re not just emailing the hiring manager to ask if they reviewed your resume, but instead, you’re providing new details. That strategy is optional, but it’s a great tactic to reach back out to a company that you applied to in the past and want to check in with!

Next, I’ll share follow-up email examples you can use after sending your resume or submitting a job application.

Sample Follow-Up Emails After Sending a Resume/Submitting an Application

Sample job application follow-up email #1:.

Dear <Name of hiring manager>, I’m writing to follow up on the application I submitted last <week/month> for the <job title> position. Given my recent work in <job requirements or key pieces of the job you’ve applied for>, I’m confident I can step into the role and contribute to the team’s efforts immediately. I’d welcome the chance to talk on the phone this week if the position is still available, and share a bit more about my recent work in <relevant topic/topics>. Also, if my resume hasn’t made its way to you yet, I’m happy to attach it here. Just let me know. Thanks, and I look forward to speaking with you. Kind regards, <Your name>

Sample Job Application Follow-Up Email #2:

Dear <Name of hiring manager>, I’m writing to follow up on the application I submitted last <week/month> for the <job title> position, which I believe reports to you. Given my recent work in <job requirements or important areas that you have experience in>, I’m confident I could step into the role and make an immediate impact. Am I right in thinking that you’re looking for somebody who can help the team with <important job duty 1> and <important job duty 2>? If so, I’d welcome the chance to talk. Best regards, <Your name>

When you use the second job application follow-up email sample above, you should be getting “important job duty 1” and “important job duty 2” from the company’s job description. What’s mentioned first/most? That’s what the employer cares about. Identify how you can help a company with their needs. That’s the best way to make a great first impression when submitting your resume or following up on your application. And the job description is without a doubt the best way to determine what employers are looking for in a candidate.

Sample Follow-Up Email After Job Application #3 (Sharing New Info):

Dear <Name of hiring manager>, I’m writing to follow up on the resume I sent last <week/month/etc.> for the <job title> position. Since sending my resume, I completed <relevant project, certification, training, etc.> which I believe would help me make an immediate impact in this role. Given this new information, I thought it made sense to circle back and potentially set up a time to talk. I’ve attached a new, updated resume for your consideration. Here’s a summary of a few key pieces I can bring to the position: – Key skill or piece of experience 1 – Key skill or piece of experience 2 – Key skill or piece of experience 3 I look forward to hearing from you. Best regards, <Your name>

Make sure you remember to attach a new resume if you use the sample email above, since it mentions that you’re attaching one.

Email Subject Lines for Following Up after Sending Resume

Using a clear subject line when following up about a job you recently applied for is important. Hiring managers get many emails about not just each job opportunity but also other aspects of their day-to-day work. So to get noticed, you need to stand out in the hiring manager’s inbox and make it clear why you’re writing. It’s a good idea to use the position title in your subject line in your email , since the hiring manager is likely familiar with the position title and is also receiving other emails about that position (from their internal team, HR staff, any recruiters working on that job opening, etc.) When they see the job title mentioned in yet another email, they’ll likely open it to see further information, which is the goal of your subject line: to get your email opened!

Use one of the following email subject lines when sending a follow-up email after a job application:

• Job follow-up: <position name>
• <Job title> position
• Re: <job title>
• <Job title>: quick follow-up
• <Job title> follow-up letter

Always Check Your Email for Grammatical Errors

Before sending your follow-up email after an application, always proofread carefully. If your email contains spelling, punctuation, or other grammatical errors, it could cost you the chance to get to the next stage in the hiring process. Employers want detail-oriented people, and while a small email error may seem insignificant to you, they often judge you for this. So ensure everything is error-free, from your email subject line to your body and signature/conclusion.

Using Social Media to Follow Up on Your Job Application

If you’re in a modern industry like software/technology, consider finding the hiring manager on LinkedIn or Twitter, and follow up on one of those websites after you’ve sent your resume. This is a great, modern alternative to following up by email after submitting your job application. A social media follow-up is easier because it doesn’t require you to find the direct email address of the hiring manager. Sending an email also allows you to write a message that’s shorter and more casual. Since you’re likely sending out many job applications each day/week, this can save you a lot of time.

Sample LinkedIn Message to Follow Up on a Job Application/Resume Submission:

Hello <Name of hiring manager>, I submitted my resume last <week/month> for the <job title> position, which I believe reports to you. Given my recent work in <what you’ve done recently that aligns well with this job’s requirements>, I’m confident I could step into the role and make an impact immediately. I’d love to discuss the position with you if the opportunity is still open. If my resume didn’t reach you, I’m happy to attach it here, too. Just let me know. I look forward to talking. Best regards, <Your name>

Following Up by Phone Call After Sending a Resume

If you’re feeling particularly bold and want to do something that nobody else in the hiring process is doing, you can also use a phone call to follow up about a recently submitted resume. I recommend/prefer email or social media, though. It could be because my recent recruiting background is in software technology. In that industry, nobody wants to receive a cold call, and you’ll have more success by writing on LinkedIn or using one of the email templates above to reach out.

Consider Using a Combination of Follow-Up Methods

You don’t want to pester hiring managers with many messages, but you can certainly send a LinkedIn message, see if it gets seen/read, and then move to a follow-up email a week later if you haven’t received a response from the hiring manager on LinkedIn.

Check Whether You Have a Personal Connection to the Company Before Sending Your Email

If you’re active on LinkedIn (which I recommend to job seekers for a few reasons ) then always check your network to see if you have any mutual connections to a company before following up. In fact, do this before applying for the job in the first place, if possible. You’re more likely to hear back on your application if a colleague within the company puts in a good word for you. And if you already applied, someone within the company can help you check on your application status and get the interview/job offer with fewer hassles potentially.

You Don’t Need to Follow Up After Every Resume You Send

Time is valuable in your job search, and while I do recommend you follow-up for feedback after each interview , I don’t recommend you follow up on every unanswered job application. Especially if you’re applying for many positions on job boards , LinkedIn, etc., it’s just too time-consuming to circle back and send a job application follow-up to each employer.

And that time could be spent applying for more jobs. In most cases, an employer will see your application/resume and will respond within a few weeks if they’re interested.

So I recommend being selective and writing a follow-up email after sending your resume only when:

• The role is particularly interesting/exciting to you
• The company is your dream employer
• You have new information about your recent work/qualifications to share with the company — details that weren’t included in the resume you submitted
• You applied in the past, gave up on the role, and saw the position recently posted again
• You already received an initial response from the company and just need an update on the decision timeline, interview process/scheduling, etc.

Or, I recommend you find the hiring manager on LinkedIn or Twitter immediately after you apply for the job, and send them a quick message there to draw attention to your application.

That can boost your odds of hearing back and getting an interview quickly after submitting your application. It can help you move to the interview stage quickly. While HR and company recruiters may be bogged down by piles of resumes and cover letters, you could be the only person who directly messaged the hiring manager on LinkedIn about a job. If they like what they see in your LinkedIn profile, you could be invited to interview faster and receive that job offer before others have interviewed! That’s a great way to stand out and get your resume seen after you apply for the job.

Sample LinkedIn Message Immediately After Sending Your Resume:

Hi <Hiring manager’s name>,

I just submitted my resume and cover letter for the <job title> position, which I believe reports to you, and wanted to follow up.

Given my recent work in <what you’ve done recently that aligns well with this job’s requirements>, I’m confident I could step into the role and contribute right away.

Is the role still available? If so, I’d love to discuss more with you.

Also, if my resume didn’t reach you yet, I’m happy to attach it here. Just let me know.

I look forward to talking.

Thank you, <Your name>

How Long After Applying for a Job Should You Follow Up?

As a general rule, you should wait one to two weeks after submitting your resume to follow up with the company. The hiring process takes time, and if you haven’t heard back for a few days after applying for a job, it may just mean that the employer is still reviewing your application materials. Every company’s decision timeline is different but it’s rarely the same day or even same week. They’ll often let applications pile up, review them all at once, and then take a few more days to reach back out to send you a request to interview. So whether you applied via a job board, directly on the company site, or through another channel, it’ll likely be a few days or more until your cover letter and resume are read.

For this reason, it’s best to wait one to two weeks before you send a job application follow-up email. Job seekers who follow up sooner run the risk of overwhelming the hiring manager before they’ve had a chance to review recent job applications on their normal schedule.

One Exception:

If you use the social media strategy above and message a hiring manager on LinkedIn or Twitter, you can follow up right away, without waiting for them to follow the standard application process. A message on social media can add to your application right away. You can show enthusiasm for the job opportunity, mention that you just applied and are eager to discuss the role since it seems like a great fit for your job search and career goals, and then state that you look forward to hearing back.

Conclusion: Job Application Follow-Up Emails

Writing a follow-up email after sending your resume can help you:

• Stand out in the hiring process
• Show the hiring manager you’re highly interested in the role
• Make sure your application doesn’t get lost or forgotten

But only if you do it right. If you’ve read the steps and email examples above, you know how (and when) to write a follow-up email after applying for a job. In your follow-up message, mention the specific job you applied for, briefly remind the reader why you’re a great fit based on specific skills and experience, and then directly ask for an interview.

Personalize your messages to include the company name, job title, and the name of the manager if you can. All of the above will help your email message stand out and help influence the hiring decision. And finally, be selective about when in your job search you follow up on an application. Making contact to check in after submitting your application shows interest and initiative. However, it’s also time-consuming, and still won’t guarantee you hear back from the employer.

…Especially if you applied via a job board, where the position may be already filled, on hold, etc.

So pick and choose which applications you follow up on. Do so if the job listing is particularly exciting, if you believe you’re uniquely qualified for the role, or if you have new information that was not on your resume.

About the Author

Read more articles by Biron Clark

Resume Worded   |  Career Strategy

Not heard back from a job application here's how to follow up..

• Introduction and Key Insights
• Email Template #1: Following up on job application
• Email Template #2: How to follow up with a human resources manager on a job application
• Email Template #3: How to follow up with a recruiter on a job application
• Email Template #4: How to follow up on a job application via a LinkedIn message
• Email Template #5: Following up to ask if a hiring manager received your job application
• Email Template #6: Following up with an internal contact about a job application
• Email Template #7: Asking a follow up question after submitting your job application

Email Subject Lines

• Additional email and LinkedIn templates
• Get more insights and strategies

When you’ve put a lot of time, energy, and thought into applying for a job, you’re probably anxious to hear back from the hiring manager. But a week or two has gone by, and so far it’s been crickets from them. What’s going on here? If you haven’t heard back yet about a job you’ve applied for, don’t take it personally -- the reasons could have nothing to do with you. Every company’s hiring process is different, and things are moving a little slower during the time of the pandemic. Still, if you haven’t received word from a manager within a reasonable time frame, it’s a good idea to send a quick follow-up email to ask about your application status.

Why should you follow up?

Following up on your application in a courteous manner lets you reiterate your interest in the position and confirm that your application was received. Job applications can sometimes get lost or misplaced, so it’s always worth checking to ensure that yours made it into the right hands. It also creates an opportunity to ask the hiring manager whether they need any additional information from you. On top of that, though, you can use the follow-up message to establish a connection with someone at the company. That way, you may be able to keep this person as a contact for the future even if this job opportunity doesn’t pan out. In the business world, you can never know too many people!

When is the best time to follow up?

Before you follow up, always re-read the job posting; it could have information regarding the company’s time frame for hiring. If they specify a window of time, you’re best off waiting to follow up until after that time has passed. However, if the company’s stated time frame has passed, or if you haven’t heard anything within about a week of applying, it’s reasonable (and smart) to follow up. Occasionally, a job posting might even tell applicants not to call or email regarding their application -- if that’s the case, you should respect the company’s request and not reach out to them. It can be stressful to not hear back after applying for jobs, but often, all that’s needed is a little patience -- usually, the company will reach out to you.

Who should you contact?

Most of the time, you’ll want to reach out to a hiring manager -- or whoever is listed in the job posting. Chances are, they’re the ones who are in charge of the hiring process. If that’s not an option, you can also contact a recruiter or someone in HR; you may find contact info for these professionals on the company website or LinkedIn. Whoever you decide to reach out to, pick one specific person and contact them via an email or LinkedIn message. Avoid spamming multiple people at the company or sending your message to an automated (non-human) email address. When you’re ready to follow up on your application, you may be wondering how to inquire about the job in a professional, non-intrusive way. If you’re not quite sure what to say, try one of the following message templates. You can copy-and-paste these as they are, adding your name and other relevant details to personalize the message, or use the templates as inspiration to write your own message.

Sample email templates

Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : checking in on [position] at [company name] application.

Hi [Hiring Manager’s Name], I hope you’re well. I’m reaching out today to follow up on the [Position] role that I applied for on [date]. I would like to express my continued interest in this position and I hope to have the chance to speak with you about it. I believe my skills and expertise would make an excellent addition to your team, particularly my [relevant skill or prior experience]. Please let me know if I can provide any additional information or materials. I look forward to talking with you and appreciate your consideration! Best, [Your Name]

How to follow up with a hiring manager on a job application. This email is positive and professional in tone. It allows you to restate your interest in the position and highlight a particular skill or experience that you can bring to the table. End on a good note by mentioning that you look forward to talking further and that you appreciate the manager’s consideration.

Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.

Before we get to the next template

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Template #2

How to follow up with a human resources manager on a job application, email subject : following up on my application for [position] at [company name].

Dear [HR Manager’s Name], My name is [Your Name]. I recently submitted my resume for the [Position] job at [Company Name] and would like to follow up on the status of my application. I am very interested in working for [Company Name] and feel that I would be an asset to your team because of my [experience in relevant field]. I’ve held many similar positions before and feel confident that I would excel in the role. Please let me know if you have any questions or if I can provide any additional information. Thank you for your time, and I look forward to speaking with you further. Sincerely, [Your Name]

This message is more formal than the first. If you haven’t had any correspondence with the HR manager before -- or if you aren’t sure -- always begin your message by introducing yourself. Again, reiterate your interest and briefly illustrate why you are a great choice for this job.

Template #3

How to follow up with a recruiter on a job application, email subject : application for [position] at [company name].

Hello [Recruiter’s Name], My name is [Your Name]. I am writing to follow up on my application for the [Position] role at [Company Name] on [date]. I remain excited about the possibility of joining your team and contributing to its success. I believe my [specific job-related skills] make me a strong candidate for the position, and I would love to discuss the opportunity even further. Please let me know of any questions I can answer or additional information I can provide. Thank you for your consideration. I look forward to speaking soon! Warm regards, [Your Name]

Similar to the last email template, this message also has a more formal feel. Recruiters often have a hand in a company’s hiring process, but they may not be the first person you correspond with when applying for a job, so begin by introducing yourself. And, of course, remember to underscore your unique skills that make you a great fit for the job.

Template #4

How to follow up on a job application via a linkedin message, email subject : [position] at [company name] (optional on linkedin messages).

Hi [Contact’s Name], I hope you’re doing well! I recently applied for [Position] at [Company] and would like to follow up and confirm that my application was received. If the position is still available, I would love to discuss it further with you. My time as a [Former Job Title] at [Former Company Name] makes me a great match for this role. I’d be happy to provide further information or ask any questions you may have. Thank you for your time and I look forward to speaking soon! Take care, [Your Name]

A good LinkedIn message should be fairly succinct -- a little shorter and more informal than what you’d write in an email. But the overall gist of the message is similar to the other templates: politely but assertively following up on your application, restating your interest and why you’re great for the job, and thanking your contact for their time.

Template #5

Following up to ask if a hiring manager received your job application.

Hi [Recruiter’s Name], My name is [Your Name] and I applied for the [job title] position on [date]. I just wanted to make sure you received it and to let you know that I’m still interested in the position. I’d love to talk to you about how my background in [your key skills and experience] can help [what the company is looking for]. If you need any additional information, please let me know. Best, [Your Name]

Another good reason to follow up is if you aren’t sure your resume landed on the hiring manager’s desk. This is especially true if you applied through an online portal, job board, or directly via LinkedIn — while these platforms are generally reliable, there’s always some risk of your job application going astray. Keep this follow up short and sweet. Say what you’re asking for (confirmation that your application was received), reiterate your interest in the position and your key background, and wait for the hiring manager to get back to you.

Template #6

Following up with an internal contact about a job application, email subject : [job title] at [company name].

Hi [Name], How are you? I saw on LinkedIn that you [got promoted / finished a big project / received an award / etc.] — congratulations! How is everything at [Company Name]? Thanks for the tip about the open [job title] position! I sent in my application a couple of weeks ago but haven’t heard back — I don’t suppose you have any insight about the timeline on your end? I hope things are going well — catch up soon? Thanks, [Your Name]

If you have a friend or other close contact who works at a company where you’ve applied for a job, it can be appropriate to leverage that connection and ask them directly for an update. Depending on how big the company is and how close they are to the department you applied to, they may not be able to tell you much, but it doesn’t hurt to ask. If it feels appropriate — like if the relationship is very close — you might also consider asking them to put in a referral for you with the hiring manager.

Template #7

Asking a follow up question after submitting your job application.

Dear [Hiring Manager’s Name], My name is [Your Name] and I recently applied for the advertised position of [job title] on your online portal. Since then, I’ve been following [Company Name] on LinkedIn and I saw that [recent news] — congratulations! I just wanted to let you know that I’m still very excited about the position and to ask [a quick follow up question about the position you applied for, e.g. how it might be affected by a recent development or something not on the job description.] If there’s anything else you need from me, please don’t hesitate to let me know. I look forward to hearing from you! Best, [Your Name]

Asking a thoughtful follow up question about the role or company not only gives you an excuse to follow up with the hiring manager, it also shows your genuine interest in the position. Only use this template if there’s something you genuinely want to know about the role — and make sure your question isn’t answered on the job ad or company website before you do!

These subject lines see the highest response rates. For details on other subject lines and why these work, read Email Subject Lines for Networking .

• Following up on my application for [Position] at [Company Name]
• Application for [Position] at [Company Name]
• Follow up on application ([Position] at [Company Name])

Other Follow Up Email Templates + Samples

We've also found the following email templates that you should consider using., want more email templates choose a category..

• Follow up emails
• Informational interviews
• Thank you emails
• LinkedIn Messages

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

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Jun 22, 2023

How to write a follow-up email with 8 samples and template

Learn how to write a follow-up email after no response with the help of our follow-up email samples and template.

Lawrie Jones

Table of contents

So you sent the perfect email hoping for a quick response, and 8 days later... still no reply. 😑

How to write a follow-up email

If your email has ever been ignored, a follow-up email can help get your conversation back on track.

As the name suggests, follow-up emails are reminders , prompts, and (very gentle) pushes to get a response. If the follow-up email does its job, you'll quickly find a reply ready and waiting in your inbox, and you can (quite literally) get back on with business!

In this ultimate guide on how to write follow-up emails, we delve into the format, breaking it down into sections. Then, we provide 8 follow-up email samples and finish with a 100% customizable template.

Let the email pros at Flowrite guide you through the process of creating fantastic follow-up responses that won't fail to get a reply!

Why send a follow-up email?

Consider the situation: You've emailed your boss with a question about a project.

Time is running out for you, but you're still waiting for a reply. What would you do?

It's easy to get frustrated and even angry if you feel ignored. But before you go nuclear, send a follow-up email. There are many reasons why you're email may have been unanswered, and you’ll never know if you don’t ask.

The hardest part of creating a follow-up email is to stay polite and professional, while pushing for an outcome. It's especially sensitive if you're pushing someone in power, like a boss, manager, director, or valued client.

The (not so secret) trick is to use the formal email structure and established follow-up email format. So let's get to it...

Follow-up email format

The follow-up email format is no mystery to anyone who creates messages for business. It uses the formal email format (you can read about that in our monster guide here!).

Follow-up emails are focused on getting an outcome.

Whether you're checking in after applying for a job or after sending your resume, it all starts with a strong subject line that grabs attention.

When they open the email, it's professional, personalized, and precise, focusing on your desired outcome. It ends with an outline of the next steps in the process and a suitable sign-off.

It sounds simple because it is! It's time to get into the details of how to draft a follow-up email, using a professional email format:

1. Follow-up email subject line

For every type of email, subject lines have to grab attention. They must express precisely what the message is about and encourage the reader to open it. Fulfilling these principles is a priority for follow-up emails, as your initial message was ignored. Don't make the same mistake again!

Keeping the subject line short, sweet, and simple is essential, advises Rebecca Zucker in the Harvard Business Review .

She suggests that 47% of all emails are discarded by having lousy subject lines. Don't make that mistake!

You can either be explicit about your request or not. Here are a few follow-up email subject line examples:

• Follow up: Email sent on XXX – This is a super formal subject line to a serious email
• Response required: Email sent XXX – Again, a serious subject line for a serious email
• Reminder to register for XXX – This is a polite email reminder for an event.
• Be great to hear from you – This is a relaxed and informal approach that you should only use with someone you knowNetwork event reminder (details) – Another polite follow-up about an event ‍
• Thanks for our meeting – This is a different way to follow up with someone you have already met. You're not demanding a response but creating a connection

In case you're wondering, here are some terrible follow-up email subject lines that you should never use in any situation!

• Why didn't you respond?
• Did you get my last email?
• I'm waiting for your reply…
• I know you're busy, but…
• Just checking in…
• Respond ASAP (I included your manager as CC )

Want to learn how to start an email professionally and adequately? Check out our feature  on how to start an email and how to introduce yourself effectively .

Let's start crafting a follow-up email together, starting with the subject line:

2. Follow-up email body

The follow-up email body is where we start asking for what we want: a reply.

Start with a personalized greeting that uses the person's name. A "Hi" or "Hello" is fine, along with their first name. (Don't forget any professional titles, too.)

Your email is about getting attention and encouraging a response, but try to avoid becoming emotional in your requests. The format outlined below is a great way to ensure you get the desired outcome without damaging your reputation or burning any bridges.

Restate your original request

Start with a warm greeting and remind the person of the previous email (request or correspondence). Keep things upbeat and friendly rather than ice-cold and overly formal.

Remember, there may be legitimate and fair reasons you've received no reply, so always give the person the benefit of the doubt (until proven otherwise).

Restate what's needed and possible deadline (call-to-action)

Your email opening is positive, friendly and continues to build your relationship. The door is still open – but let's push for some answers!

One tip we have is don't be overly apologetic and don't feel bad for bothering people again. This can lead to longer than necessary emails.

One crucial consideration is whether the email response is time-sensitive. Take, for example; you are inviting someone to an event . You may have a deadline for an answer. In this case, you may need to send a polite follow-up email quickly, which is acceptable. 

In this section, we state what's required and provide a deadline to drive action. You can offer them an opportunity to extend the deadline if there's a genuine reason why they've not been able to respond.

3. How to end follow-up email

To finish off your follow-up email, you can restate your overall aims of the message – and the outcome you want. Even if you're feeling frustrated, don't let that come across in your follow-up emails. Focus on staying 100% professional!

Before sending, don't forget to add your name, signature, and other details. Double check you've added the attachments, documents, and anything else the recipient may require!

Follow-up email examples

Now, in the classic Flowrite style, we stop telling and start showing.

We give you 8 examples on how to create a polite follow-up email, a gentle follow-up email, and a more formal response request email . We've provided the framework for how to follow up on an email below .

These samples are written to help you understand the format and find the right words . Use them as the basis for building your follow-up emails.

Or, if you're feeling lazy, copy and paste them. It's your choice!

1. Polite follow-up email sample

Here's a polite follow-up email sample you can send after not receiving a response. When deciding how to follow up on email politely, think about the person and understand why they may not have read your email.

In this polite follow-up email example, we've acknowledged why someone may not have responded to an email – "I understand that you are busy".

2. Follow up email sample after no response

Here is a sample of a follow-up email sent after getting no response. It doesn't beat around the bush but gets straight to the point. This email isn't to someone that you know but a generic email address or unnamed recipient.

3. Gentle follow up email sample

If you're looking for a gentle follow-up email sample, here's one. This is a lot less formal than the previous ones.  

4. Polite follow-up email sample for a request

We start with a polite follow-up email sample to make you sound like a pro. This sample is a basic – but effective – way to follow up.

We use the structure set out previously and leave the reader in no doubt about what we want, when, and why.

5. Politely follow up with your boss sample

Emailing your boss requires some tact. You'll naturally want to push for a response, but remember who has the power (they do!).

In this sample, we create a polite follow-up you can use with even the most fearsome boss.

Be bold and confident that you're doing the right thing for your career and the business.

6. Chaser email sample

Chasers aren't just soft drinks taken after hard liquor; they're also emails to accelerate a response. Chaser emails are often sent to get attendance at a meeting, confirmation of a booking, or dietary requirements.

Chaser emails are briefer than the other follow-ups and less formal – but don't be complacent. Check out our chaser email sample.

7. Following up on my previous email sample

How many times have you had to follow up on an email that's been ignored? For us, it's lots and lots of times, sadly.

Email follow-ups are formal and stick to the structure – but there is flexibility. If you're emailing a colleague, you can be friendlier. If you're emailing an existing customer or potential client, stay formal .

8. Waiting for a response email sample

Sometimes you can find yourself left waiting for a response. This can hold you up and stop you from progressing on projects or achieving your aims.

Don't delay ; send a follow-up email, and let's get you some answers!

This email sample provides an engaging way you can explain you're waiting for a response – and why you need one ASAP!

Follow-up email template

If the samples above don't suit your style, or fit your circumstances, here's a 100% customizable follow-up email template you can use.

This follow-up message follows the format and sticks rigidly to an approach we know works.

To use this template, work from top to bottom and fill in the gaps. You can delete any section you don't need or add more information where required.

By the end, you'll have a follow-up message that will get results!

Follow-up on how to write follow-ups

And so, the end is near, and by this stage, you should know how to write follow-up emails. We’ll say it again, but the key is to focus on the outcome and ignore any emotions.

Always remember there could be a legitimate reason your original email or request wasn't answered, so give the person a chance. When writing follow-up emails, use the standard format simple structure, keep things short, and include a CTA.

Never settle for anything less than an answer!

Follow-up email template using Flowrite

Flowrite is an AI writing tool that turns short instructions into ready-to-send emails and message. However, for emails such as follow-ups after no response it can write the whole email for you.

Try it yourself below to see how to follow up on an email with click of button thanks to our follow up email template.

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Follow up Email After Submitting Resume: 4 Templates

With the use of Indeed’s data and insights, the [mention the name] Editorial Team is a diverse and brilliant group of authors, researchers, and subject matter experts who provide helpful advice for navigating your career journey.

Letter Template: 1

Table of Contents

Follow up letter After Submitting Resume

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- follow up email after career fair

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient]

 Your offer falls short of what I had anticipated. I used to earn [mention the salary] per year, and I’ll take requests starting at that level into consideration.

We’ve agreed that as part of my employment at [insert company name], I’ll [state the most significant responsibilities you have for the position]. In addition, I’m providing a plethora of knowledge to help this business become more competitive and achieve its goals.

In order to increase our productivity and produce better [mention the name] than the previous quarter, I have already started developing ways to scale these procedures.

Your organization will gain a lot from my thoughts and new viewpoints as a passionate [name your qualification] with over [say the number] years of industry experience. I believe it is only fair that I will be paid properly.

It will also be a great idea to ask them for a deadline by which they must accept the offer. The next week, when you need the position filled immediately, you don’t want to say that you’ll get back to me.

I’ve already had a couple of job offers from other places, but I really like this company’s ambition and culture because it fits with my values and aspirations. Therefore, I am delaying further commitments until we make a choice that benefits both of us.

Kind regards,

[Mention the name]

[Mention the profession]

[Mention the contact details].

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

 I appreciate you taking the time to interview me for the post of marketing executive on [mention the date or  Month or year]. It was great to meet you, and I appreciate you giving me the job very much.

I’m writing to confirm the following course of action in light of the offer you made. I’d like to know if I’ll be receiving an official letter or employment contract from your end. I am eager to work for your esteemed organization and am available to start on [mention the date or Month or year].

You shouldn’t become too ecstatic if the manager who was interviewing you extended an offer to you at the conclusion of the interview because there are still certain procedures to complete before the job is officially yours. You must send a letter or email to the employer requesting an offer letter for the verbal job offer that the hiring manager made to you if you have not gotten a formal email or job offer letter from them.

We have included a sample verbal offer letter to make things easier for you. You can write a formal email to the firm asking for a job offer letter by using this sample request for offer letter.

Please let me know what steps I need to take after that to finish the process. Please feel free to inquire if you need any additional information from my end.

Thanking you.

Letter Template: 3

Once more, I want to thank you for visiting me yesterday to discuss the opening for a [insert name] in your clinic. I was happy with the office and the staff. I can see that [said the name] promotes a tremendous sense of collaboration, and I would be pleased to be a part of it. After hearing about your success there and learning more about its fast-paced, distinctive culture, I’m eager to explore potential with the team at [name the Company Name]. I sincerely appreciate the time and advice you gave.

I bring [say the number] years of professional experience as a licensed [mention the name], a current license to dispense hearing aids or a doctorate in [mention the name], and a current hearing aid dispensing license [mention the name] in addition to my passion for what I do. I have a lot of experience leading and training teams or running diagnostic tests, and counseling patients in addition to the abilities you mentioned as essential for the job.

Even though it’s not always possible, using the research techniques described above, comparing the job description, and then browsing through a company’s personnel on [mention the name].

For your reference, I’ve also attached a handful of the projects I mentioned as well as my resume. Please let me know if there is anything else you need from my end. I hope to speak with you again soon!

If you have any inquiries or need a list of references, do let me know.

Thank you for your consideration.

Letter Template: 4

I’m writing to inquire about the status of the application I filed for the position with the job title last week or month.

I am certain that I can assume the role and start contributing to the team’s efforts right away given my recent experience in job requirements or key components of the job you have applied for [mention the name].

Write a brief, concise email requesting an interview with the hiring manager directly after submitting a job application. Make sure to include a reference to the job posting.

Check the firm website [mention the name], the job posting, and [mention the name] to get the recruiting manager’s name.

If you’re unsure of where to look for the hiring manager for the position you applied for, don’t be concerned.

I’ll then give you some samples of follow-up emails you can use after submitting a job application or your résumé.

It is frequently possible to determine which team or department the position is in and then locate the best hiring manager based on that team.

Even the hiring manager may publish the position on their personal social media accounts, such as [mention the name].

If the position is still open this week, I’d be happy to speak with you by phone so I can tell you more about my most recent work in the appropriate area or themes.

In addition, I’d be pleased to attach my résumé here if it hasn’t already reached you. Just inform me.

I appreciate everything and can’t wait to talk to you.

Similar Posts:

• Job Fair Invitation Email: 4 Free Templates
• Farewell Manager Letter: 75 Templates
• How To Write a Cover Letter With No Experience: 82 Templates
• Follow-up Email After Career Fair: 4 Templates
• Follow-up Email After Verbal Job Offer: 10 Templates
• Appreciation Letter to Manager: 30 Templates
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• Career Planning
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Follow-Up Email Message Examples and Writing Tips

• Why It's Important to Follow Up

What to Include in the Email

Interview follow-up email template, interview follow-up email messages.

• More Follow-Up Letter and Emails

Job Application or Resume Follow-Up

• Networking and Job Fair Messages
• Follow-Up for Special Circumstances

One of the most important things you should do when job searching is to follow through and follow up on the jobs for which you’ve applied.

Whether it's right after a job interview or even when you haven't heard back on a job, a prompt, polite, and personal follow-up note, or email message will always make a good impression, and help you get noticed. Read on for some great follow up letter and email tips and samples.

Why It's Important to Follow Up

Following up after an interview.

A follow-up note or email message accomplishes a lot of functions. First, a thank you note sent after an interview or phone call shows good manners. In addition, sending a note after a point of contact is an opportunity for you to mention anything you forgot to say during the call or meeting, and give a quick review of why you're a good fit for the position.

Be sure to collect the names and contact information for everyone who was involved in your interview process.

Another reason to send a follow-up message is that it helps the hiring manager will remember who you are. Even if you don’t get this particular job, another one might come up and hopefully, the hiring manager will think of you and will already have your contact information on hand.

Here’s more information about how to  follow up after a job interview .

Checking on the Status of an Application

But it's not only after a conversation that you can send a follow-up letter.

You can also send a follow-up message to  check on the status of an application — doing so demonstrates your interest in the position, as well as your ability to take initiative.

This could help get your resume or application a second look if it was passed over for some reason.

As well, you may want to send a follow-up note if some time has gone by after your interview, and you haven't heard from the recruiter, a hiring manager, or the person who interviewed you.

The most important thing, of course, is to say thank you in your note, whether that's appreciation for an interviewer's time or for a hiring manager looking into the status of your application. But there's really much more you can do, depending on the occasion for your note. Here are some other details to include:

A Reminder of Who You Are It's quite possible that your interviewer spoke to dozens of people. Or, perhaps your emailed resume is one of hundreds a recruiter received. Provide a few details to give the person you're emailing context.

You can say things like "We spoke last Wednesday about the marketing coordinator role" or "I submitted my application for the sales position earlier this month." 

Make it easier for the interviewer to remember you. This is crucial, because he or she may not have the time to look you up.

Perhaps the two of you shared some interest or detail that you can mention in your letter as well. If no interviewer is involved yet, simply move on to the next bit of information.

Why You're a Good Candidate Give a quick summary of why you'd benefit the company, and what you'd bring to the position. Don’t make this a long review of your resume, simply hit the high points that you want the interviewer or hiring manager to consider.

Details You Forgot Initially Did you forget to include an important point in your original application? Or did you flop while answering a question on your phone screen? A follow-up note is a good place to fix those problems. Reconstruct your answers so you can say what you wished you had said in the application or interview.

This is a follow-up email message example. Download the follow-up email template (compatible with Google Docs and Word Online) or see below for more examples.

Follow-Up Email Message Sample #1

Subject: Thank You – Jane Doe, Audiologist

Dear Ms. Jones,

Thank you again for meeting with me yesterday to discuss the audiologist opening in your clinic. I was so impressed with the office and staff. I can tell that Audiology Associates is a true team environment, and I’d love the opportunity to join you.

I bring other things to the table besides my enthusiasm – for example, I have seven years of work experience as a licensed audiologist, and a current hearing aid dispensing license, as well as a doctorate in audiology (AuD). I also have extensive experience leading and training teams, performing diagnostic testing, and counseling patients, all of which you mentioned as essential for the role.

Please let me know if you have any questions or would like a list of references.

Thank you for your consideration.

Jane Doe jane.doe@email.com 555-555-5555

Sample Follow-Up Email #2

Subject Line:  Sales Representative Position

Dear Mr. Williamson,

It was a pleasure meeting you last week and discussing the sales representative position at XYZ Financial Company. Thank you for introducing me to Mr. James and Mr. White, with whom I would be working.

I am glad I had the opportunity to explain to you my exemplary sales record, which I believe would make me an asset on your team. I realize you expressed that the ideal candidate for the position should be experienced in team sales; while most of my experience has been as an individual salesman, I thrive in collaborative settings. As a sales representative at ABC Company, I met weekly with the other 20 sales representatives to collaboratively develop sales strategies and troubleshoot various sales issues. I flourish in this collective setting and would love the opportunity to bring my passion for teamwork to your company.

I also have a history of developing and maintaining long-lasting relationships with both clients and colleagues. At ABC Company, I maintained more than 75 percent of my clients for my entire tenure as a sales representative. I'm confident that my ability to develop strong relationships will also make me a strong team salesman.

I hope this illustration of my collaborative skills will instill confidence that I am the ideal candidate for the sales position. Thank you again for taking the time to speak with me and if you have any additional questions, please feel free to contact me. I look forward to hearing from you about this position.

Best regards,

McKensie Ryland

• Email Interview Thank You Note With Follow-Up Information
• Follow-Up Letter After a Job Interview
• Phone Interview Follow-Up Email Message

More Follow-Up Letter and Email Messages Examples

Browse this list of follow-up letter examples to get ideas for your letters and email messages.

• Letter to Follow-Up on a Job Application
• Email and Letter to Follow-Up on a Resume

Networking and Job Fair Contact Messages

• Job Fair Follow-Up Letter
• Networking Meeting Follow-Up Letter and Email
• Thank You Letter for an Introduction

Follow-Up Letters for Special Circumstances

• Appeal Letter for After a Demotion or Termination
• Letter of Appreciation for Career Assistance
• Letter to Send When You've Been Rejected
• Letter to Send After Missing a Job Interview

When to Follow Up

Timing plays a big role in follow-up notes. It's important to follow up as soon as possbile after a job interview.

Thank you notes following an interview or phone screen should ideally be sent within 24 hours of the contact.

If you don't hear back after a few days or a week, you may want to follow up and send a short and polite email asking if there is an update on the hiring process.

This is where it can be helpful if you asked during the interview about the timeline for hiring. (If the company interviewed you in March but said they would not have a decision until mid-April, hold off on sending your note until then.)

If you’re following up on an application or resume that you submitted, give it a week or two before sending your letter. Here is more information on how to  follow up after applying for a job .