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How to Write a Resignation Letter (With Examples)

What Is a Resignation Letter?

When to give the letter to your employer, what to include in a resignation letter, what not to include in your letter, how to write a resignation letter, how to format a resignation letter, resignation letter template, resignation letter samples, frequently asked questions (faqs).

Are you ready to resign from your job? If so, you should write a resignation letter to formalize the details of your departure. But what is a resignation letter, and why should you write one? What should you include, and when do you need to provide notice to a soon-to-be former employer?

Here's information on writing a resignation letter or email message, along with samples and templates you can use to write your own.

Key Takeaways

• A resignation letter is a formal document notifying an employer that you are leaving your job.
• A resignation letter includes notice that you’re resigning, your end date of employment, and your contact information. You can include additional details, but they are not required.
• Resignation letters can be submitted in print or sent by email. In some cases, you may want to share a printed letter with a manager in person.

A resignation letter is a document that notifies your employer that you are leaving your job. It formalizes your departure from your current job and can be submitted by email or as a printed letter.

The letter serves as written notice of your resignation and provides the details of your departure from the company, including information about the end date of your employment.

It's polite to send your resignation letter well in advance of your departure, with  two weeks in advance  being generally accepted as the minimum unless circumstances require you to resign without advance notice or with short notice.

In some cases, you may not be able to provide notice. If you’re working in a difficult workplace, have a family emergency, or other circumstances require you to move on right away, give your employer as much notice as is feasible given the situation. When you are considered an at-will employee , you are not legally required to give notice.

If you have an employment contract , it’s important to adhere to its terms when you’re resigning. Check your contract to determine how much notice you need to give your employer.

If you tell your boss in person that you're resigning, have a printed copy of your resignation letter ready to share. When you work remotely or resign with short notice, however, you can send your resignation via email.

When you resign from your job, it's important to do so gracefully and professionally. However, you don't need to include a lengthy explanation. Keep your letter or email simple and focused on the facts.

Here's an overview of what to include in your letter:

• Intent to resign:  Your letter should start with the fact that you're resigning.
• Last day of employment:  You should provide information about the last day you plan to work at the company.
• An offer to assist with the transition:  Often, employees will also offer to help in the transition, perhaps by recruiting or training a replacement. In this way, both the employee and the employer can leave the situation with closure and a sense of respect and amicability.
• Questions you may have:  If you have questions about your final pay or benefits, you can inquire in your letter or email.
• Contact information:  Include your personal contact information so it's easy for the company to get in touch with you.
• Signature:  A hard-copy letter should include your written signature above your typed name. If you're sending an email, simply type your name.

To achieve a positive and graceful exit, a letter of resignation will often thank the employer for the opportunities provided and mention experiences gained at the company or how the employee enjoyed their time there.

There are some things you shouldn't include when writing a resignation letter:

• You don’t need to include the reason that you’re moving on, especially if it’s a negative one.
• Resignation letters are not an appropriate place for complaints or critiques of the company, manager, or co-workers.
• There’s no need to mention in your letter that you'll be getting a higher salary at your new job (if you are). If you’re looking for a counteroffer to induce you to stay, that conversation is better held in person.
• Don’t use your letter to discuss how great the new job is or how thrilled you are about leaving.

Keep it simple, stick to the facts, and don't complain. It's important to leave on a positive note because you may need a  reference from the employer . There's no point in burning bridges when you've already decided to move on.

A resignation letter needs to include your contact information, official notice that you’re resigning, and when your final day of work will be. If you’d like to include more details you can, but they are not required.

Here’s how to write a resignation letter, with information on what to include in each section of the letter:

Contact information:  A written letter should include your and the employer's contact information (name, title, company name, address, phone number, email), followed by the date. In an email resignation letter, include your contact information at the end of the letter, after your signature. You don’t need to include the company’s contact information.

Greeting:  Address the resignation letter to your manager, using their formal title ("Dear Mr./Ms./Dr.").

Paragraph 1:  Note that you are resigning from your job and state the date on which your resignation will be effective. This will give the employer official notice for your personnel file.

Paragraph 2: (Optional)  You can mention the reason you're leaving, but this is not required. If you choose to give a reason, be sure it’s a positive one, such as starting a new job, leaving the workplace, or going back to school.

Paragraph 3: (Optional)  If you’re able to help with the transition, mention your availability in your letter.

Paragraph 4: (Optional)  Mention your appreciation for the opportunity you had to work for the company. If there was something especially rewarding, share the details.

Closing:  Use a formal sign-off, such as "Sincerely" or "Yours sincerely."

Signature:  End with your handwritten signature followed by your typed name. For an email, include your typed name followed by your contact information.

Resignation letters should be simple, short, and written in business format using a traditional font.

Length of the letter:  Most resignation letters are no more than one typed page.

Font and size:  Use a traditional font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points.

Format:  A resignation letter should be single-spaced with a space between each paragraph. Use one-inch margins and align your text to the left (the alignment for most business documents).

You can download the resignation letter template (compatible with Google Docs and Word) to use as a starting point for your own letter.

Review examples of a printed and an email resignation letter.

Printed Resignation Letter Sample

Joseph Q. Hunter 123 Main Street Anytown, CA 12345 555-212-1234 josephq@email.com

August 8, 2023

Jane Smith Senior Manager Johnson's Furniture Store 123 Business Rd. Business City, NY 54321

Dear Ms. Smith,

I would like to notify you that I am resigning from my position as assistant manager for Johnson's Furniture Store effective August 22, 2023. 

Thank you very much for the opportunity you’ve given me to learn all about store management and proper customer service. I have genuinely enjoyed my time with the company, and I believe the experience has taught me much about the furniture industry and how to effectively manage employees.

Next month, I will be taking on a position as a manager of a new retail store. In the meantime, I will be happy to assist with your transition to a new assistant manager.

Signature  (hard copy letter)

Joseph Hunter

Email Resignation Letter Example

Subject:  Killian Zhu – Resignation

Dear Ms. Tanner,

Please accept this letter as my resignation from McTavish & Co. My final day at the company will be this Friday, August 7, 2023.

I apologize for the short notice. I've enjoyed working on the customer service team and have learned much during my tenure with the company.

Please let me know what I can do in the next few days to help with the transition.

Killian Zhu Killian.zhu@email.com 512-123-1234

How much notice is required when you resign from a job?

Two weeks is considered the standard amount of notice to give an employer when you resign from a job. When an employee is covered by an employment contract, however, they are expected to adhere to the contract terms, which may require a longer notice period. In some cases, an employee may need to quit with less or no notice.

Do you have to write a resignation letter when you’re leaving a job?

Company policy or employment contracts may require resignation letters, but most employers don’t require formal notification when an employee resigns. When a resignation letter isn’t required, it can still make sense to write one to create an official record of your end date of employment. Check with your company's human resources department if you're unsure.

SHRM. " Can Employers Require Workers to Give Notice Before They Quit? "

NCSL. " At-Will Employment - Overview ."

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Writing a resignation letter that’s effective and professional

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What’s a resignation letter?

What to include in a professional resignation letter, what to avoid in a resignation letter, 5 sample resignation letters, feel good about your decision.

You likely won’t stay in one job forever. Your career might plateau and you’ll be up for a new challenge to broaden your skills, or you might become dissatisfied with your work environment and want a change of scenery.

Regardless of how long you’ve been with your current company, you’ve decided now’s the time to quit your job. The first step to doing so effectively and professionally is to send your resignation letter.

Writing an effective resignation letter reduces the stress of breaking the news to your employer because it gives you time to say everything you’d like to say in a professional manner. It advises your direct or human resources (HR) manager of your decision to leave, provides them with notice to plan for your position, and ends your employment positively.

A resignation letter highlights your intention to leave the company. This letter should include your last day and how you’ll support the team through the transition process. You’ll typically send this message via email to your direct manager or an HR professional.

If you want to leave your job on good terms or ask your current employer for a letter of recommendation , handing in a letter of resignation is a simple way to show respect .

This formal notification informs your employer of your action plan while expressing consideration for the position that your departure places them in. Departing in such a respectful manner increases the chance they’ll write you a great reference letter.

Deciding to resign isn’t always easy, especially if you feel emotionally invested in your company, projects, and team members. The decision to move on likely developed as you assessed your career goals and determined that leaving was the right choice. 

Whether you accepted a job offer at a new company, are beginning your search , or are wanting to take time for yourself, you’ve decided to continue your development elsewhere. But knowing how to formalize this to your higher-ups and HR team can feel intimidating. After all, you want to leave on a good note .

Following these four steps will help you handle this difficult task and compose an effective resignation letter:

• State your intentions: After addressing the email to your manager (Dear [name]), state your intention to resign and departure date. Although giving two weeks’ notice is an accepted standard, you may provide more or less time or have a predetermined notice period in your contract to follow.
• Give a thoughtful thank you: Express gratitude for your experience at the company to set the tone for your future relationship. Discuss key lessons, great moments, and how they’ve helped you develop professionally . This will make the remainder of your time there amicable and leave your employer with a positive impression of you .
• Offer your assistance: Extending an offer to assist during the transition shows your employer you care about them and the company. Briefly mention your intention to wrap up current projects and your availability to train team members. 
• Sign off with your contact information: Finish the letter by sending your best wishes and extending a cordial invitation to keep in touch. This shows your manager you want to remain on good terms. If you’d like, you can add your personal contact information after your signature.

Consider a formal resignation letter your chance to put your best foot forward. Even if you feel excited to leave, you don’t want to seem too enthusiastic or behave informally.

To keep your letter professional, avoid the following:

• Extensive details about why you’re resigning
• Your future plans/where you’re going next
• Complaints about the company or team members
• The words “quitting” or “leaving”

Learning how to professionally quit a job is a valuable skill, and doing it the right way takes practice and planning. Using a resignation letter template makes it easier to keep your thoughts in order and express yourself respectfully.

Here are five resignation letter examples tailored to various scenarios. Fill in the blanks or use them as inspiration to draft your own letter. 

1. Standard resignation letter

Concise, professional, and respectful. This simple resignation letter covers all the basics when communicating your departure to HR or your manager.

Dear [manager’s name],

Please accept this letter as my formal resignation from my position as [job title] with [company name]. My last day will be [date].

Thank you for your support during my time at [company name]. It’s been a pleasure to work alongside such a talented team. I’ve appreciated the opportunity to contribute to [mention two projects]. And I’ve learned so much about [mention focus areas of your role], knowledge that I’ll carry throughout my career. 

During my last [mention time left], I’ll do everything possible to make this transition as smooth as possible. Please let me know if there’s anything in particular I can do to support you and the team. 

I wish you and the company continued success and hope to stay in touch. 

Sincerely, 

[your name] [contact information]

2. Resignation letter with advance notice 

Finding your replacement can take time when you work in a specialized field. Giving more than two weeks’ notice is a thoughtful way of showing your employer you understand this challenge. Although this isn’t mandatory, it expresses your sympathy and allows adequate time to train team members or your replacement.

[date] 

Please accept this notice as my formal resignation from my position as [job title] with [company name], effective [final day]. I understand that preparing someone for this role will take time, so I wanted to provide as much notice as possible. 

It’s been a pleasure to learn from you and see the growth we’ve achieved in the [name of department]. I’m grateful for the opportunities I’ve had during my [amount of time] at [company name], and I know I’ll bring these valuable learning experiences forward in my career. 

During the next [mention time left], I’m committed to wrapping up my duties and making this transition smooth. Please let me know how I can further assist you and the team throughout this period of time. 

I wish you the best and look forward to seeing the company’s continued growth.

3. Resignation letter to a mentor

A mentor-mentee relationship is extremely valuable, and breaking the news of your resignation to someone you respect is challenging. When addressing a letter to someone important, keep it professional and include a personal sentiment to make your departure more amiable. 

I’m writing to give my formal notice of resignation from my position as [job title] with [company name] on [last day of employment].

Thank you for your guidance and support during my time at [company name]. It’s been a wonderful experience working for such an exceptional leader, and I’ll carry the knowledge and lessons you’ve shared with me throughout my professional career. I greatly appreciate the opportunity to [list a couple of work accomplishments] and work alongside such an inspiring team. 

During my final [mention time left], I want to assist you throughout this transition. Please let me know what steps I can take to make this transition as smooth as possible. 

Thank you again for making my time at [company name] a great experience. I look forward to keeping in touch. 

Best regards, 

4. Resignation letter for a new job

If you’ve recently started a position and quickly realized it’s not the right fit, writing a resignation letter is still good practice. You may not have learned much from your role yet, but you can still thank your HR department or manager for their time during your onboarding .

Dear [HR employee],

I’m writing to give formal notification of my resignation from my position as [job title] with [company name], effective [end date]. I realize I’ve only been here a short while but I feel it’s best to pursue other opportunities. 

Although my time at [company name] was short, I appreciate the opportunity you’ve given me and the time you invested in my onboarding.

Please let me know if there’s anything I can do during the rest of my employment to ensure a smooth transition.

I wish you and the company continued success.

5. Resignation letter without notice

Sometimes life throws you a curveball. If you need to leave your role immediately, use this resignation letter example to model an appropriate message to your employer.

I regret to inform you that I must resign from my position as [job title] with [company name]. My last day will be [end date]. 

Due to unforeseen events, I can’t handle my role’s responsibilities at this time. I offer my sincerest apologies that I’m unable to provide two weeks’ notice because of circumstances requiring my immediate attention.

I’ll dedicate the rest of my time within the next few days to finishing my tasks and providing as much assistance as possible. 

Thank you for making my time at [company name] so impactful. It’s been a pleasure to learn so much under your leadership. And I wish you and the company continued success.

Deciding to quit your job is daunting, even when it’s the right choice. But offering a resignation letter can make you feel more at peace with your decision and optimistic about your future. You’ll leave on a good note and ensure you’ve retained healthy relationships with your coworkers. You never know when you’ll need to leverage this professional network .

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How to Write a Resignation Letter

Here’s what to say — and what to leave out.

Should you write a resignation letter? In most cases, quitting a job doesn’t require one. However, there are some situations in which you want to write one, the author explains in this piece. She outlines what those reasons are and offers advice for how to actually write one, including tips on what not  to say. The article also includes a template you can use with sample language.

You’ve made the decision to quit your job and you want to leave on a positive note. This starts with giving notice and letting people know in a professional way. So, do you need to send a resignation letter? If so, who do you send it to? And what do you say?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Resignation Letter (With Examples)

Writing a resignation letter is a crucial part of leaving a job — a  process that already causes enough stress on its own. 

Coworkers are people you may spend more time with than your own family, so when you resign, “not only are you changing work, you’re affecting people that you’re used to seeing every day,”said Keith Wolf, managing director of Murray Resources , a staffing firm and resume service.

The stain of blowing off an employer without formal notice is impossible to scrub, while the benefits of a  professional notice are just as long-lasting. Indeed, former coworkers can  serve as valuable resources for job opportunities and recommendation letters.

To that end, we’ve rounded up tips and examples for writing a resignation letter that’ll help you  maintain work relationships long after leaving a company.

How to Write a Letter of Resignation

The precise phrasing and details of a letter of resignation will vary by individual. That said, all letters of resignation follow a basic structure. The letter should include each of the following components, listed in order:

1. Date : You’ll be writing the letter ahead of time, so be sure to date the letter to reflect when you’ll actually submit it.

2. Contact information : Include your name, email address and phone number. It’s also common to include your home address.

3. Note of address : “Dear, [Name]” is appropriately formal. “Hello, [Name]” and “To: [Name]” are other options. Always use a person’s name, not a department.

4. Notice of resignation : State in plain language that the letter’s purpose is to inform the employer of your resignation. Include your last date of employment in this section.

5. Expression of gratitude : Thank your boss for the opportunity to gain experience, develop new skills and grow professionally. Specify individual projects or accomplishments if you like, but a general expression of thanks will suffice.

6. Note about transition : Offer to help with the transition. Don’t overpromise, but a good-faith willingness to assist with next steps will be appreciated.

7. Closing and signature : Again, directness is expected — “Best,” “Thank you,” or “Best wishes” are customary. Be sure to then sign the printed copy, or if you’re notifying remotely, drop your signature in the emailed letter of resignation PDF. You can use the Preview app for Mac or Microsoft Edge for PC to create a signature.

A few of these details are worth unpacking a bit more. Below is some additional advice on the more important facets of the letter of resignation, along with some extra guidance and a few common missteps to avoid.

Tips for Writing a Great Letter of Resignation

You may need to tailor your resignation letter to fit specific circumstances, but there are general tips you can follow to ensure you deliver your message with professionalism and sensitivity.  

Include Your Contact Information

This might seem redundant, since your employer likely has all or most of your contact information on file, but it’s customary nonetheless. Contact information — name, address, phone number and email address — is often listed near the top of the letter.

Show Gratitude

Always be sure to thank the employer for the opportunity, and let them know you’re appreciative of their hiring you and investing in your development.

That said, don’t overdo it. Avoid being overly emotional, particularly in the letter, Julie Hochheiser Ilkovich, managing partner of Masthead Media and host of the Coffee Break With NYWICI podcast, said. The meeting with the manager is a better forum for expressing deeper sentiments.

Give a Date

Make it clear when your last day will be. It’s customary to give an employer at least two weeks’ notice . In rare instances, that’s not possible. In that event, make sure to acknowledge the standard and apologize for not being able to meet it. (You may want to briefly explain the short notice, or simply leave it for the meeting.)

Offer to Help With the Transition

When you resign, you’ll be leaving the organization a person down. So be sure to offer to help with the transition, whether that’s drafting a job listing , recommending potential replacement candidates, training a replacement, tidying up ongoing projects or whatever the organization needs to move forward successfully.

For technical roles, that likely means significant hands-on collaboration.

“You have to document the things you’ve been working on, and then meet with your managers to figure out who has the bandwidth to take them on,” Katelynn Weingart, a software engineer at LaunchPad Lab , told Built In. “Then have separate meetings with those people, and walk them through the code. Make sure they understand what you’ve been working on.”

Keep It Brief

A professional resignation letter is usually only a handful of sentences. When in doubt, err on the side of less.

“If you’re nervous about your writing ability and don’t want to say the wrong thing, then just keep it super short,” Wolf said.

Altogether, the letter of resignation should briefly hit a few key points and maintain a respectful, even keel. Ilkovich has a helpful lens through which to think about it: Ask yourself, “Is this something I’d be comfortable having shared around the organization?”

“In the moment of writing, you may feel like, ‘Oh, this is just for my boss,’” she said. “But it’s something that could be passed along, or your company may document it in some way.

What Not to Include on a Resignation Letter

Knowing what not to say is just as important as saying the right thing when deciding how to write a resignation letter. Keep these tips in mind to avoid any misunderstandings and leave your company on a high note .

Complaints About Your Manager

Even if you had a bad experience at your company because of poor management , a resignation letter is not the time to vent about your manager. Doing so will only alienate company leaders, making your transition process messier than it needs to be. 

You also never know when you’ll need a reference , and former managers are often the go-to connections that hiring teams are interested in hearing from. Burning bridges with your current manager may cost you a vital reference later on.

Gossip About Coworkers 

Sometimes coworkers can be difficult to work with, but this doesn’t make it okay to complain about them in your resignation letter. In fact, spreading negative comments or gossip about coworkers can damage your professional image and make it seem like you’re not a good teammate — something that future recruiters may look into. 

Coworkers can serve as lifelines as well, sharing possible job opportunities and sending references. If you damage your relationships with coworkers, you may fracture your professional network and forgo chances to learn about other jobs and resources through these connections.     

Inappropriate Language

Even if your tone is positive, slipping in inappropriate language makes you seem less professional and can distract from the actual letter. Resisting the urge to use colorful language ensures your resignation letter won’t come across the wrong way or elicit strong reactions from your manager and coworkers. 

Detailed Reasons for Why You’re Leaving 

Like a job-interview follow-up email , the letter of resignation itself should be something of a formality. You can explain the reasons behind your departure during the resignation meeting and again at the  exit interview . Despite what some advise, the actual letter isn’t really the arena to get into finer details.

If you do feel strongly about including reasons in your letter, keep the terms simple. Mention that you’ve accepted a new position, decided to make a career change or are leaving for personal reasons, as the case may be. But there’s no need to name your new employer, cite the new sector or explain personal issues in the letter.

An Overly Positive or Negative Tone

Choose a more neutral tone instead. This way, your message won’t make you appear eager to leave the company and you can stay on good terms with your manager and coworkers during and after your departure.  

Delivering the Letter of Resignation

Schedule a face-to-face meeting.

It may be obvious, but it’s worth stressing: Request in-person time with your manager, print a hard copy of the resignation letter and deliver the news face to face. No out-of-the-blue emails, no surreptitious letter drop-offs and certainly no ghosting.

“Setting aside time to get [the manager’s] full attention — meeting to make sure you’re actually talking to them, not just kind of doing it in passing — are both really important,” Ilkovich said.

Resigning directly and professionally is partially self-serving — why burn network contacts or potential references? — but it’s also just the courteous thing to do. Wolf recalled the justifiable blowback some companies faced after holding  mass terminations via video calls during the pandemic. Any departure — whether voluntary or involuntary — is sensitive, and should be treated as such by whoever is delivering the news.

“Give the employer the same courtesy you would want,” Wolf said.

Resign Professionally Even If You Work Remotely

Remote work doesn’t have to complicate the process. The etiquette still stands, just digitally.

Again, schedule a meeting time with your manager, block your calendars and deliver the news face-to-face on whichever  video-conferencing app is the company’s default. Even if you’re anxious about meeting, don’t disable the video. Then, send the letter of resignation via email after delivering the news. In short, even in the “new normal,” regular expectations apply.

Make Sure Your Boss Is First to Know

Inform your manager first, not your work friends. Otherwise, the news can spread, potentially sowing resentment.

“It’s important to let the company lead the process of how they want your resignation announced,” Wolf said. “I’ve seen that botched before.”

Sharing news online about a new job opportunity before telling anyone at your company not only hurts your relationship with your manager, but it may also damage your standing in the eyes of your future company.  

“Make sure all the key people know what’s happening within your organization before talking about it online,” Ilkovich said. “Also, understand what your new employer is comfortable with you saying. Yes, it’s your news, but you do want to be conscious that there may be some guidelines.”

Know Before You Go

Before handing over the letter, be certain you haven’t forgotten about any  contractual agreements that might preclude your next employment options. That includes agreements like non-compete and non-solicitation clauses — “things that you may not have thought about for years and years, because you haven’t read it since you started,” Ilkovich said.

Letter of Resignation Examples and Templates

Boilerplate language won’t capture the individual nuance you’ll want to bring to your letter of resignation. For example, you might want to further emphasize your sense of  gratitude or acknowledge the depth of  personal relationships you’ve built, especially if resigning from a longtime employer, in a way that non-personalized templates won’t do justice. But the five examples below should nonetheless help you get started.  

Example 1: Resignation Letter With Two Weeks’ Notice

[Date] [Your Name] [Your Phone Number] [Your Email]

Dear [Name],

I’m writing to inform you that I have decided to resign from my position as [role]. My last day will be [two weeks from day of notice].

This was not a decision I made lightly. My time at [company] has been professionally and personally fulfilling. The support and encouragement I’ve received from you, our team and the company as a whole has been extraordinarily valuable. Please know that I am grateful for the opportunity you provided and the chance to gain experience and hone new skills under your direction.

I will, of course, use my remaining time to help with the transition as best I can. I will document and share the status of my projects and, if desired, assist in the search for a replacement.

[Signature here] [Name]

Example 2: Resignation Letter With Fewer Than Two Weeks’ Notice  

Hello [Name],

Please accept this letter as notice of my resignation. My last day of employment will be [date].

I know it is customary to provide two weeks’ notice, and I sincerely apologize for any problems that my short notice might cause. Know that if there were any way I could have avoided it, I would have done so. Unfortunately, my new employer needs me to begin right away, and I could not negotiate a different start date. [If you have a different reason for the short notice, explain.]

I will always appreciate my time here, and I am truly grateful for the professional guidance you provided. I gained invaluable experience and grew much as a [role/position] during my time at [company]. Thank you so much for the opportunity.

Since my time remaining is short, I know that the transition may be more difficult than usual. Know that I will do all I can to thoroughly document the status of ongoing projects and help tie up any other loose ends.

Example 3: Short Resignation Letter Template

This letter is to notify you that I am resigning from my position as [title] at [company]. My last day will be [two weeks from date of letter].

It has been a pleasure working with and learning from you over the past [X years or months]. I wish you and [company] all the best going forward. Thank you so much for the opportunity.

In my time remaining, I’ll be happy to help with the transition in any way that I can.

Thanks again,

Example 4: Resignation Letter With Reason for Leaving

I’m writing to let you know that I’ve chosen to resign from my position as [position]. My last day at [company] will be [date].

I am resigning because I have decided to accept a new position. I believe the new role provides an excellent path for how I’d most like to steer my professional growth. [ OR I have decided to pursue a career change and am applying for jobs in the X industry/going to school for Y field of study. OR I have decided to resign from my current role due to personal reasons.]

This was a difficult decision. I very much enjoyed my time here and am grateful for all I learned. The experience and knowledge I’ve accrued has been invaluable. Thank you so much for the opportunity.

I will of course do all I can to facilitate a smooth transition. Please do not hesitate to let me know how I can best assist with next steps.

All the best,

Example 5: Resignation Letter Acknowledging Non-Compete Clauses

Dear, [Name],

Of course, I don’t make this decision lightly. I have treasured my time at [company name], gained great experience in [field/role] and was allowed to grow and develop professionally. Thank you sincerely for what has been a wonderful opportunity.

As I write the next chapter in my career, I have been careful to honor the terms of my non-compete clause. Know that I have and will continue to abide by the details of our contract.

I will be happy to use my remaining time to help facilitate a smooth transition. I can document the status of all my projects and, if you like, assist in the search for new candidates and help train a replacement — whatever I can do to help with the transition.

[Signature] [Name]​

Frequently Asked Questions

How do i write a simple resignation letter.

A simple resignation letter should include the date, your contact info, note of address, a notice of resignation, an expression of gratitude, a note about the transition and a closing and signature.

What should I say in a resignation letter?

In a resignation letter, it’s best practice to thank your manager for your time at the company, provide a date for your last day and offer to aid in making your transition as smooth as possible. Depending on how close your work relationships are, you may also leave your personal contact information for your manager and coworkers to reach you.

Is it okay to resign effective immediately?

Resigning effective immediately is only acceptable in situations where the employee has no other choice (i.e., an employee’s future company demands an immediate start date). In such cases, employees can apologize for the short notice and offer a brief explanation. Otherwise, the expectation is that an employee gives at least a two weeks’ notice prior to leaving.

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10 Resignation Letter Examples + How to Write One in 2024

• Resignation Letter Examples by Profession
• Resignation Letter Examples by Circumstance
• Resignation Letter Examples by Exit Date

How to Write a Resignation Letter

Resignation letter faqs.

Handing in your resignation letter is part of quitting, and although stressful, it’s a necessary part of the process. This short letter says you’re leaving and when; plus, it sets the tone for the rest of your relationship with the employer—and that can go beyond your final day on the job.

You may have already been browsing resume examples for your next gig, but remember that this is your chance to cross the Ts and dot the Is at your current position before moving on.

So, what should a letter of resignation include? More importantly, what should you avoid? We have a resignation letter example fit for every occasion, and with our guide, you’ll be waving goodbye to your current job positively and professionally.

Teacher Resignation Letter

Jana Orlov 123 Pretend Lane Santa Clara, CA 95054

January 17, 2024

Principal Joseph Williams Lincoln High School 123 Pretend Ave San Jose, CA 95136

Dear Principal Williams,

I am writing to formally announce my resignation from my position as a chemistry teacher at Lincoln High School. My resignation is effective two weeks from the date of this letter, meaning January 31, 2024.

My time at Lincoln High has been transformative in my journey as a professional educator. Helping the students master the complexities of chemistry and seeing them succeed has been immensely fulfilling, and the help I have received from you and the rest of the staff is something I will always cherish and be grateful for.

I am committed to ensuring a smooth transition and want to assist in any way possible during this period. I will also prepare detailed handover notes for my successor to ensure that the students are not affected by this change.

Thank you, once again, for your support over the last four years, and the opportunities provided during my tenure. Please do not hesitate to contact me if you need my assistance in the future. My email is [email protected].

Why this resignation letter works

• When you write your teacher resignation letter, expressing gratitude can go a long way in making sure you’re remembered positively—and that’s just a hop and a skip away from getting a stellar reference!

Nurse Resignation Letter

Peter Jenkins 123 Pretend Lane Nashville, TN 37072

June 24, 2024

Director Jessica Cruz Vanderbilt University Medical Center 123 Pretend Ave Nashville, TN 37232

Dear Director Cruz,

Please accept this letter as a notification of my resignation from the position of registered nurse at Vanderbilt University Medical Center, effective July 8, 2024.

Working at Vanderbilt, I have gained invaluable experience and knowledge in the field of nursing. The dynamic environment has been both challenging and rewarding, and the support from my superiors and colleagues was unparalleled.

To aid in a smooth transition, I am ready to assist in training my replacement or transferring my current responsibilities. If the need should arise, please feel free to contact me at [email protected], and I will do my best to help even after concluding my work at Vanderbilt.

Thank you for the opportunity to be part of the excellent medical team at Vanderbilt. I hope that our paths will cross again in the future.

Peter Jenkins

• This sample resignation letter is a professional way to acknowledge the camaraderie and the support that you’ve experienced during your stay. Such a small token of gratitude and kindness can go a long way in leaving the door open if you ever want to come back!

Executive Resignation Letter

Diego Martinez 123 Pretend Lane Campbell, CA 95008

March 18, 2024

Mr. Damien Hutchinson Intel Corporation 123 Pretend Ave Santa Clara, CA 95054

Dear Mr. Hutchinson,

I am writing to inform you of my formal resignation as vice president of marketing at Intel Corporation. My final day with the company, following a 30-day notice period, will be April 18, 2024.

Working alongside you and the rest of the marketing team at Intel has been the highlight of my career. Leading our team to achieve record-breaking engagement rates and successfully launching several new product lines on a global scale was an incredibly rewarding experience, and I am immensely grateful for it.

I am acutely aware of the challenge of handing over all my duties and will remain fully committed to helping my successor settle into the role over the next month.

Thank you for our close cooperation at Intel over the last 12 years. If you ever need anything, please do not hesitate to reach out to me at [email protected].

Diego Martinez

• Diego’s approach here is the way to go. You’ve got a full plate of duties, and your boss is well aware of it. To avoid leaving on a sour note, show exactly how you’ll make sure the company can go on without a hitch.

Retirement Resignation Letter

Margaret Anderson 123 Pretend Lane Astoria, NY 11105

January 31, 2024

Ms. Susan Lee Macy’s Inc. 123 Pretend Ave New York, NY 10001

Dear Ms. Lee,

With a mix of sadness and excitement, I’m writing to announce my retirement as senior sales associate at Macy’s Inc., effective April 30, 2024.

I am humbled and inexplicably grateful for the over 30 years I have spent at Macy’s. Working alongside such a talented, diverse, and passionate team has been an incredible experience.

My goal for the next three months is to ensure that my departure is not disruptive to the rest of the team. I will be available to assist in training my replacement and sharing the insights I have gained over the years.

Thank you for the outstanding support and guidance I have been provided throughout my career. I hope to stay in touch and am reachable at [email protected].

Margaret Anderson

• Showing your employer that you’re eager to impart those years of valuable knowledge to make sure that your replacement is ready to go is the best farewell present in your retirement resignation letter. Even if you’re off sipping cocktails on a beach and enjoying your retirement, your employer knows that you’ve done everything you could to leave them on a good note.

Resignation Letter Due to Personal Reasons

Jayna Spillum 123 Pretend Lane Detroit, MI 48127

September 20, 2024

Mr. Glenn Svensson Domino’s, Inc. 123 Pretend Ave Drive Ann Arbor, MI 48106

Dear Glenn,

I regret to inform you that I must resign from my position as financial analyst at Domino’s, Inc. My final day, following a one-week notice period, will be September 27, 2024. I am forced to tender my resignation due to personal reasons that require my immediate attention.

I want to express my utmost gratitude for the opportunities I have gained while working at Domino’s. Starting as an intern, I have learned a lot about finance and data analysis through your excellent guidance.

I am committed to assisting in any way possible to ensure that my replacement is well-prepared to handle the workload. In addition, if any questions arise after my final day, I am always reachable at [email protected].

Thank you for your understanding and support in this difficult time. I hope to stay in touch.

Jayna Spillum

• Jayna’s letter, although personal, is still concise and to the point. At the end of the day, it’s like bowing out gracefully and saying, “Life’s thrown me a curveball, but I’ll definitely miss this job.”

Resignation Letter Due to Health

Deepak Barda 123 Pretend Lane Seattle, WA 98121

August 15, 2024

Ms. Angela Richardson Amazon 123 Pretend Ave Seattle, WA 98109

Dear Ms. Richardson,

It is with a heavy heart that I am handing in my letter of resignation from my position as Fulfillment Center associate, effective August 30, 2024. This decision, preceded by a lot of deliberation, comes as a result of ongoing health issues and the need to focus on my recovery.

Working at Amazon has been a wonderful experience, and it will remain a significant and rewarding part of my career. All my colleagues and supervisors have been immensely helpful and contributed to what was an outstanding work atmosphere.

I intend to work closely with my direct supervisor to distribute my duties across the rest of the team and train my replacement.

Thank you for the opportunity to work at Amazon and I remain hopeful that we may work together again in the future. If you should need anything after my departure, please feel free to contact me at [email protected].

Deepak Barda

• This resignation letter due to health is sincere without going overboard on the details. It also clearly emphasizes the desire that you’d love to keep the door open for future opportunities once things settle down a little bit.

Immediate Resignation Letter

Rabiu Ayodele 123 Pretend Lane Lake Buena Vista, FL 32830

January 24, 2024

Mr. Elias Brouwer Lockheed Martin 123 Pretend Ave Orlando, FL 32825

Dear Mr. Brouwer,

I am writing to inform you of my immediate resignation as junior software engineer at Lockheed Martin, effective today, January 24, 2024.

I sincerely apologize for the suddenness of this decision. Although I am forced to leave, I deeply appreciate all the help and guidance I have received from the team at Lockheed Martin. Working in a team of experts has shaped my career and helped me hone my programming skills.

I have assembled all the documentation for my ongoing and past projects for my successor to review. To make the transition easier, I am also available for remote assistance at [email protected].

Thank you for your understanding and for the opportunities I have received during my time at Lockheed Martin.

Rabiu Ayodele

• Rabiu navigates this difficult situation with grace by apologizing for quitting on the spot. To make it even better, you can do what he did and add a line in your immediate resignation letter that shows you’ll be just an email away if any questions pop up once you’re gone.

One-Week Notice Resignation Letter

Jamila Kingsley 123 Pretend Lane Minneapolis, MN 55111

February 1, 2024

Ms. Seo-Hyun Yoon 3M 123 Pretend Ave Maplewood, MN 55144

Dear Ms. Yoon,

Please accept my resignation from my position as security guard at 3M, with my last day being February 8, 2024.

During my time at 3M, I have had the great fortune of working with an outstanding group of people. Thanks to the guidance provided by my senior colleagues and supervisors, I was able to contribute to the safety and well-being of everyone within the main campus.

I will work with my immediate supervisor to ensure that all of my duties and shifts are covered by the time my one-week notice comes to a close. If you should have any questions or concerns after my final day, I remain available at [email protected].

Thank you for the fantastic opportunity to work with 3M’s diverse, dynamic team.

Jamila Kingsley

• Thanking your employer for the great experience is better than saying sorry. Instead, in your one-week notice resignation letter, emphasize the steps you’re willing to take to make the handover a breeze!

Two-Week Resignation Letter

Jonas Thomassen 123 Pretend Lane Seattle, WA 98121

March 14, 2024

Mr. Jeffrey Adams Expeditors International 123 Pretend Ave Seattle, WA 98104

Dear Mr. Adams,

I am writing to inform you of my formal resignation from the position of head accountant at Expeditors International. My resignation comes into effect two weeks from today, on March 30, 2024.

I am incredibly grateful for having had the opportunity to work with the Expeditors International accounting team. The last seven years have been transformative in my career and filled with invaluable experiences.

I’m determined to work closely with my replacement to ensure that the accounting team will remain as successful as it has been throughout my tenure.

Thank you for the support and guidance during my time at Expeditors International. If any questions arise after my departure, feel free to contact me at [email protected].

Jonas Thomassen

• Jonas takes ownership of the situation in his two-week resignation letter by saying he’ll work with his successor over his last two weeks on the job. This tells his employer he intends to give it his all until he’s gone.

30-Day Resignation Letter

Marissa Powell 123 Pretend Lane Anchorage, AK 99511

April 1, 2024

Ms. Georgia Giannopoulos Alaska Native Medical Center 123 Pretend Ave Anchorage, AK 99508

Dear Georgia,

I am reaching out to inform you of my resignation from my position as an elderly caregiver at Alaska Native Medical Center. My final day will be April 30, 2024.

My tenure at Alaska Native has been beyond rewarding. Working with elderly patients taught me a great deal, from medical care to empathy. The caregiving team has been endlessly supportive and instructive, for which I am grateful.

Over the next 30 days, I will dedicate every effort toward making the handover as smooth as possible.

Thank you for the professional and personal development I have been provided with while at Alaska Native. Please feel free to contact me at [email protected] at any time in the future.

Marissa Powell

• Marissa addresses her employer by name. If the company culture allows it and you’re parting on great terms, keeping things a little less formal and expressing how much you value them is okay in your 30-day resignation letter. Leaving on such a good note means you’re likely to get a great reference to add to one of your resume templates for your next job !

Knowing how to write a resignation letter is not exactly a skill you’ll get many opportunities to hone. After all, how often does one quit a job?

Fortunately, it’s pretty easy once you learn the key ingredients of a professional letter. Here’s what you need to do to quit your job in style.

What to include in a resignation letter

If having to write a resignation letter sounds dreadful, don’t worry—you won’t have much to write. Resigning from your job should be done with a concise letter that effectively communicates when and how you’ll be quitting. We’ll show you how to do this step-by-step.

State your resignation

There’s no beating around the bush, so the best way to start your letter is by saying that you’re resigning. There are many ways to do this, but make sure your message is clear and avoid going into detail. You could simply say: “I am writing to inform you of my resignation from the position of [Position] at [Company].”

Give the exact date your resignation is effective

Depending on the job and the circumstances, you may need a resignation letter effective immediately, but you might also want to give some notice. Regardless of how much time you’re giving your employer before cutting the cord, state the exact date of your resignation. For example: “My resignation comes into effect in two weeks, on January 31, 2024.”

Offer genuine gratitude

Whether you love or hate your job, showing genuine gratitude can go a long way in not burning bridges and securing yourself a good reference. Pick an aspect (or two) of the job that you felt was great and thank your employer for it, perhaps like this:

“I am sincerely grateful for the professional guidance I have been given at [Company]. The help I received throughout my tenure helped me hone my skills in [Industry].”

Demonstrate a willingness to help with the transition

You’re leaving, but the show must go on at your current company. Express that you’re still here and willing to make the changeover easier to handle. You don’t have to promise the impossible, though. A simple “I will concentrate my efforts on training my replacement” can go a long way toward a smooth transition.

Provide your contact info

Whether it’s to help out if no one can find an important document or to answer a couple of questions from your successor, providing contact info always leaves a great impression.

It’s generally better to give your email instead of your phone number, as that will leave the ball in your court and let you reply when you have the time. A good way to do this is to say, “If you have any questions, you can always reach me at [email].”

Use the right resignation letter format

Remember to follow the standard format when using our resignation letter example—you don’t want to keep your employer guessing. Include the sender’s address, date, recipient’s address, and greeting at the top. Next, write the actual letter, leave a thank you as the closing line, and sign it.

Here’s how you can do this in your letter of resignation:

Melissa Nilsson 123 Pretend Ave Folsom, CA 95630

January 9, 2024

Mr. Jen-Sun Lee Advanced Micro Devices, Inc. 456 Pretend Ave Folsom, CA 95630

Dear Mr. Lee,

I am writing to inform you of my resignation from the senior engineer position at Advanced Micro Devices, Inc. My resignation is effective in two weeks, on January 31, 2024.

I am sincerely grateful for the professional guidance I have been given at AMD. The help I received throughout my tenure helped me hone my skills in semiconductor engineering, and the knowledge I obtained has been career-defining.

I will concentrate my efforts on training my replacement to ensure that the Folsom engineering department will continue operations just as before. I have prepared a robust folder including all of the blueprints and documentation I have worked on.

Thank you for the outstanding opportunity to work at AMD. If you have any questions, you can always reach me at [email protected].

Melissa Nilsson

What to avoid in a resignation letter

Can’t wait to leave your old job behind? If you’re itching to polish your resume to help you move on to greener pastures, you’re not alone. Still, some things are best left unsaid, so steer clear of them to ensure you end on a good note.

Criticism and tirades

You’re leaving your current position in the rearview mirror, and something must have pushed you toward that. As much as we wish every workplace were perfect, that’s often not the case.

You may have dealt with harassment, verbal abuse, foul language, overly harsh feedback, or unreasonable expectations. Perhaps you’ve been unlucky and found yourself in a toxic company culture with coworkers who would rather tell stories about each other than focus on their work. Worse yet, you may have had a terrible manager, a shockingly common reason for switching jobs.

There could be any number of reasons why you’re moving on, and letting it all out can feel great—we get it! However, for the sake of your career, it’s best to vent to a friend.

Even if you’d never want to return to this particular company, your resignation letter is not the place to criticize it or go on tirades. Treat it as a short, formal farewell that can help you secure a reference for your next role.

Using your resignation letter to leave negative feedback won’t help you, so don’t let your bad experience have any sort of impact on your future.

How to deal with a toxic work environment

Working in a toxic environment can lead to burnout, depression, anxiety, and lack of self-confidence. But don’t worry—you’re not alone, and there are things you can do to guarantee you come out on top.

If you like the job and don’t want to quit, start by identifying the root cause of the problem. Are you dealing with an unreasonable manager who expects you to juggle too many things at once? Or is the company culture hostile?

Document instances of behaviors that are toxic and try to build up a paper trail that proves you’re being mistreated. Don’t hesitate to seek support from trusted colleagues, a mentor, or HR who can provide actionable advice and escalate the issue.

Unfortunately, this won’t always work. If your job is affecting your mental health, it’s better to dust off your resume and look elsewhere. Your well-being needs to come first.

Writing a resignation letter is a good way to make a lasting impression, but many companies don’t require it. In many jobs, simply speaking to your manager is enough, so all you’ll need to do is give them a verbal notice.

Typically, you can forego the whole formal process if you’re a contract or temporary worker. On the other hand, if your job has a predetermined end date and you have to leave before that, it’s a good idea to reach out to your manager and ask if they’ll need you to write them a letter of resignation.

Start your resignation letter by addressing the recipient. If you work somewhere with a relaxed company culture, this can be a “Dear [First Name].” Not sure if this would go over well? Err on the side of caution and go with a more formal “Dear Mr./Ms. [Last Name],” such as, “Dear Ms. Johnson.”

This varies from company to company, but a general rule of thumb is to address your letter to your immediate supervisor or manager. After all, they’re the ones who are responsible for your work and will be managing your departure.

In certain cases, if your supervisor is a shift manager and isn’t responsible for hiring, you may need to address the human resources department or senior management.

It might be tempting to just send a quick email and sneak out of the office, but it’s often best to arrange a face-to-face with your manager and hand them a printed copy of your resignation letter. Use this meeting to express your gratitude and answer any immediate questions that may come up.

You’ve loved this job, the people, and the environment. Even though you’re leaving, it’s a great idea to let that loyalty and attachment shine through your letter of resignation.

Make sure to emphasize the things you’re grateful for and how important the entire experience was to you. If possible, offer to stay in touch and help out for a while after you’ve already quit—your manager will appreciate it!

As therapeutic as it might seem, it’s best not to use your resignation letter as a place to vent and air out all the problems at your current job. Instead, take the high road and remain professional throughout.

Keep the letter concise and clear, effectively outlining when you’re leaving. Skip the why’s and the if’s—you’re better off just calling it quits and closing this chapter of your life.

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How to Write a Resignation Letter [5+ Templates]

Quitting a job is never easy.

It’s almost like breaking up with someone - there are plenty of good memories, you learned a lot, but ultimately, it’s time to move on when it’s time to move on. 

Breakups can be messy. They involve a lot of crying and “it’s not you, it’s me”’s.

However, when it’s time for you to quit a job, there is no added emotional hassle (thank god).

Instead, you must write a letter of resignation . And it must be classy and professional, too.

Yes, even if your boss was Satan. Or worse, Michael Scott.

Among other things, you want to make sure you stay friends with your employers after you quit to get those valuable future references .

In this article, we’ll show you: 

1) Why writing a letter of resignation is so important

4) How to structure a formal letter of resignation [with an example]

3) Ready, fill-in-the-blank free samples for:

• Letter of resignation to your supervisor
• Letter of resignation to the board
• Immediate/short notice letter of resignation
• Emailing your letter of resignation

4) How to submit the resignation letter

Why Writing a Letter of Resignation Matters

A resignation letter is a legal document where you announce your intent to leave your current position within a company. It gives your employer formal proof that you want to resign and a traceable record that the conversation happened. 

I’m sure you’ve seen many movies where the protagonist barges in the office of his supervisor and yells: “That’s it, I quit!” Then, everybody claps, as the protagonist takes his wife and kids to live in some sort of ranch or camping in Hawaii or something. 

While that’s going on, all I can think about is: “He’s in so much legal trouble!”

Although that looks pretty cool, in real life, quitting is much less glamorous and I advise you to virtually do the opposite of the cool movie guy. 

You should give at least a two-weeks notice period (for some employers, this can be way longer) when you leave a job and make sure you end things on a good note . 

Let me tell you why:

When you leave a company, you are entitled to certain employment-related benefits , like severance pay, pension benefits, or overtime pay. You can only get them, however, if you hand in your resignation prior to your departure and within the contracted notice period. 

Check your company policy in the employee handbook or your employment contract for the exact benefits and the exact time-frame , because they may vary.

Also, you want to be helpful with the transition of responsibilities and daily duties, so that no information is lost or misinterpreted after you leave. At the end of the day, someone else will take your position: this could be an internal employee or they could hire someone else. 

Whichever the case, your team members need to know your exact duties and responsibilities, so almost no knowledge is lost in the process. The next guy/gal shouldn’t have a hard time figuring out what they’re supposed to do.

Essentially, those two weeks are when you pass the crown and make life easier for the person that will take your job.On top of that, you want to maintain a positive relationship with this employee so that you can use them as a reference in the future.

This might be the only case when still being friends after the “breakup” is okay.

• It’s best to have your resignation letter prepared before you have your cool “I quit” moment. 
• Print it out the day you decide to communicate your resignation to your boss.
• Your two-week countdown starts the moment you hand in the resignation letter.

How to Write a Letter of Resignation [+ Example]

A letter of resignation looks like any other official letter. 

The contents of it are pretty straightforward:

You open with your personal information (name, last name, email, etc.), the date, the manager’s personal information, and a formal greeting. If you forget to date your letter of resignation, all legal benefits of this written record can be open to dispute.

There are three main paragraphs in the body of the letter and each one serves a separate purpose:

• The first one informs the supervisor that you’re resigning. 
• The second expresses gratitude for the experience.
• The third and last paragraph offers your cooperation with the passage of duties & responsibilities.

And then you sign off with a formal greeting.

Here’s what to include in each section of your letter of resignation (with examples):

1) Letterhead: 

• Personal details 
• Manager details

“ Meagan Brown, Sales Manager at ABC Ventures

Senior Sales Manager

ABC Ventures ”

2) Opening greeting

“ Dear John, ”  

3) First paragraph: 

• Express that you’re resigning from your current position
• Mention the date again. 

“ Through this letter, I hereby announce my resignation from the position of Sales Manager for ABC Ventures, effective September 14, 2019. ”

4) Second paragraph:

• Say something nice about your experience in the job or the company. The more of a personal touch you can add, the better the impression you’ll leave.
• Thank your boss and the organization you worked for.

“ It has been a pleasure working with you and the entire ABC Ventures Sales team for the past five years. In my time here, I have grown professionally and made life-long friends. In particular, I would like to thank you for providing me with a rewarding learning experience and a warm working environment during my time at ABC. ”

5) Third paragraph:

• Volunteer to make the transition of responsibilities as smooth and simple as possible
• Offer your help.

“ You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance. ”

6) Closing salutation, with your typed name and optional signature.

“ Sincerely,

Meagan Brown

[optional signature] ”

Here’s how this resignation letter would look like in its entirety:

You see how short and to the point this example letter is. Anything more than half a page is too much information.

There’s nothing fancy expected from you in a letter of resignation except to be professional . 

You don’t have to explain why you’re leaving or justify your decision. 

Follow this simple structure and you’re good to go!

4+ Resignation Letter Samples You Can Use Right Now

If that wasn’t easy enough, we have created four free, easy to use templates for you. 

Simply fill in the blanks and hand your resignation in.

Feel free to skip through them to see which one applies to you.

Letter of Resignation to Your Supervisor

A letter of resignation to your supervisor or manager looks just like the one Meagan wrote to her boss in the previous section.

Simply fill in the black with your information and hit the Print button.

[YourName] [YourLastname], [YourPosition], [Company]

[The date you are submitting the letter]

[Supervisor Name] [Supervisor Lastname]

[Supervisor Title]

Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company], effective [Today’s date] 

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the job]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance.

[Your name] [Your last name]

[signature]

*depending on what they preferred to be referred to

Letter of Resignation to the Board

If you have been a member of a board and you answered only to the CEO himself (and other board members), you have to let them know of your departure.

Be professional, open, and give a short, not too in-depth reasoning for your resignation. 

Here’s a good sample you can fill in:

[YourName] [YourLastname], [YourPosition], [Organization]]

[Board Director Name] [Board Director Lastname]

[Organization]

Dear [Board Director Name or Mr./Mrs. Last Name],

Through this letter, I hereby announce my resignation from the position of [Your position on the Board] on the [Organization / Board Name], effective [Today’s date] due to [Short reasoning for why you’re leaving the board]*

It has been a pleasure working with you and the entire [company name] board for the past [timeframe you’ve been a part of the board]. I am proud of all we have accomplished, and I am certain more successes will follow in the future.

Please let me know if I can be of assistance during the transitory period.

[Your Name] [Your last name]

*Examples: 

• A family situation that needs my attention
• An overwhelming amount of responsibilities that need my attention
• Health-related reasons

Immediate/Short Notice Letter of Resignation

In this case, maybe you forgot there was a two-weeks notice. Or maybe, you weren’t aware that the contracted period was longer than you thought, or you just received an urgent offer you just can’t refuse.

And to that we say:

Didn’t you read the beginning of this post? It’s important .

But you might have found yourself in the middle of an unavoidable, unpredictable situation that requires you to quit your job within a shorter time frame.

You still need to write a resignation letter, and we have just the sample for you: 

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company]. My last day of work will be [insert day of departure]. I understand that handing in my resignation to allow for a [contracted period] notice is customary, but due to circumstances not under my control, I have to depart sooner.

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the jon]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities within the timeframe.* 

*If the resignation is immediate and you intend to leave that same day, omit this part, or express that you’ll be able to help remotely instead.

Emailing Your Letter of Resignation

You will usually email your letter of resignation right after you’ve told your boss in person, or, in extreme cases, you’re just breaking it to him for the first time.

In both cases, attach the letter of resignation as a document in the email following one of the samples we provided you with.

Here’s how to write the contents of the email you are attaching the letter of resignation to:

Email subject: Resignation Letter - Your Name & Last Name 

Email contents:

Please find my formal letter of resignation attached to this email.

Let me know how I can be of further help.

Best regards,

Email subject: Resignation - Your Name & Last Name 

Through the contents of this email, I am informing you of my resignation. My last day of work will be [insert day of departure]. I greatly apologize I can’t inform you in person, but it is due to circumstances beyond my control.

How to Submit Your Letter of Resignation

Now that you have your resignation letter ready to go, you’re probably worrying about how your manager is going to take it.

Here’s the thing:

Any good manager will understand that having staff leave is simply part of doing business. 

Yes, you may have a great relationship with your supervisor, and if you go about submitting your resignation in the right way, you can preserve that relationship . 

If you know your manager is very busy or is having a rough day, hold off on your resignation . You want to make sure the situation is appropriate.

Make sure to be considerate and always do it in person .

Never, ever, send an e-mail or hard-copy letter (or God forbid, a text) without verbally notifying them in person first. 

However, circumstances beyond our control may arise where you’d have to quit remotely. This is not a general best practice, but we’ve provided you with a sample above just in case. 

Once you’ve had that conversation, either send your letter to your manager by email (with the current date on it) or print a hard copy for him/her and hand it in when you tell him/her the news.

If you really want to go the extra mile with your professionalism: 

Consider providing more time than the minimum notice period required. 

Giving your manager extra time to make arrangements for a replacement shows courtesy and respect, especially if you are in a senior role.

Be professional, thankful, and humble in person as well. After all, not every breakup has to be painful. 

One last thing:

Try to hide your excitement. No smiling cheek to cheek like you’re about to escape hell, even if that’s the case.

Two more weeks! You can do it!

Key Takeaways

Let’s sum up everything we learned in this post:

• A letter of resignation is a formal legal document that lets your employer know you have decided to leave the job.
• Give two weeks notice to your boss. If you want to go the extra mile, make it a month or more.
• Include the contact information of both your supervisor and yourself in the resignation letter. You don’t have to explain the reason you are leaving. Be short (usually not more than half a page) and professional.
• Express gratitude for the experience and offer to help while they find a replacement for you.
• Always try to resign in person and at an appropriate time.

Now that we’ve explained all you need to know about writing a resignation letter, it’s time to get started. Want your letter of resignation to look as professional as it can be? Try one of Novorésumé templates.

Suggested Reading:

• Top 21 Career Influencers to Follow
• How to Write a Motivational Letter
• How to Write a CV That Gets Noticed

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How to Write a Respectable Resignation Letter [+Samples & Templates]

Published: November 09, 2023

Even though millions quit their jobs every month, we understand that telling your boss that you're leaving the company is never an easy conversation. A respectful resignation letter can mean the difference between an awkward goodbye and a chance for a long-term professional connection.

But how do you write a good resignation letter? What should you include and exclude? Let's dive in.

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What is a resignation letter.

A resignation letter is a formal document that lets your employer know that you are resigning from your position. It can be submitted either by email or printed letter.

It lets you officially announce your departure from the company and offers essential housekeeping information, like your last day and other details about your exit. Ideally, you'll submit your resignation letter at least two weeks before leaving the company.

An effective one helps you ensure a positive conversation with your boss and a smooth transition to your next journey.

5 Free Resignation Letter Templates

Resign with grace and formality with these five templates.

• General Resignation
• Taking a New Opportunity
• Formal Resignation

You're all set!

Click this link to access this resource at any time.

How to Write a Professional Resignation Letter

Your resignation letter should be brief and only include relevant and helpful information. Don't focus on the advantages of your next role. Instead, take the time to reflect on any appreciation you feel for the company you're leaving behind.

Your resignation letter should effectively convey your appreciation, professionalism, and willingness to assist in the transition process. Remember to keep it brief and focused on the relevant details.

With this in mind, here's the ideal resignation letter format.

Resignation Letter Format

The letter should be detailed but brief. Inform your manager of your decision, but keep it professional if the reasons are less positive.

The format of a resignation letter typically goes as follows:

Date and Salutation

Your letter should start with the date along with a formal salutation to your manager. Nothing too complicated here — you simply want to provide a filing date for HR, and to greet your manager courteously.

Although this step is simple, it effectively sets the tone for a professional and respectful letter, which is what you always want in your resignation.

A Statement of Resignation

Use the opening paragraph to state what role you're leaving, and when. This is known as a statement of resignation. Like the greeting, it doesn't have to be complicated at all. It's simply meant to provide your employer with the necessary information surrounding your departure.

No need to gush, like in this example: "I'm so sorry, but I'm resigning from the position of [job title] in two weeks, although it's been a true pleasure working with you all. I know this is the worst, but I promise, I wouldn't if I didn't have to." You can be corporate and cold here. Leave the emotions for when it's time to talk face-to-face with your manager!

Example: I would like to inform you that I am resigning from my position as [Position Name] for [Company Name], effective [Date].

Don't forget your date of leaving — the more exact, the better, because that gives your employer a timeline to work with. They can start planning for your departure by locating a replacement, for instance.

Body Paragraph

Image Source

You should use the body paragraph (singular! Not plural. We want the letter to stay short) to express gratitude for your time at the company, as well as share your exit plan.

I highly recommend lingering on your gratitude. Take the opportunity to reflect on your time at the company and express your appreciation for the experiences you've had. Highlight any professional development or growth you achieved while there.

Even if you have negative reasons for leaving, be as specific and genuine as you can. I'm sure you can find at least one good thing about the job. For example, you can thank them for the valuable training, supportive team environment, or work experience.

As for the exit plan, focus on making the transition easier. It's less about you leaving and more about what happens after you leave. Offer to train your replacement and ensure that all your responsibilities are properly handed over. You can even outline your projects and tasks so your successor has an easier time picking up the slack.

Closing Paragraph

Although optional, you can use the closing paragraph to list your contact information. I specially recommend it if you plan to use your former manager as a reference. Thank them for the opportunity to work at the company and express your interest in staying in touch. Provide your email address or phone number, then sign your name.

In the next section, we'll go into more detail about these key elements and look at a few examples.

What do I include in a professional resignation letter?

• Statement of Resignation and End Date
• Transition Details
• Personal Contact Information

Writing a professional resignation letter starts with understanding each of its components.

Download the Templates Now

Sometimes the nature of your position merits a more specific letter of resignation when you leave. Below are a couple of templates that help these more dynamic roles make a graceful departure from the company.

1. General Resignation Letter Template

No matter what position you are resigning from, this template from HubSpot can help you communicate your departure with ease.

This resignation letter provides space for you to thank your manager, outline positive experiences from your time at the company, share your last day, and talk about why you decided to leave.

Don't forget to share this post!

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Sample Letters for a Professional Resignation

Learn how to write a concise and professional resignation letter that communicates your intent to leave gracefully without going into the details of your departure.

In the professional world, the way you resign from a position can significantly impact your career trajectory and professional relationships. Whether you're moving on to new opportunities, relocating, or making a career change, it's crucial to exit your current role gracefully and professionally. A well-crafted resignation letter serves as the formal notice of your departure and sets the tone for your transition.

For those seeking guidance on how to articulate their intentions succinctly, we've prepared several samples for crafting a concise yet professional resignation letter. These templates are designed to help you navigate this important process with ease, ensuring you leave a positive impression on your way out. For more tips on a smooth resignation process, check out this article .

Short Resignation Letters (minimal details)

A short resignation letter offering minimal details is ideal for situations where you prefer to keep the reasons for your departure private or when you're transitioning quickly but still want to ensure a professional and polite notice is given to your employer. This concise format is perfect for maintaining professionalism without delving into the specifics of your departure. Here are a few examples to get you started:

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position at Company Name, effective two weeks from today, [Last Working Day]. I appreciate the opportunities for professional development that I have experienced during my time here.

Thank you for your understanding and support. Please let me know how I can assist in the transition.

[Your Name]

Please accept this letter as formal notification of my resignation from [Company Name], effective two weeks from today. I am willing to help facilitate a smooth transition in any way I can during my remaining time.

Thank you for the opportunity to work together.

Best regards,

[Your Name ]

Longer Resignation Letters (for urgent situations or citing personal reasons)

Use a longer resignation letter template for urgent situations or when citing personal reasons to provide your employer with a clear but respectful explanation of your immediate departure, ensuring a transparent communication channel during a sensitive transition. This approach helps maintain professionalism and leaves room for potential future reengagement with the organization. Here are a few examples to get you started:

I am writing to formally resign from my position at [Company Name], effective immediately. After careful consideration, I have decided that due to unforeseen circumstances, I cannot continue to fulfill my duties and responsibilities to the best of my ability.

I understand the challenges my immediate departure may cause to the team and the company. I did not make this decision lightly and regret any inconvenience it may cause. I am prepared to assist remotely in the transition of my responsibilities to minimize disruption.

I want to express my sincere gratitude for the opportunities and support provided to me during my time at [Company Name]. It has been a privilege to work alongside such a talented and dedicated team.

Thank you for your understanding. I wish [Company Name] continued success and hope to have the opportunity to collaborate again in the future.

I am writing to inform you of my decision to resign from my position at [Company Name], effective [Last Working Day], due to personal reasons that require my immediate attention. While my time at [Company Name] has been truly rewarding and enjoyable, I must step back to focus on personal matters at this time.

I am grateful for the valuable experiences and opportunities that I have encountered during my tenure. I’ve grown professionally and personally, and I owe a great deal of that to the supportive and collaborative environment here.

Please let me know how I can assist in the transition process. I am willing to help in whatever way necessary to ensure a smooth handover of my responsibilities.

Thank you for your understanding and support regarding my decision. I hope to maintain our professional relationship and look forward to our paths crossing again in the future.

Warm regards,

Resigning from a job is a major decision and, when done correctly, can open the door to new opportunities while preserving valuable professional relationships. Whether you choose to provide a brief explanation or opt for a more straightforward approach, the key is to remain professional, courteous, and grateful for the experience gained. Remember, the goal of your resignation letter is not only to inform your employer of your departure but also to express your willingness to assist in the transition, leaving a lasting positive impact.

If you're seeking further guidance or opportunities as you embark on your next career adventure, consider working with a recruiter. Our team is here to support you in finding a role that aligns with your career goals and aspirations. Contact us today  to learn more about how we can assist you in your career journey.

How to write a resignation letter (templates & tips)

Learn how to write a professional resignation letter with our step-by-step guide and easy to use templates.

Resigning from a job can be a difficult decision, and writing a resignation letter can be equally challenging. However, writing a resignation letter is an essential step in the resignation process, and it's crucial to get it right. In this article, we'll explore tips and examples for writing a resignation letter that will leave a positive impression on your employer and ensure a smooth transition out of your role.

What is a resignation letter?

A resignation letter is a written document that formally notifies an employer of an employee's intent to leave their job. The letter typically includes information such as the employee's last day of work and a brief explanation for their departure. The letter may also express gratitude for the opportunities provided by the employer, as well as an offer to assist in the transition process.

Resignation letters are an important part of the employee-employer relationship and can help ensure a smooth transition while maintaining a positive professional relationship. They should be written in a respectful and professional tone, and be submitted directly to the employee's supervisor or manager. A well-written resignation letter can also serve as a record of the employee's departure and the terms of their resignation.

How to write a resignation letter

Here are the steps you can follow to write a resignation letter:

• Start with a proper greeting: Address your resignation letter to your immediate supervisor or manager. Use their name and formal title, such as “Dear Mr. Smith” or “Dear Dr. Johnson.”
• State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position. Be direct and to the point.
• Provide the date of your last working day: In the same paragraph, provide the date of your last working day. This will give your employer time to find a replacement or make other arrangements.
• Offer to help with the transition: In the next paragraph, offer to help with the transition process. This can include training your replacement or helping to wrap up any projects you are working on. This shows your employer that you are committed to making the transition as smooth as possible.
• Thank your employer: In the final paragraph, express your gratitude to your employer for the opportunity to work for the company. You can also mention any positive experiences or opportunities you had while working there.
• Close with a professional sign-off: End the letter with a professional sign-off, such as “Sincerely” or “Best regards.” Sign your name underneath the sign-off.
• Proofread and edit: Before sending the resignation letter, proofread it carefully for grammar and spelling errors. Make sure the tone is professional and that there are no typos or mistakes.
• Deliver the letter: Print out the resignation letter and deliver it in person to your immediate supervisor or manager. If that’s not possible, email it to them and follow up with a phone call to confirm that they received it.

Resignation letter Templates

Template 1:.

[Your Name]

[Your Address]

[City, State ZIP Code]

[Email Address]

[Supervisor's Name]

[Job Title]

[Company Name]

Dear [Supervisor's Name],

I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I want to take this opportunity to thank you and the entire team for the valuable experience and support provided during my time at [Company Name]. It has been an honor to work with such a talented and dedicated group of individuals.

I am committed to ensuring a smooth transition and am willing to assist with the handover process in any way I can. Please let me know how I can best support the team during this time.

Thank you again for everything.

Template 2:

It is with regret that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I appreciate the opportunities and experiences that I have gained while working at [Company Name]. I am grateful for the support and encouragement provided by you and the entire team during my tenure.

Please let me know if there is anything I can do to ensure a smooth transition for my replacement. I am happy to assist in any way I can.

Template 3:

Please accept this letter as formal notification of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I have enjoyed working with the team at [Company Name] and appreciate the opportunities provided during my time here. However, I have decided to pursue a new career opportunity that aligns with my personal and professional goals.

I am committed to ensuring a smooth transition and am available to assist in any way possible during the handover process. Please let me know how I can best support the team during this time.

Resignation Letter Tips

Tip #1: be clear and concise.

Your resignation letter should be clear and concise. You should start by clearly stating that you are resigning and the date of your last day of work. Keep in mind that your employer may need time to find a replacement for your role, so it's essential to give them ample notice. Generally, two weeks' notice is considered standard, but you may want to give more notice if you have a particularly important or senior role.

Tip #2: Keep it professional

While it may be tempting to vent your frustrations or grievances in your resignation letter, it's essential to keep it professional. Your resignation letter should be polite and respectful, even if you are leaving because of problems with your employer or colleagues. You don't want to burn any bridges or damage your reputation, so make sure your letter is professional and polite.

Tip #3: Express gratitude

If you have had a positive experience with your employer or colleagues, it's important to express your gratitude in your resignation letter. Thank them for the opportunities they have given you and the experiences you have had while working for them. Even if you are leaving because of problems or issues, it's still essential to be gracious and polite.

Tip #4: Offer to help with the transition

If possible, offer to help with the transition. This could include training your replacement, creating handover notes or documentation, or providing a detailed update on your current projects and responsibilities. Offering to help with the transition shows that you are committed to ensuring a smooth handover and that you care about your employer and colleagues.

Tip #5: Address to your immediate supervisor or manager

This will ensure that your resignation is handled appropriately and professionally. Additionally, it will show that you respect your supervisor or manager and that you have given them the courtesy of being the first to know about your resignation. By doing so, you can maintain a positive relationship with your employer and potentially secure a good reference for future employment.

Tip #6: Keep your reasons for resigning vague

This can help prevent any potential conflict and keep your resignation letter professional. When writing your resignation letter, you want to avoid any negativity or drama, which could affect your professional reputation. Therefore, it's better to keep your reasons for leaving brief and to the point. If you do wish to elaborate, you can do so during an exit interview or in person.

Tip #7: Offer to help with the transition

This demonstrates your commitment to your employer and can help ensure a smooth transition out of your role. By offering to assist with the transition process, you show that you care about your employer, colleagues, and the work you've done. This can go a long way in maintaining a positive professional relationship with your employer and potentially open up future opportunities. Additionally, it can help you leave on good terms and ensure that your replacement has the necessary tools and resources to succeed in the role.

Tip #8: Keep a copy for your records

This can be helpful in case of any future issues or questions, and is a good record to have for your own files. It's important to keep a copy of your resignation letter for your own records, in case there are any questions or issues that arise after you've left your position. This can include things like proof of your notice period, details of your final salary or bonuses, and any agreements or promises made by your employer. Having a copy of your resignation letter can also help you remember key details and reflect on your career growth and experiences.

Tip #9: Be prepared for a counteroffer

While tempting, it's important to weigh your reasons for leaving against any potential counteroffer to ensure you're making the best decision for your career. A counteroffer can be an attractive proposition, but it's important to consider why you're leaving in the first place. If the issues you're experiencing are non-monetary, a counteroffer may not solve the underlying problem. Additionally, accepting a counteroffer can sometimes cause resentment or a lack of trust from your employer, as they may question your loyalty.

In conclusion, writing a resignation letter can be a challenging task, but it's essential to get it right. By following the tips outlined in this article and using the examples provided, you can write a resignation letter that will leave a positive impression on your employer and ensure a smooth transition out of your role.

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3 Best Resignation Letter Examples

W hether you are resigning from your job because you found a more lucrative opportunity or you are leaving to pursue your passion, writing a professional and concise resignation letter can be stressful.

Continue reading for everything you need to know about what to include in a professional resignation letter and some resignation letter templates.

What is a resignation letter?

You provide your employer with a resignation letter when you formally leave your job .

It is essential to leave your current position on a good note, as it can impact how potential employers view you down the road, so providing the customary two weeks' notice is critical.

Related : Had Enough of Your Job? 5 Tips for Writing a Resignation Letter. | Entrepreneur

Are resignation letters really necessary?

It isn't always necessary to submit a formal resignation letter to your employer, as typically, letting them know in person and giving your two weeks' notice is sufficient.

Still, it never hurts to also have it in writing for the following reasons:

It creates a paper trail

Some employers may require you to submit a resignation letter as a formal notice of your leaving the company so that they can keep it on your file.

Even if your employer doesn't require one, it can be a good idea to submit a resignation letter as it can help with the paperwork in receiving your final check and the transition of your duties to another employee.

Related : 15 Tips for Quitting Your Job in 3 Months | Entrepreneur

It's required in certain industries

Depending on the industry in which you work, sometimes a letter of resignation is mandatory.

If you are unsure as to whether or not your employer requires one, you can check your employment contract or discreetly ask a former employee or a member of the human resources team.

Related : 3 Ways to Avoid a Nasty Breakup When Quitting Your Job | Entrepreneur

It helps ease tensions

Sometimes the mere thought of telling your boss you are quitting face-to-face can be overwhelming.

To help ease this tension, sending a resignation letter to your boss via email before meeting with them in person can help minimize the stress of the situation.

It makes your voice heard

Putting in writing exactly why you are leaving ensures that your voice is heard and the reason for your leaving isn't negatively spun after you leave.

This is especially true if you aren't necessarily leaving on good terms.

It is a good idea to send a copy of your resignation to your boss and your HR department to make sure everyone is aware of the reason for your departure from the company.

Related : Make Your Resignation Letter Polite, Even When You're Not Feeling It. | Entrepreneur

What should you include in your resignation letter?

Now that you know the importance of providing your employer with a resignation letter, what do you include ?

It is recommended to keep the letter short, stick to the point, use formal language and maintain a friendly tone throughout to leave the company on a positive note.

Your resignation letter should include the following:

A clear resignation and date of your last day

There is no reason to beat around the bush, so immediately get to the point. Simply state your current position that you are resigning from and when your last day with the company will be.

While you may discuss with your boss why you are leaving in person, you don't necessarily have to include that in your letter.

Related : How to Fearlessly – But Softly – Break Up with Your Job | Entrepreneur

Thank you statement

After your formal resignation paragraph, it is a good idea to thank your employer for the opportunity and knowledge you gained while at your job.

You can even describe some things you enjoyed while working there or something you have learned while in your current position.

It is vital to keep your resignation letter friendly and polite. Remember, you don't want to leave on a sour note, as you may need a reference down the line or run into a former employer or colleague at a new job one day.

Related : How to Resign From Your Company and Keep Great Relationships | Entrepreneur

The handoff

Here you can express your desire to help ease the transition by helping to train your replacement.

You don't need to go into too much detail about all of the things you're willing to do, and you may want to avoid promising anything in writing — but a sentence or two explaining your willingness to wrap things up before you leave is usually a good idea.

The conclusion

Now is the time to wrap things up and end on a positive, professional note.

Here you can express that you wish the company the best in the future and that you have enjoyed working for their organization.

Before you submit your resignation letter to your boss, make sure you have all your dates correct and make a copy of the letter for yourself to prove that your boss was aware of your resignation.

Related : How to Quit a Job Without Burning Bridges | Entrepreneur

What should you avoid in your resignation letter?

While you definitely should include things in your resignation letter, there are also some things you should avoid discussing.

Some things to avoid in your resignation letter include the following:

• Any negative comments about your manager.
• Criticizing your co-workers in any way.
• Using offensive or inappropriate language.
• Not proofreading and having spelling and grammar mistakes.
• Providing too many personal details regarding your future plans.

Related : 5 Crazy Stories About Giving Two Weeks' Notice -- and What You Can Learn From Them | Entrepreneur

3 sample resignation letters

While every resignation letter may differ depending on your industry and your specific job, below are a few examples of simple resignation letters.

[Your Name]

[Your Contact Information]

[Your Phone Number]

[Company Name]

[Company Address]

[Company Phone Number]

Dear Mr. or Ms. [Supervisor's Name]

Please accept this letter as my formal resignation from my role as [Job Title] with [Company Name]. My final day with the company will be [End Date].

To help with the transition process, I am happy to assist you with training a new team member during my final two weeks on the job. I will also leave thorough instructions for my replacement.

I would like to take this opportunity to thank you for the knowledge and experience I have gained while working for [Company Name].

I am very grateful for the time I have spent here and for the professional relationships I have built in the process.

It has been a pleasure working for you, and I wish you the best in the future.

[Your signature]

[Print Your Name]

[Your Manager's Name]

[Your Manager's Title]

Dear [Manager's Name],

Please accept this as my formal two weeks' notice regarding my job as [Job Title] at [Company Name]. My last day of work will be [Date].

Thank you for the opportunity to work at [Company Name] for the past [How Long You Were There]. I have enjoyed my time here and am thankful for the guidance, support and knowledge I have gained.

If I can be of assistance during this time, including wrapping up any existing assignments and training my replacement, please just let me know.

Thank you again for this opportunity, and I wish you and [Company Name] all the best from this point on.

Yours Truly,

[Your Signature]

[Your Name Printed]

Dear [Your Boss' Name],

Please accept this letter as my formal notification regarding my resignation from my position as [Job Title] with [Company Name].

My last day of employment with the company will be [Last Day — typically two weeks from the time of notice].

Thank you so much for the opportunity to work in this position for the last [Length of Time You Were Employed]. I have really enjoyed my time here and appreciate all the opportunities you made available to me. I have especially enjoyed [List Favorite Job Duties}.

I am also grateful for [List Skills You Learned In Your Position], and I will take them with me throughout the rest of my professional career.

During my final two weeks, I will do everything possible to complete any ongoing tasks I have been assigned and train my replacement. Please let me know if there is anything else I can do to make for a smooth transition period.

I wish you and the company continued success, and I hope to stay in touch.

[Your Printed Name]

The beginning of a new chapter

While it might be intimidating to quit your current job and write a resignation letter, if you follow the tips and samples above, you too can write a professional, concise resignation letter.

Make sure to be polite, clear and to the point and omit any negative or overly emotional language and you can have the perfect resignation letter to present to your boss.

While a resignation letter might represent the end of an era, it is also the beginning of a new and exciting chapter in your life.

Check out Entrepreneur's other articles for more information about this topic.

What are some examples of effective resignation email samples?

Sure! Here are some examples of effective resignation email samples:

• Simple and Professional Resignation Email: Subject: Resignation - [Your Name]

Dear [Recipient's Name],

I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Last Working Day]. I am committed to making this transition as smooth as possible. I will be happy to assist in training my replacement or help in any other way during my notice period.

I want to express my gratitude for the opportunities I have had during my time at [Company Name]. I have learned a lot and have grown both personally and professionally. I appreciate the support and guidance provided by you and the entire team.

Thank you for your understanding and support. Please let me know how I can assist in the transition process.

Sincerely, [Your Name]

Learn more:

• 20 Resignation Email Examples & Templates for Every Scenario
• Resignation Letter Email Examples to Use When You’re Ready to Quit | InHerSight
• How to Write a Resignation Letter (Examples + Template!) | The Muse

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Resignation letter in Marathi. राजीनामा पत्र

Resignation letter in marathi राजीनामा पत्र.

आपल्या कार्यक्षेत्रात व्यावसायिक आणि पेशावर जीवनात अनेक आव्हाने आणि संधी येत असतात. कधी कधी, नवीन संधींचा लाभ घेण्यासाठी किंवा वैयक्तिक कारणांसाठी आपल्याला आपल्या सध्याच्या नोकरीतून राजीनामा द्यावा लागतो. राजीनामा देणे ही एक जटिल प्रक्रिया असू शकते, ज्यात आपल्या संस्थेशी आपले संबंध योग्य पद्धतीने समाप्त करणे अत्यंत महत्त्वाचे असते. या ब्लॉगमध्ये, आम्ही तुम्हाला मराठीत एक प्रभावी राजीनामा पत्र कसे लिहावे याबद्दल मार्गदर्शन करू.

आपण आपल्या नोकरीतून का निवृत्त होत आहात हे स्पष्ट करण्यासाठी आणि आपल्या सहकार्यांशी सुसंवाद साधून त्यांना आपल्या निर्णयाबद्दल माहिती देण्यासाठी राजीनामा पत्र एक महत्त्वाचे साधन आहे. या ब्लॉगमध्ये आपल्याला राजीनामा पत्राच्या विविध प्रकारांविषयी आणि ते कसे लिहावे याविषयी सविस्तर माहिती मिळेल.

तर, चला पाहूया की मराठीत एक उत्तम राजीनामा पत्र कसे तयार केले जाते आणि ते कसे आपल्या व्यावसायिक संबंधांना सकारात्मकपणे प्रभावित करू शकते.

Samples of Resignation letter format in Marathi

Resignation letter to resign from office job in marathi.

प्रिय [बॉसचे नाव],

मी, [तुमचे नाव], यांनी [तुमच्या कंपनीचे नाव] या कंपनीत [तुमची नोकरीची पद] या पदावर काम करीत असून, मी याद्वारे माझ्या पदाचा राजीनामा देत असल्याचे सूचित करतो/करते.

माझ्या राजीनाम्याचा कारण माझी वैयक्तिक परिस्थिती आहे, ज्यामुळे मी हे निर्णय घेत आहे. मला आशा आहे की, माझ्या राजीनाम्याचा तुम्हाला किंवा कंपनीला त्रास होणार नाही.

मी [राजीनामा देण्याच्या तारखेपासून ३० दिवस] च्या नोटीस पीरियडसाठी काम करण्यास तयार आहे, त्यामुळे कंपनीला माझ्या पुढील उत्तराधिकाऱ्याला नियुक्ती करणे सोपे जाईल आणि कामाच्या आघाडीवर कोणतीही अडचण येणार नाही.

मी या कंपनीत काम करताना जे काही शिकलो/शिकले आणि अनुभव घेतला, त्याबद्दल मी कंपनीचे आभारी आहे. माझ्या कार्यकाळात मी मिळवलेल्या सहकार्याबद्दलही मी आपल्याला आणि माझ्या सहकाऱ्यांना धन्यवाद देतो/देते.

कृपया माझ्या राजीनाम्यास मान्यता देण्यात यावी.

[तुमचे स्वाक्षरी]

Resignation letter for teacher in Marathi

प्रिय [प्राचार्यांचे नाव],

मी, [आपले नाव], या शाळेत [आपली विषय] शिकवणारा शिक्षक/शिक्षिका, दुःखाने आणि आनंदाने हे पत्र लिहित आहे. मी [शेवटचा कामाचा दिवस] पर्यंत आपल्या शाळेत काम करेन आणि त्यानंतर माझी सेवा समाप्त होईल.

मी या निर्णयापर्यंत पोहोचण्यापूर्वी खूप विचार केला आहे. माझ्या वैयक्तिक आणि पेशावरील विकासासाठी मला हे पाऊल उचलावे लागेल या निष्कर्षापर्यंत मी पोहोचलो आहे. मी या शाळेतील माझ्या काळात प्राप्त केलेल्या अनुभवाबद्दल आभारी आहे. या ठिकाणी मी जे काही शिकलो आणि अनुभवलो, त्याची मला नेहमीच आठवण राहील.

मी आशा करतो की, या कालावधीत मी विद्यार्थ्यांना चांगले शिक्षण दिले आहे आणि त्यांच्या ज्ञानरंजनात योगदान दिले आहे. मी शाळेच्या सर्व सदस्यांचे आणि सहकाऱ्यांचे देखील आभार मानतो, ज्यांनी माझ्या शैक्षणिक प्रवासात मदत केली आहे.

कृपया माझ्या राजीनाम्याची प्रक्रिया पुढे न्यावी आणि योग्य त्या सोपवणुकीसाठी माझ्याशी संपर्क साधावा. मी येणाऱ्या काळातील संक्रमणकालीन काळात सहकार्य करण्यास उत्सुक आहे.

[आपले स्वाक्षरी]

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