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7 Office Assistant Resume Examples Built for 2024

Office Assistant

Best for senior and mid-level candidates.

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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Office Assistant Resume

• Office Assistant Resumes by Experience
• Office Assistant Resumes by Role

As an office assistant, you’re great at organizing and can communicate effectively with anybody. You’re the champion of calendars, schedules, and office supplies. Your job helps everything run efficiently, and the entire office flourishes when you do your job right.

But to land an office assistant job,  your AI cover letter and resume must show the hiring manager that you have what it takes to hold the office together . We’ve researched hundreds of successful resumes and compiled the  most effective resume tips  to help you land your next interview and, ultimately, your next job.

Take a look at these seven office assistant resume examples, and let us help you  build a stellar resume !

or download as PDF

Why this resume works

• When including work experience outside your desired field, highlight strengths and characteristics that make you a good employee, such as teamwork, management abilities, and customer service skills—all of which you can dive into further in your office assistant cover letter .
• Although you should always include the name of the company you’re applying to and the role you’re seeking, the rest is up to you. We recommend including your years of experience and skillsets, but you can also write a two-to-three sentence narrative of one of your greatest successes. 

Entry-Level Office Assistant Resume

• An objective helps you convey your interest and qualifications, but you should only include one if you tailor it to each position to which you apply. A generic objective takes up space that could be used for work experience, so choose wisely.
• Don’t fall into the trap of adding fluff that doesn’t mean much; instead, increase the number of bullet points for each position so you can showcase more of your skills.

Senior Office Assistant Resume

• We recommend using the reverse-chronological format to help employers see a timeline of your career.
• Include metrics like how many customers you helped, how much your actions improved overall efficiency, and how many calendars you managed, to name a few examples.

Office Assistant Administrative Assistant Resume

• The deal’s simple: Show you know and have helped teams breeze through their daily administrative tasks. Even something as small as responding to emails will work. Just make sure you’re stating its importance like “Streamlined email communication with the senior management by categorizing and responding to 116+ daily emails, lowering response times by 34%.”

Medical Front Office Assistant Resume

• Prove your worth by adding quantifiable bullet points of the amount of data you’ve organized with precision. Another great addition is to mention how you’ve reduced communication delays using software like TigerNext to improve patient care.

Medical Office Assistant Resume

• When choosing what skills to include, check the  job description  first. The employer will likely have a host of skills they require from their applicant, and you can pick from their list.
• Of course, only include skills that you actually possess. Lying on your resume isn’t a good way to start a new job!
• Avoid words that don’t mean much, like “helped” or “assisted.” Instead, include direct verbs that relate to your position as a medical office assistant, such as “coordinated,” “communicated,” and “implemented.”

Front Office Assistant Resume

• This is a great way to elevate your front office assistant resume since it shows your dedication to furthering your career and growing your skills.
• It may seem a bit personal, but adding your interests gives employers a sense of your personality and skills in a way that work experience can’t quite accomplish.
• For example, if you like reviewing classic films, hiring managers will conclude you have an analytical mindset and strong communication skills, which are both major green flags.
• Choose your hobbies carefully, though—playing video games might be your favorite pastime, but will it inspire employers to hire you?
• Sometimes it can help to read the company’s website to get a feel for what they value. That way, you can include hobbies you love that also resonate with the employer, boosting your chances of an interview.

Related resume guides

• Office Administrator
• Front Desk Receptionist
• Executive Assistant
• Administrative Assistant

Office Assistant Resume Sample + How-to Guide for 2024

You’re an office assistant. 

You perform clerical duties to keep the office running smoothly.

Well, once you get the job…

There are dozens of other applicants in the way.

But how can you persuade the recruiter to choose you, and not them?

Well, you need to show how much of a valuable asset you will be to the office.

This is done by creating a job-winning office assistant resume, which we will take you through in this guide. 

• An example of a finished office assistant resume that works
• How to write an office assistant resume that’ll fill up your interview diary
• How to make a office assistant resume stand out [with top tips & tricks]

Before we get into the details, here’s an office assistant resume example, created with our very own resume builder :

Looks neat, right?! Follow the steps below to create an office assistant resume that get results, just like the above example.

Considering applying for a different position? We can help you craft the perfect new resume - check out our related resume examples here:

• Administrative Assistant Resume
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• Career Change Resume
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• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume

How to Format an Office Assistant Resume

Before you can reveal your office assistant skills, you need pick the correct format.

Doing so will allow your best qualities to be seen at glance.

The resume format that we recommend office assistants start with is called “ reverse-chronological” , and it’s for good reason. Essentially, it allows the office manager to immediately see how your skills and experience can help in the office. 

There are two other formats that you may want to try:

• Functional Resume – If your office skills are stronger than your actual experience, then this resume format is recommended. It’s ideal for those who lack experience in an office setting or who have employment gaps.
• Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously worked in an office.

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Assistant Resume Template

An office assistant’s job requires attention to detail on all types of documentation.

As such, you need a professional-looking resume that shows you can walk the walk. 

A cluttered resume with formatting errors just won’t cut it. 

That means avoiding Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office assistant resume template. Any of the following resume templates can be tailored for a perfect office assistant resume.

What to Include in an Office Assistant Resume

The main sections in an office assistant resume are:

• Work Experience
• Contact Information

Want to go a step further? You can also add these optional sections:

• Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like that important document you need to photocopy, your contact information resume section doesn’t need any creative flare.

However, the information must be kept brief and accurate.

You could create the best office assistant resume ever seen, but if you list the wrong phone number, then your chances of getting an interview are virtually zero. 

The contact information section must include:

• Professional Title – In this case, “Office Assistant”
• Phone Number – Check this carefully
• Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
• Location - City/Country
• Optional - Relevant social media
• Max Smith - Office Assistant. 101-358-6095. [email protected]
• Max Smith - Office Hero. 101-3598-6095. [email protected]

How to Write an Office Assistant Resume Summary or Objective

Did you know that recruiters spend less than a minute glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

• Experienced office assistant seeking to leverage advanced office skills for improved efficiency at Media XYZ. 5+ years of industry experience includes decreasing data entry mistakes by 23%, decreasing negative feedback by 11%, and giving insights into creating paperless office environments.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

• Motivated English Literature graduate seeking an office assistant role at Media XYZ. Experience includes temp administrative jobs, which involved data entry, answering phone calls, and filing paperwork. Received praise for consistent positive attitude and willingness to work.

Which resume format should an office assistant choose?

Generally, we recommend going with a summary if you have lots of experience as an office assistant. An objective is more weighted to showing your goals, so is better suited to those who have never worked as an office assistant (graduates, career changers, or those still studying).

How to Make Your Office Assistant Work Experience Stand Out

The work experience section is where most jobs are won and lost.

You see, it reduces the risk of hiring the wrong person for the job.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning office assistant work experience resume section with just a few tips and tricks.

• Read the job description to discover what the company requires
• Note down your most notable achievements
• Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Office Assistant

03/2018 - 04/2021

• Helped action a paperless office environment, which reduced labor hours by an average of 14 hours per month
• Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020
• Input data for all sales orders – decreased errors by 12% compared to the previous office assistant

As you may notice, the above examples focus on the candidate’s achievements, rather than their daily tasks. 

For example, instead of saying:

“Sent emails”

“Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you responded to emails, but it doesn’t show the results of your work.

The second statement shows that your work directly improved office-efficiency , which is something the potential employers will LOVE.

What if You Don’t Have Work Experience?

Are you a graduate looking for your first office job?

Or maybe you have experience in an office, but never as an assistant?

Now, you can try to win the recruiter over by pleading your dreams and aspirations…

But that won’t work.

It's a better idea to display any overlapping experiences from your non-office-assistant jobs.

For graduates, you can draw upon any experience from your educational setting. Talk about how you had to meet deadlines, maintain your files, and make photocopies – amongst other things.

Are you a recent graduate? Make sure to check out our student resume guide!

Use Action Words to Make Your Office Assistant Resume POP!

You want your resume to outshine the competition, which means using power words to make your achievements stand out:

• Facilitated
• Coordinated

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in this format:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

• Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

• The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

• Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Assistant Resume

Is the recruiter looking for anything as they glance over your resume?

Well, yes… they want to see the correct office resume skills .

These skills show that you have what it takes to handle any task that comes your way.

You can fill your resume with the best office assistant resume skills by following these simple steps:

• Look at the job description and other job offers online
• Highlight all the skills they are looking for
• List all highlighted skills and any more you can think of

Here are some of the most common office assistant skills:

Hard Skills for an Office Assistant Resume:

• Microsoft Office
• Answering phones
• Office equipment

Soft Skills for an Office Assistant Resume:

• Communication
• Reliability
• Team Player
• Time Management 

Here’s a more comprehensive list of 100+ must-have skills this year.

What Else Can You Include?

Congrats – you have now covered every essential resume section .

But don’t clock out of the office just yet.

You need your resume to really impress!

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you secure an interview or not.

Awards & Certifications

Have you ever earned an employee of the month award?

Have you completed any courses to improve your office skills?

If you have something to be proud of, make sure to mention it in your resume!

Here are some example:

• Employee of the Year 2018 – Tiston Inc
• Microsoft Office Certified Specialist
• Learning How to Learn – Coursera Certificate
• Excel Skills for Business – Coursera Certificate

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

• Intermediate

Next up, a section about what you like to do on the weekend…

You’re likely wondering about the purpose of this section.

Well, it isn’t a vital part of your resume, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

It’s a common mistake to think that your office assistant resume will work on its own.

Now, a well-written resume will get you onto the shortlist, but including a cover letter creates an unforgettable application that will attract interview after interview. 

You see, a cover letter allows you to start a conversation.

Unlike the pile of resumes on the recruiter’s desk, your application includes a personalized piece of content that shows you’re prepared to go the extra mile.

Here’s how to create an office assistant cover letter that converts:

You should complete the following sections:

Personal Contact Information

Your full name, profession, email, phone number, and location

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention:

• The position you’re applying for
• Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

• Why you chose this specific school
• What you know about the school’s philosophy 
• How your top skills are relevant to the teaching position
• Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

• Conclude the points made in the body paragraph
• Thank the hiring manager for the opportunity
• Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can improve office efficiency…” will work.

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you may want to get prepared for your upcoming interview...

Let’s quickly summarize everything we’ve learnt today:

• Format your office assistant resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
• Use a resume summary or objective to highlight your best qualities
• Focus on your best achievements from your work experience, not your daily responsibilities
• Make your application personal with a convincing cover letter 

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• Office Assistant

5 Amazing office assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, office assistant: resume samples & writing guide, roger davis, professional summary, employment history.

• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule appointments and meetings
• Greeting visitors and directing them to the appropriate person or department
• Data entry and database management
• Processing incoming and outgoing mail
• Performing general office duties such as filing, photocopying, and scanning
• Coordinate with internal departments
• Maintaining office supplies and ordering new supplies as needed
• Provide general administrative and clerical support

Do you already have a resume? Use our PDF converter and edit your resume.

• Assisting with HR tasks such as onboarding new employees
• Assisting with research projects and preparing research reports
• Process mail
• Prepare documents and reports
• Perform data entry and scan documents

Dave Benson

• Assisting with financial tasks such as invoice processing and budget tracking
• Manage calendar

Henry Taylor

• Managing calendars, scheduling meetings, and making travel arrangements

Irving Brown

• Coordinating and managing office events

Not in love with this template? Browse our full library of resume templates

Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

office assistant Job Descriptions; Explained

If you're applying for an office assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

office assistant

• Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
• Create, maintain, and enter information into databases.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Examine claims forms and other records to determine insurance coverage.
• Answer telephones and give information to callers, take messages, or transfer calls to the brokering department.
• Create, maintain, and enter information into our personal database.
• Set up and manage electronic filing systems, recording new information, updating paperwork, or maintaining documents, such as beverage or food license information.
• Greeting walk-in customers or in-bound callers and handle their inquiries on obtaining Health, Food, or Beverage Licenses in the State of Florida.
• Complete License Application or transfer forms in accordance with company and State procedures.
• Schedule and confirm appointments.
• Open, read, route, and distribute incoming mail or other materials and respond to email inquiries.
• Operate office equipment, such as fax machines, copiers, shredders, and phone systems
• Answer telephones and give information to callers, take messages, and transfer calls 
• Manage filing systems and file/update client information
• Collect and sort mail
• Organize papers, books, and toys
• Greet and check-in/out clients 
• Interact with patients 
• Contact taxpayers by mail or telephone to address discrepancies and to request supporting documentation.
• Maintain records for each case, including contacts, telephone numbers, and actions taken.
• Enter tax return information into computers for processing.
• Send notices to taxpayers when accounts are delinquent.
• Answer questions from taxpayers and assist them in completing tax forms
• Check data input or verify totals on forms prepared by others to detect errors in arithmetic, data entry, or procedures.
• Managing filing system
• Updating paperwork,maintaining documents and work processing.
• Take and distribute accurate mesaages .
• Assist with processing payments
• Co-ordinating conferece and meeting rooms.
• Fax,scan and copy documents.
• Co-ordinate and organise appointments and meetings

office assistant Job Skills

For an office assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Word Processing
• Spreadsheet
• Microsoft Office
• Calendar Management
• Document Management
• Receptionist Duties
• Mail Sorting
• Telephone Skills
• Records Management
• Office Equipment
• Inventory Management
• Customer Service
• Bookkeeping
• Accounting.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Data Analysis
• Project Management
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your office assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Frank Johnson

• Assisting with administrative tasks such as scheduling appointments and coordinating meetings
• Greet and assist visitors
• Preparing and editing correspondence, reports, and presentations
• Maintain filing systems
• Answer and direct phone calls

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired..

• Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
• Keep job descriptions short but don't just list your jobs.
• Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your office assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Kevin Peters

• Answering and directing phone calls
• Providing customer service, and responding to customer inquirys
• Preparing and modifying documents, including correspondence, report's, draft's, memo's and email's.
• Answe and direct phone calls
• Perform data entrry and scan documents
• Manage calender
• Prepare agenda's and make arragements for meetings,
• Co-ordinate with internal departments,
• Creating' and maintain' filing systems and other recordkeeping system's.

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history..

• When explaining gaps in your employment section, start by being honest.
• Elaborate on the gap and show that you never stopped learning.
• Explain and elaborate any gap in your work history by highlighting new skills.

office assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

To the Hiring Team at JPMorgan Chase

I am a highly motivated Office Assistant with 11 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Office Assistant position at JPMorgan Chase, where I believe my skills and expertise would be an excellent fit.

As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.

Thank you for considering my application for the Chief Office Assistant role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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Contemporary

Professional

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Office Assistant Resume Samples

The job duty of an Office Assistant varies from office to office, but the following are some common activities listed on the Office Assistant Resume – performing office tasks like typing, recordkeeping, taking inventory, sorting checks, and processing mail; performing data entry and payroll assisting, working with salespeople and dealing with customer complaints , answering questions about business service, planning schedules, ordering supplies , checking visitors inflow, and doing all other tasks as assigned to them.

Candidates are supposed to depict the following skills on the job description – the ability to use all types of office equipment and devices, a full understanding of office procedures and administration, strong communication skills, MS Office proficiency, and knowledge of the working industry. Formal education is not mandatory, however, employers expect to the minimum, a high school diploma or its equivalency.

• Resume Samples
• Office Assistant

Office Assistant Resume

Objective : 2 years of experience as an Office Assistant. Seeking a full time, year round position for an Office Assistant position. I have experience with customer service, computers, data entry, some accounting and all aspects of office work.

Skills : Typing 73 WPM, Customer Service, Fax, Computers, Printers, Credit Card Machines, Type Writers, Internet, In House Programs, Experienced With Word And Some Excel & Quickbooks.

Description :

• Answered all incoming calls on heavy 6 line switchboard.
• Made sure proposals were entered into the in-house program (job nimbus) with correct pricing, square footage, types of stones to be used/asphalt. Sent to current customers or prospective clients in a timely manner, to meet the deadline.
• Kept up with "leads" who were prospective customers & helped them understand the difference of all driveway stones/asphalt to fit their needs.
• Collected any/all payments for petrol fuel (we collected their customer's payments only).
• Scheduled drive by appointments and meetings with potential new clients for salespersons.
• Scheduled & organized their schedules to go over ongoing jobs, personal calendar.
• Dealt with all heavy incoming mail and packages & distributed to correct persons.
• All invoices stamped & sent out in timely fashion to meet the monthly payment deadline.

Administrative Office Assistant Resume

Summary : Communicating with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Skills : Word Processing & Typing, Computer Operations, Filing & Data Archiving, Customer Interaction, Reception, Problem Solving, Administrative Support, Exceptional Customer Service, and Supervisory.

• Maintaining and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Opening, sorting, and routing incoming mail, answer correspondence and prepare outgoing mail.
• Compiling, copying, sorting, and filing records of office activities, business transactions, and other activities.
• Computing, recording, and proofreading data and other information, such as records or reports.
• Reviewing files, recording, and other documents to obtain information to respond to requests.
• Assisting the fiscal group by entering multiple purchase requests from the department.
• Contacting clients in person, by phone, or in writing to ensure they have completed required or recommended actions.

Office Assistant II Resume

Objective : 4+ years of experience as an Office Assistant. Looking to obtain a position with a company to utilize my skills and grow within a company.

Skills : Office: Word, Accounts Receivables, Accounts Payable, Administration, Outlook, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, and Management.

• Providing a professional and courteous greeting to all clients, vendors, employees, responsible for answering and directing incoming company calls, including the Sacramento and outside offices, to the appropriate party.
• Overseeing the opening, sorting, and routing of incoming mail, packages, and deliveries.
• Assisting with department tasks and projects including data input, scanning/saving statements, and maintaining APC intranet phone list.
• Assisting with all departments projects including census, extensions, 1099s, and FTPs.
• Processing all incoming census, fast forms, and trust information to include scanning/saving and completing the WIP process.
• Participating in the group or individual discussions regarding department process or policy improvements.
• Responding to customer inquiries in person and over the phone; liaise with cross-functional teams in support of customer needs.
• Organizing calendars and schedules to align with executive needs and company goals mechanical bar managed a high-volume workload within a deadline-driven environment.

Administrator/Office Assistant Resume

Objective : 4 years of experience as an Office Assistant. Seeking to obtain employment where I can utilize my excellent clerical skills and further my career in the medical field. Abilities Excellent communication skills.

Skills : Excellent Communication, Able To Speak, And Read Fluently In Both English and Spanish, Proficient In Microsoft Word, Microsoft PowerPoint and Microsoft Excel, and Ability To Multi-Task.

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Compute, record, and proofread data and other information, such as records or reports.
• Handled email, phone and in person inquiries collected personal information from customers; improved customer database.
• Reviewed and analyzed insurance applications and documents; expedited materials.
• Used multi- phone systems, general computers, and helped with other office duties as needed.

Medical Office Assistant Resume

Objective : 3+ years of experience as an Office Assistant. Seeking to obtain a challenging position where I can utilize my theoretical education and gain quality experience that will permit me to contribute my knowledge, hard work, and dedication towards the success and growth of the company leading to continuous personal growth.

Skills : Customer Service, Patient Care, Patient Education, Patient Scheduling, Schedule Appointments, Microsoft Office, Epic Care, Bilingual: Spanish & English.

• Performing general front desk duties including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies.
• Preparing the patients records for examinations, and translate for the doctor from Spanish to English.
• Providing patients with information regarding their treatment and answer any questions.
• Responsible for maintaining the sanitation of the environment prior to the patient's admission for treatments.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Managing a multi-line, high volume phone and directed calls to the appropriate employee.
• Collecting, sorting, and alphabetizing various documents for filing, storage, or processing.

Office Assistant I Resume

Objective : One year of experience as an Office Assistant. I am a highly organized and detailed oriented professional with innovative people skills. I exhibit the ability to be well organized, dependable and enthusiastic about new challenges. I am able to learn and apply quickly and effectively.

Skills : MS Office, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, Management, and CRM.

• Answered directed calls to appropriate individuals/take written message.
• Tracked supplies to ensure inventory levels met the requirements; submitted a request to replenish for re-stocking and delivery to work stations.
• Prepared and updated customer database entering demographic data for the distribution of monthly reports.
• Coordinated subscription files by stapling and folding forms in alphabetical order.
• Assisted setting up instruments, tables, and chairs needed for special scheduled events for the department monthly.
• Oversaw front-office operations and provided impeccable customer service.
• Assisted with marketing scheduling for busy office averaging 52 appointments/tickets weekly.
• Maintained records of employee timesheets, the database, and made weekly schedules for the staff.
• Answer phones, greet and help customers with queries and resolve basic concerns.
• Processed incoming/outgoing shipments and ordered/restocked office supplies.

Senior Office Assistant Resume

Summary : Highly organized and detail-oriented Office Assistant with more than 19 years of experience supplying thorough, organized administrative support to 3 senior executives. Office Assistant who continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries.

Skills : Professional Phone Etiquette, Excellent Communication, Articulate and Well-spoken, Customer Service-Oriented, Flexible, Administrative Support Specialist, Excellent Planner, and Coordinator, Pleasant Demeanor, Appointment Setting, Accounting, Familiarity, Invoice Processing, and Multi-line Phone Proficiency.

• Ordering and distributing office supplies while adhering to a fixed office budget.
• Answering and managing incoming and outgoing calls while recording accurate messages.
• Greeting numerous visitors, including VIPs, vendors and interview candidates.
• Maintaining a clean reception area, including lounge and associated areas.
• Screening all visitors and directed them to the correct employee or office.
• Completing data entry tracked resumes and maintained the applicant tracking system.
• Greeting customers entering the store to ascertain what each customer wanted or needed.
• Distributing flyers, brochures, or other informational or educational documents to inform members of a targeted community.
• Performing various clerical duties including answering customer calls and collecting monthly payments interpreted and translated English/Spanish maintained and scheduled appointments and document filing I am working in conjunction with ms.
• Advising clients or community groups on issues related to improving general health, such as diet or exercise.

Summary : 8+ years of experience as an Office Assistant. I am seeking a position where I can develop and excel while representing my employer. I am a reliable, loyal, and detail oriented individual who has the ambition to succeed in any given environment.

Skills : Administrative Support, Exceptional Customer Service, Supervisory, Microsoft Office, Excel & Word, Accounting, Data Entry, Telephone Etiquette, Organized, Strong Attention To Details, Excellent Communication, Filing, Time Management, Professional, Self-motivated, and Team Player.

• Managing to the schedule of appointments and routing for the sales team and customers.
• Working primarily with the home depot account and assist with major's leads.
• Answering phones, schedule appointments, take payments in person or over the phone, file job folders and invoices, scan, fax, and makes copies of documents as needed.
• Coordinating with multiple counties to set up final inspection on completed jobs.
• Creating folders for new jobs being sent to production, also making "red carpet" folders for our customers upon completion of their job.
• Providing administrative support to the supervisory staff and sales team as needed.
• Maintaining updated client records with plans, notes, appropriate forms, or related information.
• Providing recognized outstanding customer service to clients, in person, through written correspondence, and telephone.
• Performing data entry into a county community service database, including entry of new client intakes, tracking of application documents, and enrollment documents.
• Assisting the concerned authorities in matters related to the preparation of annual reports, files, weekly reports, and annual magazines.

Front Office Assistant Resume

Headline : 6 years of experience as an Office Assistant. Provide special services to customers based on their needs. Seeking a position in a reputable company that permits me to utilize my education and training.

Skills : Read, Write and Speaks fluent English and French, Moderate Spanish, Operate Office Machines such as Copiers, Fax Machines, and Computers, Powerpoint, Excellent Customer Service, Data Entry, and Excel.

• Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
• Transmit information or documents to customers, using computer, mail, or facsimile machine.
• Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, and other documents.
• Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.
• Process and prepare memos, correspondence, travel vouchers, or other documents.
• Collect, sort, distribute and prepare mail, messages and courier deliveries.
• Performed regular secretarial duties such as copying, mailing letters to students, and filing documents.
• Prepared informative packets and gift bags for student orientations in an effort to transition students into college life.
• Scheduled personnel for various events vital to deployment into combat operations.
• Inserts and extracts materials from subject matter files classify material by nature of subject matter.

Summary : Office Assistant is responsible for assisting the office manager in the administrative and operational aspects of the company. This includes providing administrative support, processing work, filing paperwork, answering questions from customers, and performing other tasks.

Skills : Accounts Receivable, Administrative, Client, Clients, Databases, Data Base, Delivery, Endoscopy, Filing, Forms, HR, Insurance, Law, Legal, Legal Documents, Meetings, Excel, Mail, Office, Outlook, PowerPoint, Word, Take Notes, Organizing, Payroll, Personnel, Speaking, Publications, Reading, Scheduling, Secretarial, Spanish, Telephone, and Answering Phones.

• Greeting visitors entering the office determined the nature and purpose of visit and directed them to the appropriate destination.
• Research, proposing and implementing vendor services to decrease costs to the organization.
• Locating and attaching appropriate files to incoming correspondence requiring replies.
• Frequently used word processing, spreadsheet, database, and presentation software coordinated work between multiple departments.
• Maintaining and updating filing, inventory, mailing, and database systems, both manually and using a computer.
• Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Opening, sorting, and distributing incoming correspondence, including faxes and email.
• Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Table of Contents

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Administrative Office Assistant Resume Sample

Administration occupations such as administrative office assistants and secretaries are crucial to the business world. In fact, the U.S. Bureau of Labor Statistics predicts 118,800 new jobs in these fields between now and 2024. That's a growth rate of about three percent.

If you're in the administration field, you probably want a resume that reflects your knowledge, skills and experience as it relates to the position you're looking for. That's a great first step. Now it's time to see an administrative office assistant resume sample so you can tweak your own to reflect it.

Remember: when you submit your resume in a job application, it's not unusual for it to go through applicant tracking systems (ATS) before entering the hands of the hiring manager. This means your resume should have the proper formatting, font and keywords to make it past the ATS. After that, it needs to impress the hiring manager with information that is relevant to them.

What Makes this Administrative Office Assistant Resume Sample Work?

The above resume sample exhibits the following characteristics:

• It's short and sweet. Think about how many resumes hiring managers may skim through on a daily basis. If important administration information is difficult to find, why would they choose your resume? Make sure they see your information right away by utilizing phrasing on your resume and putting each phrase into bullet points.
• It steers clear of fancy fonts. ATS can have difficulty reading some fonts. In addition, a hiring manager may not find fancy fonts as easy to read. Instead, stay with common fonts such as Cambria, Calibri, or Times New Roman.
• It has white space. Each page of the resume should have sufficient white space around all four sides of the document. Also be sure not to push the margins to the edge. If and when a person prints the document, you want to make sure there are no technical challenges.
• It uses a simple, organized layout. Some people may think that fancy is better, but in the case of a successful executive resume, simple and professional is the way to go. Keep your layout organized, with clear breaks between sections and easy-to-find information.

You know you want to land that interview. To make it happen, you have to put in effort upfront to make your resume the best it can be. TopResume's professional resume writers are here to help make that happen. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Give your resume the revisions it needs. Use our resume writing services today!

Samples by Category

• Administrative Office Assistant
• Advertising & Marketing
• Construction Contractor
• Customer Service
• Executive Assistant
• Executive/CEO
• Graphic Designer
• Industrial Engineer
• Insurance Agent
• Information Technology
• Mid-Career Professional
• Military-to-Civilian
• Nurse Practitioner
• Nursing (Healthcare)
• Public Relations
• Real Estate Management
• Retail Merchandising
• Safety Management
• Sales Management
• Student (or Recent Graduate)
• Teacher / Professor / Librarian
• Telecommunications

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Office Assistant Resume Example

ResumesBot » Administration, Clerical and Office Support Resume Examples » Office Assistant Resume Example

Table of Contents

OFFICE ASSISTANT RESUME TEMPLATE (TEXT FORMAT)

Enabled and inspired Office Assistant with more than three years of involvement with information passage, booking, and giving amazing group support.

Malonday University

Master of Computer and Information Science

• Microsoft Office
• Supply Management
• Inventory Control
• Detail-Orientation
• Discretion and Judgment
• Office Administration Procedures
• Verbal Communication
• Reporting Skills

PROFESSIONAL EXPERIENCE

Office Assistant

Alleonder Tech

April 2020 – present

• Reception Greeter: Served as greeter and first contact in person, and by phone.
• Maintained a positive and professional demeanor at all times.
• Answered questions and fulfill requests, as appropriate. Assist with car services and reservations. Assisted with catering.
• Received package deliveries. Coordinated pickup for outgoing packages

Wellace Solutions Inc.

August 2019 – March 2020

• Mail and Distribution: Retrieved and accurately sorted, processed, distributed, and delivered incoming mail, interoffice mail, courier deliveries, outgoing packages and outgoing USPS mail. Ensured that proper mail handling procedures are met per CIM standards, regulatory requirements and Business Unit requirements
• Ordering/Stocking of supplies: Inventory, order and stock all supplies, and MS office stationery (ie. MS letterhead, business cards, etc)
• Monitored and handled mail per Firm security guidelines

Average Salary for Office Assistant Job

***Data are taken from payscale.com

Skills to Include on Office Assistant Resume

• Microsoft Office Suite
• English and Spanish languages
• Digital communication
• Data presentation

Resume Action Words for Office Assistant

Common certificates for office assistant resume.

• CCSP Certified Office Assistant Professional
• Certified Office Assistant Specialist (CCSS)

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Office Services Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the office services assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Assisting in the mailroom, delivering and receiving packages, mail and shipments, copying and distributing memos and notices
• Create and maintain inventory sheets for office supply and pantry areas
• Consistently perform and take ownership of all assigned projects
• Prepare offices and workstations for new hires and clean workstations after departures
• To provide a flexible service and any ad-hoc duties as agreed with the Account Manager
• Passport and all relevant work permits
• Assisting with the maintenance of stock and inventory for all office and art supplies
• Provide Facilities support (e.g., catering, stocking, maintain inventory, cleaning and organizing office and conference room spaces)
• Maintain conference room and office space scheduling information using various tools (e.g., Meeting Room Manager)
• Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, printing/binding, etc.)
• Coordinate with building management for visitor access, after-hours requests for extended HVAC, and for various service requests such as temperature issues, light bulb replacements, general repairs and building access cards
• Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, etc.)
• Manage the conference room bookings
• Maintain and distribute key monthly updates to local management team (e.g., telephone list, face sheet, birthday list)
• Provides input and recommendations on process improvement
• Assist with light service center duties - send faxes, notify people of faxes received, make copies, handle mail requests
• Maintain kitchen, workspace and common areas; assist with meeting services including catering setup/teardown, room configuration and AV; stock supplies
• Provides audio-visual assistance collaborating with ITS as necessary
• Working knowledge of general office practices and etiquette
• Follow established guidelines to focus on details and complete tasks attentively and thoroughly
• Coordinate all catering orders and deliveries and schedule food set-up and break-down. Proactively work with client to coordinate all meeting details
• Strong interpersonal and listening skills with an ability to build and maintain professional relationships with peers
• Basic knowledge of Excel, Word, Outlook, basic Microsoft Office software
• Basic Computer proficiency: Windows applications (Microsoft Word, Excel, PowerPoint)
• Ability to communicate effectively, both orally and in writing, using tact and courtesy and the ability to plan, organizes work, and meets deadlines
• Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication
• Ability to communicate effectively, both orally and in writing, using tact and courtesy. Ability to plan, organizes work, and meets deadlines
• Resourceful and able to work well with a variety of personalities while remaining personable and helpful
• Able to perform basic mathematical calculations
• Able to adapt to changing work efforts and manage impact of shifting priorities. Able to work in conditions that are occasionally disruptive and noisy
• Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors

15 Office Services Assistant resume templates

Read our complete resume writing guides

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• Create and maintain inventory sheets for office supply and pantry items and process orders as needed
• Liaison for coffee supplier; order supplies, maintain equipment, call for repairs
• Stock, organize and clean supply rooms and pantries, insuring inventory is rotated
• Update phone lists in conference rooms as necessary. Restock conference room supplies
• Monitor conference room schedule to determine required set ups and clean ups
• Assist with moving boxes and light inter-office moves
• Back up for Receptionist (lunch/breaks/4-6:30p) – greet visitors, answer telephone screen and direct calls, reserve conference rooms
• Responsible for assisting with special event set ups and break downs and supporting staff needs during events
• Replace restroom amenities
• Enter business cards into CRM and process overflow financial staff expense reports
• Assist with Reprographic requests as required
• Back up Reception and Reprographic positions as required
• Safety Committee member and searcher
• Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and notifying OM of issues
• Other administrative responsibilities as requested
• Demonstrates knowledge of the firm’s culture, practices, business, and structure
• Demonstrates knowledge and adherence to basic firm policies, procedures and processes
• Meets work deadlines as assigned
• Meets firm standards for attendance and punctuality
• Flexible attitude and the ability to deal well with changing assignments and priorities
• Flexible for overtime
• Ability to lift 50 lbs
• Greet guests in a professional manner, and maintain the order and good order of the lobby and interview room in a tidy, secure and quiet condition by following the 5S requirements
• Handle information transfer including telephone, fax and courier service promptly and accurately. Filter the sales call and cold call. Follow the information security requirement to avoid the disclosure of company information during the phone call answering. This will be a key role in case the crisis happened
• Collect the needs of office supply and handle the dispatching, such as employee bedge, business card, stationary, , envelop, etc
• Work closely with mail service vendor and security guard to handle the mail document, packages in and out and make sure no lost by recording
• Maintain good status of office equipments and tools in working area, including cables, phone desk remote control, TV, etc
• Consolidate expense reports, provide reports for budgets or forecasts,
• The incumbent need to spend a significant amount of time organizing and expediting workflow as per the requirement.The main area include shuttle bus service management, business car order arrangement and record, staff cafeteria management which has significant impact on employee engagement. Job duties also require the use of advanced levels of understanding and skill by MS office, SAP and MSC system utilizing advanced functions in word processing or spreadsheet applications, etc
• Incumbents must be able to organize, complete and maintain large projects such as a database, spreadsheet for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, support employee big events, etc
• Be able to organize, complete and maintain large projects such as a database, spreadsheet for a process improvement, not only follow process or procedure ,but also has responsibility to improve the office service process, such as participate the 6 sigma BB or GB projects, RIW as well
• Should be the owner to deal with daily job of reception and at least one function of Admin, decision making should based on safety, the environmental protection , sustainable development requirements and waste reduction
• Common English communication skill
• Good service attitude, patient and responsible
• Common computer skills as MS office including word, excel, power point etc
• 1-3 years administrative work experience and/or experience working in a team environment
• Proven experience and strong understanding of Microsoft Office applications
• Strong multitasking and organizational skills are required, must be comfortable with and managing multiple projects simultaneously
• Must be able to move incoming packages weighing approximately 25 lbs
• Ability to be flexible with work schedule
• 3-5 years experience in an administrative professional role
• Casual buyer/SAP knowledge
• High School Degree or equivalent
• Mail duties to include checking daily for incoming faxes and delivering to appropriate staff, ensuring delivery of outgoing mail to building postal center and processing incoming packages
• Process reprographic/binding jobs
• Ensure all office printers and copiers are stocked with paper at the beginning and end of each day. Responsible for maintaining copiers by clearing jams, replacing toner, stocking paper, etc. by the end of each day
• Update phone lists and restock conference room supplies in conference rooms as necessary
• Monitor conference room schedule to determine required set ups and clean up; ensure rooms are ready for incoming guests and meeting activities and are promptly cleaned following meeting conclusion
• Back-up to the Receptionist during lunch, breaks and anytime the Receptionist is out-of-office. Duties will include greeting visitors, screening and directing calls, and reserving conference rooms
• Inventory and replace restroom amenities
• Responds to customer/client requests in a professional and timely manner while interacting effectively and courteously
• Builds and sustains effective working relationships with both internal and external clients
• Takes initiative beyond routine responsibility and seeks out new responsibilities
• Works well independently, pays attention to detail and demonstrates dedication to producing quality work product
• Organizes and prioritizes workload appropriately
• Participates and contributes fully as a team member
• Good written and oral communications skills
• Computer literacy; proficient in Outlook
• 5+ years of relevant work experience
• Binding reports
• Processing and distributing mail
• Receiving deliveries and stocking office supplies
• Assisting with inter-office moves, filing and data entry
• Maintaining conference rooms and breakrooms
• Being a front desk back-up
• Self-starter with the initiative to learn
• Can-do attitude
• Able to lift 40 pounds
• Working knowledge of MS Outlook, Word and Excel preferred
• Database experience a plus
• 3 + years of facilities, hoteling, office services or related experience
• Bachelor's degree strongly preferred
• Open to working the 1st shift (7 AM - 4 PM)

One Team Office Services Assistant Resume Examples & Samples

• Cleans and stocks pantry areas & DCafes
• Prepares and maintains the physical space, including workstations, offices, teaming rooms, kitchens and conference rooms. Cleans spaces and restocks supplies to ensure the space is neat, organized and ready for use (either daily or as turnover occurs)
• Collaborates with the Facilities team to report lighting, carpet, wall, etc. repairs
• Prepares meeting spaces by configuring room according to customer’s request; providing meeting support supplies; assisting with audio-visual equipment set-up; accepting catering deliveries, etc
• Tears-down meeting space by ensuring clean-up of food and supplies; cleaning whiteboards, collecting materials left behind and disposing or storing as appropriate, etc
• Accepts catering deliveries and reconciles order against delivery
• Inventories DCafe and office supplies; replenishes office supplies and copy paper
• Completes regularly scheduled office space walks with checklist and creates service tickets to report areas requiring attention
• Records and tracks customer requests via Service Desk tickets
• Provides relief coverage for Reception Desk; duties include greeting visitors; directing calls; issuing parking validations; entering visitors into access system; and issuing security badges
• Maintains a sense of urgency and responds to all requests in a timely and professional manner
• Perform other duties, tasks and special projects as required or as assigned by the management team
• Excellent interpersonal skills required
• Excellent verbal and written communication skills required
• Experience in corporate office environment preferred
• Good decision-making and problem-resolution skills
• Strong computer skills with good knowledge/experience in Microsoft Office suite, especially Outlook
• Ability to handle multiple priorities with a sense of urgency and diplomacy
• Excellent teaming skills required

Senior Office Services Assistant Resume Examples & Samples

• Minimum of High School Diploma; Bachelor’s Degree preferred
• Three years administrative work experience with 1 year experience in a corporate office environment
• Ability to establish and maintain effective working relationships with colleagues, staff and external contacts, working collaboratively in a professional team environment
• Experience in coordinating projects including scheduling, client mailings, etc
• Ability to collect, research, organize, analyze and report complex data; evaluate information and systems; and make appropriate recommendations
• Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
• Ability to exercise good judgment/decision making and maintain confidentiality
• Ability to anticipate problems and pro-actively formulate resolutions
• Dependable and detail oriented
• Ability to interact with all levels inside and outside the organization
• Must have flexibility to work overtime as required, as well as travel to support two other offices, locally

One Team Senior Office Services Assistant th Street DC Resume Examples & Samples

• First tier responder of One Team customer requests for multiple offices in greater Washington if necessary
• Manages and controls One Team Mailbox and x7777
• Assesses requests, provides triage and assigns tasks to other one team members as needed
• Executes all first line requests for workspace and meeting space reservations
• Enters all non-space requests (or complex hoteling requests, as needed) into Service Desk for escalation to specialty group/ r team member
• Exceptional working knowledge of cross-specialty service offerings, locally and nationally
• Responsible for processing P-card expenses if necessary
• Bachelor’s Degree in communication, hospitality management, or related field
• 3-5 years relevant experience; hospitality, service-oriented or customer-centric environment strongly preferred
• Strong computer skills including excellent ability in Microsoft Office applications
• Must be willing to be trained and perform in all functional areas
• Minimum of High school diploma
• Minimum 3 years related work experience
• Excellent technical skills - MS Word, Excel, Access, PowerPoint, Outlook, Proofreading and Internet
• Ability to take initiative - assertive and confident
• Solid organizational skills
• 1-2 years in relevant experience in similar role; prior administrative or customer service experience
• Experience with submitting expenses and booking travel
• Computer proficiency in Microsoft Office Outlook, Word, Excel and Power Point
• Excellent customer service Skills
• The hours are 7:30am-4:30pm with availability to assist with after hours events as needed
• Set up conference rooms, food and drink service for meetings
• Breakdown/cleanup after meetings (clean conference room tables and chairs)
• Work closely with the Office Manager and assist with outside deliveries and pick ups as needed
• Manage all food ordering for internal and external meetings, events, and office snacks
• Manage all supply ordering and storage rooms
• Two hours of front desk/reception phone duty per day assisting clients and vendors on the phone and in person
• Assist with mail, by dropping off mail and packages in the building mail room and receiving mail, sorting and delivering incoming mail
• Light cleaning and maintenance of all pantries, conference rooms, teaming areas, supply closets and workroom, and common areas
• Maintain the aesthetic integrity of the office
• Help with basic IT functions and troubleshooting
• Other duties and responsibilities as needed
• Working with Special Events to coordinate daily catering needs of the studio
• Daily maintenance and beautification of the interior and exterior of the studio
• Covering reception area during lunch breaks and during absence of receptionist
• Providing customer service to all departments
• Valid Driver’s License with a clean driving record
• Their own registered vehicle
• Ability to lift 30 pounds
• 1 year of experience at a front desk in a receptionist or administrative role required
• Experience with Microsoft Excel and Word
• Ability to speak Arabic
• Ability to perform work proactively
• Ability to be a team player
• Ability to display a friendly and professional demeanor
• Possession of excellent interpersonal and organizational skills
• Checks on the condition of facility daily and places service calls as needed to repair and maintain equipment (copy, fax and mailing machines and minor building issues)
• Works to ensure that supply areas (copy rooms and kitchens) are adequately stocked
• Works to ensure effective delivery of newspapers, mail and supplies to office staff. Ensures adequate coverage for external and internal deliveries and pick-ups (P.O. Boxes and Post Office, etc.). Supports Tax department in completing annual mailing
• Coordinates centralized document imaging, scans documents and archives documents to SharePoint server and Client Relationship Management system. Uses imaging software and equipment
• Creates online shipments from UPS and FedEx, receives shipments and delivers packing slips to Office Services Supervisor/Facilities Manager, noting any discrepancies
• Processes online requests for supplies through approved websites for office supplies and printed material, including regional offices
• Monitors accounts for postage and delivery services to ensure money is in account for operation
• Maintains Office Services inventory for mailing supplies, stationery items, kitchen and cleaning supplies
• Assists employees with office equipment operation such as copiers and fax machines
• Performs shred bin delivery and retrieval weekly
• Assists Office Services Supervisor with physical security issues – including access cards, key control, and security reporting to the building
• Performs facility repairs and installations of furniture, artwork and office equipment
• Performs duties of the Receptionist: Must be both an excellent communicator and strong administrator, responsible for answering all incoming calls, greeting all visitors and routing incoming deliveries
• Supports Dining Services for relief during vacation or busy lunch days. Assists with food preparation, serving and cleanup
• Ensures all confidential papers are processed through a shred service or supports onsite shredding
• Performs other duties as required by position
• Two years’ experience in an office services/receptionist function is required
• Knowledge of U.S. Postal regulations and guidelines regarding various services and fees
• Working knowledge of computers including word processing and spreadsheets (MS Word, Excel)
• Must be reliable and punctual
• Occasional overtime work is required throughout the year
• Need for use of public transit and walking to make local deliveries

Receptionist & Office Services Assistant Resume Examples & Samples

• Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival and escort to meeting location
• Track and properly log all visitors; assign guest office and conference room spaces as requested
• Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines
• Take accurate messages – obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate
• Receive, log and distribute incoming packages/mail from a variety of couriers; check mail daily and distribute
• Manage outgoing packages and mail (e.g., FedEx, UPS, USPS)
• Assist with planning and executing all office events including research venues and assist with site selection, maintain RSVP and attendance lists for BCG staff, and provide on-site event coordination to ensure event success
• Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival
• Track and properly log all visitors; assign guest office and conference room spaces as requested, maintain visitor security access badge tracker
• Maintain conference room and office space scheduling information using various tools (e.g., RoomBooking Wizard, Office Activity Calendar, etc.)
• Receive, log and distribute incoming packages/mail from a variety of couriers
• Maintain and distribute key monthly updates to local management team (e.g., telephone list, cohort deck, face sheet, security badge tracker)
• Provide Facilities support (i.e., catering, stocking, cleaning and organizing office and conference room spaces), and provide backup Facilities support for Office Services Associate as needed
• Front Desk Reception - The Office Services Assistant greets/receives clients and customers at front reception area. She/he maintains sign-in register, issues visitor badges and parking passes, alerts employees of guest arrival, and so forth. The Office Services Assistant also assists in answering main telephone Switchboard (Cisco System)
• Meeting Room and Catering Request Administration – The Office Services Assistant manages meeting and conference room reservations, orders catered meals (breakfast, lunches) for meetings, and reserves and handles equipment for meeting rooms (LCD projectors, overhead projectors etc.)
• Maintain Reception Documents – The Office Services Assistant maintains reception documents by distributing incoming courier packages, checking incoming fax server line inbox and distributing faxes, preparation of outgoing mail, etc
• Manage Office Supplies – Assist in maintaining stock rooms, unpack office supplies, and distribute staff purchases
• Employee Inquiries – Assist employees with inquiries and setting up conference bridge calls
• Telephone Switchboard – The Office Services Assistant receives inbound telephone calls from the general public and transfers calls to appropriate departments/employees
• Diploma or degree in a relevant post-secondary program
• Previous front desk/reception experience an asset
• Experience in high-tech industry an asset
• Excellent communication skills and pleasant/friendly demeanor
• Adhere to the Firm’s policies and procedures, ACTION philosophy, demonstrate their importance to others, and provide input to management on suggested modifications to Firm policies and procedures as necessary
• Distribute incoming mail and packages, stamp, and take outgoing mail, ensure sufficient postage and supplies are maintained in the postage meter
• Acts as a backup Front Desk Coordinator, ensuring effective phone and desk coverage, and provide administrative services to Firm staff as needed
• Train administrative support staff in front desk responsibilities
• Back up for arranging visitor hoteling space, conference rooms
• Set up and clean up conference rooms and training room as needed
• Responsible for the day-to-day operations including budgeting/finance, printing, courier services, library maintenance, off-site storage, file retention, etc
• Ensure continuous compliance with document retention
• Code and submit invoices to finance for payment, including reconciliation of American Express statement
• Proxy Time and Expense entry for Operations staff in designated location
• Emergency Inclement Weather Alert contact; contact designated PIC for determination of office status during inclement weather and communicate with IT Service Desk (see Emergency Inclement Weather Policy)
• Office contact for donations, flowers, and/or gifts; responsible for communicating to the professional designee to update the Estate Tracker in regards to client memorial donation
• Coordinate and communicate with Compliance Manager the need for any Office maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities
• Order office furniture, office equipment, etc. for the local office in accordance with firm purchasing policies and budgetary restrictions and approval of the Compliance Manager
•  Coordinate and communicate with Compliance Manager for any Property Management issues with facility, parking, emergency procedures, delivery procedures, etc
•  Ensure continuous compliance and knowledge of emergency procedures are upheld
• Coordinate new employee onboarding for all individuals within the respective location
• Assign space for all new hires based on input from Partner in Charge
• Submit service request for access badges and coordinate delivery
• Order and distribute business cards and name badges
• Coordinate vendor management for re-negotiations and new service; communicate with Compliance Manager for direction and approval
• Order and stock kitchen and office.supplies, including refrigerators
• Order catering requests ensuring compliance with catering guidelines are met, including delivery, set up, and clean up
• Assist in updating client addresses, names, staff changes, in firm database as needed
• Prepare Federal Express and courier requests for the firm as needed
• Clean breakrooms/kitchens
• Must have 3+ years administrative experience
• Punctuality and dependability is required
• Strong customer service skills are essential
• Team orientation and strong interpersonal skills
• Exceptional organizational skills and ability to multi-task and take direction
• Professional appearance and manner
• Well-developed interpersonal and communication skills
• Beginner level in Microsoft Word, Excel, and Outlook

Office Services Assistant Temporary Resume Examples & Samples

• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
• Minimum of 1 year relevant work experience in a similar role, ideally gained in a professional services environment
• Proficient computer skills in MS Office Suite
• Knowledge of filing and general record keeping
• Knowledge of basic mathematics
• Ability to operate standard office equipment
• Self-motivated, takes initiative, possesses creative problem-solving skills and willingness to offer suggestions for improvement; builds relationships to leverage resources
• Service-oriented, flexible, positive team player
• Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude

Senior Office Services Assistant Ambassador Resume Examples & Samples

• Oversee set-up of large conference space and configure as required by customers. Organize and provide on-site support with A/V set-up and use of other equipment as requested by customer
• Assist with signage (creation and placement), security access, supply replenishment, and office clean-up. Generate departmental reports and use or distribute as needed/requested
• 1+ year of relevant corporate experience preferred
• Highly motivated and a strong sense of teaming
• Ability to interact with all levels of professionals
• The ability to travel locally (Austin & San Antonio area ) when needed
• Support Offices Services Coordinator as needed and requested
• Provide logistics support as needed for office events
• Reception Area: Back-Up Basis Only
• Front Desk Coordinator, ensuring effective phone and desk coverage, and provide administrative services to Firm staff as needed
• Arranging visitor hoteling space, conference rooms
• Coordinate and communicate with Compliance Manager for any Property Management issues with facility, parking, emergency procedures, delivery procedures, etc
• Ensure continuous compliance and knowledge of emergency procedures are upheld
• Scanning of individual and business return work papers and supporting documentation and saving to Filesite
• Assisting with the filing of tax return folders in the file room
• Basic Microsoft Office Skills (Adobe knowledge would also be helpful)
• Ability to work Saturdays starting in March - Usually 4 hours in the morning to early afternoon based upon workflow
• Scans individual and business return workpapers, and supporting documentation and saves to Filesite
• Files all tax return folders in the file room on a daily basis
• Pulls files, matches to client information and delivers to appropriate CSC periodically throughout the day
• Scans individual and business return work papers, and supporting documentation. Saves all documentation to Filesite. Blue Scans/Red Scans
• Pulls client files and delivers to the appropriate CSC
• Handles outgoing mail processes and takes all mail and certified mail to the post office
• Serves as backup to printer: Prints paper copies of all returns for assembly, prints PDF copy of return and saves to Filesite
• Overall maintenance of the office/vendor relationships
• Check all conference rooms, communal areas, offices and workstations throughout the day to ensure that all work areas are clean and supplies are fully stocked
• Check all printer areas to make sure they are clean and organized; dispose of any client confidential material that has not been picked up from the previous day
• Responsible for maintaining and ordering all office supplies and equipment
• Organize and label all production room supplies
• Oversee the basic functions of the fax and copy machines (ordering/replacing toner and paper); calling for maintenance service when necessary
• Maintain office mail supplies, including updating postage meter and postage rates in accordance with the United States Postal Service
• Manage the essential functions of Federal Express, UPS, and other courier services and ordering supplies when needed
• Responsible for maintaining the kitchen and ordering all kitchen supplies; including food, snacks, drinks, and utensils
• Heavy lifting required which can include large cases of food and drinks; also need to use a step ladder with ease
• Proactively manage inventory levels for both office and food supplies
• Maintain flowers and plants throughout office and manage relationships with the florists
• Manage relationships with building security, maintenance, and other office related vendors
• Verify invoices and maintain monthly office budget
• Provide administrative support to the entire staff o Cover reception every day from 8am-9am and for lunch
• Back-up on telephone for receptionist as needed
• Collect and distribute incoming/outgoing mail and faxes
• Organize and coordinate all office catering needs such as monthly All Staff Lunches, Admin Team Lunches, Happy Hours, Recruiting Events, Training Events, etc
• Organize and attend to the set up/clean up of meetings including refreshing of food/drinks
• For early morning meetings, it may be required to come in earlier than normal start time
• Faxing, copying, scanning, burning CDs, and shipping documents/materials as needed for the consulting and administrative staff
• Answer telephone console, screen and route incoming calls to the appropriate employee in a polite and professional manner
• Greet employees, visitors, and vendors
• Process parking validation for guests
• Assist guests with transportation or other on-site needs
• Arrange couriers as needed
• Manage relationships with building maintenance and security

Temporary Office Services Assistant Resume Examples & Samples

• May have some data entry work
• Familiarity with computers required
• Ability to communicate effectively and work in a team environment
• Serves as first point of contact for School of Art + Design in the Fine Arts building. Screens phone calls and walk-in visitors to office; greets visitors; provides information in response to inquiries when possible and refers to other sources if necessary
• Oversees mail and facilitates deliveries. Assists with assigning mailboxes as needed and prepares responses to routine requests. May prepare or assist in bulk mailings; sorts per postal regulations; completes forms. Prepares Federal Express mailing also as needed
• Manages the Studio Art office email account, facilitating messages by email and phone. Prepares drafts of routine and non-routine written and electronic correspondence; maintains hard copy and electronic files
• Performs a variety of clerical duties including but not limited to: copying, scanning documents, sorting, and filing, and serves as point of contact for printing services
• Carries out distribution of event information and monitoring of numerous departmental calendars
• Assists with maintenance of standard office equipment, telecommunication issues, and serves as point of contact for custodial services
• Produces, proofreads, and or edits for grammar /spelling items such as reports, minutes, brochures, memos, classroom materials, manuscripts, general correspondence, and other materials as needed utilizing computer processing/ database/ spreadsheet software
• Entry of final course schedules for the School of Art + Design (Fine Arts, Apparel Merchandising, Fashion Design, and Interior Design) in SIS (Student Information Systems)
• Assists with tenure and promotion dossier preparation and with faculty recruitment
• Must be able to work 8:30am -5:30pm
• Set up conference rooms, food and drink service for meetings as scheduled
• Breakdown/cleanup after meetings (clean conference room table and chairs)
• Assist with outside deliveries and pick ups as needed
• Pick up of last minute food orders ("pop-ups")
• Assist with mail room, reception and other administrative functions when needed
• Light cleaning and maintenance
• Assist with the monitoring and maintenance of the pantries, conference rooms, teaming areas, and common areas
• Assist staff as needed with seat changes, breaking down/setting up computers, helping move items
• Receive and distribute mail, faxes, messages, paperwork, and other documents
• Sort and process all mailing services, including FedEx and general postage
• Complete large copy projects
• Maintain shredding
• Receive, deliver and monitor office supplies
• Maintain office supply inventories for each floor
• Monitor working order of office equipment and places service calls when necessary
• Assist all staff on use of office equipment, including fax, copier and coiler
• Provide errand and delivery service outside of office as directed by supervisor
• Maintain clean and orderly central service, copy rooms and conference room areas
• Relieve at Reception as requested
• Experience with relevant office equipment (copier, fax and mail equipment)
• Familiarity with U.S. Postal regulations, and special mailing requirements
• Safe working procedures
• Shared office space
• High degree of walking/standing
• Ability to lift and deliver large packages
• Demonstrated diligence, attention to detail and technical intuition
• Possesses organization skills and composure: ability to handle competing priorities and to work effectively in a challenging fast paced environment
• Exercises judgment in managing confidential/sensitive information; trustworthy
• Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines, flexibly to enhance the business and in keeping with BCG's values and culture
• High school diploma or equivalent plus three to five years work experience. Experience in office services setting preferred
• Valid driver’s license and good driving record. Strong familiarity with the greater Washington, DC geographical area required
• Proficiency with document reproduction machines. Experience with Xerox, Canon or other multifunctional devices required. Experience with iGen preferred
• Proficiency with Microsoft Office Suite required
• Excellent written and verbal communication skills including the ability to identify and communicate potential problems with a variety of internal and external business documents
• Strong service orientation with an ability to provide prompt, courteous, and professional service required
• Strong time management skills and ability to coordinate and prioritize tasks with little supervision. Must be self-directed and detail oriented in completing assigned tasks
• Able to exercise care to prevent errors in processing mail, data entry, copying, and filling orders
• Able to lift materials and packages up to 70lbs and to push equipment or boxes
• Able to stand and walk 80-90% of work time
• Able to maintain familiarity with current LMI policies and procedures
• Able to work for extended periods of time on PC with heavy use of keyboard to execute tasks
• Able to maintain absolute confidentiality in all business matters required
• Ability to obtain security clearance may be required

Office Services Assistant Scanner Seasonal Resume Examples & Samples

• Activates clients in DOTT system at time of scanning
• Files all tax return folders in the file room
• Loads/fills copiers and printers with paper on a daily basis
• Delivers incoming mail throughout the office
• After e-file has been accepted, updates status in DOTT system
• Basic Microsoft Office Skills
• Performs a variety of office support functions such as copying documents, distributing incoming mail, preparing outgoing mail for shipping, inventory and order office/kitchen supplies, troubleshooting office equipment (copier, fax), etc
• Answers telephone, directs calls and takes messages
• Compiles, copies, sorts and files records of office activities, business transactions, and other activities
• Maintains files and records stored in database/system of record
• Retrieves data or correspondence from files as needed
• Review files and records to obtain information to respond to requests
• May perform basic data entry tasks
• Familiar with professional standard concepts, practices, and procedures within department to plan and accomplish goals
• Professional, confident, organized and able to multi-task accurately
• Prioritize efficiently with multiple projects and deadlines running simultaneously
• Positive work attitude; takes ownership of projects and their results
• Excellent phone manner/skills
• Available for overtime as the workload dictates
• Average manual dexterity in use of a PC, phone, sorting, filing and other office machines
• Ability to sit and work at a computer for an extended period of time
• 1+ years experience performing basic clerical/office support activities
• Basic knowledge of office procedures and practices
• Proficient PC skills, preferably MS Office Excel, Word, PowerPoint, and Outlook
• Detail oriented and able to manage multiple priorities with various deadlines

Office Services Assistant, Mid Resume Examples & Samples

• Experience with/in/as a(n)
• Certification
• Sorts and delivers in-house mail
• Provides back-up assistance to office receptionist, including answering phones, filing, and other general office administrative functions
• Administers pass key distribution process for new and existing employees
• Coordinates office supply delivery and storage with vendors
• Stocks kitchen and break areas; performs light housekeeping as required
• Stocks marketing brochures in designated locations as directed
• 0 – 2 years experience in a general office services function
• A minimum of one to two years previous experience in a similar role in a corporate office setting
• Willingness to create an outstanding customer service experience for all clients, staff and guests
• Excellent communication and interpersonal skills; confident to interact with all levels within the organization
• Knowledge of Microsoft Office Suite; computer savvy
• Positive attitude and ability to contribute toward a quality work environment
• The drive for self-development, the ability to collaborate, and an action-oriented work ethic

Office Services Assistant / Receptionist Resume Examples & Samples

• Proven experience as a receptionist within a large organisation
• Experience of using a switchboard
• General PC literacy including Lotus Notes and Microsoft Office
• Ability to work on a rotating shift system providing cover from 08:00-17:00
• Experience in a professional office environment providing general Office Services support
• Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
• Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
• Reliable and punctual
• Strong organisational skills, with demonstrated ability to multi-task and prioritise effectively
• A strong focus on detail and accuracy of work
• Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
• Knowledge of Microsoft Office suite and Outlook or Lotus Notes
• Knowledge of AV equipment and limited technology in a meeting environment
• NI Number information / proof and full Birth certificate
• 2 proofs of address from within the last 3 months (i.e. council tax bill, bank statement, utilities bills)
• On site point of contact with CAA employees, sub-contractors and Account Manager
• Attend regular briefings, general communications, health and safety and training
• Ensure understanding of current environmental procedures and compliance with company and customer health and safety policies
• Experience in providing high levels of customer facing support
• Highly motivated with a ‘can do’ attitude capable of multi-tasking within a team environment
• Ability to work with initiative to prioritise and handle a varied workload with attention to detail
• Once manger approved, help pay monthly invoices
• Maintain corporate office premises by identifying areas that need to be cleaned or repaired in all workspace and conference rooms
• Assist in keeping copier and kitchen supplies stocked
• Conference room set ups and change over
• Help prepare for new employee onboarding
• Meets with manager and team weekly to prepare work to be accomplished during the week
• Primary relief for receptionist during breaks /vacations periods
• Other responsibilities as deemed required

Mobile Office Services Assistant Resume Examples & Samples

• Minimum of 3 year history of employment (including information which can be verified for any gaps)
• If you do not have 3 years previous employment, a professional reference must be provided (obtained from a Medical Practitioner, Officer of the Armed Forces, Teacher, Lecturer, Lawyer, Bank Manager, Civil Servant etc)
• If no legal photographic documentation is owned then a passport photo which has been signed and verified by any of the above professionals will be required. This needs to show their title, signature and contact details
• On site point of contact with DWP employees, sub-contractors, regional management and service centres
• When required provide a mobile service and complete any ad-hoc duties as agreed with the Area Manager
• Ensure receipt/delivery/despatch of all DWP post
• Flexibility to change working hours and location at short notice while maintaining high levels of customer service
• Basic computer literacy or willing to train as required
• Provide office support to the Corporate Office
• Backup receptionist throughout day – shared responsibilities with Receptionist
• Order and stock supplies for office and kitchens
• Meeting setup, meal and beverage planning
• Maintain organization and neatness of closets, kitchens, and conference rooms
• General maintenance of printers/copiers; equipment supply ordering
• Answer phone lines, greet visitors
• Sort mail, stuff envelopes
• Accept and log packages
• Utilize mail equipment
• Knowledge of commonly-used concepts, practices, and procedures within an office environment
• Experience as a receptionist answering phones, greeting visitors and performing miscellaneous clerical tasks
• Experience with Microsoft Office is helpful
• Familiarity with office equipment required
• Meeting Planner or Hospitality experience is helpful
• Ability to remember names and retain information
• Acts as single point of contact to event hosts and attendees day-of for event related needs; accommodates changes and day-of requests during the event
• Conducts advance walk-throughs with internal customers as necessary
• Generates weekly operational reports to facilitate event schedule workflow
• Perform other responsibilities and special projects as required or as assigned by office management team
• Bachelor’s or Associate’s Degree strongly preferred; minimum high-school diploma required
• Strong computer skills including excellent ability in Microsoft Office applications and scheduling applications
• Excellent decision-making and problem-resolution skills; excellent judgment
• Professional presence and positive demeanor
• Highly motivated and excellent teaming skills required
• Ability to make decisions and work under pressure
• Excellent verbal and written communication skills, with comfort managing in difficult face to face customer conversations
• Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte systems and processes including electronic, PDF soft copy and Hard Paper copy methods; various return types including but not limited to 1040, 1120, 990, 1065 and 1041 Federal and State returns as well as filings for Federal and State extensions. Responsible for mailing of tax client documents, scanning tax documents for online document control and management, generating reports, and updating/maintaining Deloitte’s tax return tracking system
• Hospitality: Arrange and reserve conference rooms, maintain workspace and common areas; assist with meeting services including ordering catering, setup/teardowns, and stock supplies
• Office Services: process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls and share in receptionist duties for the office
• Produce quality work in a fast-paced environment, meeting deadlines and customer expectations for quality and accuracy; effectively re-negotiate deadlines as needed
• Work independently and accurately assess requirements for each project
• Communicate effectively with customers regarding questions or issues to be addressed
• Document project activities clearly and concisely to provide comprehensive project history in workflow management system
• Build relationships, using various mediums, with customers in all functions at all levels, and assure effective delivery of services
• Coordinate work with other national and local teams virtually and in person
• Perform other tasks and special projects as required or as assigned by management
• Minimum of High School Diploma and 2 years related work experience
• Excellent technical skills – MS Word, Excel, PowerPoint, Outlook, Proofreading & Internet
• Ability to exercise good judgment/decision making
• Dependable and detailed oriented
• Solid organizational and time management skills – ability to prioritize and multi-task
• Must have flexibility to work overtime as required-particularly during peak tax busy periods
• Physical ability to work standing for several hours at a time, lift 25 lbs and assist with various moves
• Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte design (DTI, E-Rooms, PDF Soft copy and Hard Paper copy methods); various return types though not limited to (1040, 1120, 990, 1065 and 1041 Federal and State returns etc. – including filings for Federal and State extensions. Responsible for mailing of tax client organizers, engagement letters, and; scanning tax documents for eroom inclusion, and generating reports, updating/maintaining tax return tracking system (Tracker). Must be available for overtime as needed during compliance filing season(s) or deadlines
• Hospitality: Arrange and reserve conference rooms, maintain workspace and common areas; assist with meeting services including ordering catering, setup/teardowns, stock supplies
• Office Services: process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls, preparing certified mail
• Excellent technical skills – MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
• Ability to prioritize and multi-task – excellent time management
• Adapts easily to change
• Professional in interaction with all levels inside and outside the organization
• Physical ability to work standing for several hours at a time, lift 25 pounds and assist with various moves
• Mange the Hoteling reception desk
• Monitor One Team mail box and take appropriate action(s)
• Answer x7777 phone line
• Answer main phone line coming into 30 Rock and direct call to appropriate party and/or take appropriate action
• Input reservations in a timely manner--work closely with peers on reservation process: making reservations (offices, cubicles, team rooms, and conference rooms), space selection, catering needs and audio visual needs
• Order a/v equipment, food and beverage or other special items based on hoteler's needs
• Maintain and update inventory listings
• Serve as a point of reference for client service staff and visiting employees
• Meet and greet client service staff and all other visitors
• Maintain a sense of urgency and respond to and follow up on all requests in a timely and efficient manner
• Generate departmental reports and distribute to specific area
• Work closely with Facility/Hoteling staff on coverage during scheduled and unscheduled breaks
• Participate in cross utilization within Workplace Services
• Assist set up person at the end of the day - signage, reports, supply replenishment and office clean up
• Notify Facilities team of items which are in need of repair or attention
• Perform other tasks and special projects as required or as assigned by supervisor
• Assist with security access
• Bachelor's or Associate's Degree preferred; Minimum of a High-School diploma required
• Customer-service and hospitality focus preferred
• Strong customer services skills from a previous environment where it was necessary to anticipate and deliver before the customer asked
• Willingness to deliver above and beyond expected service levels with a smile on the face and in the voice
• General knowledge of A/V equipment is helpful
• Ability to interact with all levels of professionals and coworkers
• Solid Microsoft Office skills and ability to learn OnBoard software program
• Ability to work as early as 7:30 a.m. and as late as 6:00 p.m
• Bachelor's Degree preferred; High-School diploma required
• Must be able to work the hours of 2:00 -- 11:00 PM Monday to Friday
• Two years of relevant experience preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
• Customer-service and hospitality experience
• Highly motivated and a strong sense of teaming Excellent written and verbal communication skills
• Ability to interact with all levels of professionals Ability to handle multiple priorities with a sense of urgency and diplomacy
• Proficient in Microsoft Office - Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
• Flexibility and willingness to assist in other capacities when needed Strong verbal and written communication skills
• Ability to exercise good judgment/decision making solid organizational skills
• Ability to anticipate problems and formulate resolutions
• Must be able to work a flexible schedule based on operational needs Must have flexibility to work overtime as required
• Cleans and stocks pantry areas & cafes
• Prepares and maintains the physical space, including workstations, offices, teaming rooms, kitchens and conference rooms. Cleans spaces and restocks supplies to ensure the space is neat, organized and ready for use (either daily or as turnover occurs). Collaborates with the Facilities team to report lighting, carpet, wall, etc. repairs
• Tears-down meeting space by ensuring clean-up of food and supplies; cleaning whiteboards, collecting materials left-behind and disposing or storing as appropriate, etc
• Accepts catering deliveries and reconciles order against delivery; assists with set-up
• Inventories cafe and office supplies; replenishes office supplies and copy paper
• Completes regularly scheduled office space walks with checklist, and creates service tickets to report areas requiring attention
• Supports incoming/outgoing mail processing, including USPS, UPS and accountable mail
• Provides Reception Desk coverage
• Supports Tax Processing as assigned
• Cross-trains in other team functions and provides back-up support to other positions as needed
• Performs other duties, tasks and special projects as required or as assigned by the management team
• Minimum high school diploma; some college preferred
• Two years hospitality or customer service experience
• Ability to interface with all levels of professionals
• Must be willing to be trained in all functional areas

AV & Office Services Assistant Resume Examples & Samples

• Excellent organisational & communication skills
• Excellent motivational skills required
• Ability to prioritise tasks effectively
• Common sense and methodical working practice
• Good understanding of standard MS applications
• Ability to work to agreed timescales
• Eye for detail
• Provide secretarial support: maintain calendar for programs and events
• Maintain IUIE student database
• Establish and maintain student administrative records for databases, reports, and statistical data
• Maintain faculty, staff, and alumni mentor rosters
• Monitor and reconcile department credit card statements
• Prepare purchase orders for supplies and materials for office use; type and prepare other forms used by department
• Assist in coordination of Center for Mentoring program activities
• Assist in preparing the Center for Mentoring E-newsletter
• Prepare student and mentor packets and training materials
• Maintain the mentoring website
• Supervise hourly students
• Perform other related duties incidental to the work described as required
• High School diploma or GED equivalent
• Two year office experience
• Knowledge and skills in database management, Microsoft Word, Excel, Publisher
• Ability to reconcile accounts
• Ability to work with a diverse group of people
• Organizational skills with ability to multitask
• Proven orientation toward quality service
• Bachelor’s Degree preferred; High-School diploma required
• Two years of relevant experienced preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
• Customer-service and hospitality experience and can interact with all internal and external personnel
• Highly motivated, takes initiative, assertive and confident
• Excellent time management skills with ability to handle multiple priorities and prioritize with a sense of urgency and diplomacy; highly organized
• Proficient in Microsoft Office. Excellent technical skills: MS Word, Excel, PowerPoint, Outlook, proofreading and internet
• Team player with strong flexibility and willingness to assist in other capacities when needed
• Able to exercise good judgement and able to anticipate problems and formulate resolutions
• Ability to work independently and dependable and detail oriented
• Must be able to work a flexible schedule based on operational needs including flexibility to work overtime as required
• Must be able to pick up and move 25 lbs
• Manage and maintain the office mailroom; taking ownership of mailroom procedures/functions; forwards information by receiving and distributing communications; running month end reports; collecting and mailing correspondence; managing/maintaining Pitney Bowes/USPS meter; disseminating messages and packages to appropriate staff
• Serve as backup for the Front Desk Administrative Assistant and Corporate Facilities Lead
• Maintains office supplies by checking stock to determine inventory levels; anticipating requirements and stocking items
• Maintains office equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
• Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff
• Supports office staff with document production, formatting and deliverables (incoming / outgoing) as needed
• Serve as the backup for helping maintain onsite and offsite file maintenance and archiving (Iron Mountain)
• Serve as backup for company fleet coordinator; coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
• 4-6 years' experience
• 4-6 years of Office / Administrative Experience
• Associates or equivalent experience
• Project a professional image in person, on the phone and in writing
• Expert Level experience using Microsoft office skills (Word, Excel, PowerPoint)
• Basic Financial skills, able to work with budgets and invoices
• Exercises discretion and confidentiality
• Deals effectively with rapidly changing priorities and last minute deadlines
• Detail oriented, dependable, proactive and ability to work with minimum supervision
• Ability to lift 50lbs. (average box of copy paper)
• Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte design (DTI, E-Rooms, PDF Soft copy and Hard Paper copy methods); various return types though not limited to (1040, 1120, 990, 1065 and 1041 Federal and State returns etc. – including filings for Federal and State extensions. Responsible for mailing of tax client organizers, engagement letters, and; scanning tax documents for e-room inclusion, and generating reports, updating/maintaining Tax Share point Site. Must be available for overtime as needed during compliance filing season(s) or deadlines
• Office Services: Reception duties, process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls, preparing certified mail, UPS, FedEx, and local couriers
• Produce quality work in a fast-paced environment, meeting deadlines as well as customer expectations for quality and accuracy; effectively re-negotiate deadlines when necessary
• Work independently and accurately assess requirements for each project; be able to communicate effectively with customers when there are questions or issues to be addressed
• Physical ability to work standing for several hours at a time, lift 25 lbs. and assist with various moves
• Working knowledge of general office practices and procedures; of proper use of the English language; and of office filing systems
• Demonstrated experience with the use of Microsoft Office
• Demonstrated skill in typing/keyboarding and data entry
• Demonstrated ability to communicate effectively, both orally and in writing; to order supplies and equipment for staff; to work independently; and to multi-task as needed
• High school diploma or GED and an equivalent combination of training and experience and training related to the duties of the position required
• Experience with Mapper preferred
• High School Diploma, 2 or more years of college, preferred
• Minimum of 1 year of experience in an office support position
• Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel
• Strong Oral/Written Communication and Interpersonal and Customer Service skills; ability to communicate effectively with a high degree of professionalism
• Results-oriented, accurate, with keen attention to detail
• Self-directed; takes initiative, proactively addresses problems; can work with minimal oversight
• Organized and flexible with the ability to multi-task, prioritize projects and meet deadlines, often with interruptions, changing circumstances, in a fast-paced work environment
• Thrives in changing environment and maintains a positive attitude
• Knowledge of general office practices and procedures
• Knowledge of basic math to process the division’s requisitions and vouchers
• Skill in keyboarding and data entry
• Demonstrated ability to work independently; to interpret and follow written and verbal instructions; to interpret polices; to use automated equipment including Microsoft Office Applications; to type routine reports, correspondence and forms for area staff; to effectively communicate both orally and in writing; to work independently; and to multi-task as needed
• Secretarial and word processing experience required
• Requires either U.S. citizenship, or must have been a lawful resident of the U.S. for the past 10 consecutive years to apply for Virginia Criminal Information Network (VCIN) certification

Senior Office Services Assistant / Ambassador Resume Examples & Samples

• Meet and greet internal and external clients with a warm and professional disposition while addressing needs with a sense of urgency and priority
• Coordinate all One Team services supported under the department service level agreement, primarily those provided by the One Team associates and other groups within One Team. The One Team Ambassador is ultimately responsible for the completion of the tasks to the satisfaction of the client. A strong sense of ownership and teaming is required. At times, it may be more efficient for the One Team Ambassador to complete the tasks themselves, so a willingness to perform duties outside one’s scope is imperative
• Provide support in making reservations and recommendations for space selection, catering needs, audio visual needs, facility needs including the use of department software (Service Desk, OnBoard)
• Facilitate and assist with catering deliveries, food set-up and clean-up
• Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by One Team. One Team Ambassadors will be occasionally called upon to provide back-up support and coverage during scheduled and unscheduled absences, including reception desk coverage
• Ensure physical space is maintained and in good repair by reviewing space and submitting requests for maintenance and general repairs through department ticketing software. This includes lighting repairs, carpet cleaning needs, janitorial needs, etc. Follow up to ensure all requests have been completed and to satisfaction
• Perform other tasks and special projects as required or as assigned by management team
• Customer-service and hospitality experience required
• Flexibility and willingness to assist in other capacities when needed
• Previous office assistant experience is preferred
• Some computer skills are preferred
• Performs a variety of clerical duties of a routine and recurring nature including
• Working knowledge of PC environment, Windows, Microsoft Outlook, Word, PowerPoint, and Excel
• Must excel in effective and positive communications (both spoken and written ability), demonstrating confidence and clarity of thought
• Must demonstrate an ability to consistently and dependably achieve bottom-line results with regard to services provided to the office and the consulting staff
• Ability to exercise judgment in managing confidential or sensitive information
• Valid Colorado drivers license with acceptable MVR - required
• Able to work Monday through Friday with flexible 8:00AM to 4:30PM shifts - required
• Able to read, write, and speak fluent English - required
• Able to lift up to 30 lbs. - required
• High School Diploma or equivalent - required
• Proficient computer skills - required
• Able to operate an automatic vehicle - required
• Able to walk short to moderate distances - required
• Able to tolerate being outdoors up to 50% of work time - required
• Has access to a cellular phone during work hours - required
• Knowledge of Eagle County - preferred
• Experience with MicroSoft Office - preferred
• Experience with office equipment, printer, copier, fax, scanner, and etc. - preferred
• Previous customer service experience - preferred
• Working Knowledge of office practices and procedures; of proper grammar, spelling and punctuation; and of basic mathematics
• Skill in the use of personal computers and using Microsoft Office applications; and in operating standard office equipment such as fax and copy machines
• Demonstrated ability to review invoices for billing accuracy, collect fees and prepare deposits; to type routine reports; to enter data in various computer systems; to notarize documents; to communicate effectively orally and in writing; to work independently; and to maintain manuals by updating and purging information
• High School Diploma or GED and equivalent combination of experience and training related to the duties of the position required
• Administrative and word processing experience required
• Applicant must be eligible to apply for Virginia Criminal Information Network Certification (VCIN) certification which requires either U.S. citizenship or having been a lawful resident of the U.S. for the past 10 consecutive years
• Working knowledge of office practices and procedures; of proper grammar, punctuation and usage; of basic math; and of filing systems
• Demonstrated skill in data entry, keyboarding and the use of MS Office Suite (Word and Excel) or equivalent
• Demonstrated ability to communicate with the general public via telephone and email; to work independently; to interpret and follow written guidelines; to prepare correspondence; to file numerically; and to perform a variety of clerical duties
• Input reservations and follow-up on requests in a timely manner. Anticipate/resolve potential conflicts related to space utilization and occupancy. Negotiate alternative solutions when needed
• Ensure maintenance and updates to inventory listings are completed by the One Team associate
• Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by
• Set up conference rooms for meetings, including moving tables, chairs, and IT equipment such as keyboard tray, monitor, desk phone and mouse
• Set up or movement of offices, including desk supplies and IT equipment such as keyboard tray, monitor, desk phone and mouse
• Monitor working order of all televisions in kitchen areas, audio and IT equipment in conference rooms
• Dispose/remove all confidential client information in conference rooms, clean white boards, shred decks
• Ability to lift conference tables and chairs (50 lbs.)
• Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG's values and culture
• Knowledge of general office practices and procedures, basic filing principles and practices; proper grammar, punctuation, letter composition, spelling, and basic math
• Skill in using a personal computer with Microsoft Office applications
• Demonstrated ability to work independently; to enter data into databases; to interpret and follow written and verbal instructions; to interpret policies and procedures; to use and operate standard office equipment; to communicate effectively orally with the general public; to maintain files, records; and to process correspondence
• Requires either United States citizenship or must have been a lawful resident of the United States for the past 10 consecutive years to apply for Virginia Criminal Information Network certification
• High school diploma or GED and an equivalent combination of training and experience related to the duties of the position required
• IAW the JTR and Air Force Regulations
• 1). Knowledge of office functions and administrative practices to screen telephone calls and visitors, prepare and review correspondence from various sources, and perform other administrative work of the organization
• 2). Knowledge of personal computers and software to integrate a variety of software programs to prepare variety of office documents
• 3). Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence
• 4). Ability to communicate effectively both orally and in writing
• 5). Ability to plan, organize work, and meets deadlines
• May be required to perform temporary duty
• Knowledge of office functions and administrative practices to screen telephone calls and visitors, prepare and review correspondence from various sources, and perform other administrative work of the organization
• Knowledge of personal computers and software to integrate a variety of software programs to prepare a variety of office documents
• Skill of a fully qualified typist is required; a minimum of 40 words per minute proficiency is required
• Thorough knowledge of official orders preparation regulations procedures
• Ability to locate, assembles, and composes information for routine reports, inquiries, and nontechnical correspondence

Office Services Assistant Oa Resume Examples & Samples

• The travel requirement for this position is 15% or less
• Office Automation
• Other Supporting Documents
• Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications. You must also document your education and/or certifications in your resume
• SF-50: With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type
• Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities
• Military Spouse: Click here to review this authority and the documents you are required to submit
• You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility
• 07/11/2017, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant
• Maintain a clean, safe and tidy work environment at all times in line with expected hygiene standards and best practice. Ensuring compliance with health and safety and environmental health standards
• Ensure a high standard of cleanliness, in line with expected standards and best practice, in pantries, meeting rooms, brokers lounge and reception areas. Continuously screen, to ensure an immaculate appearance at all times. Ensure tables and chairs are evenly spaced out
• Ensure that supplies and beverages in the breakrooms are adequately stocked. Conduct regular checks and communicate requirements accordingly. Continuously screen and restock as appropriate
• Organize storage of beverage stocks and process deliveries from suppliers, ensuring items are stored correctly and efficiently
• Proactive involvement in suggesting improvements to current processes
• Ensure office resources are readily available by monitoring available office supplies, clarifying office requirements and ordering new supplied as necessary
• Support office staff within designated area of responsibility by responding to requests, monitoring copier/scanner/printer and fax machine issues and escalating as necessary
• Organize and distribute incoming mail and other documents
• Support the development of team members by answering questions and training new
• Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
• Support QBE values in personal work behaviors, decision-making, contributions and interpersonal interactions; manage own career development by soliciting feedback and valuing other perspectives
• 2 years relevant experience
• Basic knowledge of cleaning practices, cafeteria and kitchen supplies, and equipment
• Working knowledge of organizational techniques and best practices
• Communicate information in a clear, well-organized, and professional manner
• Escalate issues when necessary
• Complete tasks attentively and thoroughly
• Demonstrated interest in enhancing knowledge; seeks opportunities to learn and grow
• Adapt and be flexible in a complex changing environment
• Adhere to assigned schedule and demonstrate punctuality and consistent attendance
• Experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience with customer service
• Experience with answering phones in a busy office environment
• Ability to multitask and prioritize work tasks
• Lead contact for ordering supplies for Walnut Creek office
• General office errands (Making coffee in the morning, restocking refrigerators weekly, etc.)
• Housekeeping for conference rooms and kitchens
• Back up front-desk/ receptionist responsibilities
• Maintain kitchen, break area and mail/copy areas
• Knowledge of general office practices and procedures; and of standard office equipment, including fax machines, copiers and multi-line phone
• Knowledge of MS Word or similar office software
• Demonstrated ability to accurately review information; to be detailed oriented; to follow established work procedures; to communicate effectively orally and in writing with external agencies; and to use proper grammar, punctuation and spelling
• High school diploma or GED or an equivalent combination of training and experience related to the

Related Job Titles

Office Assistant Resume Sample

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Work Experience

• Performs administrative activities related to customer service
• Manage office calendar (in/out of office notices)
• Attend and re-direct customers regarding product returns and/or guarantees
• Support the office with regular and administrative tasks
• Manages eligibility and authorizations following established procedures to support
• Intermediate technical skills (Outlook, PowerPoint, Excel and Word)
• Previous work experience in reception, service delivery role or within a professional services environment
• Maintain operating expense account with Accounts Payable responsibility
• Assist program officers in tracking grant expenditures
• Interest in the profession of international education exchange or related professions
• Be able to take initiative and work independently
• Be a competent user of computers and the internet
• Show passion for international student issues
• Experience in an office administration role; OR a combination of higher education and 2+ years' administrative experience
• Perform patient check-in at the time of visit; interviews patients and completes all paperwork necessary to ensure the admitting process is efficient, and all clinic and regulatory policies are in compliance
• Copy/scan patient medical records, benefit/insurance information, and related hardcopy materials (e.g. ID, referrals, insurance cards, etc.) into the correct location in the electronic medical record system
• Report any errors to the home office and follow-up to make sure the issues resolved
• Set up and maintain Independent Contractor Agreements (ICA) and process check requisitions for payment to independent contractors
• Review staff expense reports and generate executive director’s expense report
• Maintains Center’s fixed asset list and assists Center Director in monitoring expenses and prepares reports as needed
• Update the Center’s web pages, social media postings, fliers, advertisements, e-newsletters, etc
• Experience working with diverse and/or international populations
• Interest in government policy and regulations

Professional Skills

• Excellent customer service skills with strong verbal and written communication skills; a positive attitude and an outgoing personality
• Strong verbal and written communication skills and excellent customer service skills while working with frequent interruptions
• Strong oral communication skills and excellent interpersonal skills
• Excellent customer service skills, strong attention to detail, and effective oral & written communication skills required
• Work requires communication skills in order to effectively deal with conflicting views or issues and mediate fair solutions, or well-developed writing skills
• Excellent customer service skills, including a high level of phone etiquette and in-person reception skills
• Excellent written and oral communication skills as well as organizational and problem solving skills are required

How to write Office Assistant Resume

Office Assistant role is responsible for computer, organizational, interpersonal, customer, microsoft, basic, excel, word, organization, software. To write great resume for office assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Office Assistant Resume

The section contact information is important in your office assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Office Assistant Resume

The section work experience is an essential part of your office assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous office assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Office Assistant resume experience can include:

• Perform patient check-out including pricing services, coding of procedures performed, and diagnosis on charge, to accurately support the need and documentation for each service
• Excellent/strong organizational skills; customer service skills; and computer skills, and
• Skills, attention to detail, strong communication skills both written and verbal, strong project organization skills
• Strong communication skills demonstrated through clear, concise and effective written and verbal communications
• Demonstrated ability to communicate effectively orally and in writing using good grammar. vocabulary, sentence structure and spelling
• Demonstrates good typing and personal computer skills with a working knowledge of Microsoft Word and Excel

Education on an Office Assistant Resume

Make sure to make education a priority on your office assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Office Assistant Resume

When listing skills on your office assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical office assistant skills:

• Positive attitude, excellent written/oral communication skills, strong administrative and organizational skills
• Strong skills in areas of teamwork and problem solving skills
• Effectively gather information to assess situations through good listening skills
• Excellent organizational skills, with a demonstrated ability to prioritize work and meet deadlines
• Strong collaboration skills; ability to effectively work with diverse group of people and disciplines
• Strong organizational skills with a demonstrated ability to multi-task and prioritize workload

List of Typical Experience For an Office Assistant Resume

Experience for office assistant keyboarding resume.

• Evidence of good writing skills and organizational skills
• Demonstrates strong critical thinking, problem solving, and organizational skills
• Good organizational, prioritization and multi-tasking skills with the ability to work in a team environment or independently where necessary
• Excellent verbal and written communication skills and some experience of minute taking
• Effectively triage and transfer phone calls with competent phone etiquette skills
• Excellent oral and written skills. Excellent
• Strong organizational skills and the demonstrated ability to multitask

Experience For Temporary Office Assistant Resume

• Excellent interpersonal skills in working and communicating with “floor” employees
• Strong customer service skills including cash handling
• Describe your experience performing clerical functions, including professional correspondence and oral communication skills
• Strong computer skills utilizing Microsoft Word, Excel and Outlook
• Basic office skills, with experience operating office equipment such as computers, scanners, printers, copy machines, fax, etc
• Strong oral and written communication skills to include technical and/or business writing
• Strong organizational skills and working independently
• Strong organizational skills, attention to detail, and multi-tasking abilities

Experience For Receptionist & Office Assistant Resume

• Demonstrated multi-tasking skills with a track record of efficient task progression and completion
• Solid organizational skills, multi-tasking ability, and attention to detail
• Three years of experience in working in Basic Skills/College and Career Readiness
• Demonstrated computer skills, including data-entry/retrieval, file management, etc
• Strong people skills and well spoken

Experience For Ticket Office Assistant Resume

• Strong organizational skills and ability to balance multiple assignments
• High attention to detail with proven organisation skills
• Good interpersonal skills; job requires interaction with other office and production personnel
• Excellent organizational skills and extremely detail-oriented
• Strong communications skills (both verbal and written) and a clear speaking voice
• Read and interpret documents Good written and verbal communication skills
• Strong computer skills utilizing Microsoft Word, Excel, and Outlook

Experience For Dshs Office Assistant Lead Resume

• Strong written, spoken, and interpersonal communication skills
• Good organizational and communication skills are needed
• Excellent customer services skills and the ability to interact with staff of all levels on a variety of projects
• Excellent English and Hungarian language skills both written and verbal
• Strong communication skills across departments (verbal & written)
• Strong written, verbal, and interpersonal communication skills; and
• Excellent clerical skills and a thorough understanding of clerical functions
• Solid general professional administrative skills
• Strong computer skills utilizing Microsoft Word, Excel, Outlook, and some Access

Experience For Executive Office Assistant Resume

• Computer literate with strong skills in MS Office (Word, PowerPoint, Excel, Outlook)
• Excellent PC skills – intermediate level in MS Word, Excel and Powerpoint
• Proven collaborative skills and positive attitude
• Experience in Microsoft Excel and basic computer skills
• Working in a changing environment with a willing and open approach to developing new knowledge and skills
• Answering calls, making appointments, and taking messages with a pleasant voice; communicates effectively
• Problem Solving: Uses critical thinking, analytical skills, and a solution-focused approach to address challenging or difficult situations
• Effectively answering a centralized phone system, assisting callers, and transferring calls appropriately

Experience For Office Assistant Calculations Resume

• Proficient computer skills including MS Office (including Excel) or equivalent
• Communicate effectively with Leadership and employees regarding building maintenance
• Critical Thinking Skills through creating a plan to execute their client’s needs, along with timely correspondence with the client throughout the process
• Effectively working with a diverse public, including the ability to work successfully with angry and upset individuals in a professional manner
• Demonstrated successful experience in working in a demanding, high performance work. environment and team oriented culture
• Proven experience proving administrative and clerical support in an office setting
• Communicate effectively with 3B Hunt drivers, other employees, and the general public while maintaining a professional attitude

Experience For Physician Office Assistant Resume

• Communicate effectively with JB Hunt drivers, other employees, and the general public while maintaining a professional attitude
• Balance multiple tasks and function effectively in a high-stress and demanding situations
• Communicate effectively during escalated situations required
• Sufficient typing skills
• Minimal 2 years of general office experience and/or experience in catering
• Openness and flexibility in your approach to developing new knowledge and skills along with the ability to accept supervision and instruction
• Skills in calendar managements and scheduling appointments

Experience For Seasonal Office Assistant Resume

• Proficient typing and secretarial skills, moderate level of analytical ability to gather data and prepare reports
• Great proofreading skills required
• The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing with people on the phone and in person
• The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing
• Prior experience supporting a large team
• Demonstrates honesty, responsibility and initiative with the ability to prioritize and multi-task in a flexible, fast paced and changing environment
• The ability to work effectively in a team setting
• Documentation and note taking skills

Experience For Office Assistant, Senior Resume

• Demonstrated ability to form effective working team with director and supervisors
• Effectively working with Microsoft Office programs
• Proficient Typing skills (35 words per minute)
• Able to use MS Office, basic typing and computer skills
• Prior experience working in an office environment or customer service role
• Can follow up effectively without prompting and keep one step ahead of arrangement and requirements,
• Demonstrated effectiveness in working with Colleague, websites, and/or Sharepoint
• Advanced skills using Microsoft Office Suite 2016 (Word, Excel, PowerPoint, Adobe Acrobat)
• Experience in working independently, and able to prioritize workload and organize projects for multiple programs

List of Typical Skills For an Office Assistant Resume

Skills for office assistant keyboarding resume.

• Special qualifications:Customer serviceskills and good organization and time-management skills
• Demonstrated experience working with student employees imparting experiential learning and life-long business skills
• Strong computer skills utilizing Microsoft Office products, and experience inputting and retrieving information within a database
• Strong interpersonal communication skills and experience dealing with public
• Demonstrated excellent grammar, proof-reading and written communication skills

Skills For Temporary Office Assistant Resume

• Great computer skills, including intermediate MS Office skills
• Good organizational and problem solving skills with strong attention to detail
• Excellent prioritization, organizational, and multi-tasking skills are required
• Have at least one or more years' experience using strong organization skills
• Strong organizational skills with evidence of multiple task management
• Describe a project or work experience that best demonstrates your teamwork skills?
• Strong interpersonal and communication skills, with a demonstrated ability to work with senior management

Skills For Receptionist & Office Assistant Resume

• Excellent administrative skills: Demonstrated capability to maintain complex calendars and logistics; handles activities with high confidentiality
• Strong computer skills with experience in Outlook, Word, Excel
• Strong organization skills with the ability to prioritize and productively mange time with little or no supervision
• Superior skills with Microsoft Office suite as well as strong database experience
• Have at least one or more years' experience in effective written and verbal communication skills
• Math Skills - ability to apply basic math skills such as addition, subtraction, fraction percentages and proportion situations
• Organizing and prioritization skills

Skills For Ticket Office Assistant Resume

• Strong communications skills – listening, understanding, and influencing
• Multi task while implementing strong organizational time management skills, including attention to detail and accuracy
• Good spelling & typing skills
• Exchange routine information in an appropriate manner requiring good oral and written communication skills
• Excellent listening, written and verbal skills

Skills For Dshs Office Assistant Lead Resume

• Energetic individual who is a quick learner, outgoing and has excellent written and verbal communication skills
• Strong customer service and public relations skills, including oral and written communication
• Solid computer skills, including familiarity with basic Microsoft Office programs
• Effective communication, organizational, writing, and interpersonal skills are essential
• Effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Self motivated with strong communication and interpersonal skills
• Strong administrative and office management skills
• Possess excellent communication/phone skills
• Excellent organizational skills with the ability to organize and manage systems and projects

Skills For Executive Office Assistant Resume

• Strong Computer Skills: Intermediate to advanced knowledge in Word, Excel, PowerPoint and Outlook/Calendar
• Strong organizational skills; ability to multi-task and to work in a fast-paced, high-volume environment
• Strong people skills with an ability to communicate professionally in spoken and written communications
• Effective communication skills, ability to listen and follow instruction, and facilitate information with others
• Demonstrated ability to work effectively with staff from a variety of disciplines
• Excellent organizational, interpersonal, and oral and written communication skills are required
• Strong Excel and Microsoft Word skills
• Competitive salary commensurate with education, experience and skills
• Good verbal and written communication and client relations skills

Skills For Office Assistant Calculations Resume

• Skills in organizing, prioritizing and paying attention to detail
• Excellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint
• Strong spelling, punctuation, vocabulary, proofreading and oral communication skills
• Computer Skills - intermediate experience with MS Office, MS Outlook, Internet Explorer and ability to quickly learn property management software
• Speaking— Talking to others to convey information effectively
• Training -or-demonstrated experience with Windows based software programs
• Outstanding customer service skills-Ability to work with students to help with Career Connections-Knowledge of all types of social media-Team player
• Experience tracking, consolidating, interpreting, and reporting numbers

Skills For Physician Office Assistant Resume

• Office support skills including updating bulletin boards, mail distribution, shipping, key management, phone answering
• Direct support staff by training and assisting with challenging situations, teaching customer service skills
• Previous experience working in an administrative role and experience invoicing/credit control and basic book keeping desired
• Well-developed editing, proofreading, grammar, composition, punctuation, and spelling skills
• Basic office skills, filing, copying, scanning

Skills For Seasonal Office Assistant Resume

• Prior experience performing data entry in an office setting, working as a unit
• Highly organized with attention to detail and possessing basic accounting skills
• Prior work experience in Senior housing or subsidized housing
• Work effectively under pressure in a high volume environment while maintaining a calm and professional demeanor
• Accurate and moderately fast typing skills

Skills For Office Assistant, Senior Resume

• Keyboarding proficiency and computer skills
• Demonstrated working knowledge and experience of computer applications
• Computer skills, including Microsoft Word and email
• Intermediate MS Office Suite skills including Word, Excel, and Outlook
• Openness and flexibility to change with new, developing systems, as well as learn new processes and skills
• Word processing and/or data entry skills
• Basic to intermediate computer skills including: MS Office, E-Mail, Internet and Data Base

List of Typical Responsibilities For an Office Assistant Resume

Responsibilities for office assistant keyboarding resume.

• Possess good communication skills, written and verbal; excellent phone skills
• Excellent interpersonal skills to deal effectively with TREAT staff, research participants, administrators, auxiliary personnel, and sponsors
• Strong interpersonal communication skills, verbal and written communication skills
• Excellent organizational skills together with time-management skills with a high attention to detail
• Work effectively under multiple priorities and adjust priorities, as circumstances require

Responsibilities For Temporary Office Assistant Resume

• Proven effective skills in the use of computer applications
• Excellent writing, oral communication, and organizational skills
• Good reading skills and ability to proofread
• Excellent organisation skills & attention to detail
• Strong organizational skills and the ability to speak, write, read and comprehend English fluently
• Highly reliable, with Good interpersonal and organizational skills

Responsibilities For Receptionist & Office Assistant Resume

• Very good spoken/written English skills
• Excellent judgment skills and a positive, can-do attitude
• Demonstrated ability to work accurately and effectively with computerized data systems. (PC and mainframe)
• Excellent interpersonal and communication skills with the ability to draft own correspondence
• Excellent phone management and customer service skills
• Excellent interpersonal and organizational skills with a positive attitude
• Excellent computer skills including Microsoft Office (Word, Excel, PowerPoint and Outlook)

Responsibilities For Ticket Office Assistant Resume

• Demonstrated teamwork skills within work group and when partnering with internal and external customers and/or other Land division's
• Demonstrated organizational skills, attention to detail, and accuracy as applied to placing documents in numeric or alphabetic order
• Strong verbal/written communications and customer service skills
• Strong oral and written communication skills;comfortable providing and receiving detailed information
• Effective interpersonal skills; ability to diffuse and resolve conflict
• Strong interpersonal skills, accuracy, and attention to detail are critical

Responsibilities For Dshs Office Assistant Lead Resume

• Excellent interpersonal communication skills and the ability to work in a professional manner as both a self-starter and a team member
• Strong customer skills and phone etiquette are needed
• Proven skills and aptitude to excel in a customer-focused environment
• Good technical skills required (MS Word and Excel)
• Time management skills with the ability to prioritize and schedule tasks for the most efficient use of time

Responsibilities For Executive Office Assistant Resume

• Excellent interpersonal skills and the ability to work with a wide variety of people
• Demonstrated skills in data entry and database management in Microsoft Excel
• Can provide examples of excellent communications skills, both written and verbal
• Excellent interpersonal and customer service skills,are required. Knowledge of Microsoft office (i.e. Word, PowerPoint, Excel)
• Strong written, verbal, and detail-oriented communication skills with the ability to communicate complex information in an understandable manner
• Keyboarding skills and proficiency in reading and writing English
• Service and maintain the audio post production facility and assure the facility is effectively operating on a daily basis
• Communicate effectively to achieve and maintain positive working relationships with coworkers

Responsibilities For Office Assistant Calculations Resume

• Accurate keyboarding skills of 40 wpm
• Highlight experience that demonstrates your ability to multi-task with frequent interruptions while remaining calm, organized, and accurate
• Continue loan coordination skills development while on the job to increase both self and branch performance
• Responsive with great follow-through skills and ability to build trust
• Learn new software skills
• Intermediate skills in Outlook, Word, PowerPoint, Word and Excel
• Demonstrated ability to prioritize and manage multiple tasks and demands
• Validates own work prior to distribution
• Multi task effectively and adapt to change are key requirements for success

Responsibilities For Physician Office Assistant Resume

• Good experience with MS Office applications
• Cheerful, good interpersonal skill, self-motivated, organized and attention to details
• Bilingual skills: English and/or Spanish
• Prior experience as an administrative assistant, virtual assistant or office admin assistant
• Exhibit basic customer service skills

Responsibilities For Seasonal Office Assistant Resume

• Strong experience with placing outbound calls
• Organizational skills with the ability to handle multiple tasks and details efficiently, often with numerous interruptions
• Language Skills - ability to read, write, interpret reports, correspondences and manuals
• Basic office skills, Microsoft Word and Excel
• Experience: 1 year clerical/ secretarial experience required

Responsibilities For Office Assistant, Senior Resume

• Exceptional customer service and interpersonal communication skills
• Prior study, employment, or residence abroad experience
• Experience - 1 year of experience in
• Demonstrated work experience in Education, Business, and/or Arts Administration
• Work effectively with others, both individually and as part of a team
• Demonstrated abilities to work independently, manage multiple responsibilities, and adjust priorities in a busy environment
• Exceptional communication skills with an ability to connect across all levels of the organisation
• An ability to interact professionally and effectively with employees/customers

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