administrative assistant cover letter 2022

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Administrative Assistant Cover Letter Examples for 2024

Not sure how to write an administrative assistant cover letter that proves you can make the calls others can’t? Learn how through this detailed guide with tips and examples.

You’ve found the office job that puts all others to shame. It’s got job responsibilities you’re capable of, benefits you’re fond of, and all at a company you’d be proud of.

You’ve got an admin assistant resume that’ll make the office manager get up on their desk and do an awkward dance at the joy of finding you.

But, before submitting your application, think about a captivating administrative assistant cover letter, too. One that talks up your achievements in a way that compels them to read your resume and consider you for the job.

In this article, you’ll get:

• Two sample administrative assistant cover letters: one for an experienced admin assistant, and one for an entry-level administrative assistant.
• Step-by-step tips and advice on how to write a cover letter for an administrative assistant that’ll land more office job interviews.
• Administrative assistant cover letter examples and template you can copy, adjust, and complete in just 15 minutes.

What does a perfect cover letter for an administrative assistant look like? See below—

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

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What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for other cover letter examples for office and administrative positions? See:

• Account Manager Cover Letter
• Data Entry Clerk Cover Letter 
• Executive Assistant Cover Letter
• Front Desk Cover Letter
• HR Assistant Cover Letter
• Human Resources Cover Letter
• Legal Assistant Cover Letter
• Marketing Coordinator Cover Letter
• Office Assistant Cover Letter
• Office Manager Cover Letter

Haven't found what you're looking for? Check all our  Resume Cover Letter Examples.

Let’s begin with two administrative assistant cover letter examples:

1. Administrative Assistant Cover Letter Examples

First, see this sample cover letter for administrative assistant written by a candidate with a few years of related professional experience as an office secretary.

Here we have Albert with 2+ years of experience applying for the admin assistant position at Beauregard Hunsting Associates. Let’s take a look at how Albert wins over the office manager in his cover letter:

Example #1: Mid-Level Admin Assistant Candidate

Albert Kristiansen 

972-774-5257

[email protected]

linkedin.com/in/albertkristiansen

August 16, 2019

Jillian Jenkins

Office Manager

Beauregard Hunsting Associates

2912 Charla Lane

Dallas, TX 75240

Dear Jillian,

I’ve long had a strong fascination for Beauregard Hunsting, first with the unique name, then later for the quality work you do with NGOs. When I saw the job ad for a new administrative assistant at BHA on Indeed, I knew I had to apply. Having had over 2 years of experience as an office secretary prior to this, I know I have the administrative abilities and organizational skills to help usher BHA into the 2020s.

Inside the job advertisement, it states that you seek someone with an all-around mentality, capable of organizing the office workplace, filing documents, planning meetings and events, and liaising with clients, when necessary. As the office secretary at KMD Group, I had similar duties, functioning as the “jack of all trades” and the center of the office when anyone was in doubt. On top of that, as I mentioned on my resume, I enabled KMD to decrease office and travel expenses by 35%. I am certain I could bring an equivalent standard of efficiency and professionalist to BHA.

I absolutely love the way BHA manages its client base, particularly the part where you offer nonprofit organizations up to a 100% reduction on service fees. It would be an honor and a privilege for me to become the next administrative assistant.

Could we schedule a conversation or a meeting to consider how my administrative skills and past experience can assist Beauregard Hunsting Associates to hit all its targets in the coming months?

Albert Kristiansen

Albert’s got one heck of a cover letter here, don’t you think?

But what if you’ve no experience as an admin assistant, secretary, or office assistant? How to write a job-winning entry-level administrative assistant cover letter?

Don’t worry. Most administrative assistant jobs are entry-level positions anyway, so it doesn’t take years of experience to secure employment. However, to beat the other candidates, many of whom will have prior work in an office, you’ll have to show the hiring manager you’re their best bet.

Meet another one of our candidates, Alfred. He is also applying to the administrative assistant position.

Unlike Albert, Alfred has never had a clerical or secretarial position before. Instead, Alfred’s got to show that his skills and background more than make up for his lack of experience. Take a look at Alfred’s sample cover letter for an entry-level admin assistant position:

Example #2: First-Time Candidate With No Experience

Create your cover letter now  

Alfred Kristiansen 

[email protected]

linkedin.com/in/alfredkristiansen

I am a detail-oriented university graduate with a knack for organization, scheduling, and proper documentation. Though I don’t yet have experience managing the day-to-day tasks and functions of a modern office, I have transferable administrative skills from my 2 years as a teacher’s assistant. I know I have the talent and get-it-done spirit to be the perfect candidate for the administrative assistant position at Beauregard Hunsting Associates.

In the job ad, you mentioned that you’re looking for someone with an all-around mentality, capable of organizing the office workplace, filing documents, planning meetings and events, and liaising with clients, as needed. I had many of these same tasks during my time as a teacher’s assistant, helping teachers, professors, and lecturers by organizing classrooms, setting class and meeting schedules, and filing student paperwork. Taking into account every job responsibility you listed within the job posting, I’m sure I will meet and exceed your expectations should you give me the chance.

I’d love the opportunity to talk further about your objectives and ideas for the office, including the role I may be able to play in the coming years as an admin assistant.

Alfred Kristiansen

And there it is— a solid sample cover letter for administrative assistants without experience.  Now, let’s walk through the strategy of how to write a cover letter for admin assistant jobs yourself. 

Is your administrative assistant resume as solid as your cover letter’s about to be? See a dedicated example here: Admin Assistant Resume Sample

2. How to Write a Cover Letter for Administrative Assistant Jobs Step by Step (Template)

Here’s how to write a killer administrative assistant cover letter:

1. Follow the rules of administrative assistant cover letter formatting 

Cover letters need to make a great first impression. For an admin assistant job, it’s got to show you’re professional, skilled at clerical duties, and organized like a bawse.

Here are the rules for formatting cover letters :

• Use admin assistant cover letter format, which means aligning it all to the left; however, if you want to keep your cover letter address formatted like your resume header, that’s fine, too.
• Use a one-inch margin on all four sides of the cover letter for admin assistants.
• Choose a cover letter font that is legible, and use 11pt or 12pt font size throughout.
• Use single line spacing on an admin assistant application letter, except in between paragraphs and elements (e.g., salutation, closing).
• Stick to a single page cover letter—you can talk more about your life another time. 

Expert Hint: A study found that admin assistants “provide critical office support for modern businesses, yet many do not participate in the continuing education and training required for rapidly changing technologies and new office procedures.” If you can show you’re motivated and love learning, you’ll easily outshine the other candidates.

2. Create a professional cover letter header with contact details

The most important rule to remember for any administrative assistant cover letter header is that it should match the header of the associated resume.

In business letter formatting, you put your details first. After leaving a line break, add the date of writing. Next, one more line break before the recipient’s details (company name and address). Follow this template:

Administrative Assistant Cover Letter Header Template

[ Your Full Name]

[ Your Job Title or Branding Statement ] (Optional)

[ Phone Number ]

[ Email Address ]

[ LinkedIn Profile ]

[ Date of Writing ]

[ Hiring Manager’s Full Name ]

[ Hiring Manager’s Title ]

[ Company’s Name ]

[ Company’s Street Address ]

[ City, State, Zip Code ]

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Introduce yourself & identify the clerical position to which you’re applying

Now we get to the actual writing, the first paragraph on a cover letter for administrative assistants.  Start the cover letter by first addressing the employer by name . This speaks volumes, and they’ll immediately find it compelling them to read further.

Continue by identifying the exact position (administrative assistant) you’re applying for. Then, quickly go over the general details of your office skills, administrative experience, and professional background.

Need a hand?  Use this template by easily filling in the blanks with your information .

Administrative Assistant Cover Letter Sample: Introduction

Dear  [Name of Office Manager] :

When I located the job ad for the  [Name of Position as Used in Job Ad]  position at  [Company Name] , I was thrilled, to say the very least. As a  [Current or Most Recent Job]  with  [# of Years]  years of on-the-job expertise, I’ve become very skilled in  [List a Few Skills, Particularly the Most Relevant to This Position] . I believe that my unique background, past experience, and arsenal of skills make me a top candidate to consider for this job.

Expert Hint: The jobs of secretaries, office assistants, and administrative assistants are projected to decline by 7%, between 2020 and 2030. With a lot fewer jobs to go around, competition will be RuPaul fierce. Don’t go easy on your administrative assistant cover letter if you want a chance at an interview with the office manager.

4. Highlight related secretarial strengths & administrative skills

The administrative assistant cover letter’s second paragraph needs to address the employment needs of this specific job.

Check out the ad and locate the job requirements area. Use that to talk about the demands they have for a new hire, as well as how you’d meet those challenges. Give an example when possible to really ease their minds.

Here’s a fill-in-the-blank sample body paragraph:

Cover Letter for Administrative Assistants: Middle Paragraph

In the job ad I came across, it says you are looking for a [Name of Position as Used in Job Ad] with experience in [Specific Job Requirements] . In my current position with [Name of Current or Most Recent Company] ,I was responsible for [List of Responsibilities & Tasks Utilizing Numbers for More Oomph] . On top of that, I had several proud accomplishments, including [One or Two Achievements] . I know that I could help [Company Name] achieve similar results.

Expert Hint: Duties depending on the office, as an admin assistant at a police station will have different duties from one in the corporate world. However, as US News states , “for nearly any administrative assistant, good writing and verbal communication skills are required, as well as experience with word processing and spreadsheets.” Always talk up these fundamentals!

5. Explain why you prefer to work in this particular office

The third paragraph is where we begin to wrap things up. In this part of the administrative assistant cover letter, use a bit of flattery. 

Of course they need to know how skilled and experienced you are, but a compliment or two about the company or job will help them understand better how you’ll fit in on the team. Emphasize the fact that you want this particular admin assistant job and that you’re not just applying to each one that comes your way.

Expert Hint: Don’t Be Generic. Sending a generic cover letter breaks all the important rules, because: 1) It’s not tailored to the company. 2) It is not personalized to the hiring manager. 3) It tells them you are lazy and not so interested.

Use this template if you’re unsure how to go about it:

Admin Assistant Cover Letter Example: Your Motivation

I love [Company’s Name] and am impressed by its dedication to [Something You Truly Admire About the Office / Company] . These values and your company mission statement definitely match my own principles and beliefs. I would be honored to join [Company’s Name] in working towards these lofty goals, and I’d be proud to carry on this legacy in my work as an administrative assistant.

6. End with a compelling call-to-action & professional sign-off

Close the cover letter by requesting a face-to-face meeting or a chat by phone. Reiterate your offer and how you believe you’d be the candidate to beat.

Here’s a sample administrative assistant cover letter closing to use as reference:

Sample Cover Letter for Admin Assistant Jobs: Call to Action & Formal Closing

Could we schedule a conversation or a meeting to consider how my administrative skills and past experience can help  [Company Name]  hit all its targets in the coming months?

[Digital Version of a Handwritten Signature] (optional)

[Your First & Last Name]

[Phone Number]

[Email Address]

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Here are some guidelines for writing a cover letter for administrative positions:

• Follow the administrative assistant cover letter sample for maximum accuracy.
• Address the office manager directly when starting your admin assistant cover letter.
• Write a compelling introduction paragraph which states the position you’re applying for and what you bring to the table.
• Impress them by stating how you are able to fulfill their job requirements and surpass their expectations.
• Inform them how excited you are for the opportunity to work at this particular office.
• Submit a strong call to action to close things off, and ask for a future meeting or call.

Need more cover letter resources? Check these out:

• Free MS Word Resume Templates
• How to Write a Good Cover Letter
• Emailing Cover Letter and Resume

Now you’ve seen our sample cover letter for administrative assistant positions and our guidelines for writing your own. If you have any questions, let’s chat below in the comments. Thanks for reading!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Career expert who has been sharing his expert knowledge since 2017. His advice will guide you smoothly through all recruitment processes: from job hunting to getting a promotion. Christian offers comprehensive advice on career development and each step of the job search, from start to finish and beyond. His guides cover looking for new jobs, sending application documents such as resumes and cover letters, acing interview questions, and settling into the new position. Since 2017, he has written over 200 in-depth, meticulously-researched career advice articles in collaboration with the most renowned career experts in the world. Hundreds of thousands of readers visit Christian’s articles each month. Christian majored in Communication & Culture, Anthropology at the City University of New York. In his spare time, he enjoys traveling and learning about cultures and traditions from around the world.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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• Cover Letter Examples

Administrative Assistant Cover Letter: Examples for 2024

Our customers have been hired by:

So, you've found the administrative assistant job that makes your heart race faster than a copier on double-sided mode. But before you can unleash your organizational superpowers, you need an administrative assistant cover letter to impress even the toughest hiring manager.

Our trusty sample and expert advice will help you craft a letter that'll have employers calling your name like it's the office intercom.

This admin assistant cover letter guide will show you:

• Administrative assistant cover letter examples better than 9 out of 10 other cover letters.
• How to write a cover letter for administrative assistants to land more interviews.
• Tips on how to grab the recruiter’s attention with a cover letter for admin assistant jobs.
• How to sell yourself on an administrative assistant cover letter to get the job you want.

Your future depends on your professionalism. Make your letter of administrative assistant look better than a prom dress. Just pick one of our cover letter templates and adjust it to your needs.

CREATE MY LETTER NOW

Sample letter of administrative assistant made with our builder— See more cover letter examples here .

Considering similar positions too? See other cover letter examples for jobs in your industry:

• Administrative Cover Letter Sample
• Receptionist Cover Letter Sample
• Office Assistant Cover Letter Sample
• Personal Assistant Cover Letter Sample
• Secretary Cover Letter Sample
• Front Desk Cover Letter Sample
• Legal Assistant Cover Letter Sample
• Executive Assistant Cover Letter Sample
• Collection of 100+ Cover Letter Examples

Now, before we see how to write a cover letter for administrative assistants, let’s take a look at a great example of such a document:

Administrative Assistant Cover Letter Example

James E. Garcia Administrative Assistant 1165 Dancing Dove Lane Washington, DC: 20005 545-513-1221 [email protected] linkedin.com/JEGarcia

July 7, 2023

Mikaela Polier CEO Acme 2132 Lake Forest Drive Washington, DC 20005

Dear Mikaela, As a longtime fan of Acme’s company culture and products, I was excited to see the opening for an administrative assistant. With my lengthy experience as an administrative assistant with Fancy Malls, I know I can use my skill set and knowledge to become a valuable member of the Acme team.

In my current position with Fancy Malls, which has a similar business structure and product lineup to those at Acme, I believe I would make a smooth and quick transition. On top of that, my excellent communication skills, invoice management, and directory maintenance were leading performance boosters for the company, and I’m sure that I could achieve similar results at Acme, such as:

• After negotiating a new deal with the current supplier, I saved $3,000 a year in office supplies.
• I increased sales by 7% after implementing an automatic follow-up approach using a CRM program.

Obtaining the administrative assistant position at Acme would be my dream come true. I’ve long been a fan and personal user of several of your products. In fact, Acme’s unique company culture is what prompted me to seek more challenging work. Though I love being in charge of a company’s multifaceted office support, no other office would make me as happy to work for.  Thank you for considering my application. I look forward to meeting you in person and learning more about what you expect from your future administrative assistant. Can we schedule a meeting next week in Acne’s HQ to discuss how I can relocate my communication, problem-solving, time-managing and data-entry skills to Acne? 

Best regards, James E. Garcia Administrative Assistant 545-513-1221 [email protected]

PS, I would also love to talk more about the CRM solution I’ve mentioned because I believe that with the right management, it might increase sales even further than 7%.

Now that’s one of the perfect administrative assistant cover letter examples. Let’s see how to make one that’s just as great:

1. Use the Right Format for a Cover Letter for Administrative Assistant Jobs 

Administrative assistants perform a wide variety of clerical work spanning almost every industry. Admin assistant jobs include recordkeeping, documentation, planning events, bookkeeping, and scheduling meetings, among other tasks.

You're applying to be the backbone of their company. As such, you'll need to format your cover letter for administrative jobs correctly, just as you did on your administrative assistant resume. Especially, since 83% of recruiters say that a cover letter is an important part of your application process . You want to write a perfect one!

Here’s what to include in a cover letter for an admin assistant:

• Your name and contact information.
• The date of writing.
• The company’s address details.
• A starting greeting/salutation.
• An opening, introductory statement that grabs their attention.
• A short paragraph on why you’re the perfect admin assistant.
• A quick paragraph on why the administrative position is perfect for you.
• A closing statement that seals the deal with a call to action.
• A complimentary close and your name.
• A postscript (P.S.), optionally.

Use our office administrative resume guide to make sure you’ll ace it. Learn more: Administrative Assistant Resume Sample & Complete Guide

2. Start Your Admin Assistant Cover Letter Strongly

Did you know that according to the Bureau of Labor Statistics, the overall employment of administrative assistants is projected to decline 8 percent from 2021 to 2031 ? That means competition on that field might be fiercer than a line to the coffee machine on Monday morning. But the right cover letter might help you get ahead of many other candidates. So let’s start figuring out how to write a cover letter from the top. Let’s start with the perfect intro to your cover letter for administrative assistant.

How to start a cover letter for administrative assistant jobs:

• Write a professional admin assistant cover letter header . Include your name, job title, phone number, and email address. Optional items are your mailing address, branding statement, and LinkedIn profile URL.
• Write a date underneath your information. 
• Add the addressee’s info. For admin assistant jobs, it’s the office or agency you are applying to. However, locate the specific name of the hiring manager or HR director to insert at the top of the company address. This makes it more personalized and compelling.
• Begin your cover letter with a personal greeting . That’s how you engage with your reader from the start!
• Write an introductory statement. The opening paragraph on a cover letter for administrative assistant jobs should hook the reader immediately in a way that makes them want to read further. There are many ways to go about this, but you won’t go wrong if it grabs the hiring manager’s attention and makes them want to read on.
• Add the information about the company you're applying to, and tell them what position you're interested in. That way, your reader will immediately know what will follow.
• Express your excitement. Remember, your recruiter wants to see that you’re not interested in any job on the market—you’re interested in that very job. Including a compliment here might be a good idea and a great start for your relationship!

Now that you know all the rules, let’s take a look at some good and bad examples of cover letters for administrative assistants:

Administrative Assistant Cover Letter Examples [Opening Lines]

The first example opens with a proper header containing all the writer’s and addressee’s information. It is followed by a personalized intro, in which the candidate addresses the reader by her name, mentions the company name, and the reason he wants to work there.

The second example is just a copy-paste . There’s no name of the addressee, no company name, and no real reason he wants to work there, other than an opening. An opening like that is a huge red flag for many hiring managers.

Okay, but what if you don’t have the experience like the candidate in the first example?

You still can impress the recruiter and get invited for an interview. Here’s how to do it:

• Use the achievements from your previous jobs. They might be relevant for the opening and can prove the skills required for the job.
• Consider what the company is searching for. Think of some soft skills useful for an administrative assistant, such as communication, problem-solving, time management, or attention to detail. Add some hard skills such as inventory management, data entry, and Microsoft Office Suite. Visit the job ad and try to pinpoint what can be useful for your entry-level administrative assistant cover letter.
• Address your passion for the company or for the job itself. Visit the “About us” section on their website to ace it.

Administrative Assistant Cover Letter [No Experience Sample]

This candidate has not worked as an administrative assistant yet. But the skills, the knowledge, the willingness to learn and develop—it’s all there. And that makes a great entry-level candidate.

That’s the beginning. Now let’s move on to the middle part of your cover letter.

Pro Tip: Don’t add the rest of your social links, profile URLs, and portfolio information with your contact details as you did on your resume, unless the administrative assistant cover letter template you choose includes an area for them.

3. Highlight Your Admin Assistant Skills and Experience in the Middle Part

You’ve hooked them with your introduction. Now, reel them in with your admin assistant cover letter by showing them how you are the perfect fit for the office and team.

How to write a great middle for your cover letter?

• Explain why you’re the perfect fit for them and why they are the perfect fit for you. Address strictly what’s in the job opening and answer those requirements.
• Show your achievements and highlight your skills. That’s the best way of proving you’re the perfect candidate they’re looking for. Revisit your resume skills and experience sections to find some inspiration.
• Quantify. Nothing shows your achievements better than precise numbers. And being able to show it is great for any administrative assistant position!

Let’s take a look at two more administrative assistant cover letter examples.

Cover Letter for Administrative Assistant: Example of Second Paragraph

And again, it's pretty clear which cover letter is written perfectly and which has a lot of improvement. The first one delivers precise examples of the achievements, backed with numbers. The author mentions some of his skills and keeps mentioning the company name, which continues to keep it personal, which recruiters love.

The second example is still generic. And it doesn’t give any details regarding the achievements. So why would the reader believe in the mentioned skills?

Pro Tip: Tell a joke. Be sincere. Use an exclamation point! Display your wit. Convey your enthusiasm. Make sure that your honest interest in the position is immediately apparent. These are some main tips and advice for a successful cover letter you should follow.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better.

4. Create a Strong and Compelling Finish for the Admin Assistant Cover Letter

Soon enough, you’ll have a perfect cover letter on your hands. But it requires one more thing to be as amazing as a CEO birthday party you’ll help to organize next year in the company of your dreams. It needs an incredible ending.

How to end a cover letter for an administrative assistant?

• Thank them for considering your application and express your excitement about the possibility of working for this specific company.
• Repeat how your experience, skills, and passion might help the company.
• Offer a precise time and place for an interview. What seems like a bold move is indeed an important part of your cover letter. Ace it by adding a PS section with a promise of bringing something to the table

Let’s look at the difference between these cover letter endings:

Administrative Assistant Cover Letter Examples: Ending

As you can see, it’s not always about the length of your cover letter. The first example says exactly what a cover letter should say at the end: it thanks, it offers a precise meeting date and place, and gives a promise in the post scriptum . 

The second example not only doesn’t deliver those things but also doesn’t say anything specific. Such promises won’t land you an interview.

Pro Tip: You can be creative in your cover letter’s content, but just as with the formal header, where you addressed your cover letter, keep the closing sentiment more formal, as well.

Key Takeaway

As you can see, writing a cover letter for administrative assistants is not as tough as you thought—and nowhere near as complicated as the constant juggling you’ll perform once you get the job.

Remember to follow these key points for a successful AA cover letter:

• Start with a bang —Your opening statement on your cover letter is important because it’ll determine if the office hiring manager reads on.
• Show you belong together —Use the majority of the body area to show that you’re a perfect fit for the office or agency and that they’re the ideal workplace for you.
• Finish strongly —You held their attention to the end, but use a strong ending so they’ll be sure to move on to your admin assistant resume and grant you that all-important interview.

Now just make sure you email your resume properly and prepare for your big day with some helpful interview tips !

Do you have any questions about writing an admin assistant cover letter? Not sure how to address a cover letter, start your body paragraphs, or end your cover letter in a strong way? Get at us in the comments below, and we’ll answer your question. Thanks for reading!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Examples + Templates

• 30% higher chance of getting a job‡
• 42% higher response rate from recruiters‡

Our customers have been hired at: * Foot Note

Administrative assistants are indispensable for the success of any organization. Whether handling documents, managing schedules, answering phones and emails or interacting with clients, their support is invaluable. When paired with a well-written resume , writing a compelling administrative assistant cover letter can be the key to distinguishing yourself from other candidates.

Why a cover letter for an administrative assistant? Your cover letter will set you apart with a personalized introduction, allowing you to showcase your communication abilities, interpersonal skills and achievements right from the start. This guide to writing an impressive cover letter for an administrative assistant position will help you leave a lasting impression and stand out.

More Cover letter examples for the next step in your administrative career

• Clerical Assistant Cover Letter
• Data Entry Clerk Cover Letter
• Data Entry Specialist Cover Letter
• Executive Assistant Cover Letter
• Office Administrator Cover Letter
• Office Assistant Cover Letter
• Office Clerk Cover Letter
• Office Manager Cover Letter
• Personal Assistant Cover Letter
• Practice Manager Cover Letter
• President Cover Letter
• Receptionist Cover Letter
• Store Administrative Assistant Cover Letter

Administrative assistant cover letter (text)

Elizabeth Flores

Marlton, NJ 08053 555-555-5555 [email protected]

March  25, 2024

Nicole Washington, Store Manager Kepple’s Carpet 8712 Rockwell Ave. Marlton, NJ 08053

Dear Ms. Washington,

I am writing to express my strong interest in the administrative assistant position at Kepple’s Carpet, as advertised on your company’s website. With a keen eye for detail, exceptional organizational skills and a proven track record of streamlining administrative processes, I am confident I can contribute to your team’s success.

Having previously worked at Burlington Stores, I successfully streamlined the office’s administrative processes, resulting in a 20% increase in operational efficiency within the first three months. Through implementing efficient filing systems and optimizing document management protocols, I ensured easy retrieval of critical information, allowing for smoother workflows and faster decision-making.

I also managed scheduling and coordination for a team of 32 professionals, ensuring the timely completion of projects and improving overall team productivity by 25%. Through meticulous planning and prioritization, I minimized downtime and maximized the team’s output, ultimately exceeding performance targets set by the organization.

I am particularly drawn to Kepple’s Carpet due to its outstanding reputation for excellence and innovation in the carpet industry. Your commitment to providing top-tier products and exceptional customer service aligns with my values, and I am eager to contribute my skills and expertise to support your mission.

Thank you for considering my application. I look forward to further discussing how my experience and dedication can contribute to the continued success of your store. Please find my resume attached for your review.

How to format an administrative assistant cover letter

Correctly formatting your cover letter means adhering to a business letter format and including all the details that go into a persuasive administrative assistant cover letter.

Show your enthusiasm for the new position and provide additional details about the skills, experience and qualifications that demonstrate your suitability for the role — beyond what’s on your resume.

When writing your administrative assistant cover letter, feature a balanced skill set, including:

• Soft skills like teamwork, time management and problem-solving.
• Hard skills like multiline phone management, scheduling and record-keeping.
• Technical skills like MS Office, QuickBooks, Google Workspace.
• Remember to add relevant achievements with measurable results to highlight your capabilities.

Use the business format for your administrative assistant cover letter

Using a standard business letter format with with 1 and ¼-inch margins on all sides, single spacing and left alignment will help you present a professional cover letter that includes only the most relevant information in your document.

Just like our sample cover letter for administrative assistants, your cover letter should include:

• A header with your name, city, state, ZIP code, telephone number and date.
• A greeting addressed to the hiring manager or department.
• Two to three body paragraphs with relevant skills, experience and achievements.
• A call to action with your interest for the job.
• A simple closing, such as “Best regards,”Sincerely” or “Respectfully.”

To simplify the process, use a cover letter template to ensure proper formatting and compatibility with application tracking systems (ATS) . Use our Cover Letter Builder to create a professional cover letter tailored to an administrative assistant position in minutes.

How to write an administrative assistant cover letter

Start with an engaging introduction.

It only takes a few seconds to create a positive first impression.

Grab the recruiter’s attention with a customized opening paragraph that summarizes your skills, experience and passion for the role. The opening sets the tone for the rest of your cover letter and is the first thing a potential employer reads.

A strong opening can capture the reader’s attention in just seconds and make them want to continue reading. Start by using the elevator pitch technique to introduce yourself and connect with the hiring manager from the company you’re interested in.

Use the body paragraphs to explain why you’re a great fit for the role

When writing an administrative assistant cover letter remember to use the body paragraphs of your cover letter to explain why you’re a strong candidate for the role. Focus on showing, not telling, by using metrics and specific examples to showcase your specific skills, experiences and accomplishments .

Examples such as “implemented a new filing system that reduced document retrieval time by 30%” or “negotiated a new deal with the supplier for office supplies, saving $3,500 a year” add credibility to your cover letter and demonstrate your skills to the hiring manager.

Remember to use action verbs in the body of your administrative assistant cover letter and highlight a combination of your hard and soft skills .

Close with an invitation to contact you for an interview

Finish your administrative assistant cover letter by thanking the reader for their time and opportunity, and invite them to get in touch with you — either through email or phone — to set up a time for an interview.  A well-crafted closing allows you to restate your interest in the position and reinforces your commitment and excitement for the role.

Pair your administrative assistant cover letter with a matching resume

How to write a cover letter for an administrative assistant with no experience.

No experience? No problem! If you’re applying for your first job as an administrative assistant or changing industries to the administrative field, be sure to highlight any transferable skills like communication, problem-solving, teamwork and adaptability from your previous roles.  Add experiences such as school activities, clubs and associations, community service, internships and accomplishments to emphasize your qualities and distinguish yourself from other candidates.

Do I need an administrative assistant cover letter?

Yes, a cover letter fills in the blanks from the keywords included in your resume and personalizes your application to the hiring managers. Cover letters tell hiring managers who you are and show your interest in the role you’re applying to. It can help you stand out from the candidate pool, show your strong knowledge and relevant skills and provide the opportunity to explain career gaps, recent moves to another geographic location or a career move. 

How long should an administrative assistant cover letter be?

Your administrative assistant cover letter should be concise and not exceed one page in length. Your letter should include:

• A few sentences introducing yourself (one paragraph). Include an overview of your credentials, years of experience and a few skills that make you an ideal candidate for the role.
• Follow your introduction with information addressing the employer’s requirements for the job (two to three paragraphs). Add examples of your skills and experience that relate to the job opening and demonstrate why you’re uniquely qualified for it.
• Conclude your cover letter with a call to action (one paragraph). Express your enthusiasm for the job and eagerness to further discuss the job opportunity, inviting the recruiter to get in touch with you for an interview.

Remember, writing a cover letter is a valuable step toward landing the interview , where you’ll have a chance to talk about your career. So take advantage of this opportunity!

What does an administrative assistant do? 

The role of an administrative assistant varies widely from company to company. Some assistant positions are entry-level and provide basic customer service and support duties such as:

• Answering phones.
• Greeting visitors.
• Filing documents and contracts.
• Handling correspondence.
• Scheduling meetings, appointments, and events.

Executive-level positions require more sophisticated administrative assistant cover letters and resumes since executive assistants perform more advanced duties, including preparing reports, interacting with boards of directors, researching issues and supervising other support staff. 

While most administrative assistant positions are full-time, part-time and virtual assistant jobs are becoming increasingly available.

What are the education and training requirements for administrative assistants?

The education, training and resume for an administrative assistant can vary depending on the employer, experience and specific job requirements. Most administrative assistants need to have at least a high school education and basic computer, office and grammar skills.

A variety of technical and vocational schools and community colleges also offer training for administrative assistant and clerical positions. Executive administrative assistants often hold bachelor’s degrees in areas such as business administration or management and have worked extensively in support and clerical fields.

Many employers will waive educational requirements for a corresponding number of years of experience in administrative support, so be sure that your administrative assistant cover letter and resume include all of your relevant experience, work history and training.

What is the career outlook for administrative assistant positions?

According to the Bureau of Labor Statistics, the median salary for most administrative assistants is $35,330, with the top 10% earning more than $57,000. Executive administrative assistants earn more, with a median salary topping $47,500.

Finding the best administrative assistant position to suit your own educational and work background while meeting your salary needs takes some research and planning. However, administrative assistants can work in nearly every industry including, health care, education, and scientific and technical services, providing you a variety of opportunities to search for the right job for you.

Once you’ve found relevant job openings, be sure to take a look at our sample administrative assistant cover letter below for tips and ideas on how to best structure and refine your own cover letter.

Best practices for building an administrative assistant cover letter

• Address the recruiter or hiring manager directly.
• Explain what attracted you to the company in one or two sentences. 
• Customize your administrative assistant cover letter for the job. 
• Include keywords from the job description throughout.
• Add metrics to support your examples and capabilities.
• End with a clear call to action. 
• Proofread your cover letter more than once.
• Write a generic administrative assistant cover letter. 
• Write more than one page. 
• Use generic salutations, like “To Whom It May Concern.”
• Regurgitate your administrative assistant resume. 
• Rely on automatic grammar or spell-checkers. 
• Write a fan letter, even if it is your dream job. 

Resume examples for the next step in your administrative career

• Personal Assistant Resume
• Administrative Assistant Manager Resume
• Receptionist Resume
• Data Entry Clerk Resume
• Executive Assistant Resume
• Store Assistant Resume
• Administrative Coordinator Resume
• Office Assistant Resume
• Assistant Front Office Manager Resume
• Bilingual Receptionist Resume
• Administrative Front Desk Clerk Resume
• Medical Billing And Coding Specialist Resume
• Medical Receptionist Resume
• Secretary Resume
• City Clerk Resume
• Non Profit Administrative Assistant Resume
• Gym Receptionist Resume
• Administrative Officer Resume
• Accounts Administrator Resume
• Front Office Assistant Resume
• Administrative Assistant Resume
• Procurement Specialist Resume
• Medical Office Assistant Resume
• Procurement Analyst Resume
• Auto Title Clerk Resume
• Document Specialist Resume
• Excel Professional Resume
• Document Controller Resume
• Medical Billing Professional Resume
• Facilities Manager Resume
• Office Manager Resume

CV examples for the next step in your administrative career

• Admin Executive CV
• Office Manager CV
• Administrative Assistant CV
• Bank Clerk CV
• Administrative CEO CV
• Contract Administrator CV
• Desktop Support Engineer CV
• Facilities Coordinator CV
• Front Office Executive CV
• Procurement Officer CV

How we reviewed this article

Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process .

• U.S. Bureau of Labor Statistics. Occupational Outlook Handbook. Secretaries and Administrative Assistants
• U.S. News. Best Business Jobs. Administrative Assistant Overview
• Career Explorer. Article. What does an administrative assistant do?

Rate this article

Administrative Assistant Cover Letter Example

4.5/5 stars with 100 reviews

Elizabeth Muenzen, CPRW

Career advice expert.

Elizabeth is a Certified Professional Resume Writer (CPRW) and a member of the Professional Association of Résumé Writers & Careers Coaches. She is passionate about delivering information that empowers job seekers to achieve their professional goals.

‡ Results derived from a study responded by 1000 participants of which 287 created a resume online.

*The names and logos of the companies referred to above are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with MyPerfectResume.

Administrative Assistant Cover Letter Examples

A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.

• Don’t begin with your name. The hiring manager won’t have trouble finding your signature or reading your name from the top of your resume, which means you can get straight to the point.
• Do use the hiring manager’s name if you can find it. The example below is addressed to “Mr. Lyle.” Personalizing the greeting starts you off on the right foot.
• Don’t be too general. Our example mentions “building immediate rapport with callers, clients, visitors, and VIPs”; it’s specific and memorable. If she’d just said she was “friendly” or “good with people,” she’d have been less likely to catch the reader’s attention.
• Do go in with confidence. Our letter writer wrote positively about her best skills. Do the same, and you’ll have a better chance at getting the job you want.

Administrative Assistant Advice

The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.

Cover Letter Tips for Administrative Assistant

Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.

Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.

Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.

Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.

Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.

Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.

Administrative Assistant Job Seeking Tips

Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.

Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.

Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.

Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.

Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.

Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.

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Cover Letter Examples Success Stories

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Home » Administrative Assistant Cover Letter: 15 Examples & Templates Included

Administrative Assistant Cover Letter: 15 Examples & Templates Included

If you are looking for an administrative assistant cover letter that is going to grab the attention of a hiring manager, then look no further. This blog post will give you some great examples and tips on how to write your own successful administrative assistant cover letter.

The first thing that you need to do is figure out what type of position that you are applying for. You want your cover letter to be tailored specifically for this one job because it shows the employer that you really care about their company and have taken time in order not to only apply but make sure they see exactly why they should hire YOU! Once you’ve done this, it’s time to start writing! The best way I know how is by starting with a powerful introduction sentence like “

The Administrative Assistant role is in high demand. There are many different types of assistants, and each type has a specific job description that you will need to know in order to write an effective administrative assistant cover letter. The following blog post provides the most important information about this position, including how it differs from other secretarial roles.

For More: Cover Letter for Assistant Professor: 05 Example ideas

Table of Contents

Executive assistant cover letter

Dear Hiring Manager, I am writing in response to your recent advertisement for an executive assistant position. I am confident that my experience in the accounting department, as well as my years of administrative support, are ample proof that I can handle the responsibilities required of this role. As an executive assistant, I have supported multiple supervisors over the years while working in accounting. The position has allowed me to utilize my skills in communication, problem-solving, and leadership to provide quality support. For example, in one instance I was able to successfully resolve an issue that occurred between management and finance. As a result of my timely intervention, everyone came away satisfied with the outcome. Another highlight is when I took on the responsibility of training new hires. Because of my excellent communication skills, this role provided me with wonderful opportunities to mentor and coach others. I believe that my skills and experience would be an excellent fit for the executive assistant role and I am eager to discuss this opportunity further with you. Thank you for your time and consideration. Sincerely, Your name

COVER LETTER SAMPLE 2

Dear Sir/Madam,

I am writing in response to your job listing on X company’s website for a project assistant position. So I believe that my experience in both sales and administration makes me an ideal candidate for the role, as it would allow me to utilize my skills in organization, communication, problem-solving, teamwork, and leadership.

I have years of experience in the sales department including cold calling and working directly with customers. In addition, I was an administrative assistant for seven months for a company that produced software and hardware products. Some of my duties included filing, sorting emails, handling phone calls, and running errands.

My past experiences have provided me with excellent organizational and communication skills, which I would be able to utilize as a project assistant. In addition, I am able to work independently and handle multiple tasks simultaneously. I am confident that I can be an asset to your team and would love to discuss the position further with you.

Thank you for your time and consideration.

Office assistant cover letter

Dear Hiring Manager,

I am writing in response to your recent advertisement on Craigslist for an administrative assistant. I have attached my resume for consideration. Based on the requirements listed in the ad, I believe that I have the necessary skills and experience to meet all of your needs.

I spent five years as a legal secretary after I graduated from college. In that role, I was responsible for handling all of the administrative tasks for three attorneys. This experience has taught me how to handle multiple tasks simultaneously and stay organized under pressure.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am proficient in typing, as well as using the Internet for research. Also have excellent customer service skills and strong written and verbal communication ability.

I would be grateful if you would consider me for this position, and I look forward to hearing from you soon. My phone number is 555-555-5555.

Sincerely Your Name

COVER LETTER SAMPLE 4

Hello Hiring Manager, I am writing in response to your job listing for an administrative assistant on Craigslist. I have enclosed my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position. I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing. For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter. I would be grateful if you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555. Thank you, Your name

Application letter for administrative assistant

I am writing in response to your job advertisement for an administrative assistant. I have attached my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position.

I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing.

For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter.

If you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 6

Hiring Manager,

I saw your advertisement for an administrative assistant online and would like to be considered for the position. Also have attached my resume as requested, and below I have outlined some of my most relevant skills.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am also proficient in several social media platforms, such as Twitter and Facebook.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon.

Sample cover letter for administrative assistant

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Office. I am also proficient in several social media platforms, such as Twitter and Facebook.

I have five years of administrative experience, including two years working for a Fortune 500 company where I provided support for a team of executives. In this role, I was responsible for monitoring emails and calendar appointments to ensure that all deadlines were met. I am also extremely detail-oriented and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 8

I saw your advertisement for an administrative assistant online and would like to be considered for the position. So I have attached my resume as requested, and below I have outlined some of my most relevant skills.

Administrative assistant cover letter examples

I am writing in response to your advertisement for an administrative assistant. So I would like to be considered for the position.

I have five years of administrative experience, including two years working as a confidential executive assistant. In this role, I provided support for a team of executives in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 10

I am writing to apply for the administrative assistant position that I saw on your website. I have five years of experience as an executive assistant and two years of experience working in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I am a quick learner and can easily pick up new software programs. I’m also proficient in social media platforms such as Twitter and Facebook.

For More: Personal Assistant Cover Letter: 05 Samples & Templets ideas

Administrative assistant cover letter no experience

I am writing in response to your advertisement for an office manager position. I believe that my experience will make me an asset to your company and I would like to be considered for this position.

With over five years of office management experience, I have a proven track record of hiring and training employees as well as providing them with guidance and support throughout their employment. I know that you will find my previous experience managing people to be beneficial. So I am also proficient in Microsoft Office and can easily learn new software programs when necessary.

I am a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy. Also I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 12

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am a quick learner and can easily pick up new software programs. So I also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 13

my name is Jane Doe with three years of experience as an office manager for a government agency. I have a degree in business administration and an extensive background in managing people, office equipment and supplies.

I am writing to apply for your office manager position that was recently advertised on the company website. So I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

Application letter for teaching job

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, So I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am also proficient in Microsoft Office and can easily learn new software programs when necessary. So I’m a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 15

my name is Jane Doe with three years of experience as a office manager in the nonprofit industry. I have a degree in business administration and an extensive background in customer service. So I’m writing to apply for your office manager position that was recently advertised on the company website.

I am a quick learner and can easily pick up new software programs when necessary. Also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

Conclusion:

There are many things to consider when writing a cover letter for an administrative assistant position, and we’ve provided 15 examples and templates that you can use to make your job search easier. Also we hope this will help get your resume noticed by the right people at the company where you want to work. So If it doesn’t seem like any of these fit what’s on your mind, check out our other blog posts or contact us with more information about yourself!

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What To Include in Your Cover Letter

Administrative assistant cover letter template, more cover letter examples.

When you're applying for an administrative assistant position, including a  cover letter  with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.

Most employers who are hiring for  administrative assistant  roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.

Write your cover letter in  standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.

Try to Find a Contact Person

If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."

A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.

Mention a Referral

Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.

Match Your Cover Letter to the Job

Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.

Include Examples

Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.

The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.

Carefully Proofread and Spellcheck

Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.

Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.

Basic Administrative Assistant Cover Letter

Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 brian.lee@email.com

January 21, 2021

Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019

Dear Ms. Sanchez,

I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Signature  (hard copy letter)

Administrative Assistant Cover Letter Example

Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 jgrogan@youremail.com

June 1, 2022

Hiring Committee

ABC Company 10 Broadway

Grafton, FL 33109

Dear Hiring Committee,

I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

• Communications
• Nonprofit experience
• Computer proficiency
• Organizing office procedures
• Training and supervisory experience
• Public relations
• Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Jennifer Grogan

Email Cover Letter With a Referral Example

Subject:  Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.

During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.

Jane Doe janedoe123@email.com (718)555-3344

Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.

Key Takeaways

• A cover letter allows you to highlight experience that might otherwise be buried in your resume.
• When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
• Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.
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Administrative Assistant Cover Letter Sample & Writing Tips

About this sample

This cover letter template is designed to help administrative assistants showcase their skills and experience in a way that is optimized to get interviews. The template highlights key areas such as experience in administrative support, organizational skills, and attention to detail , while also providing space for showcasing any relevant achievements or accomplishments. By using this template, administrative assistants can present their information in a clear and concise manner that will grab the attention of potential employers and help them stand out in a competitive job market.

Here's how Rezi AI Cover Letter Writer works

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Professional Senior Administrative Assistant Cover Letter Examples for 2024

Your senior administrative assistant cover letter must demonstrate your advanced organizational skills. Highlight your ability to manage complex tasks efficiently. Illustrate your experienced communication prowess on your cover letter. Employers seek senior administrative assistants who can effectively liaise with all levels of management.

Cover Letter Guide

Senior Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Senior Administrative Assistant Cover Letter

Key Takeaways

You've found a senior administrative assistant role that feels just right, but there's a hitch—you need a standout cover letter. It's tempting to regurgitate your resume, yet your cover letter should weave a tale of your crowning professional achievement. Steering clear of clichés, your narrative must remain formal and concise, capped at one page. Let’s guide you through crafting a compelling cover letter that opens doors rather than closes them.

• Personalize the greeting to address the recruiter and your introduction that fits the role;
• Follow good examples for individual roles and industries from job-winning cover letters;
• Decide on your most noteworthy achievement to stand out;
• Format, download, and submit your senior administrative assistant cover letter, following the best HR practices.

Use the power of Enhancv's AI: drag and drop your senior administrative assistant resume, which will swiftly be converted into your job-winning cover letter.

If the senior administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Senior Administrative Assistant cover letter example

Jasmine Bell

Washington, D.C.

+1-(234)-555-1234

[email protected]

• Emphasizes relevant experience by mentioning a key achievement, such as revamping the executive scheduling system, indicating a track record of process improvement and problem-solving critical for an Executive Assistant role.
• Highlights the outcome of a specific initiative (enhancing efficiency by 30%) which showcases quantifiable success and the candidate’s potential impact on the prospective employer's operations.
• Addresses the soft skill of maintaining confidentiality, which is essential for an Executive Assistant handling sensitive information and demonstrates understanding of the importance of discretion in the role.
• Includes a call-to-action, proposing a meeting to further discuss qualifications, demonstrating proactiveness and eagerness to engage with the potential employer.

What are the basics of the design or format of your senior administrative assistant cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your senior administrative assistant cover letter.

Recruiters enjoy reading senior administrative assistant cover letters with a standardized format that uses:

• the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
• single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates );
• a one-inch margin to wrap around the text, like in our cover letter builder ;
• PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your senior administrative assistant cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your senior administrative assistant cover letter or its body.

End your senior administrative assistant cover letter with a closing paragraph and, if you wish, a signature.

The top sections on a senior administrative assistant cover letter

• Header: This should contain the applicant’s contact information, date, and the employer’s details. It establishes the formality and professionalism expected of a senior administrative assistant.
• Greeting: Personalize the salutation by addressing the hiring manager directly, showing attention to detail and demonstrating the interpersonal skills necessary for the role.
• Opening Paragraph: Introduce yourself and express your enthusiasm for the position. Mention your years of experience and key administrative competencies to grab the recruiter's immediate interest.
• Professional Experience and Skills: Highlight relevant administrative achievements, proficiency with office technology, organizational skills, and examples of supporting executives and managing office operations, key for a senior administrative assistant role.
• Closing and Call to Action: Reaffirm your interest in the role and request an opportunity for an interview. Be sure to thank the recruiter for considering your application, showcasing the polite and courteous manner that is crucial in an administrative position.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: To effectively manage schedules, coordinate meetings, and maintain filing systems.
• Advanced proficiency in office software: Expertise in Microsoft Office Suite, email, and calendar management tools for efficient task handling.
• Proven track record of excellence in written and verbal communication: To prepare reports, handle correspondence, and serve as a communication liaison.
• Strong problem-solving abilities: To anticipate and address issues proactively, ensuring smooth office operations.
• Experience with project management or coordination: To oversee projects, meet deadlines, and support executives with strategic initiatives.
• Discretion and confidentiality: To handle sensitive information with the utmost care and maintain privacy for business operations and personnel.

How to start your senior administrative assistant cover letter: with a greeting, of course

Have you ever considered just how powerful a personalized salutation can be?

We sure have news for you! Your senior administrative assistant cover letter should start with the right salutation to recruiters, nurturing a sense of respect and individuality.

Greet recruiters by using their first name (e.g. "Dear Tom" or "Dear Patricia") if you've previously established contact with them.

Otherwise, opt out for the less familiar, "Dear Ms. Peaches" or "Dear Ms Kelsey", if you've found the recruiter's name on LinkedIn or a corporate website.

"To whom it may concern" is never a good option, as it creates a sense that you've been sending out your senior administrative assistant cover letter to anyone. Instead, use "Dear HR team" or "Dear (company name) recruiter" for a feeling of exclusivity.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Name of the Hiring Manager],
• Dear [Department] Team,
• Dear Mr./Ms. [Last Name],
• Dear Members of the [Department or Team Name] Committee,

How to start your senior administrative assistant cover letter introduction

The opening paragraph of your senior administrative assistant cover letter can seem like a real enigma.

Where do you start writing ?

In your senior administrative assistant cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

How to select your best achievement for the middle, or the senior administrative assistant cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your senior administrative assistant resume.

What else can you include in your senior administrative assistant cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your senior administrative assistant cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Time to wrap up your senior administrative assistant cover letter

Writing the closing paragraph of your senior administrative assistant cover letter is just as important as the salutation.

You have to make it personalized to the job advert and recruiter.

Experienced professionals advise candidates to end with a request or reminder for follow-up. Write that you're grateful for the opportunity, and, at the same time, hint that you're available for the next steps of the process.

Otherwise, you could also conclude your senior administrative assistant cover letter by facing the future. How do you see yourself, as part of the team? In particular, how would you settle in your new role in the first six months to a year?

Is it beneficial to mention that you have no experience in your senior administrative assistant cover letter?

Lacking professional experience isn't the end of the world for your senior administrative assistant cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

Writing your senior administrative assistant cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual senior administrative assistant cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your senior administrative assistant cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your senior administrative assistant cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your senior administrative assistant cover letter like any good story - with a promise for greatness or follow-up for an interview.

Cover letter examples by industry

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• Content tailored to the job posting you're applying for
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Senior Administrative Assistant Cover Letter Examples & Writing Tips

Use these Senior Administrative Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Senior Administrative Assistant Example 1
• Senior Administrative Assistant Example 2
• Senior Administrative Assistant Example 3
• Cover Letter Writing Tips

Senior administrative assistants are responsible for overseeing the administrative functions of their organization. They manage the schedules of office workers, answer phones, and file documents.

In order to be successful in this role, you need to have excellent organizational skills and be able to handle multiple tasks simultaneously.

Use these examples and tips to write a cover letter that will help you stand out from the competition.

Senior Administrative Assistant Cover Letter Example 1

I am excited to be applying for the Senior Administrative Assistant position at ABC Corporation. I have more than 10 years of experience as an administrative professional, and I believe my skills and experience would be a valuable addition to your team.

In my previous role at XYZ Corporation, I was responsible for providing administrative support to the CEO and other members of the executive team. I was the point of contact for all external and internal communication, managed the CEO’s calendar, and coordinated all travel arrangements. I also took the lead on creating and managing all presentations and reports for the executive team.

I have a proven track record of being able to handle multiple tasks simultaneously while maintaining the highest level of quality and accuracy. I am proactive and take initiative to identify and resolve any potential problems. I am also an excellent communicator and have superb customer service skills.

I am confident that I have the skills and experience to be a valuable member of the ABC Corporation team. I look forward to hearing from you about this opportunity. Thank you for your time and consideration.

Senior Administrative Assistant Cover Letter Example 2

I am writing in regards to the open Senior Administrative Assistant position at your company. I am confident that I have the skills and qualifications that would make me the perfect candidate for the job.

For the past three years, I have been working as an administrative assistant in a variety of industries. I have experience with handling a wide range of administrative tasks, such as managing schedules, organizing and coordinating meetings, and handling correspondence. I am also proficient in using Microsoft Office Suite and have experience with creating and editing documents, spreadsheets, and presentations.

I am a hard-working and motivated individual who is always looking for new challenges. I am confident that I can exceed your expectations and deliver results. I would be grateful for the opportunity to discuss my qualifications with you in further detail. Thank you for your time and consideration.

Senior Administrative Assistant Cover Letter Example 3

I am writing to express my interest in the Senior Administrative Assistant position that is currently available at your company. I have been working as a senior administrative assistant for the past five years, and I believe that my experience makes me an ideal candidate for this position.

I have worked in a variety of industries, including healthcare, education and finance. My most recent position was as an executive assistant to the CEO of a small business. In this role, I managed his schedule, coordinated meetings and events, and handled all incoming calls and emails. I also assisted with the organization of several large events, such as conferences and product launches.

My previous positions have given me extensive experience in managing calendars and scheduling meetings. I am skilled at finding venues for events, negotiating contracts and arranging catering services. I am also skilled at organizing events on short notice, which is an important skill for any senior administrative assistant.

I am confident that my skills and experience would make me an asset to your company. I am a highly organized individual who can work independently or as part of a team. I am also proficient in Microsoft Office programs, including Word, Excel and Outlook.

I would appreciate the opportunity to meet with you in person to discuss how my skills could benefit your company. Thank you for your time and consideration.

Senior Administrative Assistant Cover Letter Writing Tips

1. use the cover letter to highlight your administrative skills.

When writing a cover letter for a senior administrative assistant position, it’s important to focus on your administrative skills. This is the main requirement for the job, so make sure to list all of your relevant experience and highlight how you’ve excelled in past roles.

• Listing the specific duties and responsibilities you’ve had in previous roles that are relevant to the job you’re applying for.
• Describing how you streamlined and organized processes to improve efficiency.
• Highlighting any awards or recognition you’ve received for your administrative work.

2. Customize your cover letter

Since administrative assistants are often responsible for a wide range of tasks, it’s important to tailor your cover letter to the specific job you’re applying for. For example, if you see that the job listing mentions that the company is looking for an assistant who is skilled in Microsoft Excel, be sure to mention any experience you have in that area.

3. Show that you’re a team player

Administrative assistants often work with other members of the team to complete tasks, so it’s important to show that you’re a team player. Some ways of doing this include:

• Mentioning how you’ve collaborated with other team members in the past to achieve success.
• Explaining how you’re proactive and take the initiative to help out other team members when needed.
• Detailing any training or certification courses you’ve taken that will benefit the team.

4. Proofread your cover letter

One of the best ways to make sure your cover letter is error-free is to proofread it. Check for grammar mistakes, spelling errors, and typos. Also, make sure the content is relevant to the job you’re applying for. If the hiring manager sees that you’ve made careless mistakes in your cover letter, they may assume you’re not detail-oriented and not the best candidate for the job.

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