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How to Write The Perfect Resume in 2024 (With Examples)

The ultimate guide to learn how to quickly create a resume utilizing best practices to help you land your next job.

Ed Moss

Introduction to writing a resume

We’ve all been there. You’re ready to apply for a new job or looking for a career change, and you haven’t updated your resume in quite some time. Or it’s your first job, and you’re not sure where to start. Resumes are a standard part of the job application process. Not having one - a good one - makes it very difficult to near impossible to land your dream job.

Unless you have some incredible connections that can help you bypass the interview stage, which is pretty rare, we highly recommend you give your resume a second look (or first!).

Beautiful resume templates to land your dream job

Financial Analyst

Why do you need a good resume?

Your resume is a way for you to market yourself and promote your career experience. Creating a resume lets hiring managers see how you'll bring value to their company.

It's important to know that your resume doesn't need to present all there is to know about you. It should summarize the most important aspects of your professional experience. As well as your education, interests and activities - when applicable. We recommend you tailor your resume to the position you're seeking. This means highlighting specific accomplishments and skills to the job you're applying for.

In this guide, we'll walk you through the following sections to help you craft the perfect resume:

  • Understanding the basics of creating a resume
  • Breaking down the resume layout and formats
  • Maximizing information on your resume to provide the most value

What tools should you use to build your resume?

Tip: Use an online resume builder . Don't use Microsoft Word. Always use an online resume builder. You'll never have to worry about finding files and you can export your resume as a PDF.

So you’re ready to get started on your resume. The most obvious of choices is to open up Microsoft Word, create a new document and get writing. If you haven’t already done this before, formatting in Microsoft Word is a painful experience.

You'll end up with an ugly resume template that has poor legibility and incorrect margins. Or due to the lack of design options, you’ll end up with a resume that looks standard and boring. In both cases, the chances of potential employers overlooking your resume are pretty high!

Crazy isn’t it? You've spent years building job experience but have to use Microsoft Word to tell that story. And if you can’t navigate around complicated tools, it'll lead to poor results. You might miss the opportunity to land your dream job. That doesn’t sound fair, and it isn’t.

Why should you use a resume builder?

Luckily, there are other options that exist. We’ve created the fastest and easiest resume builder available online. With a variety of pre-existing templates that are professional and field-tested. And there’s no messing around with font sizes, margins or colors. We’ve taken care of all that for you.

The benefits of using an online resume builder like the one we’ve created are much higher. Here are some of the top reasons to use a resume builder:

  • Hosting your resume online (in the cloud)
  • This means you can access your resume at any time and anywhere. Your resume will always be available through our website. You'll never worry about having the right computer programs installed. Or finding files on a messy desktop.
  • Creating unlimited resumes at no cost
  • We manage it for you and make finding your resumes super easy, so you never have to worry about things getting lost. Go ahead and create unlimited versions of your resumes!
  • High-quality resume designs
  • This is where we specialize. Our design team has tested the exact elements required for perfecting resume templates. We sweat the details so you never have to. We’ve spent countless hours choosing the most appropriate font and color combinations. Including ones that pass the stress tests of relentless Applicant Tracking Systems (ATS).

The other benefits of using Easy Resume’s online resume builder are:

  • Download your resume as a PDF. We recommend this file format so your resume always looks consistent.
  • Share a direct link to your resume. We’ll even host it for you at no cost.
  • Get exclusive access to guides, tutorials, and tips from career and industry professionals.

Understanding the 3 types of resume formats

Let’s break down the different types of resumes that employers generally look for.

  • Reverse Chronological
  • Combination
Tip: When in doubt, use a reverse chronological resume format. - About 95% of resumes use the reverse chronological format. Hiring managers are used to this as it lets employers see how your career has progressed.

1. Reverse Chronological Format

The most common is the Reverse Chronological format. It’s the most used and formatted to tell the story of your work experience in a chronological way. Employers prefer this format, as it gives them a historical overview of your career. Including the different job titles and responsibilities that you’ve had.

When should you use a reverse chronological resume template?

  • You have had a lot of prior work experience. This means either the number of jobs or the amount of work experience you’ve had.
  • You want to show how your career has progressed. For example, if you started as an associate and worked your way up to a senior-level position. The reverse-chronological format is a great way of showing your progression.

What if you have gaps between your work experience?

This is a very common question that we often receive. It’s usually in the form of:

“I’ve been out of work for 6-7 years after a certain life situation (i.e. having kids). The last job I had was in 2012, but recently I'm starting to apply for jobs again in 2019. What’s the right resume format for someone like me?”

First of all, no worries. This is a very common situation and happens with many people. As a hiring manager, having a gap like this can lead to questions and uncertainty about your resume. Which is why we recommend that you use a combination format.

2. Functional Format

The second type of resume format is the Functional or Skills-Based resume. This can be common for students and recent graduates starting to apply for their first job.

When should you use a functional / skills-based resume template?

  • You’re a student or recent graduate applying for jobs for the first time with no prior work experience.
  • You’re looking to make a career change.

Reasons why this is common for students and recent grads is due to their lack of prior experience. Given the fact that they’re starting to enter the workforce and apply for their first job. It’s well understood amongst employers that students won’t have a huge depth of work experience. There are other ways to let them know what you can help bring to the role you’re applying for by showcase the list of skills that you excel at.

It usually depends on the role you’re applying for. But there are some common ones that you can try to focus on like: Communication, Organization, Customer Driven, Effective Listener, Teamwork, etc.

What else can you add to your resume besides skills?

We recommend adding some extra activities for your career. Even if you haven’t attained any professional work experience yet. The few ways you can do that as a student is:

  • Find internships
  • Help volunteer at student-led or non-profit organizations
  • Participate in extracurricular activities
  • Take on side-projects

Not only will you have more examples of experience to show on your resume. You can show employers how much initiative and leadership you’ve performed on your own. This helps you stand out much better than a candidate who only lists generic skills.

For example, instead of only listing skills like:

  • Communication
  • Collaborative

An employer might prefer to move forward with a resume that looks like this:

  • Summer Intern at XYZ
  • Volunteered for non-profit at XYZ
  • Ran student organization for XYZ

What if you’re unable to get any kind of experience?

Fear not, your chances towards landing your first job can still be within grasp. We recommend taking an approach that explains the skills you’ve acquired. And how you’ve applied them in real-world settings.

Here’s an example of adding depth to your skill sets:

  • Demonstrated effective teamwork and leadership in various class projects by taking the initiative to organize group’s goals, objectives, and tasks.
  • Received consistent praise and admiration from course professors and team members as being highly collaborative, an effective communicator and group leader with clear presentation skills and abilities.
  • Organization
  • Meticulous about even the smallest of details. Always taking the extra effort towards making sure that filenames, folder hierarchy and labeling are descriptive, versioned, tagged and easily discoverable.
  • Received constant praise from past and present team members who were able to jump into any collaborative project and accurately trace back previous versions to see how decisions were made.

Do you see how this can be more effective than listing out a set of skills? Taking this approach will let employers know that you’re not only listing skills. But have also demonstrated how you were able to apply these skills and put them into action.

3. Combination Format

The final type of resume that we mentioned earlier is the Combination or Hybrid format. This combines concepts from both reverse chronological and functional/skills-based formats.

We recommend this format for jobs that expect relevant experience and technical skills. An example might be a Graphic Designer who has experience working in design agencies. As well as necessary skills like Branding, Sketching, Illustration, and Adobe Creative Suite.

Take a look at our in-depth guide on how to select the right resume format .

IT Specialist

Choosing the best resume template

Now that we know which software to use and the most common resume formats, let’s break down the actual template. This is the make-or-break deal. Picking the right resume template can be the deciding factor if a hiring manager gives you a call. Or if they skip past your resume and never bother to read it.

Our mission here at Easy Resume is to make sure that never happens to you! We’re working hard to make sure your resume is high quality and presented in a way that will impress recruiters.

When speaking with hiring managers, we found that 78% of the time they skip your resume is because of the design. Again, we don’t think that’s fair.

Here’s a checklist to use for your resume

We always use this checklist whenever creating any new resume template.

Use a clear heading structure

Incorrect : Don’t make all headings and body copy the same size.
Correct: Do use typographic hierarchy by using varying heading sizes and font weights.

Use legible, friendly and professional font combinations

Incorrect : Don’t use quirky and eccentric fonts like comic sans or papyrus.
Correct : Do use professional fonts that are easy to read and familiar. Fonts like Georgia, Helvetica, Calibri, and Cambia.

Use an ample amount of spacing

Incorrect : Don’t go overboard with spacing. Using a lot of white-space might spark joy, but not when your resume becomes three pages long because of it.
Correct: Do keep your margins tight but spaced even enough that your text isn’t hugging the borders of the page.
Incorrect : Don’t try to write your entire life story with every single job responsibility you’ve ever had. Recruiters on average spend about 7-8 seconds skimming through resumes. If it's two pages, the chances of them not spending even more than 2-3 seconds reading the second page is pretty low.
Correct: Do keep your information brief, relevant, and clear. If you REALLY need another page, make sure it’s valuable information. Otherwise, choose the right template that can fit the most words on a single page.

Use bullet points

Incorrect : Don’t write very long paragraphs about your work experience. Remember, your resume is a summary and a brief overview of your career. Your resume is not an autobiography of everything you’ve ever done.
Correct: Do use 3-4 bullet points to briefly describe your responsibilities. Feel free to add more bullet points if you have worked at only one or two jobs to fill up some more space.

Overview for writing a resume

Whew, that was a lot of information. Let's quickly summarize what we've learned.

1) Always use an online resume builder, instead of Microsoft Word

  • It’s always better to use an online tool instead of Microsoft Word.
  • Creating a resume template on Easy Resume will allow you to access your resume at any time. And access to unlimited resumes and a great selection of professional design templates.

2) There are 3 types of resume formats

  • Reverse Chronological -This is the most common. Use it if you have a lot of work experience and want to show your career progression over the years. ‍
  • Functional - If you lack work experience, use this format to emphasize your skill set. It’s great for students or recent graduates entering the workforce for the first time. ‍
  • Combination - If you have a lot of experience and a diverse skill set that is relevant to your job, use this advanced technique. For example, a web developer who has worked at a few technology startups. And has programming skills in languages like Python, PHP, and Javascript.

3) Follow our resume design guidelines

  • Utilize clear heading hierarchy, don’t make all fonts the same size. This will help your resume be easy to parse. Remember, recruiters spend an average of 6 seconds scanning your resume. Highlight the most important sections! ‍
  • Use legible fonts that are easy to read . Using professional fonts will make your resume more legible. Choose from fonts like Georgia, Calibri, Garamond, Arial, Helvetica, Cambria, Times New Roman, Verdana, Trebuchet, Gill Sans, and Tahoma
  • ‍ Use white-space conservatively . If you rely too much on white-space, you might end up with a 2-3 page resume. Keep your margins tight but spaced evenly to make it easy on the eyes for the reader. ‍
  • Use 1 page . As previously mentioned, hiring managers and recruiters spend an average of 6 seconds. They might look at hundreds of resumes and applications every week. The chances of them reading every single page from top to bottom is pretty slim. ‍
  • Use limited amount of color depending on your industry. Hiring managers need to notice the right parts of your resume. Using the right amount of color on your resume can help. ‍
  • se bullet points . As previously mentioned, hiring managers and recruiters spend an average of 6 seconds. They might look at hundreds of resumes and applications every week. The chances of them reading every single page from top to bottom is pretty slim.

Resume sections and details

Let’s take a closer look at the resume itself now. Resumes are typically broken down into the common sections:

Common sections to add on your resume

Resumes tend to have some common sections that employers are used to seeing. Here's a list of what's generally expected as best practice:

  • Heading / Name
  • Additional Contact Info
  • Your Objective
  • Your Education
  • York Work Experiences
  • Your Skills

Of course not all people are alike. There’s no one-size-fits-all model for resumes. Depending on your job, you might want to include more unique sections. Remember any information you include on your resume should have valuable insight into your experience. Employers want to know why you would be a great hire.

Other sections to include on your resume

If you don't have enough information for the sections described above, you can try to add some of these sections below. Keep in mind that you should only add it if it's relevant to the position you're applying for.

  • Volunteering
  • Achievements
  • Organizations
  • Certificates
  • Publications

As you can see, there are many sections to add depth to your resume. So don’t be alarmed if you’re lacking skills or experiences, there are other ways to let employers learn of your potential.

Tip: Only add information that’s relevant to the job you’re applying for. As a best practice, always remember that the most valuable details is the information that recruiters are specifically looking for in the job description that you’re applying to.

Let’s break down each of these sections and how to add the most value to them.

Adding contact information

Information about yourself is a critical element for your resume. It provides a brief description of who you are, where you're based and how to get in touch with you.

The most necessary contact information to add on your resume

There are quite a few ways to add your contact details, but here's what's most necessary.

  • Your First & Last Name . You may use a preferred name if that's what you'd rather go by. So for example, someone named "Robert" might prefer to go by a nickname like "Bob". You may also optionally include your middle name or initial. ‍
  • Your Email Address. Your email address is necessary if employers want to be able to reach you. Email is generally the most common way that recruiters use to get in contact with applicants.

Always use a professional email address.

Incorrect : Don't use an email address that sounds like you're still in grade school. Something like [email protected] will not look professional on your resume.
Correct : If you don't already have one, create a professional email address with your name on a service like Gmail. An email like [email protected] sounds much more professional.
  • Your Phone Number. Adding a phone number will let recruiters know that they can also reach you via phone call if that proves to be more convenient for them. If possible, use your work or cellphone number instead of your home number. ‍
  • Your Location. Adding your location lets employers know that you'll be able to physically make it to work. It's preferred that you list your city and state. Some people like to add their full mailing address. However, based on our research, we learned that it's not always important to add in your entire street address.

Let employers know where you're based, not your exact address.

Incorrect : Don't list your entire mailing address like 305 Main St, Apt#25. It's not always necessary. If an employer needs to know your mailing address, ask them and only provide if required.
Correct : You can simply list your city state and sometimes zip code, for example: New York, NY 10010. This will let employers know that you live and work in this geographic location. If you need a work visa or are looking to relocate, be sure to call that out.

Secondary contact information to add on your resume

  • Your Website or Blog. If you have a website or a blog, feel free to add it on your resume. Having a website can add to the professionalism of your experience.

Unnecessary contact information for your resume

  • Your Photo or Headshot. Adding a photo to your resume is a bit of a controversial topic. While it's not always recommended, and most ATS (Applicant Tracking Systems) will ignore it - some countries like South Korea may prefer it. However, in most cases, it's not necessary. ‍
  • Your Date of Birth. To avoid any kind of age-based discrimination, it's best to leave your birthday out of your resume.

Adding social media profiles

If you have accounts on social networks, you might want to include them depending on how relevant it is. This will let employers know that you're active and knowledgeable about commonly used platforms online.

  • Linkedin is the most popular platform for networking amongst professionals. We recommend that you create a Linkedin profile if you don't already have one.
  • If you use Twitter for professional reasons, adding your Twitter handle can be a good way to show off your personality and interests for topics that you like to talk about. However, if you use it purely for personal reasons, you shouldn't add it.
Tip: Only add social media profiles if they showcase your professional experience. Normally, you shouldn't add your personal social media profiles on your resume. Unless you're using social media networks like Facebook, Instagram, Pinterest to demonstrate your expertise and interests, there's no reason to include them on your resume. For example, if you're a web developer, you might want to include your Github or if you're a designer, you can include a link to your Behance portfolio.

Writing the perfect resume objective

Your resume summary or objective gives employers a very brief overview of your goal and what kind of position you're looking for. It should always be at the very top of the resume. Usually placed directly below your name and contact information. It's always important to leave a great first impression. Remember, hiring managers are spending only 6 seconds scanning your resume.

Here are the key pieces of information that your resume objective should include:

  • Your Job Title = e.g. Server
  • Your Experience (in years) = e.g. 10+ Years
  • Your Achievements = e.g. Managed parties and events upwards of 250+ guests and maintained customer satisfaction rate above 98%
  • Your Desired Goal = e.g. Looking for new opportunities to bring expertise to fine-dining establishments
  • Your Desired Goal (Personalized) = e.g. Looking to gain new skills and further develop fine-dining expertise at an upscale establishment like Janes Riverside Restaurant

Personalizing your resume objective to the specific company you're applying for can be a great way to make a first impression. We highly recommend tailoring each resume objective to the specific job and company you're applying to.

Follow these tips to write a great resume objective

This checklist will help summarize your experience into a resume objective that leaves a good first impression.

Avoid writing your resume objective in first person.

Incorrect : I am a server and have lots of experience working in various restaurants. I love working with customers.
Correct : Dynamic and engaged server with over 10+ years of experience who loves to provide warm and friendly customer service.

Quantify your achievements.

Incorrect : I worked many catering events and parties, and provided good customer service.
Correct :  Managed parties and events upwards of 250+ guests and maintained customer satisfaction rate above 98%.

Be clear about your desired goal.

Incorrect : I'm looking for a new job to get better at managing people and stores.
Correct : Looking for new opportunities to further develop hospitality and personnel management experience at fine-dining restaurants.

Putting all this together, a bad example of a resume objective might be the following:

Bad example of a Registered Nurse's objective

I am an experienced registered nurse, that has worked at large hospitals with experience taking care of patients and providing medical expertise. I'm looking for a position to help grow my nursing career.

Let's turn that into a better example of a resume objective, based on our guidelines:

Good example of a Registered Nurse's objective

Experienced and veteran RN with 12+ years of experience taking care of patient health. Skilled in providing high quality patient care in ER situations under intense pressure. Hired and trained a staff of 27 nurses and nurse assistants. Looking for a new role to bring empathetic care to the patients at Lincoln Hospital.

Take a look at our guide on how to write a killer resume summary or resume objective to learn more.

Bartender

Summarizing your job experience

Your resume experience section is the most important aspect of your entire resume. It's a summary of your career experience and progression that outlines your responsibilities and achievements.

This is the section that you'll most likely spend most of your time on. It's good practice to make sure you consistently jot down any new experiences you've had, even if you're not looking for a job.

For example, if you recently landed a $200,000 deal by bringing on a new client at your firm, write that down somewhere you can remember. Over time, you'll have dozens of bullet points you can copy over to your resume when you are ready for a new job.

Here's a simple example of work experience

Server, red lobster.

November 2018 - Present • New York, NY

  • Greeted incoming guests and directed them to comfortable seating.
  • Memorized and informed guests of daily menu specials.
  • Made recommendations about food and beverages as well as other services provided by the restaurant.
  • Provided exceptional and friendly customer service by taking food and beverage orders and entering them in our PoS system.
  • Job Title = e.g. Server
  • Company Name = e.g. Red Lobster
  • Start & End Dates = e.g. November 2018 - Present
  • Location = e.g. New York, NY
  • Responsibilities & Tasks = e.g. Made recommendations and answered questions about our food, beverages and other restaurant functions and services.

This is a simple example, but it can be improved by adding more detail.

Follow these guidelines to really maximize your career experience

These principles will make your resume look more professional, relevant and attractive to hiring managers. This is where most job-seekers have the toughest time when writing their resume.

We highly recommend emphasizing your experience section with these guidelines:

  • Focus on achievements and outcomes. Instead of just writing about all of the tasks you did. Try your best to quantify some of the most key and impactful achievements you've made at the company. Using actionable verbs can help. ‍
  • Use keywords from the job description. If you're applying to multiple jobs, make sure you tailor each resume to the job description . A great way to tailor your resume is to use keywords from the job description itself. Not only will this feel more relevant to recruiters, but it significantly increases the chances of your resume passing an ATS which scans for common keywords. ‍
  • List only key responsibilities. Your experience section isn't meant to be a huge list of every single task you've ever done. Try to narrow your responsibilities to the ones that most relevant ones.

Here's a better example of work experience

  • Implemented Happy Hour pre-dinner special that drove an extra $7,500 in weekly revenue.
  • Trained and onboarded 6 servers to help increase waitstaff.
  • Promoted to Team Lead after receiving exceptional feedback from repeat customers.
  • Made food recommendations to customers that helped increase ordering by up to 15% for select items.

Adding skills to your resume

Showcasing skills on your resume lets employers understand the variety of your strengths. While skill sets can vary, the best approach is to use keywords from the job description to show how your skills are relevant.

In general, there are two types of skills you should consider adding to your resume.

  • Soft or Transferable Skills
  • Hard or Technical Skills

What are soft skills?

Soft skills (sometimes known as "transferable skills") are self-developed skills that will be valuable to employers to many different types of jobs. Some examples of these include communication, teamwork, organization and leadership. Listing soft skills is recommended if you're thinking about a career change where your skills would serve both industries.

For example, there might be a job that requires candidates to be very strong in teamwork skills. If you’ve worked in team settings, and enjoy collaborating with other group members, this is a skill that you might want to call out.

Here's a list of common soft skills:

  • Taking Initiative
  • Problem Solving
  • Attention to Detail
  • Collaboration
  • Time Management
  • Critical Thinking
  • Decision Making
  • Presentation
  • Facilitation

What are hard skills?

Hard skills (also known as "technical skills") are specific skills that are learned to perform a certain task or master a craft. These skills are often completed during your job, and sometimes require specific education or training to learn and master. For example, some technical skills can include computers or hardware for jobs like a Web Developer or an IT person.

Adding technical skills to your resume will let employers know how you can solve different challenges using these skills you've acquired. We recommend using your career experience, as described above, to show real examples of how you applied your hard skills at your job. Make sure to keep them relevant to the job you're applying for.

Here's a list of hard skills for specific roles:

Web Developer

  • Ruby on Rails
  • HTML & CSS
  • Cross Browser Testing

Graphic Designer

  • Adobe Photoshop
  • Adobe InDesign
  • Adobe Illustrator
  • Wireframing

Data Analyst

  • Database Management
  • Google Analytics
  • Microsoft Excel

We have come up with a list of over 100 skills that you can include on your resume .

Data Analyst

Listing your education

The education section of your resume is an important call-out for showing your school experience and the degree(s) you've received. It's important that the education section of your resume is relevant to fit the position you're applying for.

Here's an example of the information you should add for your education.

  • School / University Name = e.g. Harvard University
  • Degree & Major = e.g. B.F.A in Arts & Literature
  • Minor = e.g. Minor in Spanish
  • Years Attended = e.g. Fall 2004 to Spring 2008
  • GPA ( optional ) = e.g. 3.8/4.0 GPA
  • Honors ( optional ) = e.g. Magna Cum Laude

The most important information to include is your degree (multiple if you have more than one), the schools you attended and during which dates. If relevant, providing more specific pieces of information like your major and minor can also help.

Tip: Always be truthful on your resume. It's not worth lying on your resume. Employers will quickly find out whether you're telling the truth or lying during an interview if they ask specific questions that you are unable to answer. Same goes for your Education. Employers can request a transcript to verify that your school information is correct.

You'll notice we also added GPA and Honors as optional. For GPA, it's not necessary nor required, and should be generally avoided unless you have a high GPA (greater than 3.8). Adding honors and achievements is also likely to be ignored by recruiters. Only add it if you have plenty of extra space on your resume. Otherwise save that space for more important and relevant information.

Additional sections for your resume

Now that we've learned about the most important sections to add on your resume, let's explore some other ways to demonstrate your full potential to future employers.

Remember, there's no one-size-fits-all model. Every person, every situation and every job is different. Your resume should be tailored based on a variety of these circumstances.

Here are some sections you can include on your resume:

Keep in mind, that you should only add these sections if 1) you have extra space or 2) it's very relevant to the job you're applying for.

  • Hobbies & Interests. This is a great way to show off your individual personality. Employers often care about maintaining company culture. Showcasing your different hobbies and interests can be a great way for them to get to know you, before even meeting you! Our advice on how to include hobbies on your resumes will be helpful.
  • Languages. Do you speak multiple languages? This is a skill that can become useful, even if it isn't required for the job. When listing languages, you may also write a proficiency level (native, fluent, basic) to show how skilled you are at communicating in that language. ‍
  • Volunteering Experience. If you spend time volunteering at different organizations, this can demonstrate to future employers that you're mission-driven and passionate about solving problems for others. If you're a student, acquiring volunteer experience can be a great way to substitute (with real impact!) for any lack of work experience. ‍
  • Certifications & Awards. Have you received any certifications and awards that celebrates achievements you've made in your career? If it's relevant to the job you're applying to, then this could be a great way to level up your expertise and skills. Take a look at our guide on including achievements and awards on your resume as well as including certifications on your resumes.

Browse more resume templates that fit your role

Ed Moss is an author for Easy Resume

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Professional resume templates to help land your next dream job.

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Should Your Resume Be in Past or Present Tense? Here’s How to Decide

Person on laptop in home office with headphones on

Grammar and consistency are key when it comes to your resume . Uniform and error-free writing not only makes your resume easier for a recruiter or hiring manager to understand, but it also shows that you are conscientious, pay attention to detail, and care about your job search. (Don’t say you’re meticulous, then submit a typo-filled resume!) And the verb tense or tenses you use are one vital way to make sure your resume is professional and easy to read.

“Using proper tense is an essential detail for a well-organized resume that will help you stand out to future employers,” says Muse career coach Jennifer Smith . Resumes are primarily written in past or present tense. Past tense (think verbs ending in -ed , primarily) describes actions that are no longer happening, while present tense describes actions that are currently happening.

But overall, the most important resume rule for verb tenses is to be consistent. When Smith was a recruiter, she “would notice if a resume [was] a mix of present and past without any consistency.” Mixing tenses inappropriately makes resumes more difficult to read—which means you’re less likely to move to the next stage.

When to Use Past Tense on a Resume

Most of your resume should be in the past tense because the bulk of your resume space is taken up by past work experiences . “Use past tense for sections of your resume you are no longer doing,” Smith says. This means your previous jobs, completed accomplishments, volunteering or other activities you’re no longer participating in, awards you’ve won, certifications you’ve earned, or education you’ve completed.

A bullet point for a past job might look like this:

  • Conceived, planned, scheduled, and wrote copy for 20+ social media posts weekly for Twitter, Instagram, and Facebook

When to Use Present Tense on a Resume

You’ll use present tense on your resume anytime you’re describing something that’s currently happening. Present-tense verbs primarily belong in your resume summary and descriptions of your current job duties and ongoing accomplishments because those are about who you are and what you’re doing right now . If your resume headline has a verb or if there are any activities, volunteer work, or projects you’re currently working on outside of a full-time job, those should use the present tense as well. Basically, if the date range ends with “Present,” that’s a good indicator you should be using the present tense, Smith says.

Here’s an example resume summary that uses present tense:

Personable and motivated SaaS account manager who takes pride in finding the right solutions and products for every client through individual attention and relationship building. Team player who is always willing to help others and has a strong track record of reducing churn.

When You Can Mix Tenses

You should avoid mixing your verb tenses within the same resume entry or section whenever possible. The one exception is in the entry for your current job or any current volunteer work or activities— if you want to highlight accomplishments that are fully completed and not ongoing.

When you have both past and present tense in the same entry, group the present-tense bullet points at the top of the entry and all of the past-tense bullet points at the end, Smith says. You might consider creating a “Key Achievements” or similar subsection under your current job and putting the past-tense bullets under that heading to make things even more clear for anyone reading your resume.

For example, a project manager might write this about their current job:

Project Manager | OrangeYellow Co | Cleveland, OH | August 2018–Present

  • Lead the delivery of initiatives using Agile/Scrum methodologies
  • Define timelines, budgets, KPIs, and milestones for each initiative
  • Coordinate a cross-functional team of 20+, delegating duties and allocating resources using Asana, Google Workspace, and Airtable
  • Communicate with key stakeholders from conception through completion

Key Achievements

  • Oversaw the creation of a new $100k client portal, meeting all key milestones on time and coming in 5% under budget, leading to a 50% increase in customer satisfaction and 20% increase in client renewals year-over-year
  • Won Manager of the Year 2020 for receiving the highest scores from direct reports in a company-wide survey on management styles and employee satisfaction

Still confused? There’s an easy fix: To keep things simple and ensure consistency, some people choose to keep every verb on their resume in the past tense, Smith says. So if you’re not sure, sticking to the past tense is a safe bet.

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How to Write in Present Tense on a Resume

Present Tense Resume | How-to & Tips | Resume.comresumespresent-tense-resume

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Should you use present tense for a resume?

When to use present tense, examples of present tense resume verbs, when to use past tense, the exception to a past tense resume, examples of past tense resume verbs.

In this article, explore the best ways to evaluate your current job status so that you can write your resume in the correct tense and highlight your work experience effectively. Discover when you should write in present tense on your resume and how to use past tense to improve the descriptions of your work experience.

Present tense : A present tense resume is important if you’re talking about the current ways that you are using your skills and experience in a job.

Past tense : Use past tense to write about your work experience when conveying accomplishments.

Present tense helps you maintain consistency when describing your work experience. You’re also discussing ongoing actions that improve your skills and the results for the company you work for. Hiring managers look at a present tense resume to see if you have the right experience and aim to achieve the same results they are seeking.

Here is a list of the best situations to write in present tense on a resume.

To talk about your current job responsibilities

You should use a present tense resume to discuss your work experience with your current employer. Highlight the most important job functions for your current position using a bullet point list. Be sure to list the specific results each function has helped you obtain.

An employer should notice which experience you think is essential to work in the role you applied for. It gives them details to plan interview questions if they wish to proceed with your candidacy. It’s important to take time to find the most valuable experience, so you can underline which experience they should review first.

To describe relevant experience outside of your current job

Talk about your volunteer experience or extracurricular activities if you’re looking for an internship or an entry-level position in the workforce. Describe the achievements you’ve had when working with members of the community. You’ll give the employer a better idea of the impact you’re trying to make outside your primary role. The way you detail your experience gives the interviewer clues if you fit in with the company’s culture.

To list any trade associations or relevant memberships

A trade or industry association is a group of businesses representing a particular industry. These associations typically work in a non-profit capacity. Participants in these organizations strive to collaborate with other businesses and influential members of their community. They can publish newsletters, maintain a website that discusses their objectives, and print yearbooks to promote association members. List these types of experiences on your resume so an employer knows about your current contributions.

Here are some present tense verbs you can use when writing your resume.

Brainstorming relates to the generation of ideas. Listing that you’ve brainstormed ideas for a company exhibits how you’ve played a major role in solving an organization’s problems. Describe how the ideas from the brainstorming sessions lead to achievements for the company. For example, an art director can brainstorm design concepts for a publication’s upcoming magazine.

Spearhead is another word for managing. Spearheading is used to detail who leads a project in the workplace. List the number of people you’ve led in addition to explaining the tangible outcome of the project. A project manager may spearhead a project that drives 20% more revenue over five years if it’s a successful long-term project.

List the types of documents you’ve written, how many you’ve written, and the period in which you wrote those documents. A copywriter may write three articles a day on industry content. You can say where the content is published to increase the value of the documents you wrote.

A teacher is accountable for teaching students about topics while administering and grading assignments. Detail the number of students you taught, the subject of the class, and the average grade the class receives if you’re applying to become a teacher.

You should write in past tense on your resume if you want to showcase previous work experience. Highlighting your previous work experience presents your qualifications for a job you’re interested in. Make sure the accomplishments you’ve earned match the job description. An employer is more likely to call you in for an interview if you have applicable or transferrable work experience.

An exception to the rule of using present and past tense is when you mix the tenses on your resume. For instance, you can combine past and present tense if you’re listing previous jobs you’ve held and the experience you’ve gained while holding your current job. You can mix tenses if you’ve worked on previous projects or achieved noteworthy goals at your current company. For example, in one description, you might discuss how you increased the production of staff members by 30% while working with your current company.

Here are some past tense verbs you can use when writing your resume.

Design implies that you created something from scratch. Design can refer to multiple industries like art, engineering, or marketing. You may have designed artwork for a local museum, a car engine for the latest model, or a company’s print materials layout. Either way, note the tools you used to design the product to demonstrate your skillset and how it’s relevant to the position you’re applying for.

Streamlined

Streamlined reveals that you have experience in improving the efficiency of an organization. Project managers use this terminology to talk about the expansion of the workflow of a project. You may list this verb on a resume if you have a proven track record of improving processes that lead to beneficial results for an organization. Make sure you get exact metrics of how you streamlined a company’s operations to elevate your chances of getting an interview.

Enhanced differs from streamlining because it outlines how to increase your output at work. You can enhance the production of materials or the percentage of on-time and completed deliverables. Use percentages to quantify your accomplishments and make it easier to read about your output.

Diversified

A company wants to diversify if they’re looking to expand their products or their operations. A product marketing manager may have increased a company’s product line by five products. An operations manager might expand the company’s operations to include six new offices in four states.

If you need help writing a resume, use our data-backed resume builder .

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Switching Careers? Here’s How to Write a Strong Resume.

  • Benjamin Laker,
  • Vijay Pereira,
  • Abhishek Behl,
  • Zaheer Khan

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Start with a personal statement.

When you’re switching career paths, there’s one essential thing you need to focus on: updating your resume. Crafting a smart resume is key to showing your potential employer why you wish to make a change. While there’s no one right format to write a resume, here are some tips you can follow:

  • Begin the resume with a personal statement. This is a short description about who you are, your reasons for changing your career, your new goals, how your previous experience can be transferred to the new industry, and why you’re perfect for the job.
  • Next, instead of highlighting your work experience first, showcase the skills you’ve learned throughout your career. That’s because when changing careers, the hiring managers reviewing your application may not always be familiar with the roles and responsibilities of a different industry.
  • Below your skills, you can include a more traditional description of your relevant work history. You don’t need to include every job you’ve ever had, especially if you’ve held a number of positions that don’t highlight any essential skills required for this role.
  • Finally, end with a chronological list of your educational qualifications. You can also include details about any certifications or courses that you may be undertaking that may be relevant to the position you’re interested in.

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Where your work meets your life. See more from Ascend here .

Switching career paths and trying something completely new can open you up to exciting opportunities, help you learn new things, and even earn you more money. But it’s not always easy — especially if you’re looking to move into an entirely different field. Apart from doing your research and unearthing opportunities, there’s one essential thing you need to focus on before you make the leap: updating your resume.

how to write resume current job

  • Benjamin Laker is a professor of leadership at Henley Business School, University of Reading. Follow him on Twitter .
  • Vijay Pereira is a professor of strategic and international human capital management at NEOMA Business School.
  • AB Abhishek Behl is an assistant professor of information management at the Management Development Institute Gurgaon.
  • ZK Zaheer Khan is a professor in strategy and international business at the University of Aberdeen.  

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How to Describe Your Current Job Responsibilities

Brand your job responsibilities as accomplishments, how to describe your current duties on your resume, how to describe your current duties during the interview.

Whether during an interview or on your resume, describing your current job responsibilities can be challenging for candidates during the job search. Understanding the right approach for illustrating your career accomplishments and professional experience gives you an edge over the competition and helps you make a positive impression on the hiring manager. Our guide will provide you with valuable expert tips for describing your current duties on your resume and during the interview process.

Simply detailing your day-to-day responsibilities won’t help you stand out from the crowded pool of applicants during the job hunt. Instead, you want to rebrand your job duties as accomplishments by drawing attention to your ability to create value for the companies you work for. Sometimes this can be challenging, as job seekers don’t always take the time to evaluate how their daily responsibilities contribute to the success of their organization. For example, if you’re supporting day-to-day sales operations, your actions play a critical role in the company achieving its revenue goals, and you’ll want to highlight how your actions have positively impacted your team.

It’s generally recommended to use bullet points to describe your current duties on your resume. This will improve the readability of your document for the hiring manager and allow them to evaluate your professional experience more easily. Be sure to keep your bullet points to only two or three lines. Otherwise, you run the risk of creating a wall of text that will make your accomplishments difficult to read. You also want to ensure that your bullet points begin by showcasing your daily job responsibilities and projects and end by highlighting the results of your contributions. This will paint a clearer picture of your story, as simply stating that you generated $200K in revenue won’t be as impactful if you don’t explain how you achieved these numbers.

Should you use past or present tense to describe your current duties on your resume?

Many ask whether current duties should be described in the past or present tense. This is a common topic amongst resume writers, and there isn’t a clear consensus amongst subject matter experts. The present tense is the obvious choice at first glance, as you’re still actively performing these duties on a daily basis. However, one of the benefits of using the past tense is that bullet points are sometimes read more proactively and support the end goal of crafting an accomplishment-driven document. This approach also prevents a tense shift, which can sometimes be hard to read. Ultimately, this comes down to personal preference, and if the content is well written, your career achievements will grab the hiring manager’s attention.

Describing your current duties during the interview can be stressful and nerve wracking for many candidates. To give yourself confidence and make you more comfortable during the interview, you may want to consider preparing some statements in advance to common interview questions. It’s important to understand that you don’t want to rehearse these statements as though you’re reading from a teleprompter. You want this to be a fluid conversation where you and the hiring manager leave the interview with positive takeaways. Keep these statements in the back of your mind so that you have ideas to strengthen your responses and make the right impression on potential employers. Below, you’ll find some examples of how to describe your current job responsibilities during the interview.

Tell me about a recent problem that you solved at your most recent job? What steps did you take to overcome these challenges?

During my current role as a Project Manager at Enterprise Software Corp, I played a key role in helping our PMO resolve project delays that negatively impacted long-term relationships with our clients. As our client base grew, we attempted to maintain our commitment to an Agile approach despite the challenges of constantly pivoting our priorities with a large number of customer projects. I drove a strategic initiative to grow our project management organization and integrate a hybrid Agile-Waterfall approach, which saved three at-risk accounts valued at over $2M and helped us to expand our delivery of services to secure five new enterprise clients.

This works in this context because it explains the candidate’s responsibility for daily project management functions and draws attention to their ability to improve how the organization delivers services to high-value customers. This shows that the job seeker has experience solving complex problems and finding creative solutions to ensure that operations run smoothly and clients are satisfied with their services.

Tell me about your day-to-day job responsibilities. How do you optimize daily operations? How do you drive efficiency for your current company?

As a customer service manager, I manage a large team of over 30 customer representatives at a high-volume call center. In addition to managing escalated tickets, I am responsible for achieving customer satisfaction goals each month. When I notice that my team members struggle to resolve a particular issue, I make a point to document the appropriate solution and deliver remedial training sessions to my team members. By standardizing our responses and alerting management to common trends amongst customer calls, we’ve reduced average call times by over 35 seconds.

This response provides the hiring manager with a clear understanding of the candidate’s daily workflows. It also draws attention to how they can collaborate with their direct reports to enhance the efficiency of daily operations. Remember, simply listing your daily job responsibilities isn’t enough to generate an interesting conversation. You want to provide specifics and results that showcase how you can overcome challenges and help organizations improve.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Job Responsibilities Examples: How to Describe Job Duties On Your Resume (+ 13 Templates)

Nathan Thompson

3 key takeaways

  • Job responsibilities serve as a guide for job seekers and a strategic tool for employers.
  • Each job responsibility on your resume should include an action verb, task, and metric.
  • Teal’s AI Resume Builder is the fastest way to craft effective job responsibilities.

Job responsibilities are the detailed tasks and duties assigned to a specific role within an organization. Which responsibilities you choose to showcase and how you chose to include them on your resume can make the difference in whether you move forward in the hiring process.

Properly communicating job responsibilities is equally important for job seekers as it is for companies. To craft an effective job description, an employer needs to accurately and concisely convey a role’s job requirements. Conversely, job seekers need to tailor their resumes to show how their current job responsibilities align with the current opportunity.

As a result, you should consider the impact of job responsibilities from two perspectives: the employer and the job seeker.

How to list job responsibilities on your resume as a job seeker

A resume should showcase your proven track record and potential. To elevate the descriptions of key responsibilities you’ve held in the past, try this success formula:

Action Verb + Task + Metric + [Strategy Optional] = Outcome  

For example, "Led a marketing team ( action verb + task ) to increase online engagement by 40% ( metric ) through a targeted social media campaign ( strategy ), resulting in a 15% increase in sales ( outcome )."

Here are some tips for writing effective job descriptions for your resume:

Quantify achievements

Wherever possible, use numbers and data to quantify your resume . Including concrete numbers legitimizes your ability to carry out the roles and responsibilities assumed by your title and outlined in the job description in question.

Mirror the job description

Examine the job listing closely and align your resume to it. Use similar language and emphasize related resume work experience most relevant to the new role.

Highlight relevant skills

Demonstrate how your skills directly correlate with the job duties listed. Make it easy for hiring managers to see you as the ideal candidate.

Customize your resume

No two job applications are the same. Tailor your resume for each job you apply to, focusing on how your background fits with each specific role.

For job seekers, a tailored resume that speaks to these key responsibilities can set you apart. For employers, clear and detailed job descriptions are your first step in attracting the right talent. 

Use these strategies to enhance your hiring processes or to refine your approach to applying for new roles.

How to use AI to write job responsibilities

Leveraging AI, Teal's AI achievement generator helps transform work experiences into quantifiable achievements. Teal prompts you to think about your roles in terms of measurable impacts and then suggests better ways to phrase those experiences to resonate with potential employers.

Plus, Teal’s Matching Mode feature allows you to tailor your resume to align perfectly with any job application, underlining the relevance of your skills to the defined role and highlighting your qualifications using the right keywords from the job postings.

Companies use recruiters to find top talent. Teal gives candidates equivalent tools for finding a job. It's your personal assistant in the job search process, saving you time, enhancing your applications, and helping you land interviews faster.

How to create comprehensive job descriptions as an employer

Crafting a detailed and comprehensive job description is crucial to attracting the right candidates and setting clear performance expectations. 

Here are best practices to key points to consider when writing a job description:

Be specific

Clearly define each task and responsibility. 

Avoid vague descriptions to minimize mismatches between job expectations and applicant assumptions.

❌ "Assist with project management tasks."

✅ "Collaborate with team members to develop project timelines, track progress, and ensure timely completion of deliverables."

Update regularly

Job roles evolve with industry standards and organizational changes. Ensure job postings are current and reflect the role accurately.

If the role of a sales representative now includes responsibilities in digital marketing, the job description should be updated to reflect this change. 

❌ Mention traditional sales techniques.

✅ Include digital marketing skills like “social media management” and “lead generation through online channels.”

Remember, this is dependent on the role and how that role is outlined in the job description. 

Incorporate keywords

Use industry-specific keywords and phrases. This not only helps attract the right candidates but also makes the job posting more searchable online.

❌ When hiring for a software engineer, you fail to list languages required.

✅ Include keywords like "Java," "Python," or "agile development" to appeal to candidates with relevant skills and experience. 

This will also help the job posting appear in search results when candidates search for these specific keywords. Teal’s AI Resume Builder helps you with this by analyzing the job description and incorporating the right words throughout your resume.

Include expectations

Beyond specific tasks, outline expected outcomes and performance metrics. This gives potential applicants a clear idea of how success is measured in the role.

❌ Only listing tasks for a customer service representative

✅ Include expectations like "Achieve customer satisfaction ratings of 90% or higher" or "Respond to customer inquiries within 24 hours." 

These metrics give applicants a clear understanding of the performance standards and expectations for the role.

Bad job responsibilities example for job description

Job Title: Sales Manager

  • Manage the sales team
  • Oversee the sales process
  • Work with various teams
  • Ensure customer satisfaction
  • Meet sales targets

Good job responsibilities example for job description

  • Lead and mentor a team of 12 sales representatives to hit quarterly team sales goals through individual coaching sessions and weekly team meetings
  • Streamline the sales process by implementing a new CRM system by Q3 2023, with the goal of reducing sales cycle time by 20%
  • Collaborate with Marketing, Product Development, and Customer Service teams to ensure alignment, aiming for a 15% year-over-year increase in customer retention
  • Actively monitor customer satisfaction metrics using Net Promoter Score (NPS) and implement data-driven strategies to improve scores by at least 10 points within the next fiscal year

In these job responsibilities examples, roles are clarified with specific goals, day-to-day tasks,  metrics for success, and time frames. That level of specificity gives candidates a better idea of what success looks like for the role, helping them qualify themselves in or out to save both parties valuable time.

Job responsibilities examples by role

1. digital marketing manager, example job responsibilities for a digital marketing manager resume.

  • Developed and executed comprehensive digital marketing strategies that increased online engagement by 35% within six months, leveraging platforms such as Google Ads, Facebook, Instagram, and LinkedIn.
  • Designed and optimized multiple digital advertising campaigns, resulting in a 25% reduction in cost per acquisition (CPA) and a 43% increase in conversion rate within one year.
  • Monitored and analyzed key website and campaign performance metrics, using conversion data to refine strategies continuously. This approach improved campaign ROI by 51% across all digital channels.

Why it works for job seekers: Here, the applicant showcases their successful track record in increasing online engagement and conversions, demonstrating their ability to contribute significantly to a company's digital marketing objectives.

Example job responsibilities for a digital marketing manager job description

  • Develop and execute digital marketing strategies across various channels, including LinkedIn, Instagram, the blog, and YouTube.
  • Create and optimize digital advertising campaigns for a 10% increase in engagement
  • Conduct market research to identify customer trends and insights
  • Monitor and analyze website and campaign performance metrics
  • Collaborate with cross-functional teams to align marketing efforts

Why it works for employers: It helps the hiring manager identify candidates with proven abilities to develop, execute, and optimize marketing strategies across various digital platforms effectively, ensuring maximum online visibility and engagement.

2. Sales Representative

Example job responsibilities for a sales representative resume.

  • Proactively identified and pursued new sales opportunities, leading to a 30% increase in sales pipeline growth quarter-over-quarter through effective prospecting and networking strategies.
  • Successfully negotiated and closed sales contracts that resulted in a 20% year-over-year increase in sales revenue.
  • Delivered outstanding customer service, swiftly resolving any post-sale issues and concerns, leading to a customer satisfaction rating of 98% and generating positive word-of-mouth referrals.

Why it works for job seekers: This allows job seekers to demonstrate their direct contribution to sales growth and client satisfaction, underlining potential candidates as high-performing sales professionals.

Example job responsibilities for a sales representative job description

  • Identify and pursue new sales opportunities through prospecting and networking
  • Build and maintain relationships with clients and customers
  • Conduct product demonstrations and presentations to potential clients
  • Negotiate contracts and close sales deals
  • Provide excellent customer service and resolve any issues

Why it works for employers: It attracts individuals who have a strong foundation in sales tactics, relationship-building skills, and the perseverance to identify and convert sales opportunities into tangible results.

3. Account Director

Example job responsibilities for an account director resume.

  • Managed key client relationships, serving as the primary point of contact for over 15 high-value accounts, increasing client retention rates by 25% through personalized service and strategic account management.
  • Implemented comprehensive customer service protocols, which enhanced client satisfaction scores by 30%, ensuring all clients received timely, effective solutions to their inquiries and issues.
  • Led cross-functional team collaborations, working closely with marketing, sales, and product development teams to meet or exceed client objectives, facilitating a seamless execution of complex projects and campaigns.

Why it works for job seekers: Candidates can illustrate their competency in managing and growing key accounts, emphasizing their role in enhancing customer satisfaction and contributing to the company's revenue.

Example job responsibilities for an account director job description

  • Manage relationships with key accounts and serve as the primary point of contact for clients
  • Ensure client satisfaction and retention through excellent customer service
  • Analyze account performance and identify opportunities for growth
  • Develop and implement account-specific strategies to maximize revenue
  • Collaborate with cross-functional teams to deliver on client objectives

Why it works for employers: The focus is attracting skilled relationship managers who can ensure customer satisfaction and drive revenue growth through strategic account management.

4. Project Manager

Example job responsibilities for a project manager resume.

  • Successfully defined and communicated project scope, goals, and deliverables for over 30 projects, aligning with client and stakeholder expectations and steering projects toward clear objectives.
  • Coordinated resources across multiple departments, efficiently managing task assignments to maintain productivity and meet critical project milestones in fast-paced environments.
  • Proactively identified, assessed, and mitigated project risks, implementing risk management strategies that reduced project setbacks by 40%, ensuring smoother project execution and delivery.

Why it works for job seekers: Individuals can highlight their expertise in leading projects to successful completion, showcasing their ability to manage resources efficiently and communicate effectively with stakeholders.

Example job responsibilities for a project manager job description

  • Define project scope, goals, and deliverables
  • Develop and maintain project timelines and budgets
  • Coordinate resources and tasks to ensure project completion
  • Manage relationships with stakeholders and communicate project progress
  • Identify and mitigate project risks

Why it works for employers: It's clear the hiring manager is looking for candidates adept at planning, executing, and finalizing projects according to strict deadlines and within budget, ensuring alignment with organizational objectives.

5. Human Resources

Example job responsibilities for an hr resume.

  • Spearheaded the implementation and enforcement of HR policies, procedures, and practices, leading to a 40% reduction in policy violations and contributing to a more structured and compliant workplace environment.
  • Oversaw end-to-end recruitment and onboarding processes for over 200 new hires, improving employee retention by 30% within the first 90 days due to enhanced onboarding practices and fit assessment techniques.
  • Ensured strict compliance with employment laws and regulations through rigorous audit practices and training sessions, significantly reducing the risk of legal issues and maintaining a 100% compliance rate throughout tenure.

Why it works for job seekers: Job seekers targeting an HR role can use these job responsibilities examples as templates to showcase their skills in managing HR operations, implementing effective policies and procedures, and driving success through strategic recruitment techniques. 

Example job responsibilities for an HR  job description

  • Implement and enforce HR policies, procedures, and practices
  • Oversee recruitment and onboarding processes
  • Provide guidance and support to employees on HR-related matters
  • Manage employee performance and development programs
  • Ensure compliance with employment laws and regulations

Why it works for employers: These responsibilities outline a comprehensive view of an HR role, highlighting the importance of implementing policies, overseeing recruitment, supporting employees, and ensuring legal compliance—all crucial for fostering a healthy and productive workplace.

6. Vice President of Marketing

Example job responsibilities for a vp marketing resume.

  • Conceived and executed a holistic marketing strategy that drove a 45% growth rate and a 35% increase in annual revenue, identifying new market segments and crafting tailored campaigns.
  • Led and mentored a diverse team of 15 marketing professionals, fostering a culture of creativity, innovation, and accountability that resulted in a 50% improvement in departmental KPIs.
  • Conducted comprehensive market research using tools like Nielsen data and Google Analytics to identify emerging trends and opportunities, resulting in a 30% increase in market share and a deeper understanding of customer needs.

Why it works for job seekers: Candidates can highlight their strategic leadership and impact on growth, showcasing their ability to drive significant business results through innovative marketing strategies.

Example job responsibilities for a VP Marketing job description

  • Develop and execute an overall marketing strategy to drive growth and increase revenue
  • Lead and mentor a team of marketing professionals to achieve goals
  • Develop and implement digital marketing campaigns using various channels
  • Collaborate with business leaders to align marketing efforts with overall business goals and objectives

Why it works for employers: This role targets visionary leaders capable of defining and guiding a company's marketing strategy to drive substantial growth and revenue increases.

7. IT Project Manager

Example job responsibilities for it project manager resume.

  • Defined and clarified project scope, goals, and deliverables for multiple high-stakes technology projects, ensuring all team members and stakeholders had a clear understanding of expectations and objectives.
  • Developed comprehensive project plans, establishing realistic timelines and budgets, which were adhered to within a ±5% variance, demonstrating strong planning and financial management abilities.
  • Effectively coordinated technical resources and task assignments among a diverse team of 25+ IT professionals, meeting 90% of project milestones ahead of schedule and maintaining team productivity and morale.
  • Implemented and refined project management best practices and methodologies, such as Agile and Waterfall, tailored to fit organizational needs and project types, leading to a 50% increase in project delivery efficiency.

Why it works for job seekers: Emphasizing these skills shows potential employers that the candidates can manage IT projects successfully, deliver on time, communicate effectively, and significantly improve project efficiency.

Example job responsibilities for an IT job description

  • Develop project plans, timelines, and budgets
  • Coordinate resources and tasks to meet project milestones
  • Communicate project status and risks to stakeholders
  • Implement project management best practices and methodologies

Why it works for employers: These responsibilities reflect the hiring manager's preferences for a highly organized individual capable of defining goals, planning projects, coordinating resources, communicating with stakeholders, and applying project management methodologies.

8. Systems Administrator

Example job responsibilities for a systems admin resume.

  • Successfully installed, configured, and maintained a diverse range of servers and network equipment, resulting in a 99.9% uptime over the measured period and ensuring optimal system performance.
  • Diligently monitored system performance, identified and troubleshooted minor and major issues promptly, decreasing downtime by 30% and enhancing network stability.
  • Provided high-level technical support to end-users and IT teams, solving complex software and hardware issues, resulting in an improved support service satisfaction rate of 95%.

Why it works for job seekers: By showcasing their accomplishments in these areas, the job seeker can depict their technical competence, problem-solving skills, ability to ensure cyber security, maintain system documentation, and provide high-level tech support.

Example job responsibilities for a job description

  • Install, configure, and maintain servers and network equipment
  • Monitor system performance and troubleshoot issues
  • Implement security measures to protect systems from cyber threats
  • Develop and maintain system documentation
  • Provide technical support to end-users and IT teams

Why it works for employers: The duties listed emphasize key skills such as system installation and maintenance, troubleshooting, cyber security, system documentation, and user support, ensuring a well-functioning and secure IT infrastructure.

9. Operations Manager

Example job responsibilities for an operations manager resume.

  • Developed and implemented operational policies and procedures that enhanced overall efficiency by 20% by identifying bottlenecks and instituting streamlined processes.
  • Managed resources and budgets effectively, consistently meeting or exceeding operational targets within tight fiscal constraints, ensuring a 100% compliance rate with financial guidelines.
  • Resolved complex operational issues swiftly, reducing the average resolution time by 30%, and implemented preventative measures to mitigate future disruptions.

Why it works for job seekers: The candidate demonstrates their abilities to streamline operations, improve efficiency and productivity, adhere to budget constraints, resolve complex issues, and collaborate for better results.

Example job responsibilities for an operations manager job description

  • Develop and implement operational policies and procedures
  • Monitor and optimize operational processes to improve efficiency
  • Manage resources and budgets to meet operational targets
  • Resolve operational issues and escalate as needed
  • Collaborate with cross-functional teams to streamline operations

Why it works for employers: The requirements for this role emphasize the need to develop operational policies, monitor processes, manage resources, resolve issues, collaborate, and ensure optimal operations and efficiency.

10) Data Analyst

Example job responsibilities for a data analyst resume.

  • Collected and cleaned data from multiple sources, ensuring a 99% accuracy rate, thus laying a solid foundation for credible analysis leading to sound business decisions.
  • Developed comprehensive data visualizations and reports, which clarified findings and facilitated strategic decisions among senior stakeholders.
  • Partnered effectively with cross-departmental teams to establish a culture of data-driven decision-making, enhancing operational efficiency by 25% through optimized process changes.

Why it works for job seekers: The job seeker showcases their skills in handling data, extracting insights, visualizing data, identifying trends, and collaboration, indicating their ability to influence business strategies and improve operational efficiency with data-driven insights.

Example job responsibilities for a data analyst job description

  • Collect and clean data from various sources for analysis
  • Perform data modeling and statistical analysis to extract insights
  • Develop data visualizations and reports to present findings to stakeholders
  • Identify trends and patterns in data to support business objectives
  • Collaborate with teams to drive data-driven decision-making

Why it works for employers: The responsibilities cover key aspects of a data analyst's role, such as data collection, statistical analysis, data visualization, trend identification, and collaboration, which are vital to informed, data-driven decision-making.

11) Customer Success Manager

Example job responsibilities for a customer success manager resume.

  • Successfully onboarded over 200 new customers within the first year, providing thorough product training and increasing the initial customer satisfaction rate by 15%.
  • Engaged proactively with customers to identify their goals and challenges, resulting in tailored service recommendations that improved overall customer success by 20%.
  • Gathered and leveraged customer feedback to enhance products and services, directly influencing a 30% improvement in product satisfaction score over two quarters.

Why it works for job seekers: The examples display the candidate's direct impact on customer satisfaction, problem-solving abilities, and strategic improvements in product offerings, making them attractive to employers looking for results-driven and customer-focused professionals

Example job responsibilities for a customer success manager job description

  • Onboard new customers and provide training on products or services
  • Proactively engage with customers to understand their goals and challenges
  • Resolve customer issues and escalate as needed
  • Gather customer feedback to improve products or services
  • Measure and track customer success metrics to drive retention and growth

Why it works for employers: Showcasing these job duties helps employers demonstrate their commitment to customer satisfaction, proactive customer engagement, and continuous improvement of products or services based on feedback, all crucial for long-term success and customer retention.

12) Customer Service Representative

Example job responsibilities for a customer service rep resume.

  • Responded to an average of 50+ customer inquiries per day via multiple channels, maintaining a 95% satisfaction rate in post-contact surveys.
  • Provided detailed and accurate information about products and services, leading to a 20% increase in cross-sales and upsells among engaged customers.
  • Skillfully handled complex complaints and devised solutions, resulting in a 30% decrease in escalation to supervisors, showcasing effective problem-resolution skills.

Why it works for job seekers: The achievements highlight the applicant’s ability to handle high volumes of customer interactions, resolve issues efficiently, and contribute to sales and customer retention goals, positioning them as valuable assets to potential employers focused on customer satisfaction.

Example job responsibilities for a customer service rep job description

  • Respond to customer inquiries via phone, email, or chat
  • Provide accurate information about products and services
  • Handle complaints, provide appropriate solutions and alternatives within time limits
  • Follow up to ensure resolution and maintain customer satisfaction
  • Keep records of customer interactions and process customer accounts

Why it works for employers: Listing these duties emphasizes the need for efficient, empathetic, and effective customer service, essential for maintaining high customer satisfaction levels and loyalty.

13) UX/UI Designer

Example job responsibilities for a ux designer resume.

  • Conducted comprehensive user research and gathered feedback through surveys and focus groups, informing design decisions that led to a 40% increase in user satisfaction scores.
  • Created wireframes and mockups for over 20 projects, effectively visualizing design concepts that streamlined project approval processes by reducing iterations by 30%.
  • Collaborated with cross-functional teams, including developers and product managers, ensuring seamless implementation of designs and maintaining design integrity throughout development stages.

Why it works for job seekers: The outlined achievements demonstrate the candidate’s capabilities in enhancing user experience, collaborating effectively with teams, and contributing to the product development process with data-driven design decisions, showcasing their value to employers seeking innovative and user-focused designers.

Example job responsibilities for a UX designer job description

  • Conduct user research and gather feedback to inform design decisions
  • Create wireframes and mockups to visualize design concepts
  • Design intuitive user interfaces that enhance user experience
  • Collaborate with cross-functional teams to implement designs
  • Conduct usability testing and iterate on designs based on feedback

Why it works for employers: These responsibilities underline the importance of user-centered design processes, teamwork, and the continuous refinement of products based on user feedback, essential for creating products that meet users' needs and expectations.

How to describe your current job responsibilities effectively

When creating effective job responsibilities on your resume, it's crucial to highlight your skills and accomplishments clearly and effectively.

In a resume

The first step is crafting a robust summary, defining job duties in your current role with clarity.

Job responsibility tips for a resume

  • Use action verbs to highlight your accomplishments .
  • Emphasize your quantifiable achievements, like meeting project deadlines or boosting productivity.
  • Link your detailed responsibilities to the job postings, aligning your skills with the job title.
  • Present your responsibilities in concise bullet points, avoiding industry-specific jargon.
  • Lastly, detail any unique contributions or initiatives you've spearheaded with quantifiable metrics.

Pro tip : Did you know many recruiters will look at your LinkedIn profile to see if you'd be the right fit? That means your work experience matters outside of your resume. To understand how to showcase your experience on LinkedIn, read our guide on optimizing your LinkedIn experience section .

In a Job Interview

Job interviews allow you to further elaborate on your resume, providing more context, and personal stories that round out your experiences.

Job responsibility tips for an interview

  • Elaborate on your responsibilities: Define duties in a narrative form, elaborating on day-to-day tasks and important projects.
  • Link job duties to impact: Discuss the direct effect of your work, offering real-world examples. Explain implemented strategies and their impact on performance metrics.
  • Showcase teamwork and leadership: Provide examples of your collaboration skills and leadership roles within a team or project. Bring up any instances where you effectively led cross-functional teams to deliver upon project goals.
  • Highlight ongoing professional development: Mention ongoing courses, certifications, or training as proof of commitment to personal growth and expertise.
  • Discuss challenges and learnings: Share your experiences in handling adversity and turning potential crises into opportunities.

Feeling anxious for your interview? Refer to this resource hub for interview prep .

How to use Teal to describe your job responsibilities

Teal offers a seamless way to organize and manage your job search. But where it truly shines is its ability to help candidates perfectly position themselves on a resume for a particular role.

Here's how Teal helps job seekers draft past role achievements and professional history:

1. Tailored resume suggestions

With Teal's intelligent resume builder, you can quickly tailor your resume for each job application.

The platform uses advanced AI to scan job postings and recommend the right keywords to highlight your qualifications, ensuring your resume passes through Applicant Tracking Systems (ATS) and catches the eye of hiring managers.

2. Automated job search management

Save time by automating parts of your job search.

Teal offers insights and recommendations that guide you through optimizing your resume, ensuring you never miss a detail that could make your professional history shine.

3. Comprehensive job tracking

With Teal's Chrome extension , you can bookmark jobs from over 40 job boards, allowing you to keep track of all your job opportunities in one place. This centralized organization ensures you can easily manage applications and tailor your resume to particular position without losing track of any opportunity.

Teal's job tracker lets job seekers save jobs and see salary and skills required

4. Insightful Recommendations

Beyond just organizing your job search, Teal provides tailored recommendations to improve your resume.

Once you leverage these suggestions, you can ensure your achievements and professional history are presented in the most impactful way possible, increasing your chances of landing more interviews.

Teal is your personal recruiter, but powered by AI. Just as companies have recruiters to find the right candidates, you have Teal to navigate the complex job market efficiently, helping you to land a job faster with a standout resume that truly represents your professional journey. Get started with Teal today.

Frequently Asked Questions

How can i tailor my job responsibilities on my resume to the job i'm applying for, how detailed should my job responsibility descriptions be on my resume, is it acceptable to use job responsibility templates for my resume, and how can i personalize them.

how to write resume current job

Nathan Thompson

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We help you find the career dream.

How to Write Your First Job Resume [For 2024]

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So there you are, sitting in front of a screen, staring at a blank Word page for hours, with one task at hand: writing your first job resume.

Where do you even start?

And most importantly: How do you fill those 1-2 pages when you have no work experience?

We feel your struggle and we’re here to help!

In this article, we’re going to guide you through the entire process of creating a first job resume from start to finish.

Let’s dive right in, shall we?

How to Write Your First Job Resume

  • Pick the right resume template
  • Write down your contact information (correctly)
  • Include a resume objective
  • List your education (in detail)
  • Instead of work experience, focus on…
  • Highlight your skills
  • Mention optional sections
  • Stick to the one-page limit
  • Get inspired by a first-job resume example

Don’t worry, we’re going to cover all of the above in detail!

Starting with the first step:

#1. Pick the Right First Job Resume Format and Template

There are 3 main resume formats you can pick from. Each of them highlights a different part of your resume.

  • Reverse-Chronological Resume - In this format, your work experiences and education are listed in reverse-chronological order. 
  • Functional Resume - Instead of work experience, this format focuses on your skills and achievements.
  • Combination (or Hybrid) Resume - This format focuses on both your skills and work experience.

For 99% of job-seekers, we recommend sticking with the reverse-chronological format.

While a functional resume can sometimes help for career changers or recent graduates, it’s still nowhere near as common as the reverse chronological one.

Plus, recruiters world-wide are familiar with the reverse-chronological format, making it a safer bet.

A reverse-chronological resume looks as follows:

reverse chronological format for first job

Once you’ve picked the format, the next step is to perfect your layout, font, and the like. Here’s what we recommend for that:

  • Use a Two-Column Layout. A two-column resume layout allows you to fit a lot more content into your resume.
  • Pick a Common Font. We recommend Ubuntu, Overpass, or Roboto.
  • Use Bullets to Describe Your Experiences.
  • Don’t Go Over One Page. Unless you’re a professional with a decade of work experience, we recommend sticking to the one-page resume limit.

Want to avoid all the hassle of formatting your resume layout? We don’t blame you - if you wanted to build a good-looking resume from scratch, it would take you hours before you could even start filling it in.

Thankfully, there’s an easier way out: using a resume builder.

With Novoresume, all you have to do is pick a template, and fill in the contents. It’s that simple.

And on top of that, Novorésumé resumes are ATS-friendly . Meaning, your resume won’t be swallowed up by an applicant tracking system just because it can’t read it.

Want to get started with Novorésumé? Browse our resume templates .

first job resume examples

#2. Write Down Your Contact Information (Correctly)

It’s important for the recruiter to have at least two ways of reaching back to you.

Meaning, you should always provide your contact information in your resume . That includes: 

  • First and last name
  • Phone number

Apart from these must-haves, you can also provide:

  • LinkedIn URL - This is a good way to complement your resume. It also makes the recruiter’s life easier since they usually check your LinkedIn profile anyway. Make sure all information is updated and consistent with your resume, though.
  • Relevant social media (like Quora or StackOverflow) - Any social media that is related to the job position and puts you in good light should be included in your resume. In most cases. If you’re a developer, it could be projects on GitHub. Writer? Personal blog.
  • Website or blog - Again, this should be something related to the job. It shows your interest and dedication to the industry and how you spend some of your free time.

When it comes to your contact information, the key is to write everything correctly . Double-check you’ve spelled your name and email right, make sure the phone number you’ve listed can be reached, and that the accounts you have linked to are up to date . 

Something else you should know regarding location is how much detail you should be providing. 

The reason recruiters want to know your location is so that they have an idea of whether you’re in the vicinity of the company or not (and if you’ll need to relocate for work). 

That means, providing the city and country where you live will be enough. No need for your full home address. 

#3. Include a Resume Objective

Recruiters spend on average 7 seconds scanning each resume before deciding if it’s worth more consideration or not. 

That means your resume has about 7 seconds to leave a great first impression and convince the recruiter you’re the person they’re looking for.

A good resume objective does that for you. 

A resume objective is a 2-3 sentence snapshot of your skills, achievements, and career goals . Its purpose is to communicate your motivation for getting into the field and your interest in this particular position. 

This makes it ideal for the first job resume of a recent graduate or somebody who’s changing careers. Basically, any resume with no work experience . 

Your resume objective should be tailored to the position you are applying for and highlight skills that will help the company achieve its goal. Use as many facts and numbers as you can to back up any statements or achievements. 

  • Creative and motivated recent graduate with a B.A. in Marketing from the University of Michigan. Seeking permanent employment in the field of marketing after completing successful internships in 2 major media companies. Looking to further develop my market analysis skills and contribute to future marketing strategy developments at XY Company.
  • I am looking to put my marketing skills into action by initially working for the marketing department of a well-known company until I can finally get to an executive position.

#4. List Your Education (In Detail)

For starters, you should know how to list your education entries correctly in the following format:

  • Program Name e.g.: B.A. in Information Systems
  • University Name e.g.: University of Chicago
  • Years Attended e.g.: 07/2013 - 05/2017
  • GPA (only if really high)
  • Honors (If applicable) e.g. Cum Laude

Exchange Program (If applicable) e.g. Exchange program in Berlin, Germany

Apart from your skills, your education is the biggest selling point in your first job resume. This is not the place to be humble and play down your achievements!

Write down your GPA (if it’s something impressive), emphasize your honors, and most importantly, highlight your academic achievements by describing them in detail.  

What you can also do is list specific courses that you have taken that are relevant to the position you are applying for. 

Here’s an example of what an entry on the education section should look like:

B.A. in English Literature (Cum Laude)

Boston University

07/2014 - 05/2018

  • Courses: Advanced Topics in Literature: Shakespeare’s Work 
  • Clubs: Boston University Drama Club
  • Exchange program in London, UK

job search masterclass novoresume

#5. Instead of Work Experience, Focus On This

As a recent graduate, the recruiter knows you don’t have any work experience - and that’s OK. As long as you’re applying for a junior or entry-level position, the experience isn’t something expected from you.

Instead, the recruiter will be looking for other experiences that enrich your profile, like:

  • Internships
  • Extracurricular Activities

When talking about these experiences, format them just like you’d format your work experience. 

Business Analyst Internship

AAA Company

Milan, Italy

05/2019 - 12/2019

  • Ran weekly and monthly analysis on diverse areas of the business
  • Created insightful reports of the analysis to present to managers and teams
  • Defined strategic KPIs, in order to monitor the efficiency of commercial operations

When possible, try to focus on listing your achievements and not your responsibilities. This will help you stand out from the rest of the applicants.

Haven’t done any internships? Include extracurricular activities.

More often than not, an applicant with extracurricular activities and an average GPA will impress the recruiter much more than a 4.0 GPA student with nothing else to show. When listing your extracurricular activities, each entry should have the following format:

Moot Court Club Member

2017 - 2019

  • Participated for two years in a row at the Philip C. Jessup International Law Moot Court Competition, making it to the finals in 2019
  • Researched and prepared written pleadings, called memorials addressing timely issues of public international law
  • Helped train the new club members in topics of international law

Finally, you can also list independent projects, if you have any. Think, something you did on the side just for yourself. This can be a personal project, small business or startup, side-gig, blog, etc.

Amy’s Book Club Blog

2018 - Present

  • Created my own book club website for reviewing and discussing the latest books.
  • Curated a monthly book calendar for my followers to follow, combining trending, relevant, and classic books.
  • Created over 40 book review articles.
  • On average, received 2000 visitors per month to the blog.

#6. Highlight Your Skills

The two types of skills you can mention on your resume are soft skills and hard skills.

Soft skills are attributes that help you adapt to work environments, work in a team, and apply your hard skills effectively. They are related to your personality, social skills, communication, attitude, etc.

Hard skills refer to technical knowledge and specific tools. They are skills that one learns and applies directly to the job. Some examples of hard skills include:

  • Financial accounting
  • Adobe Illustrator

Although soft skills are becoming more and more in demand by employers , for your first job resume, we recommend sticking to hard skills. 

Sure, attributes like “teamwork” or “critical thinking” are much appreciated by just about any employer. 

The thing is, though, the recruiter can’t really tell if you actually have critical thinking skills, or just listed it on your resume to fill space.

Hard skills, on the other hand, are very easy to test.

Tailor Skills to the Job Ad

Not sure which skills to mention in your first job resume?

The simplest way to find the essential ones is to check the job ad.

The recruiter themselves mentioned the skills they’re looking for - the only thing you need to do is mention them in your resume (as long as you have them, anyway).

Let’s say you’re applying for a graphic designer position that wants the following qualifications and skills:

  • Adobe Creative Suite proficiency, particularly InDesign, Illustrator, Photoshop and Acrobat; XD, Animate and/or After Effects are a plus
  • Working knowledge of presentation software (Canva, PowerPoint and/or Keynote)
  • Ability to work under pressure, manage work on multiple projects daily, manage a large workload and meet deadlines.
  • Detail-oriented, highly organized

Based on that, your skills section should include the following:

  • Adobe Illustrator, Photoshop, and Acrobat
  • After Effects and Cinema4D
  • Canva and Keynote
  • Time management
  • Detail-oriented

If the job ad isn’t too descriptive, you can also check out these 101+ most in-demand skills for 2024 . 

#7. Mention Optional Sections

Still have some space on your resume?

That’s not a bad thing! You can use this space to your advantage and add some other useful sections.

Here are some ideas:

  • Volunteering - If you have some volunteering experience, make sure to include it in your first job resume. Such a section shows commitment, dedication, and a sense of purpose, something most recruiters will appreciate.
  • Languages - With companies becoming more and more international, additional languages are always appreciated.
  • Hobbies - You can show your genuine interest in the industry or field by listing some relevant hobbies/interests.
  • Awards & Certifications - Whether it’s an award from an essay competition in college or a certificate from an online course, anything that flatters your profile should be added.

#8. Stick to the One-Page Limit

“ How long should a resume be? ” seems like an eternal dilemma at this point. 

Generally, the answer is: it depends. 

Since you’re making a first job resume, the answer is: definitely one page . 

Unless you have an extensive employment history that can’t fit into one page, there’s no need to go over that limit. 

It’s unlikely that the recruiter will want to look at two pages of extracurriculars and hobbies. 

#9. Get Inspired by This First-Job Resume

Need some inspiration for your resume? Check out the resume examples below.

resume for first job

First Job Resume FAQ 

Still have some questions on how to write a convincing first job resume?

We’ll answer them here.

1. What do I put on my no-experience resume?

There’s plenty of other things you can include in your resume instead of work experience. For starters, you should:

  • Focus on your education, making sure the entries are formatted correctly.
  • Pick the right skills that match what the employer is looking for.
  • Talk about internships, personal projects, or extracurricular activities. Describe your achievements in detail.

If you still have some space left, you could use it to your advantage and add extra sections like volunteer work, languages, awards & certificates, or hobbies.

2. Is a resume necessary for a first job?

Depending on the region, a resume or CV is always necessary for a job application, be it the first or the 20th. 

Before deciding if they should call you for an interview, the recruiters need to have some insight into you and your skills.

3. Do I need work experience to land my first job?

Short answer: You don’t! 

If you’re a recent graduate, it’s a given that you won’t have any work experience. Most employers don’t actually expect years of work experience for an entry-level or junior position. 

Instead, they’ll be looking at your other types of experiences (internships, extracurricular activities, etc.) to decide on whether you’re a good fit for the job or not.

4. How do you write a resume for your first job?

The process is quite similar to the one for writing a regular resume, but with a few tweaks.

The exact steps for creating a first job resume are:

  • Instead of work experience, focus on extracurricular activities, internships, projects, etc.

Key Takeaways

Writing your first job resume doesn’t have to be stressful!

Remember the following tips and you’ll do just fine:

  • Pick the right format and template to avoid the hassle of formatting your resume. Make sure to pick an ATS-friendly resume template.
  • Write a concise and attention-grabbing resume objective. Show the recruiter that you’re relevant for the role and that they should read the rest of your resume.
  • Instead of work experience, include information on your internships, projects, and extracurricular activities.

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  • Resume Templates

Choose a free Resume Template and build your resume. Use our intuitive drag-and-drop resume builder and save it as a PDF in minutes. Start building your resume right now.

All templates

Double Column

Free, Two Column resume template. The most popular choice for most roles, including programming & marketing.

A single column, classic resume template with grey accent colors.

The classic Harvard template, updated for the 21st century with a refined design that recruiters love and an optimized structure for improved ATS performance.

A two column resume template with a wider column for experience and a narrower, blue colored column for your highlights.

Elegant template with a beautiful design and compact, easy-to-read layout that highlights your strengths and achievements.

A resume with two columns and a photo in the resume header and aqua accent color. A long summary and an experience section in focus.

The most popular template for upper management roles, project managers and product owners.

A polished template with a focus on key achievements and skills. Aqua colored left column for highlights.

A refined template, especially great for positions where presentation is paramount: business development managers, sales leaders & other customer-facing roles.

A double column resume template with a navy colored resume header.

A creative template that accents your header and makes recruiters want to read the rest. Built for any industry.

A single column timeline resume template with blue and orange accent colors.

A timeline resume template. Organized neatly with a Timeline to show your career progress. For experienced professionals.

A double column resume template perfect for people with a lot of experience and skills. Blue accent color.

Are you a software engineer or a data scientist with a lot of skills & projects to list on your resume? This template allows you to create a perfect one-page resume.

A single column resume template perfect for all industries. Blue accent color.

Single Column

Free, simple resume template. Easily readable by both humans and ATS bots.

A compact resume template perfect for fitting a lot of information yet keeping your resume on a single page. Blue accent color.

Designed as a one-page resume template for mid-level roles with 3-10 years of experience.

A three column resume template with an image in the header. Perfect if you have lots of experience to show on your resume. Blue colored accents.

Multicolumn

Multicolumn resume template. Made for executives to fit additional info in a third column.

Grey single column classic resume template with a focus on experience and side projects.

Traditional resume template. Fitting for conservative industries.

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High Performer

Data-focused resume template. Perfect for project and product managers.

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Minimalistic resume template. Blends whitespace and content, without clutter.

Resume Templates by job

Unleash the full potential of your career with professionally vetted resume templates. Take a look at samples from real resumes that helped people get hired at top companies in your field, and build a job-winning resume yourself.

Search more resume examples by job

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Software Engineer

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Project Manager

Resume Template

Product Manager

Resume Template

Account Manager

Resume Template

Business Development

Resume Template

Marketing Manager

Resume Template

General Manager

Resume Template

Operations Manager

Resume Template

Business Analyst

Resume Template

Managing Director

Resume Template

Full-Stack Developer

Resume Template

Data Scientist

Resume templates by experience.

Junior resume template

(1-3 years of experience)

Senior resume template with a solid right column for your skills and achievements, and a wider left column for your experience bullet points

(3-7+ years of experience)

Executive resume template with a dark green accent color for headings, and a single column outline that outlines the content in a reverse chronological order

10+ years of experience)

Intern resume template with an accented header and two column outline. Features a creative section to help it stand out

Entry Level

(no prior experience)

Career pivot resume template with a solid dark orange coloredd left column. Right column contains skills summary typical of career change resume templates, and experience bullet points below.

Career Change

Resume templates by format.

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Combination Resume Templates

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Corporate Resume Templates

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Infographic Resume Templates

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One Page Resume Templates

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Timeline Resume Templates

Resume Template

Chronological Resume Templates

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Functional Resume Templates

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Minimalist Resume Templates

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Two Column Resume Templates

  • Modern Resume Templates

Full color header in brown modern resume template.

  • Simple Resume Templates

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  • How to write the perfect CV

A job applicant walks into a bar

An illustration of a fish layed on top of a CV letter

Your browser does not support the <audio> element.

I MAGINE MEETING a stranger at a party. What makes for a successful encounter? Lesson one is to heed the wisdom of a shampoo commercial from the 1980s: you never get a second chance to make a first impression. Lesson two is to remember that you do not need to wear a beret or a fur stole in order to stand out. Lesson three is not to forget that what you leave out matters as much as what you say.

These same principles, it turns out, apply to writing a CV . A résumé is not a list of every job you ever had. It is not your autobiography. It is, like that hair-care advert, a marketing tool. Your audience is made up of recruiters and hiring managers. Like cocktail-party guests, they do not take a long time to decide if they want to keep talking. According to one study, such professionals spend an average of 7.4 seconds skimming a job application. Your guest Bartleby has a few tips on how best to ensure that these seconds count.

The CV ’s number-one task is not to put the reader off. If you are thinking of adding a watermark with your initials, think again; you are trying too hard. Use a clean, simple format and avoid fancy fonts (Arial or Helvetica are fine; Century Gothic is not).

Adding colour does not mean using a teal background. Nor does it mean using purple prose. Clichés can be a reason you are passed over for an interview. So can typos; spell-check and proofread over and over. You would be surprised how often someone forgets to include their name and contact details. Dispense with hackneyed descriptors (“cultivated and passionate professional”, “a keen eye for detail”)—facts should speak for themselves. But not all facts. You may think including your ranking on “Overwatch” is a quirky way to illustrate how quick you are on your feet. A recruiter may conclude that it shows you spend hours on the sofa tethered to a gaming console.

Do not hammer your CV out in an hour—take your time to polish it. Condense, filter and distil until what you are left with captures the essence of you. Anyone’s CV can fit on a page, even if you have held residencies in the world’s eight top hospitals or are Christine Lagarde. Forget the personal statement—no one has time for that. If you spent three weeks in the summer when you were 17 keeping the books in your uncle’s hardware store, no one needs to know that if you are now over the age of 25. The older you get, the more you should prioritise work experience over education.

Tailor your résumé for every application by making the relevant tweaks and highlighting different areas. Otherwise you are like the bore who tells the same story to every person he meets. Not everyone—and not every recruiter—is interested in the same things. If you can quantify an accomplishment, do. A second-year law student who just completed his summer internship having worked on six M & A deals? Put that in.

Reasonable gaps in a résumé are not cause for concern. Life happens and sometimes people take time off; you do not have to explain that you spent three months between jobs hiking around Machu Picchu to clear your head and recharge your batteries. A ten-year gap from the workforce may be another matter. So might constant job-switching, which is as much of a red flag to recruiters as admitting to never having had a long-term relationship might be to a stranger at a party. But if this describes your work history then you probably have bigger problems that a CV alone, no matter how masterful, will not fix.

Once you have sent your application, refrain from emailing prospective employers to see if they received it. You risk coming across as that annoying person who texts to see if their previous texts have got through.

In his commencement address at Kenyon College in 2005, David Foster Wallace, an American novelist, used the metaphor of fish oblivious to the element surrounding them in order to point to the dangers of the “natural, hard-wired, default setting which is to be deeply and literally self-centred”. Your life, he implied, should illustrate an acute awareness of the outside world. So should your CV . Drafting a presentation of your skills and achievements will inevitably reflect the sovereignty and self-absorption of your “skull-sized kingdom”, as Wallace described it. So as you launch yourself into the job market, follow his counsel to young graduates to try always to be aware of their place in the greater scheme of things: “This is water…this is water.” ■

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This article appeared in the Business section of the print edition under the headline “A job applicant walks into a bar”

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ATS Resume Templates

Download an ATS-friendly resume template for free. These templates can be edited in Microsoft Word and can be accurately scanned by an applicant tracking system.

how to write resume current job

If you’ve made it to this page, then you probably already know more about applicant tracking systems (ATS) than the average job seeker. That gives you an advantage! Why?

Many companies use ATS to manage resumes and applications. In fact, Jobscan research shows that over 97% of Fortune 500 companies use an ATS.

If an ATS can’t read or understand the information on your resume, then your application might not be seen when a recruiter searches for candidates with specific skills or experience – even if you have those skills or the experience!

Your resume needs to be ATS-friendly in order to give you the best chance of getting a job interview. That means that you need an ATS resume template.

We’ve designed 15 ATS resume templates that can be downloaded as Microsoft Word files and easily edited. Download one for free or use our free resume builder to get a customized ATS-friendly resume in minutes.

Free ATS Resume Templates

Executive and Management ATS-Friendly Resume Templates

As a leader, you want your experience and accomplishments to shine. These resume templates give you opportunities to show the measurable results you’ve achieved, as well as your hard and soft skills .

Using correct formatting is critical here. The ATS needs to be able to parse all of that vital information and categorize it correctly. You also need your resume to be searchable by an ATS so that when a recruiter filters candidates by skills, your application stays on the list.

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Entry-Level ATS-Friendly Resume Templates

You might not think you have a lot to show on your resume, but you do! These templates provide sections where you can highlight your education, internships, volunteer experience , personal accomplishments, and more.

An ATS-friendly resume will help you get found by recruiters and hiring managers. This is important because an entry-level position could have hundreds of applicants! Use these templates to make sure the ATS picks up your skills and experience.

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Make your resume faster with our free resume builder

Write your resume the free and easy way with the only resume builder designed specifically with ATS-compliant resume templates.

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ATS Resume Templates - What You Need to Know

How to make the perfect ats resume.

Remember, an ATS is just a computer filing system. It needs to be able to scan and understand the text on your resume in order to correctly parse the information and sort it properly.

An ATS will never auto-reject a resume, but an ATS optimized resume does make it easier for a recruiter to find you among the sea of applicants.

Even more importantly, an ATS-friendly resume naturally follows expert-recommended resume writing standards as well. That means that when the recruiter personally views your resume, it will include the relevant information they’re looking for and will be formatted in a way that makes it easier to read

Follow these tips for making the perfect ATS resume :

1. Tailor your resume to the job you are applying for

Focus on quality over quantity. Each job you apply for is unique, even if they all have the same title. Every company has different needs for that role. The job description will make it clear which hard skills, soft skills, experience, and education the company is looking for. So tailor your resume to show them that you are the perfect candidate.

Tailoring each and every resume can be time consuming, but it’s worth the effort!

You can speed up this process by using a tool like Jobscan’s resume scanner . Powered by AI-technology , this tool analyzes your resume against the job description and provides you with a resume score that tells you how closely your resume matches the job description. It also tells you exactly what you need to do to increase your score.

2. Match your resume keywords to skills found in the job description

Recruiters might use an ATS’ search function to find applicants with specific skills. How do you know what skills they will search for? By examining the job listing. Use a resume scanner to automatically pick out the hard and soft skills the recruiter might search for, and then include those on your resume.

Even if the recruiter doesn’t search applications for those skills, they’ll definitely be looking for mentions of them on each resume they review.

3. Use long-form and acronym versions of keywords

Some ATS will only return resumes with the exact keywords the recruiters would search for. For example, if you included “Search Engine Optimization” in your resume but the recruiter searched for “SEO,” your profile may not appear in the results. Try to include both the acronym and the unabbreviated form of the term.

Use a tool like Jobscan’s resume fixer to make sure your resume doesn’t contain mistakes that will eliminate you from consideration.

4. Use Chronological or Hybrid resume format to write your resume .

Recruiters do not like the functional resume format . Unless you’re making a career change, a functional resume is going to work against you. (And even then, we recommend you steer clear of the format for a career change resume .)

The best format for the ATS is traditional reverse chronological. You can also use chronological and hybrid resume formats as these are familiar to most recruiters.

5. Use an easy-to-read, traditional font

For readability, use a traditional serif or sans serif font. Untraditional or “fancy” fonts can cause parsing errors, which means the full text of your resume won’t be searchable.

6. Use standard resume section headings

Section headers like “Where I’ve Been” in place of “Work Experience” will confuse applicant tracking systems, causing them to organize information incorrectly.

7. Save your file as a .docx if possible

A docx file is most compatible with ATS.

What is the best resume format for ATS?

There are three standard resume formats to choose from in your job search. They shape your first impression and determine the way recruiters and hiring managers view your fit as an applicant.

Your resume formatting can also determine how well your resume is parsed within an applicant tracking system (ATS) and how likely you are to be noticed as a result.

Regardless of the format you use, the most important thing is to use standard section headings like Experience, Skills, and Education. That will make it easier for the ATS to categorize the text.

How to tailor your ATS-friendly resume to a job

Tailoring your resume proves to recruiters that you’re an experienced professional. Most importantly, it shows them that you’re the perfect fit for this role.

Follow these three steps for tailoring your resume to a job description:

1. Examine the specific job description of the position

Go line by line through the job description and ask yourself these questions:

  • “Does my resume experience section clearly state that I can do what’s required of this role?”
  • “Am I using the same language found in the job description or job posting?”

You might find several different or missing skills and keywords in your generic resume.

2. Match skills and keywords from the job description

Mirroring the language, keywords, and buzzwords found within the job description is the easiest way to demonstrate you’re a better match than the competition.

The best way to show you’re the best fit for the position is to take words from the job posting and strategically put them in your job descriptions and other resume sections. A resume scanner will automatically pull out these keywords in seconds and speed up this process.

3. Write your job title clearly

Recruiters might search for people who have done the job they’re hiring, so list your job titles clearly and match the titles to the one in the job posting when possible. If you haven’t held the job before, list it under your name at the top or as part of your summary section.

What is Applicant Tracking Software (ATS)?

An applicant tracking system (ATS) is software used to assist with human resources, recruitment, and hiring. While each system offers a different package of features, applicant tracking systems are primarily used to help hiring companies organize and navigate large numbers of applicants.

For example, an ATS stores job candidate information like resumes, cover letters, references, and other recruitment and hiring data that HR teams can easily access and organize. It will also track job candidates and their application status throughout the hiring pipeline.

Ultimately, an ATS automates time-consuming administrative tasks such as manually screening applicants, reading resumes, scheduling interviews, and sending notifications and emails to job candidates and employees.

Can you add graphics to your resume?

When it comes to creating an ATS-friendly resume , the rule is: The simpler, the better. ATS are improving at scanning different formatting features, but not all of them are good at this.

Adding graphics and images could cause ATS parsing errors , which means the text on your resume won’t be fully searchable or accurately categorized by an ATS. We recommend that job seekers err on the side of caution. Avoid graphics, images, and photos.

Are Google Docs or Microsoft resume templates ATS-friendly?

They can be. We talked about some formatting features to avoid on your resume – fancy graphics and non-traditional fonts. Those features can trip up an ATS, even if they’re on a Word document or Google Docs file.

However, as long as you follow the guidelines on this page, or use one of these ATS resume templates, you’ll be fine.

How to get your cover letter past the ATS?

To increase your cover letter’s chances of passing an ATS, focus on using a clean format without complex formatting, incorporate relevant keywords and phrases from the job description, and ensure that your content is easy for the ATS to parse.

Consider using a tool like Jobscan’s cover letter generator to help you create an ATS-friendly cover letter. If you already have a cover letter, run it through our cover letter checker tool to get personalized feedback on how to improve your cover letter and make it more compelling to employers.

More Resume Resources

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Google Docs Resume Templates

Professional Resume Templates

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Resume Builder

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Resume Writing Guide

Score your resume and start optimizing it to get more job interviews

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COMMENTS

  1. How to Write a Resume for a Job in 2024

    3. List your name and contact information. To start writing your resume, create an eye-catching resume header that quickly highlights your contact information and job title. Your name should always be the largest element on your resume to make it stand out, so use a font size larger than 20 points.

  2. How to Make a Resume in 2024

    Create Resume. Choose a resume format carefully. In 99% of cases, we recommend the reverse-chronological format. Add the right contact details. Leave your headshot out and make sure to include your job title, a professional email address, and any relevant links.

  3. How to Make a Resume in 2024: Writing Guide + Examples

    Make it distinctive to highlight your name and contact information. Organize your resume sections in the following order: summary/objective, work experience, education, skills, and extras. Use bullet points for your entries under each section. Find resume icons for each section or skip them altogether. File format.

  4. How to Write a Resume in 2024 (Examples & Guide)

    Here's how to write a job resume in Microsoft Word: Open Microsoft Word on your computer and select "New Document" to create a new document. In the search bar, type "resume" and browse through the available templates. Select the template that best suits your needs.

  5. How To Make a Comprehensive Resume (With Examples)

    A resume summary is a short statement that uses active language to describe your relevant work experience and skills. Read more: How To Write a Resume Summary Plus 5 Strong Examples 4. List your soft and hard skills Take a moment to consider which skills make you a great fit for the job. Review the job description and highlight keywords that ...

  6. How to Make the Perfect Resume (With Examples!)

    5. Don't Forget Your Education. If you're still in school or just graduated, your education can go at the top of your resume, but for pretty much everyone else, this goes near the bottom. Most people include their school, graduation year (for folks less up to about a decade out of school), major, and degree.

  7. Using Present Tense in Your Resume: Tips and Examples

    The following section reviews two areas in which it is common to use the present tense in your resume as well as many examples for both. 1. Objective statement or resume summary. Your objective statement (used for those who are new to the job field) or resume summary (used for those with previous industry experience) is the first instance where ...

  8. How to Write The Perfect Resume in 2024 (With Examples)

    1) Always use an online resume builder, instead of Microsoft Word. It's always better to use an online tool instead of Microsoft Word. Creating a resume template on Easy Resume will allow you to access your resume at any time. And access to unlimited resumes and a great selection of professional design templates.

  9. How to Write a Resume

    Check the spelling of proper nouns — think: company names, addresses, etc. — and make sure you have the current contact information for any references you've chosen to add. These things might have changed since you last applied for a job. And lastly, be sure to look for common resume pitfalls before you press send.

  10. How To Write a Resume in 10 Steps

    Image description. Follow these steps to build your resume: 1. Add your contact information. The first item on your resume should be your first and last name, a phone number and an email address. Consider also including additional contact information so potential employers have several ways to reach you.

  11. how to list the dates of your current job on your resume

    If you are currently employed, the dates on your resume for your current job should end with "present.". For instance: Chocolate Teapot Maker, 2009 - present. not. Chocolate Teapot Maker, 2009 - 2013. If you do the latter, many of us will wonder if you're still employed there or whether you left.

  12. 40+ Resume Tips to Help You Land a Job in 2024

    Here's some resume tips and tricks for this section: 21. Put experience first, education later. Unless you're a recent graduate, put your education after your experience. Chances are, your last couple of jobs are more important and relevant to you getting the job than where you went to college. 22.

  13. What Tense Should You Use on Your Resume?

    If your resume headline has a verb or if there are any activities, volunteer work, or projects you're currently working on outside of a full-time job, those should use the present tense as well. Basically, if the date range ends with "Present," that's a good indicator you should be using the present tense, Smith says.

  14. How to Write in Present Tense on a Resume

    To talk about your current job responsibilities. You should use a present tense resume to discuss your work experience with your current employer. Highlight the most important job functions for your current position using a bullet point list. Be sure to list the specific results each function has helped you obtain.

  15. Switching Careers? Here's How to Write a Strong Resume

    Begin the resume with a personal statement. This is a short description about who you are, your reasons for changing your career, your new goals, how your previous experience can be transferred to ...

  16. Resume Examples for 2024 & Guides for Any Job [90+ Examples]

    Web Developer Resume Example 65+ More Resume Examples and Guides 5+ Examples of Resume Templates #1. Traditional Resume #2. Creative Resume #3. Minimalist Resume #4. Basic Resume #5. IT Resume #6. Modern Resume #7. General Resume 5+ Resume Examples by Career Level #1. No Experience Resume #2.

  17. How to Describe Your Current Job Responsibilities

    It's generally recommended to use bullet points to describe your current duties on your resume. This will improve the readability of your document for the hiring manager and allow them to evaluate your professional experience more easily. Be sure to keep your bullet points to only two or three lines. Otherwise, you run the risk of creating a ...

  18. Résumé Help: How to Describe Your Current Position

    Here is the way to remember tense selection for a current job. Always write about the scope of your responsibility and major job functions in an overview paragraph. Write those things in present tense because they are ongoing. Next, create a bulleted list of accomplishments. Because accomplishments have been accomplished, the items in the ...

  19. Top Resume Formats: Tips and Examples of 3 Common Resumes

    Pro tip: Left-align all the text on your resume since it's the easiest format for reviewers to read. If you prefer, you can center-align your name, contact information and headline. If you do choose to center-align any text, this is the only section that should be considered. 2. Select a professional, readable font.

  20. 13 Job Responsibilities Examples for Your Resume [Templates]

    Example job responsibilities for an account director job description. Manage relationships with key accounts and serve as the primary point of contact for clients. Ensure client satisfaction and retention through excellent customer service. Analyze account performance and identify opportunities for growth.

  21. How to Write Your First Job Resume [For 2024]

    Pick the Right First Job Resume Format and Template #2. Write Down Your Contact Information (Correctly) #3. Include a Resume Objective #4. List Your Education (In Detail) #5. Instead of Work Experience, Focus On This #6. Highlight Your Skills Tailor Skills to the Job Ad #7. Mention Optional Sections #8.

  22. 40+ Professional Resume Templates

    The clear-cut résumé builder allows you to customize fonts, colors, backgrounds, and sections.". Tested on all major ATS software, Enhancv resume templates help you create a professional resume fast. Choose from 40+ free & premium modern, basic, traditional and minimalist resume templates for a job-winning resume!

  23. How to write the perfect CV

    The CV 's number-one task is not to put the reader off. If you are thinking of adding a watermark with your initials, think again; you are trying too hard. Use a clean, simple format and avoid ...

  24. Free Resume Builder

    Create your job winning resume for free, choose between thousands of resume templates and cover letters. ... Write your professional resume in 5 minutes. Free online resume builder, allows you to create a perfect resume minutes. See how easy it is to create an amazing resume and apply for jobs today! ... A current and stylish feel for forward ...

  25. 15 Free ATS Resume Templates (Optimized for 2024)

    ATS Resume Templates. Download an ATS-friendly resume template for free. These templates can be edited in Microsoft Word and can be accurately scanned by an applicant tracking system. If you've made it to this page, then you probably already know more about applicant tracking systems (ATS) than the average job seeker.

  26. What to Write in an Email When Sending a Resume [+ Examples & Tips

    Examples of introduction when emailing a resume: "My name is Roger Jones. I'm writing this email to express my interest in the job vacancy at Valcor". "My name is Roger Jones, and I am submitting my application for the current job opening as Financial Analyst at Valcor.". "My name is Roger Jones. I came across Valcor's job ads on ...

  27. Welcome to the Purdue Online Writing Lab

    Mission. The Purdue On-Campus Writing Lab and Purdue Online Writing Lab assist clients in their development as writers—no matter what their skill level—with on-campus consultations, online participation, and community engagement. The Purdue Writing Lab serves the Purdue, West Lafayette, campus and coordinates with local literacy initiatives.