How To: Share Your Screen AND See Your Audience in Microsoft Teams

Posted on september 3, 2020  •  4 minutes  • 816 words, web browser version, desktop application version.

If you are able to have more than one monitor, your life as virtual educator or work from home employee is a lot easier. One of those ways that life is easier is that you can both share your screen to present whatever information is relevant while also seeing your audience. It isn’t immediately clear, however, exactly how to see your audience at the same time, which is what this post will clear up for you.

So, I’m in a Microsoft Teams meeting and I share my screen. As an aside, this works differently whether you are using the web browser version or the desktop application version, so I’ll show you how it works in both.

First, you will select “Open share tray” on your command bar. This is the same as in the desktop version, but what shows in your share tray is then different.

From here, you get options like sharing your desktop screen, displaying a PowerPoint that you have recently opened in Teams, browsing your desktop or OneDrive for another document, or using the Microsoft Whiteboard or Freehand tools.

Now, if you select anything from this view other than “Desktop/Window”, it’s going to automatically take up your main screen, making it so that you can’t really see your participants.

If you select “Desktop/Window”, it does stop your camera and you get something similar to the following options, depending on how many monitors you have. I have three, so I have three screen options presented.

Notice up top that you can share “Your Entire Screen”, which is useful if you are switching between applications, but you can also choose to just show the “Application Window” or just a “Chrome Tab” if you want to limit what your audience sees.

Click on the option you want to share, in my case, Screen 2 because it has a PowerPoint on it, and click “Share” at the bottom. Your camera cannot be turned back on while you are sharing, but you can see other participants on your main screen while presenting your material on a secondary screen.

This is the preferred Teams experience because it has more features and functionality currently compared to the web version. It can also be a bit more confusing when trying to view your audience while sharing your screen, so you will see how to adjust that below.

Now, if you have the updated Teams experience selected, your Share Tray button will actually now be in the top right corner of your screen.

When you select it, you will likely see a lot more options, including an option to share every window you have open (I know, I have too many), all of your screens themselves on the left (I’d have to scroll down to see my third screen), along with recently opened PowerPoints and Microsoft Whiteboard again. Notice that in the top left is the important “Include computer sound” button that allows you to play things like YouTube when presenting and have the audience hear what you hear.

Now, if I try to share my PowerPoint right from this screen, I run into the same problem I had before – it takes up my main screen and then I can’t see my audience. So, I’d recommend opening your PowerPoint (or whatever other content you are trying to share) on your second screen and sharing that.

Now when I click into my PowerPoint and say that I want to present from the beginning, my second screen doesn’t change but my main screen does change into this:

Never fear! See that little black box in the bottom right corner of your screen? It might show your audience, or it might look like mine where it says, “Call is in progress. Click here to go back to the call screen.” Well, do what it says and click on it.

Ta-da! You can now maximize this window, see your audience, and tell that you are still sharing your screen by the fact that there’s still a red box around your shared screen and the fact that the “Hide share options” is showing, meaning your screen is currently being shared.

This doesn’t just work with PowerPoints – any content that you need to show your audience can be shown on one screen, and all you need to do is maximize the call screen to see your audience, the chat box for questions, the participants list, and to stop sharing your screen.

I hope this clears up any questions you have about utilizing multiple screens and monitors. It really has made my life a lot easier, as long as you don’t start clicking on your email on your shared screen, forgetting that it is shared (something I have definitely never ever done…). For more information, questions, or feedback, feel free to reach out to me on Twitter at @LShelton_Tech.

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March 18, 2022, by Helen Whitehead

Screen Sharing Options available to the presenter during a Microsoft Teams Meeting

How often in a Teams meeting have you said “Can you see my screen?” over the past couple of years? I am guessing a lot. However, are you aware of all the options available when you click on the Share icon in a Teams meeting? If not, you will be by the end of this blog post.

Sharing options in Teams

Right, you can see a screenshot of the Share content menu and the different options which are available to the presenter when they are sharing their screen. Besides choosing whether to share a screen or a window, there are the following sharing options:

  • Presenter mode – settings on how the presenter appears with their content.
  • Microsoft Whiteboard – an interactive whiteboard for presenting on or collaborating in Teams meetings.
  • Content from camera – sharing physical documents and whiteboards in a Teams meeting.
  • PowerPoint Live – a way to share a PowerPoint from within a Teams meeting.

Presenter mode

When you are sharing your screen in a Teams meeting, there are a number of Presenter modes are available to you. By default, it is set to Content only which will just display your shared screen / content on screen. However, there are three other modes available which can enhance the Teams experience which are: Standout , Reporter and Side-by-side .

Teams Presenter mode options

Standout mode (left above) overlays your video on top of the content for a more immersive presenting experience.

Reporter mode (centre above) places content as a visual aid above your shoulder like a news story. The presenter takes up the biggest proportion of the screen in this format which means it’s best for facial expression include lip reading which is good for accessibility.

Side-by-side mode (right above) does what it says and displays your video feed next to your content. Please note: At time of writing, this feature is only available via the Microsoft Teams desktop app.

Further resources: See more about Presenter mode .

A recent blog post focussed on the new version of Microsoft Whiteboard and the ability to insert documents such as PowerPoint slides into a Whiteboard. If you choose the Microsoft Whiteboard option in Share content the Whiteboard that opens is shared with your students. The new version of Whiteboard includes a range of templates which can be adapted for the specifics of the Teams meeting. Your students are invited to annotate the Whiteboard as soon as you’ve screen shared the Whiteboard with them. The Whiteboard (including added content) is available to attendees after the Teams meeting has finished.

Further resources: Find out more about using a Whiteboard in Microsoft Teams

Content from camera

There is now an option to share content from camera (a physical whiteboard, a document/book or a live video) within your Teams meeting.

If you are sharing a whiteboard, the camera will find it and Teams will enhance it. Microsoft recommend that the whiteboard is centre of frame and placed around 0.9–1.2m (3-4 ft) away from the camera. One of the great features of this is that it turns the presenter into a “ghost” so attendees can still see the whiteboard contents. It also allows you to take a snapshot of the whiteboard and post it in the meeting’s chat. This means you can erase the whiteboard and still have a record of what it said previously.

However, if you are sharing a document, you would probably need to set up an external camera on a rig so it can look down at the document. Once it is being shared, as with the Whiteboard, Teams will find it and enhance it for attendees. For instance, you might have a diagram and by sharing it this way you can interact with it and point certain features out.

The final way to share content from camera is through live video. This would be setting up a camera to record a live demonstration or a live event taking place. Here you could use an external camera or a built-in camera which would depend on your personal preference.

With all these options it is worth having a quick practice beforehand to make sure the camera is set up correctly and everything works as it should.

Further resources: F ind out more about sharing Content from camera .

PowerPoint Live

PowerPoint Live allows you to share and display a PowerPoint presentation in a Teams meeting. You might choose this option instead of sharing your screen as you’ll be able to see the Teams Chat, see the raised hands from your audience, use the highlighter/ laser pointer, review the PowerPoint notes which you wouldn’t see if you were sharing your screen. As well as this, your attendees can independently move back/forth through the presentation so could move back to slide if they missed something. It also allows other presenters to take control more smoothly and avoid people having to say, “Next slide please.”

Further Resources: Here is a useful resource put together by colleagues at University of Nottingham highlighting what to be aware of when using PowerPoint Live.   

Find out from Microsoft how to use PowerPoint Live in more detail.

Present Live

Present Live is a way (separate from Share content) of presenting your PowerPoint slides to your students that enables them to see the presentation live on their devices and at the same time read live subtitles in their preferred language while you speak. Your students can also use “pinch to zoom” to see the slides more clearly on mobile devices, give feedback, send live reactions to the presenter and navigate back to review previous slides in your slide deck during your presentation. Recommended for the more advanced Powerpoint user.

An important point to make is that ‘Present Live’ will only work when you choose to share your screen in Share content.

Further Resources: The features of Present Live are explained in more detail as is how to get started. This video entitled A Guide to using the present live function in Microsoft PowerPoint may be useful.

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how to share presentation on teams and still see participants

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Presenter view when sharing a Powerpoint file

I am trying to work out how to present to a Teams call such that they see the slides, and I see the slides and presenter notes.

I am attempting to do this by either sharing my desktop, or the relevant Powerpoint window with the presentation started and then choosing to switch to Presenter View. At this point I get the correct view, but the other participants get a white screen.

I’m presenting from a Mac, using MacOS 10.15.4, and Powerpoint 16.35. I have allowed Powerpoint screen recording permissions in the security settings.

I believe this might be a Mac specific problem?

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Replies (4) 

  • Microsoft Employee

Hello, 

Doing it this way may help. Put the presentation into presenter view before sharing your screen and when you hit screen share, you will get two options. Select the one that says PowerPoint Slideshow, which is the screen that your participants will see and you will still be able to see your presenter view. 

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how to share presentation on teams and still see participants

When you’re on an audio or video call with colleagues or peers over a Microsoft Teams meeting, you’ve got a bunch of screen sharing options.

And screen sharing is always a good idea. To ensure everyone’s on the same page (sometimes literally), having one person share their screen to keep everyone on topic and together can make the difference between a bad meeting and a good one.

Teams gives you options. You can share any screen that’s connected to your computer, you can share a specific app, or you can open up Microsoft Whiteboard. There are also other third-party apps you can use that I won’t cover here.

You can share from the desktop and mobile versions of Teams; not surprisingly the best experience will be from desktop, but mobile absolutely can work in a pinch. And quite well, too.

Let’s get sharing

Once you’ve joined the Microsoft Teams meeting, you are able to “push” your screen to everyone else using the Share button in the meeting bar.

how to share presentation on teams and still see participants

To be able to share your screen to the meeting, you must have the meeting role of organizer or presenter . Attendees of the meeting cannot share their screens.

Now Teams will give you a — somewhat overwhelming — list of things you can share. The safe, familiar bet is always going to be to share your whole screen. But Teams also lets you share individual apps, PowerPoint files, and a shared whiteboard space. Let’s cover each one and why they matter.

how to share presentation on teams and still see participants

Share your desktop (or whole screen)

All the way to the left of the selector is your desktop screen. If you happen to use multiple monitors, all of them will be shown as options.

This is what I default to. Sharing my whole screen ensures that I have full control of what’s on that screen without limiting myself to a single app.

  • You retain full control of the screen and you can move apps on and off of that screen.
  • You can share control of your screen with other users in the meeting.
  • If you present a PowerPoint file from the desktop app, you’ll retain full animation and graphics fidelity. (See PowerPoint section below for more information.)

Disadvantages

  • It’s your whole screen, so if you left an app open you didn’t mean to, you might walk away embarrassed.
  • Giving control of your screen to someone gives them full access to your computer, which can be risky.
  • If you present a PowerPoint file, it’s difficult to follow meeting chat or access any other Teams features while in PowerPoint’s presentation mode.

Best practices

  • Always zoom in. No matter which app you’re sharing, make the content bigger so everyone can see.
  • Disable operating system notifications.
  • Close any webpages that might receive notifications (including any Office 365 apps, since Outlook will usually send them when emails or appointment reminders come in).
  • Use two monitors and separate what’s safe to share and what’s not between the monitors. I always use my right monitor for presentation-ready content. I can take personal notes, looking things up, etc., on my other monitor.
  • If you’re sharing a PowerPoint file from desktop, join the call from your mobile device as well and follow chat from there, especially if you expect a lot of chatter or questions.
  • Don’t forget to stop sharing when you no longer need to.

Share a window (or open app)

Teams lets you select an open window to share. In this scenario the window is the only thing shared with everyone else.

  • You’re only sharing what you want the other attendees to see. No risk of bringing another app with inappropriate content to the foreground.
  • You can be doing things in other apps during the screen share and others will not know.
  • You can share control of your app with other users in the meeting.
  • Notifications won’t bother you when you only share a single app.
  • It can be difficult to remember that only one app is shared. You may start talking about content in another window and not realize for a while that nobody else can see that.
  • You can only share one app at a time, which means you have to jump back to Teams to select a new one to share it. This could lead to awkward fumbling.
  • The app has to be open to share it.
  • Have your app set up and ready before you share.
  • If you’re sharing a browser, make use of tabs to have multiple web pages open. Otherwise you’ll have to jump between sharing multiple windows.

Share a PowerPoint file

Teams lets you share PowerPoint files directly from OneDrive or SharePoint. Teams will promote the most recent files you’ve had open. But you can also click Browse and locate a pptx from your OneDrive for Business, a Teams Channel, or you can upload one from your computer.

how to share presentation on teams and still see participants

Teams opens the file directly in the meeting via PowerPoint for the web (the browser version of PowerPoint).

  • Even while sharing the content, you can still access all the meetings features like chat, attendee list, and device settings. PowerPoint doesn’t take over the system like it would if you were using the desktop app.
  • Requires less bandwidth than sharing you're whole screen.
  • Notifications won’t bother you.
  • PowerPoint for the web — while improving all the time — still can’t handle even some basic animations and transitions. It has an especially hard time with quick animations and the morph transition. PowerPoint will try to make up for this by using simpler options, but they usually don’t look good.
  • Just like single app sharing, you can only share one piece of content (pptx, in this case) at a time, which means you have to jump back to Teams to select a new app to share it. This could lead to awkward fumbling.

Best Practices

  • Make your content — especially text, graphs, and images — large. Don’t have a lot of text. You know, the standard slide design best practices.
  • Try not to use animations or complex transitions on your pptx files. At all.
  • If you do, make sure to test presenting the file in PowerPoint for the web before the meeting so you either know what to expect or you can fix the issues before your share the content.

Use Whiteboard

A recent addition to the Office 365 suite is the Microsoft Whiteboard app, which is now built into a few different tools Microsoft officers, notably Teams. The version in Teams is a web version of the Windows Whiteboard app; it doesn’t come with all of the features the desktop app does.

Most importantly, this means that at the time of publishing this post, Whiteboard in Teams only supports inking. It will not accept graphics or other content types. However, meetings participants can open the Whiteboard app on Windows or iOS to gain access to the more complex features in their meeting Whiteboard.

  • This can be a nice alternative to the Teams wiki or meeting notes for brainstorming. In some ways it can even be better than using OneNote.
  • A link to a whiteboard can be shared after your meeting.
  • A whiteboard can be exported as an image.
  • All whiteboards you have access to will be centrally available through the Whiteboard app in the Office 365 app launcher.
  • You can’t really ink without a touch screen and a pen. I guess you can use a touch screen and a finger, but I find my finger still never does as good a job. Even a trackpad won’t suffice.
  • It’s one more ‘space’ to manage and track in Teams.
  • The only image export type is SVG, which very few people outside of graphic design have any idea how to use, let alone which apps open it. I understand why they do it: SVG is scalable without impacting quality. (Adobe Illustrator is the main — albeit expensive — app choice, though InkScape is free.)
  • If you forget that Whiteboard is an app in the Office 365 app launcher, you’ll likely spend some time trying to find the meeting’s whiteboard in Teams afterwards. (It looks like you have to re-join the meeting to access it, actually. Though you could always share the link to it in the meeting chat, which could then be accessible in the Channel or private chat that goes with the meeting.)

When you’re in a meeting, you’re likely talking about something , so it’s important to share that something so everyone can see it while you’re discussing it. Keep these tips in mind when you’re deciding what and how to share. For more information, see the Microsoft documentation on sharing content in Teams .

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Think Outside The Slide

Think Outside The Slide

5 Options for How to Present a PowerPoint Slide Show in a Microsoft Teams meeting

If you are using Microsoft Teams to meet with others who are working remotely, you may not realize that you have seven choices when it comes to how you will present your PowerPoint slides to the group (I added two options I discovered after the article was first published). In this article I will share more details on these seven options and you will get a link to that option in my video that shows you what your audience will see. In this article I am using the Teams app in Windows 10. The seven options are:

  • Share your entire screen/desktop
  • Share the Slide Show window
  • Share the editing window with a clean look
  • Run the Slide Show in a window and share that window
  • Use the PowerPoint sharing option in Teams
  • Use Presenter View to show the audience your slides while you see Presenter View
  • Present with your video beside your PowerPoint slides

Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .

Option 1: Share your entire screen/desktop

This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Teams, you choose the sharing option called Desktop. The audience sees everything that is on your desktop, so if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. They will also see the small Teams window in the lower right corner of your screen unless you minimize it.

You start your slide show in PowerPoint and all features will work, including animations and transitions. You can use a presentation remote to advance through your slides or use the arrow keys. Because the slides take up the whole screen, you can’t see the Teams controls so you may miss any chat or questions from the audience. If you use Alt+Tab to switch to the Teams window to see the chat discussion, the audience sees this as well because they see everything on your screen.

Here is the section of my video that shows Option 1: Share your entire screen/desktop

Option 2: Share the Slide Show window

Because Teams allows you to share any window that is open on your computer, another option you have is to share the window that has the Slide Show in it. Before you start sharing in Teams, start the Slide Show in PowerPoint. This will display the slides on the entire screen. Use Alt+Tab to go back to the Teams window. In the Teams sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window).

Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. Because you are only sharing a window, the audience won’t see anything else on your screen. Because the slides take up the whole screen, you won’t see the Teams window with any chat or discussion. But you can switch to the Teams window using Alt+Tab to check the chat conversation without the audience seeing what you are doing.

Here is the section of my video that shows Option 2: Share the Slide Show window

Option 3: Share the editing window with a clean look

The first two options don’t allow you to see any other documents or notes that you may have on your screen because the slides cover the entire screen. If you don’t need any animation or transition features and are comfortable with the audience seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface so the slide is the focus.

In the normal editing view, minimize the slide thumbnails by dragging the vertical divider all the way to the left until it just shows the text indicating that thumbnails are available. Drag the horizontal divider at the bottom of the slide down to hide any notes that are below the slides. Third, collapse the ribbon by clicking on the collapse indicator (an upward arrow head) in the lower right corner of any ribbon. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view.

In the Teams sharing options, choose the window for this PowerPoint presentation. When you move through the slides, you are not using Slide Show mode so there are none of the animation or transition features available. Any embedded media will not run automatically and must be manually played. You can move through the slides using the down and up arrow keys or the PageDown and PageUp keys.

This is not as clean as Slide Show mode, but it allows you to see other open documents on your screen without the audience seeing them. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Here is the section of my video that shows Option 3: Share the editing window with a clean look

Option 4: Run the Slide Show in a window and share that window

Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the to left corner, change the option by clicking on the radio button for “Browsed by an individual”. Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. You can change this back to the default of “Presented by a speaker” after the meeting is done.

In the Teams sharing options, choose the window for this PowerPoint presentation. Start the Slide Show mode in PowerPoint. You will see the slide show with some additional controls at the top and bottom of the window and possibly black bars on the top/bottom or left/right depending on the size of the window relative to the size of the slides. This is a slightly different look for the audience if they are used to the full screen version of Slide Show mode.

Because this is Slide Show mode, all animations and transitions work as expected. What is different than the full screen Slide Show mode is that the laser pointer, inking, and some other features are not available. Since you are only sharing this window, the audience does not see any other documents you may have open on the screen. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Since this option is only sharing one window, it uses less bandwidth than sharing a full screen which may help users on lower speed connections have a better experience with less lags or distortion. This option may give you the best combination of PowerPoint features and presenter controls and options.

Here is the section of my video that shows Option 4: Run the Slide Show in a window and share that window

Option 5: Use the PowerPoint sharing option in Teams

Because Microsoft created Teams and PowerPoint, they have built in a presentation method that is unique amongst other meeting platforms. The PowerPoint sharing option allows you to load a PowerPoint file from your SharePoint library or from your computer. It then runs the slide show using PowerPoint on the Web inside Teams. This option offers some advantages according to Microsoft, including the use of far less bandwidth compared to screen sharing ( this video shows the dramatic drop in network usage with this method), not requiring PowerPoint to be installed on the computer, use of the PowerPoint on the Web accessibility features, availability of co-presenting features, and less battery usage compared to sharing the screen.

While all of these advantages are great, the biggest disadvantage is that the method uses PowerPoint on the Web, which does not support all features of PowerPoint yet. As you will see in the video, depending on what transitions or animations you use, they may not work properly or they may allow the audience to see parts of the slide before you build them on the slide. Microsoft is working on improving PowerPoint on the Web so it is a better experience but at this time I would advise you to test every slide in advance in a setup so you can see what the audience sees so you make sure the slides appear the way you want them to.

Because this method is integrated into Teams, the slide show happens in the Teams window and you see the Teams control bar on top of the slide show when you are presenting. You have access to all the Teams options in the window. Since the slide show is just in the Teams window, you also have the rest of your screen available for other documents you want to refer to.

Here is the section of my video that shows Option 5: Use the PowerPoint sharing option in Teams

Option 6: Use Presenter View to show the audience your slides while you see Presenter View

If you prefer to use Presenter View to see your speaking notes while the audience only sees your slides, I have instructions for using Presenter View in Teams with 1 or 2 screens and in Windows or on a Mac in my Complete Guide to using PowerPoint Presenter View in Teams .

Option 7: Present with your video beside your PowerPoint slides

You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. The idea is to arrange our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. This does not require you to install any software and uses the built-in features of the operating system and PowerPoint. For Windows 10 I explain the detailed steps in this article and show you how this is done in this video . For a Mac I explain the detailed steps in this article .

In my opinion, Option 6, using Presenter View, is perhaps the best option because it In my opinion, Option 5, using Presenter View, is the best option for most presenters because it allows you to see your notes and access all the expert features of Presenter View while the attendees see your full slides. It is what I use when I deliver my customized training courses .

( Get more articles on using Teams effectively here )

Full video with all five original options

how to share presentation on teams and still see participants

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

how to share presentation on teams and still see participants

Presenting slides in a meeting in Microsoft Teams

By Fran Williams | 16 March 2021

how to share presentation on teams and still see participants

Present slides, see notes, see attendees and chat on one screen

To see your slides, slide deck and notes on your screen, alongside a view of your meeting attendees and the meeting chat, you need to share a PowerPoint file within Teams instead of screen-sharing .

  • When in a Teams meeting, click  Share  from the control bar
  • Use the option to browse to a Powerpoint file  to the right of the previews of any windows you have open
  • Browse to a PowerPoint file on your device and open it

This shares the slides within Teams which means you get a full presenter view of your slides, and can also interact and respond to your attendees throughout the presentation if you wish.

This is different from screen-sharing. When screen-sharing, your active window is not in Teams so you can’t see your attendees or the meeting chat.

On a small screen? Hide the notes and slide deck

  • Click in the slide area and press “Ctrl+Shift+X”
  • The notes and thumbnail strip should be closed
  • Use the same keyboard shortcuts again to bring the “presenter view” back

Emoji now available

People can now signify agreement with a thumbs up or a smiley face during a Teams meeting. When you share a PowerPoint file in Teams as explained above, you can see any ‘Reactions’ from your audience as you present your slides. More about ‘Reactions’

Allow others to present

Meeting attendees can’t share their screen, share slides or mute others unless the meeting organiser allows this.

  • Start the meeting
  • View the participants
  • Click on the ellipses next to the name of the person you want to give access to
  • Make them a presenter from the popup menu

To allow everyon e in the meeting to present : click the  three elipses  at the top of the meeting, select  meeting details , then  meeting options . This will allow you to set ‘anyone’ as an option rather than specific individuals.

More tips on using Teams: view the Teams for staff guide

3 responses to “ Presenting slides in a meeting in Microsoft Teams ”

Best advice ever…..,and I’ve been looking!

Brilliant guidance as ever. Thanks Sarah! 🙂

So useful. thanks Sarah

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Microsoft Teams: See multiple participants and shared content preview in presenter window when screen sharing

While screen sharing, the presenter window now shows up to four meeting participants (both video and audio), active speakers, and raise hands. Meeting notifications are surfaced to the central area of the screen for easier awareness and consistent windowing behavior.

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IMAGES

  1. Present PowerPoint in Microsoft Teams and still see the chat

    how to share presentation on teams and still see participants

  2. how to share your presentation on microsoft teams

    how to share presentation on teams and still see participants

  3. how to share your presentation on microsoft teams

    how to share presentation on teams and still see participants

  4. Present PowerPoint in Microsoft Teams and still see the chat

    how to share presentation on teams and still see participants

  5. Top 13 Things to Know About Screen Sharing in Microsoft Teams

    how to share presentation on teams and still see participants

  6. How to share PowerPoint slides on Teams

    how to share presentation on teams and still see participants

VIDEO

  1. How to present PowerPoint in Microsoft Teams

  2. Present PowerPoints in Teams

  3. Spring 2022 Teams Presenter mode options for video position and size beside slides

  4. Sharing a PowerPoint presentation during a Microsoft Teams meeting

  5. Stop Sharing Screen! This is the Right Way to Share a Powerpoint Presentation in Microsoft Teams

  6. Present in Google Meet And See Participants

COMMENTS

  1. Is it possible to share screen on Microsoft Teams and still be able to

    Solution 2: If you want to see participants' faces on the large gallery view during screen sharing as well as the chat. In this case, you need to use both a web browser & MS Team desktop app at the same time to access MS Team, the following approach will be even much better if you have 2 monitors. - Use a web browser to screen share & to see ...

  2. How to see the participants in a Teams meeting when you are sharing

    To stop sharing the window, use the stop sharing button in the Teams control bar. Teams allows you to see participant videos while sharing content. When you are sharing content in a Teams meeting, open the full Teams app on your screen using the instructions above to see the participant videos and get feedback during your presentation.

  3. How To: Share Your Screen AND See Your Audience in Microsoft Teams

    Web Browser Version. First, you will select "Open share tray" on your command bar. This is the same as in the desktop version, but what shows in your share tray is then different. From here, you get options like sharing your desktop screen, displaying a PowerPoint that you have recently opened in Teams, browsing your desktop or OneDrive for ...

  4. How to see participants in a Teams meeting after you share ...

    Teams has changed the way you get back to seeing all the participant videos after you share slides or other content in a meeting. ... Teams has changed the way you get back to seeing all the ...

  5. How to view a Teams meeting window while you're screen sharing

    Share the screen and when Teams minimizes, just bring it back up. You'll still be able to see the meeting participants and the chat. If you're sharing a file or web page, try to split the apps so there's enough space to show your meeting participants what they need to see. You can use the snap feature in Windows or split view in macOS.

  6. Screen Sharing Options available to the presenter during a Microsoft

    PowerPoint Live allows you to share and display a PowerPoint presentation in a Teams meeting. You might choose this option instead of sharing your screen as you'll be able to see the Teams Chat, see the raised hands from your audience, use the highlighter/ laser pointer, review the PowerPoint notes which you wouldn't see if you were sharing ...

  7. Presenter view when sharing a Powerpoint file

    Put the presentation into presenter view before sharing your screen and when you hit screen share, you will get two options. Select the one that says PowerPoint Slideshow, which is the screen that your participants will see and you will still be able to see your presenter view. MA. MarkCrossfield. Replied on April 23, 2020.

  8. Microsoft Teams: See multiple participants and shared content preview

    When sharing the screen or content, the presenter will now be able to better keep track of the participants' activity during a meeting. The Improved Presenter Window shows up to four meeting participants (both video and audio), who are active speakers and who raised hands, as well as a preview of the content being shared. Meeting notifications appear in the middle of the screen for better ...

  9. Screen and app sharing options in Microsoft Teams meetings

    Let's get sharing. Once you've joined the Microsoft Teams meeting, you are able to "push" your screen to everyone else using the Share button in the meeting bar. Share your screen using this button. To be able to share your screen to the meeting, you must have the meeting role of organizer or presenter.

  10. 7 Options for Sharing PowerPoint Slides in Teams

    The seven options are: Share your entire screen/desktop. Share the Slide Show window. Share the editing window with a clean look. Run the Slide Show in a window and share that window. Use the PowerPoint sharing option in Teams. Use Presenter View to show the audience your slides while you see Presenter View. Present with your video beside your ...

  11. Presenting slides in a meeting in Microsoft Teams

    Present slides, see notes, see attendees and chat on one screen. To see your slides, slide deck and notes on your screen, alongside a view of your meeting attendees and the meeting chat, you need to share a PowerPoint file within Teams instead of screen-sharing.. When in a Teams meeting, click Share from the control bar Use the option to browse to a Powerpoint file to the right of the previews ...

  12. How to see Chat & Hand Raises when presenting in Microsoft Teams

    In this step-by-step tutorial video, learn how to continue to see all conversations, chats, and hand raises even if when you're presenting using your full sc...

  13. Microsoft Teams: See multiple participants and shared content preview

    While screen sharing, the presenter window now shows up to four meeting participants (both video and audio), active speakers, and raise hands. Meeting notifications are surfaced to the central area of the screen for easier awareness and consistent windowing behavior. Product Microsoft Teams Release phase General Availability Release date July CY2023 Platform Desktop Cloud Instance GCC, GCC ...

  14. Microsoft Teams help & learning

    Sign in to Teams. What's new in Teams. Record a meeting. Delete a chat. Find and join a team. Change your status. Manage your notifications. Change your meeting background. Reduce background noise in a meeting.

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  16. Official Zoom Support

    Access a wealth of support resources for all things Zoom. Choose from articles, videos, search, chat, and phone support. Get answers to all your questions here!

  17. Internet & Technology

    Americans' Views of Technology Companies. Most Americans are wary of social media's role in politics and its overall impact on the country, and these concerns are ticking up among Democrats. Still, Republicans stand out on several measures, with a majority believing major technology companies are biased toward liberals. short readsApr 3, 2024.