can't see presentation in zoom

How-To Geek

How to screen share a powerpoint presentation in zoom.

Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.

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Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

Pocket-lint

Common zoom problems and how to fix them.

As more and more people turn to services like Zoom, many are encountering problems that need fixing. Don't worry - we've got you covered.

As more and more people turn to services like Zoom , many are encountering problems that need fixing, and if that's you, don't worry - we've got you covered with some of the quickest and easiest fixes for Zoom problems if you run into troubles.

Is Zoom down?

First and foremost, if you can't get Zoom to work, you should check Zoom's service status to see if the problem is at Zoom's end. Point your browser at status.zoom.us and you'll be able to see if any of Zoom's services aren't working, any ongoing problems and what's being done about it.

General Zoom problem fixes 

Shut down apps you're not using: Zoom and any video application can be demanding on your computer and internet connection, so it's worth shutting down apps you don't need if you're having problems. That frees up resources for Zoom to use.

Make sure you're using the latest version of Zoom: There have been a number of Zoom updates recently, the latest version at the time of writing is Zoom 5.9.3, so it's worth checking that you're using the latest version of the app. You'll usually be prompted to update when you open Zoom if there's an update, but it's always worth checking, as some features change between updates.

My app keeps crashing or closing: First of all, do both of the things above. If you're still having problems, try restarting your computer. If that doesn't solve it, check if there are any software updates for your computer.

Zoom says my connection is unstable: Unfortunatly this happens from time to time. This is a local connection problem so the first thing is to check your Wi-Fi connection or wired connection. It's worth running a speed test - just Google speed test and you'll get the option to run a quick test where you can see if there really is a speed problem. If you're using Wi-Fi, see if you can plug into a wired connection instead, as it's likely to be more stable than Wi-Fi, or move closer to your router. This is definitely worth doing if you always have a connection problem on Zoom. If it's a one-off problem, there's likely nothing you can do about it except wait for the problem to pass - you could try stopping all other activity on your connection to let Zoom have all the bandwidth available.

Fixing audio problems on Zoom

Check you're not muted: When you join a Zoom meeting you'll normally have to click to activate the microphone, because you're muted. Look for the microphone icon in the bottom left hand corner, if it's crossed out, click it to unmute your microphone. If you're on the mobile app, you'll have to "join with audio" to be able to speak or hear sound.

If using an external microphone: Many external mics have they own mute feature - make sure the mic itself isn't muted.

Check your Bluetooth connection: If you join a call and no one can hear you, check you're not connected to a Bluetooth headset elsewhere in the house. It might be that an existing connection has claimed your audio. Or, if you want to use a Bluetooth headset, make sure it's properly connected to the device running Zoom.

Check the audio source in Zoom: If you're in a call and no one can hear you, you can click on the up arrow to expand the audio button in the Zoom app. You'll then see the options available on your computer so you can use the correct microphone.

Check the audio settings in Zoom: Similar to above, if you're not in a meeting you can open Zoom, open the settings and head to "audio". Here you'll have the option to set your preferences as well as test the microphone and speaker on your PC to see if it's working. If your mic is too quiet, you can turn up the levels here.

My Mac can't access the mic: Sometimes your Mac might say it can't access the microphone and ask you to restart. This might then ask for admin permission. Entering your details can then correct the mic fault without having to restart.

Ensure your PC audio settings are correct: If you've not been able to fix the problem through Zoom itself, then check your settings or preferences on your computer. Above everything else, check they actually work to help isolate the problem.

Background noise is disrupting the call: If there's too much noise around you - people in the house, traffic noise, animals, aircraft, then consider using a noise cancelation app like Krisp . This can cut the background noise so you come across sounding clearer. It can also cut background noise from others on the call, so you don't hear their noise either. Zoom has its own background noise filter too, which you can find in settings.

There's no sound when sharing a video/YouTube: If you want to share video content with sound via screen sharing, you'll need to tick the "share computer sound" option when you share your screen. Otherwise the only sound people will get is that coming through your mic. This option is in the bottom left-hand corner of the screen share options.

There are echos or feedback on the audio: This usually happens when a mic detects audio coming from the speakers. It might be that the microphone is too close to the speakers, it might be that someone is using a phone and computer or that multiple computers are too close together. Muting the mic can resolve the problem or identify which participant(s) are causing the problems.

Fixing video problems in Zoom

No one can see me: If you can't be seen - and can't see yourself - start by checking you've started video on the call. Press the button in the bottom left-hand corner to make sure you've joined video on the call. Most calls start with video off.

Check the camera you're using: Just as with audio, Zoom will let you choose which camera  to use. Tap the arrow next to the video button and a list of available cameras will pop-up. Check you're not using a camera that's covered or on a closed (docked) laptop, for example. It's also here that you'd be able to find virtual cameras, if you wanted to turn yourself into a cat .

Confirm the video settings in Zoom: If you've tried both the above with no success, open the settings in the Zoom app and examine the "video" options. You'll be able to see a preview from your webcam and select the webcams available. If you can't see a webcam preview, you'll have to check your computer settings and check your webcam is properly installed.

My video is blocky and keeps freezing: Many quality issues in video are because of data. That might be because you don't have strong Wi-Fi, or there's someone else using bandwidth on your connection (streaming in 4K or downloading large files, for example). Try to limit other demanding services and ensure you have a good Wi-Fi signal, or a wired connection.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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Related Topics

Showing and hiding your video in a meeting

Zoom offers a variety of features to help improve your video conferencing experience, including the availability to control whether to turn your video on or off and hide or show yourself in your own video display for each meeting.

If your video is on during a meeting with multiple participants, it automatically displays to all participants, including yourself. You can turn your video on and off to control if other participants can see you. If you hide yourself, your own video display disappears from your screen, leaving more room to see other participants on your own screen. If you show yourself, your own video display reappears on your screen, showing how you look to others.

Whether your video is on, off, hidden, or displayed, there are a variety of ways in which you can adjust the layout of all video tiles on your screen.

How to turn your video on and off

In a Zoom meeting, you have the option to show or stop your video feed. If you choose to show your video, all other participants will be able to see you. If you stop your video, participants will no longer be able to see you through your device’s camera.

Turn your video on

• Start or join a Zoom meeting.

Turn your video off

How to hide Self View on your screen

In addition to turning your video on and off, you can also choose to keep your video on but hide it from your own display, so you’re no longer visible to yourself.

To hide your video from your own display:

• Start or join a Zoom meeting. The meeting automatically begins in Speaker View and you can see your own video.

How to restore Self View on your screen

To restore the video of yourself:

• Click Show Self View . The video of yourself is displayed on your screen.

How to troubleshoot video problems

If your video is not displaying properly or you are unable to see your video, take a look at our guide to troubleshooting Zoom video crashes or improving video quality for more information on common video and camera issues. You can utilize Zoom’s built-in meeting features, such as enabling HD video, adjusting for low light, or applying filters and virtual backgrounds in order to enhance and customize your video appearance.

Most of the time, video or camera problems are due to device settings, competing applications, or quality issues. As you work through troubleshooting, you can also test your video to ensure video settings are configured correctly before joining a Zoom meeting.

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